Form FHWA-1585 Monthly Recipient Project Status Report

MONTHLY RECIPIENT PROJECT STATUS REPORT
AMERICAN RECOVERY AND REINVESTMENT ACT
1. State

2. Report Month (mm/yyyy)

PROJECT DATA
3. Contracting Agency

Form FHWA-1585 (Rev. 3-09)

4. Federal-aid Project
Number

5. State Project Number or
Identification Number

6. Advertisement
8. Notice to
7. Award Date
9. Percent
Date
Proceed Date
(mm/dd/yyyy)
Complete
(mm/dd/yyyy)
(mm/dd/yyyy)

Contractor Information
10.Contractor Name

11. Address
Street

12. DUNS Number
Zip Code

13. E-mail Adress

The American Recovery and Reinvestment Act of 2009

Draft Reporting Requirements

Monthly Recipient Project Status Report (Form: FHWA-1585)
On this form the State will provide information on the status of all ARRA projects.
These data will be used for meeting the reporting requirements of Sections 1201 and
1512. The following information is required for each ARRA project.
Format:

The State can use the FHWA provided form, or submit the information as an
MS Excel spreadsheet.
Due date: Within 10 calendar days after the end of every month until September 2012.
Due to:
To be sent by the State to the official FHWA Division Office mailbox
([email protected]). Within 2 days of receiving the State’s submittal, the
Division Office will post the file to the FHWA intranet website.
Coding instructions
BOX 1. State: The recipient’s 2 digit State FIPS code. For Federal Lands box 1 will
contain the FLH Division or Federal Land Management Agency (FLMA)
region.
BOX 2. Report month: The month and year covered by the report, as mm/yyyy (e.g.
“May 2009” would be coded as “05/2009”).
BOX 3. Contracting agency: The name of the contracting agency. Enter “State” for
State DOT projects. For non-State DOT projects, enter the name of the
contracting agency (other State agency, Federal agency, tribe, MPO, city,
county, or other funding recipient).
BOX 4. Federal-aid project number: The State assigned federal-aid project number,
consistent with the format reported in FMIS.
BOX 5. State project number or identification number: The project number or ID,
as assigned by the State or its funding recipient, consistent with the format
reported in FMIS. Federal Lands will use this column to assign the “State”
where the project is located.
BOX 6. Advertisement date: The date that the ARRA project was advertised,
reported as mm/dd/yyyy (e.g. “May 1, 2009” would be coded as “05/01/2009”).
If the project is re-advertised, enter the new date.
BOX 7. Award date: The date that the ARRA project was awarded, reported as
mm/dd/yyyy - (e.g. “May 1, 2009” would be coded as “05/01/2009”).
BOX 8. Notice to proceed date: The notice to proceed date for the ARRA project,
reported as mm/dd/yyyy - (e.g. “May 1, 2009” would be coded as
“05/01/2009”).
BOX 9. Percent complete: The status of the project; the amount of elapsed time
since work begun relative to the estimated total time to complete the project.
Reported as a decimal equivalent i.e. 25% complete = 0.25.
BOX 10. Contractor name: The official business name of the contractor or consultant
awarded the ARRA project.
BOX 11. Address: The official business address of the contractor or consultant.

Federal Highway Administration

March 17, 2009

The American Recovery and Reinvestment Act of 2009

Draft Reporting Requirements

BOX 12. DUNS number: The unique nine-digit number issued by Dun & Bradstreet
followed by the optional 4 digit DUNS Plus number. All prime contractors must
have a DUNS number. Reported as 999999999.9999
BOX 13. E-mail address: The official e-mail address for the contractor. Leave blank if
the contractor does not have one.

Federal Highway Administration

March 17, 2009