Fns-57 Report Of Shipment Received Over, Short And/or Damaged

FORM APPROVED OMB NO. 0584-0293
Expiration Date XX-2009
U.S. DEPARTMENT OF AGRICULTURE- FOOD AND NUTRITION SERVICE

REPORT OF SHIPMENT RECEIVED OVER, SHORT AND/OR DAMAGED
SEE INSTRUCTIONS ON REVERSE
Public reporting burden for this collection of information is estimated to average 5 minutes per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. An agency may not conduct or
sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Send comments
regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture,
Food and Nutrition Services, Office of Research and Analysis (0584-0293), Alexandria, VA 22302. Do not return the completed form to this address.
1. NAME OF COMM ODITY

SECTION A - SHIPMENT IDENTIFICATION AND UNLOADING INFORMATION

5. DELIVERY ORDER NO.

2. TYPE OF PACK

3. CONTRACT NO.

6. NOTICE TO DELIVER NO.

7. M ETHOD OF DELIVERY
RAIL

4. DESTINATION CITY AND STATE

TRUCK

8. RR CAR, TRUCK, OR PIG NO.
PIGGYBACK
10. OCEAN BILL OF LADING NO.
(Overseas Shipment Only)

9. UNLOADED
STARTED (Date and Time)

COMPLETED (Date and Time)

SECTION B - OVERAGE, SHORTAGE, AND/OR DAMAGE
11. QUANTITY
B. AMOUNT RECEIVED IN GOOD
CONDITION

A. REPORTED SHIPPED

12A. DAMAGE/OVERAGE/SHORTAGE

D. SHORT

C. OVER

13. CARRIER'S AGENT PRESENT DURING
UNLOADING

12B. HOW DISCOVERED

WHEN DISCOVERED
BEFORE
UNLOADING

DURING
UNLOADING

AFTER
UNLOADING

UNLOADING
TALLY

F. HIDDEN DAMAGE

E. DAMAGED

PHYSICAL
RECOUNT

OTHER

YES

NO

14. DOOR SEAL NUMBERS
B. OUTBOUND SEAL NUMBERS (If Applicable)

A. INBOUND NUMBERS AND CONDITION OF SEALS

15. CARRIER'S AGENT NOTIFICATION
A. NAME OF AGENT

B. DATE NOTIFIED

16. DID CARRIER'S AGENT RESPOND TO NOTIFICATION?
C. HOW NOTIFIED
IN PERSON

FAX

TELEPHONE

E-MAIL

YES (in what way)

NO (Explain)

17. COMPLETE IF APPLICABLE
A. WAS MECHANICAL REFRIGERATION, EQUIPMENT OPERATING
YES

B. TEMPERATURE OF REFRIGERATION UNIT/INTERIOR TEMP/COMMODITY

NO

CONSIGNEE CERTIFICATION
I CERTIFY the information and statements above are, to the best of my knowledge and belief, true and correct.
DATE

SIGNATURE OF CONSIGNEE OR REPRESENTATIVE

CARRIER CERTIFICATION
Receipt of a copy of this report is hereby acknowledged and the facts contained herein are verified.
SIGNATURE OF CARRIER'S AGENT

NAME AND ADDRESS OF CARRIER

DATE

CARRIER REMARKS

REMARKS (IF DAMAGED, PLEASE INDICATE NATURE AND DISPOSITION OF THE DAMAGE)

FORM FNS-57 (07/08) Previous editions obsolete
Electronic Form Version Designed in Adobe 8.1.0 Version

SBU

ORIGINAL - Send to Kansas City Commodity Office,
(Include all supporting Documentation)

INSTRUCTIONS
This report is to be prepared whenever a shipment is
received over, short, and/or damaged.
SECTION A - SHIPMENT IDENTIFICATION/
UNLOADING INFORMATION
This section will be completed at all times to identify
the shipment being reported as over, short and/or
damaged.
ITEM
1.

Self-explanatory.

2.
3.

Show type of pack, such as case 6/10' s, case
12/No. 3 cylinders, 50# bag, etc.
Self-explanatory.

4.

Self-explanatory.

5.

Record Delivery Order No including Commodity
Code.
Record the Notice to Deliver No. show n in the
space marked " N/D No." in the upper right on
the KCCO 269A.
Check applicable box.

6.
7.
8.

Record railroad car number, truck, or piggyback
number.
9. Record date and time unloading started, and date
and time unloading w as completed.
10. When applicable, record the ocean bill of lading
number, (For Overseas Shipments ONLY)
SECTION B - OVERAGE, SHORTAGE, AND/
OR DAMAGE
When a shipment is received over, short, and/or
damaged, items 11 through 16 should be completed.
11A. Record the number of units shown on the (KCCO)
269A, Forwarding Notice.
11B. Record the number of units received.
11C. Record the number of units received over the
quantity reported shipped on the 279A.
11D. Record the number of units received short of
the quantity reported shipped on the 269A.

11E. Record the number of units received damaged of the
quantity reported shipped on the 269A.
11F. Record the number of units received damaged of the
quantity reported shipped on the 269A.
12A. Check applicable box.
12B. Show the information that shipment was actually over,
short, and/or damaged.
13. Check applicable box to show whether or not
carrier's agent was present from time car or truck
was opened until unloading was completed.
14A. Record the inbound seal numbers on all doors and the
condition of the seals. If shipment was made and
not sealed, show "no seals."
14B. If applicable, intermediate consignees on split shipments shall record the seal numbers placed on all
doors.
15A,B, C. Complete all three items.
16. If the " yes" box is checked, explain how the agent
responded (for example: made personal inspection;
advised that they would not be available; advised
consignee's inspection would suffice, etc.)
If the carrier' s agent did not respond, explain why
(for example: no agent available; refused to
inspect; did not acknowledge, etc.)
17A.Check applicable boxes.
17B. Record the temperature of the refrigeration unit
located on the outside of the trailer, interior temp/
commodity.
CONSIGNEE' S CERTIFICATION
Self-explanatory.
CARRIER' S CERTIFICATION
Request that the carrier' s agent complete these items, if
the agent refuses, and if available, request a copy of the
carriers )S&D report. If the carrier does not have a report
make the following notation "Agent (insert name of driver)
of (insert name of carrier) did not agree with this report.
The reason for the dispute is (give brief explanation). A
copy of the report was given to him/her on (insert date)."
If the carrier's signature cannot be obtained within 10 days
or if the carrier is not avaible, make the following notation
"carrier did not respond" or carrier is not available."

NOTE: Only one form needs to be completed for a consolidation shipment. Make sure all overages, shortages and
damages are fully explained. If necessary please attach a separate sheet. Item 6 - please list the consolidation
number rather than the ND.

COPY 1 - To agent of the delivering carrier.

COPY 2 - For use of the dist ributing agency.