CSP SEA Form and Instructions

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Overview

Instruction Sheet
SEA Part A-CSP Grant Award
CSP Subgrant Award Database

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Sheet 1: Instruction Sheet

Charter Schools Program (CSP)
Office of Innovation and Improvement
U.S. Department of Education
CSP Data Collection Form
Instructions
Purpose of Data Collection:										The new data collection will collect CSP grant award information from grantees (State Educational Agencies (SEAs) and non-SEAs) to create a new database of data from current applicants receiving a CSP grants. The CSP Data Collection Form will allow the U.S Department of Education (ED) to monitor CSP grant performance and analyze data related to accountability for academic performance and financial integrity. The data collection will assist in carrying out the purpose of the Charter School Program Section 5201 of the ESEA, which is to expand the number of high quality charter schools and increase the national understanding of the charter school model.
For SEAs:										SEAs reporting CSP subgrant award information are asked to complete the form entitled "Data Collection Form: SEAs" (see the three worksheets following this Instruction Sheet). This form has two parts. Part A asks for CSP SEA award information. The state name, the state contact person, and the department in which the contact person works has already been entered in the form. If this information is incorrect, please contact the data collection administrators (see "Contact Information" below). In the gray boxes, please enter the number of CSP subgrants for each Federal Fiscal Year that are still receiving CSP funds within the State's 36 month project period. Keep in mind that your Grant Award Notification (GAN) provides the beginning and end date for your current project period.
										Part B asks for CSP subgrant award information. Please provide the following information for each subgrant active within the State's 36 month project period. For each active subgrant, please identify: 1) the name and contact information for the charter school (and charter developer, if different than the charter school); 2) The total amount of funding an applicant received to start a charter school; 3) the beginning and end date of the grant project period and budget periods; and 4) other charter school information as needed.
										You have two options for completing Part B. You may make copies of the "SEA Part B-CSP Subgrant Awards" sheet for each school and provide the information for each subgrant on a separate sheet. Or, if you have many subgrants, you can choose to enter the data in the "CSP Subgrant Award Database" using one row for each subgrant. In that case, you can use the detailed information in the "SEA Part B-CSP Subgrant Awards" sheet to get more information and specific definitions on the type of data to provide in each column.
Form Submission:										Completed CSP Data Collection Forms should be sent to [email protected]. In the subject heading please include "CSP Data Collection" followed by your state or school name. Please be sure to save a copy of the completed form for your own records.
										If an electronic copy cannot be sent, please send a paper copy of the completed data collection form to the following address:
										WestEd
										Attn: John Flaherty
										4665 Lampson Ave.
										Los Alamitos, CA 90720
										Please be sure to make a copy of the completed form for your own records.
Contact Information:										If you have any questions or concerns regarding the completion of the data collection form, please contact WestEd. You can email us at [email protected], or call toll-free 866-902-4887.
OMB Number: 1855-0016 Approval Expires 11/30/20??

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Sheet 2: SEA Part A-CSP Grant Award

Charter Schools Program

Office of Innovation and Improvement

U.S. Department of Education

Data Collection Form: SEAs

Part A: CSP Grant Award Information

State:

State Contact Person:

Office/Department of Contact Person:

PR/Award #:

Project Period Begin Date:

Project Period End Date:

Total Award Amount Obligated:

The award amount includes the total amount obligated to your state - both the original Grant Awards and any Supplemental Grant Awards - during the current project period. See the breakdown of funds across years below.

Please list the number of subgrants for each Fiscal Year that are still receiving CSP funds within the State's 36 month project period. On the following worksheets, you will provide grant award information for each of these subgrantees.

Breakdown of Obligated Funds per Fiscal Year

Grant Award Amount

Supplemental Award Amount

Number of subgrant awards per Fiscal Year

FY 2004

$0

$0

[enter number here]

FY 2005

$0

$0

[enter number here]

FY 2006

$0

$0

[enter number here]

FY 2007

$0

$0

[enter number here]

Total Number of Current Active Subgrants:

[enter total number here]

Comments? If any of the above information is incorrect, or if you need to provide any additional information regarding your CSP grant, please use the box below. You may also direct comments to us at [email protected], or call toll-free 866-902-4887.

Please turn to Part B to provide data for each subgrant

OMB Number: 1855-0016 Approval Expires 11/30/2008

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Sheet 3: CSP Subgrant Award Database

		Data Collection Form: SEAs (continued)
		You have two options for completing Part B. You may make copies of the preceding "SEA Part B-CSP Subgrant Awards" sheet for each school and provide the information for each subgrant on a separate sheet. Or, if you have many subgrants, you can choose to enter the data in this "CSP Subgrant Award Database" sheet using one row for each subgrant. In that case, you can use the detailed information in the "SEA Part B-CSP Subgrant Awards" sheet to get more information and specific definitions on the type of data to provide in each column. Using this sheet, please use one row to enter data for each subgrant.
		1) Charter School Contact Information. Please provide the following information for each subgrant active within the State's 36 month project period. For each active subgrant, please identify: 1) the name and contact information for the charter school (and charter developer, if different than the charter school); 2) The total amount of funding an applicant received to start a charter school; 3) the beginning and end date of the grant project period and budget periods; and 4) other charter school information as needed.																						2) Subgrant Award Information. Please provide the breakdown of funds obligated to this subgrantee from each Federal Fiscal Year. For example, some states may obligate the total award amount from the first Federal Fiscal Year, whereas other states may obligate finds across multiple Federal Fiscal Years. The total amount obligated across one or more years should equal the Total Award Amount provided on the left. In addition to providing the breakdown of funds obligated, please list the budget period for the time funds were obligated, and whether the awards were used for preplanning, planning, implementation or dissemination purposes.																			3) Charter School Operation						Comments?
		Charter School Information							Charter School Developer (if different than charter school)						LEA Information												FY 2007				FY 2006				FY 2005				FY 2004
		Charter school name	School NCES ID	address line 1	address line 2	city	state	zipcode	Charter School Developer name	address line 1	address line 2	city	state	zipcode	LEA name	LEA NCES ID	address line 1	address line 2	city	state	zipcode	Does the charter school act as its own LEA?	Is it an LEA with only charter schools?	Project Period Begin Date	Project Period End Date	Total Subgrant Award Amount Obligated	Dollar amount of subgrant award FY2007	Beginning date of subgrant budget period FY2007	End date of subgrant budget period FY2007	Type of subgrant FY2007 (choose one)	Dollar amount of subgrant award FY2006	Beginning date of subgrant budget period FY2006	End date of subgrant budget period FY2006	Type of subgrant FY2006 (choose one)	Dollar amount of subgrant award FY2005	Beginning date of subgrant budget period FY2005	End date of subgrant budget period FY2005	Type of subgrant FY2005 (choose one)	Dollar amount of subgrant award FY2004	Beginning date of subgrant budget period FY2004	End date of subgrant budget period FY2004	Type of subgrant FY2004 (choose one)	School year in which the school first enrolled students	School enrollment in 2004-05 (if not opened, enter "0")	School enrollment in 2005-06 (if not opened, enter "0")	School enrollment in 2006-07 (if not opened, enter "0")	School enrollment in 2007-08 (if not opened, enter "0")	School status	If you need to provide any additional information regarding this CSP subgrant, please use the box below. You may also direct comments to us at [email protected] or call toll-free 866-902-4887.
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