Form FHWA-1587 Monthly Employment Summary Report

Monthly Summary Employment Report
American Recovery and Reinvestment Act
1. State

2. Report Month (mm/yyyy)

Summary Data
3. Federal-aid Project Number

Form FHWA-1587 (Rev. 3-09)

4. State Project Number or
Identification Number

5. Project Description

6. Contractor Name /
State or Local Agency

7. Status of
Contractor
Employment
Reports

8. Total
Employment
(number of
employees)

9. Total Hours

10.Total Payroll ($)

The American Recovery and Reinvestment Act of 2009

Draft Reporting Requirements

Monthly Summary Employment Report (Form: FHWA-1587)
State provided summary employment information for all active ARRA projects. These
data will be used for meeting the reporting requirements of Sections 1201 and 1512 and
are due to FHWA no later than the 20th day of each month for the preceding month’s
data
The following data are to be provided for each ARRA project. The State DOT is
responsible for compiling and reporting the State, local, and contractor provided
employment data for each project.
Format:

The State can use the FHWA provided form, or submit the information as an
MS Excel spreadsheet.
Due date: Within 20 calendar days after the end of every month until September 2012.
Due to:
To be sent by the State to the official FHWA Division Office mailbox
([email protected]). Within 2 days of receiving the State’s submittal, the
Division Office will post the file to the FHWA intranet website.
Coding Instructions
BOX 1. State: The recipient’s 2 digit State FIPS code. For Federal Lands, Box 1 will
contain the FLH Division or Federal Land Management Agency (FLMA)
region.
BOX 2. Report Month: The month and year covered by the report, as mm/yyyy (e.g.
“May 2009” would be coded as “05/2009.”)
BOX 3. Federal-aid project number: The State assigned federal-aid project number,
consistent with the format reported in FMIS.
BOX 4. State project number or identification number: The project number or ID,
as assigned by the State or its funding recipient, consistent with the format
reported in FMIS. Federal Lands will use this column to assign the “State”
where the project is located.
BOX 5. Project description: The State’s general description of the project scope.
BOX 6. Contractor name and State/local agency: The official business name of the
contractor or consultant awarded the ARRA project. The name of the State
DOT or funding recipient (other State agency, Federal agency, tribe, MPO,
city, county, or other funding recipient).
BOX 7. Status of contractor employment reports: A code field that describes the
completeness of the prime contractor’s or consultant’s monthly jobs report to
the State.


“0” – Jobs, hours, and payroll data provided for the prime contractor or
consultant, including at least one subcontractor.



“1” – Jobs, hours, and payroll data provided for the prime contractor or
consultant but not for any subcontractors.



“2” – Jobs, hours, and payroll data provided for at least one subcontractor,
but not for the prime contractor or consultant.

Federal Highway Administration

March 17, 2009

The American Recovery and Reinvestment Act of 2009

Draft Reporting Requirements



“3” – No jobs, hours, or payroll data provided for the prime contractor,
consultant and/or subcontractors.
BOX 8. Total Employees: The number of people employed by the State, prime
contractor or consultant and all their subcontractors during the reporting month
for each project. Reported as a whole number.
BOX 9. Total Hours: The total hours for all prime contractor, consultant, and
subcontractor employees for the reporting month. Reported as a whole
number.
BOX 10. Total Payroll: The total dollar amount of wages paid by the contractor,
consultant and all their subcontractors during the reporting month. Rounded
to the nearest whole dollar and reported as a whole number.

Federal Highway Administration

March 17, 2009