OCR Deployment Tracking System (DTS)

Forms and Documents

Document Name	Status
OMB - Supporting Statement - New - OCR Deployment Tracking System - Randall Davis 24 FEB 09.doc Supporting Statement A	2009-02-25

IC Document Collections

IC ID	Document Title	Status
188142	OCR Deployment Tracking System (DTS) Other-XLS spreadsheet	New

ICR Details

OMB Control No: 0412-0580	ICR Reference No: 200902-0412-001
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: AID	Agency Tracking No:
Title: OCR Deployment Tracking System (DTS)
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 03/20/2009
OIRA Conclusion Action: Approved with change	Conclusion Date: 04/02/2009
	Date Received in OIRA: 02/26/2009
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2009	6 Months From Approved
Responses	1,000	0	0
Time Burden (Hours)	313	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: As a base of continuity, this data will be primarily used to plan, assess, manage, identify and deploy individuals in support of Reconstruction and Stabilization operations abroad. Information will be extracted from the CRC database operational requirements (i.e. Sector Experience, Training, and Language) and used to establish relevant teams for deployment. Once again, required fields that are contained in this database are derived from potential areas of operation which CRC members may deploy.

Emergency Justfication: The Office for Civilian Response (OCR) request that the Paperwork Reduction Act submitted on 29 JAN 09 be processed for approval immediately based on the following circumstances. 1. Collection of Information: a. Due to the estimated time (8 Wks) in which it takes for processing a Paperwork Reduction Act request, it is determined that this will exceed the required delivery date of 20 March 2009. b. The in-processing checklist/databse will be utilized as an information tool for Civilian Response Corps (CRC) personnel during the initial hiring process. Information will be gathered from CRC members and input into an ACCESS database where it will be stored as sensitive but unclassified (SBU) information. Additionally, subsequent updates will also occur as to maintain accurate personnel files. As a base of continuity, this data will be primarily used to plan, assess, manage, identify and deploy individuals in support of R&S operations abroad. Information will be extracted based on criteria selected from the CRC database (i.e. Sector Experience, Training, and Language) and used to establish relevant teams for deployment. Required fields that are contained in this checklist are derived from potential areas of operation which CRC members may deploy. These areas may include permissive environments that are considered low threat and required little or no security control measures. However, CRC personnel may deploy in support of operations that are identified as semi-permissive or non-permissive. These environments are considered medium/high threat areas and pose a certain degree of danger to R&S teams. With this being stated, it is imperative that special information be gathered in support of all personnel involved in order to protect and/or mitigate potential negative impacts on collective missions. 2. The Office for Civilian response will require that this request be approved no later than 20 March 2009 for initial preparation of incoming Civilian Response Corps (CRC) personnel. Having this capability will allow OCR staff member to receive and process personnel in a timely manner in support of CRC objectives. 3. OCR requests a wavier in relation to the Federal Register notice pending approval of appropriate documents. 4. OCR requests that this request be approved no later than 20 March 2009. 5. It is requested that OMB assign a control number that is valid for up to six months after receipt of agency submission.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
OCR Deployment Tracking System (DTS)

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,000	0	0	1,000	0	0
Annual Time Burden (Hours)	313	0	0	313	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new information collection that did not have a previous burden figure.

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Annual Cost to Federal Government:

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/26/2009

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