Federal Highway Administration (FHWA) State Reports for American Recovery and Reinvestment Act (ARRA)

Forms and Documents

Document Name	Status
Form FHWA-1588 Periodic Grouped Project Report (FHWA-1588) Form and Instruction	Removed
Form FHWA 1587 Monthly Employment Summary Report (FHWA-1587) Form and Instruction	Removed
Form FHWA 1586 Initial ARRA Project Plan (FHWA-1586) Form and Instruction	Removed
Form FHWA 1585 Monthly Recipient Project Status Report ( FHWA-1585) Form and Instruction	Removed
Supporting Statement ARRA State Reporting_7_2009 (2).doc Supporting Statement A	2009-07-31

IC Document Collections

IC ID	Document Title	Status
190139	Recipient File and Top Paid Officers File Instruction	New
190138	Quarterly Status File Instruction	New
190137	Monthly Employment and Project Status File Instruction	New
190136	Initial Recovery Act Project Plan File and Initial Recovery Act Award File Instruction	New
188453	Periodic Grouped Project Report (FHWA-1588) Form and Instruction	Removed
188452	Monthly Employment Summary Report (FHWA-1587) Form and Instruction	Removed
188451	Initial ARRA Project Plan (FHWA-1586) Form and Instruction	Removed
188450	Monthly Recipient Project Status Report ( FHWA-1585) Form and Instruction	Removed

ICR Details

OMB Control No: 2125-0623	ICR Reference No: 200907-2125-003
Status: Historical Active	Previous ICR Reference No: 200907-2125-001
Agency/Subagency: DOT/FHWA	Agency Tracking No:
Title: Federal Highway Administration (FHWA) State Reports for American Recovery and Reinvestment Act (ARRA)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 10/02/2009
	Date Received in OIRA: 07/31/2009
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2012	36 Months From Approved	10/31/2009
Responses	6,160	0	1,687
Time Burden (Hours)	2,730	0	1,483
Cost Burden (Dollars)	0	0	0

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Abstract: The American Recovery and Reinvestment Act of 2009 (ARRA), provides the State Departments of Transportation and Federal Lands Agencies with $27.5 billion for highway infrastructure investment. With these funds also comes an increased level of data reporting with the stated goal of improving transparency and accountability at all levels of government. According to President Obama “Every American will be able to hold Washington accountable for these decisions by going online to see how and where their tax dollars are being spent.” The Federal Highway Administration (FHWA) in concert with the Office of the Secretary of Transportation (OST) and the other modes within the U.S. Department of Transportation (DOT) will be taking the appropriate steps to ensure that this accountability and transparency is in place for all infrastructure investments. The reporting requirements of the ARRA are covered in Sections 1201 and 1512. Specifically Section 1512 or the “Jobs Accountability Act” requires “any entity that receives recovery funds directly from the Federal Government (including recovery funds received through grant, loan, or contract) other than an individual,” including States, to provide regular “Recipient Reports.”

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	74 FR 96	05/20/2009
30-day Notice:	Federal Register Citation:	Citation Date:
	74 FR 145	07/30/2009
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Quarterly Status File
Initial ARRA Project Plan (FHWA-1586)	FHWA 1586	Initial ARRA Project Plan
Monthly Employment Summary Report (FHWA-1587)	FHWA 1587	Monthly Employment Summary Report
Initial Recovery Act Project Plan File and Initial Recovery Act Award File
Monthly Employment and Project Status File
Periodic Grouped Project Report (FHWA-1588)	FHWA-1588	Periodic Grouped Project Report
Recipient File and Top Paid Officers File
Monthly Recipient Project Status Report ( FHWA-1585)	FHWA 1585	Monthly Recipient Project Status Report

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	6,160	1,687	0	4,473	0	0
Annual Time Burden (Hours)	2,730	1,483	0	1,247	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: FHWA wants to change how the state DOT offices submit their data spreadsheets. Currently the guidance in the ARRA Reporting Requirements (reporting instructions) requests states to submit their data spreadsheets via the email address [email protected]. We want to change the guidance so that it instructs the state DOTs to submit their data using the Recovery Act Data System (RADS) in UPACS. This will not change the burden hours for the state DOTs in any way. This change in guidance allows FHWA to more efficiently and effectively process the data submitted.

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Annual Cost to Federal Government:

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Yes

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/31/2009

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