DoD Instruction 302041

Department of Defense

INSTRUCTION
NUMBER 3020.41
October 3, 2005
USD(AT&L)

SUBJECT: Contractor Personnel Authorized to Accompany the U.S. Armed Forces
References: (a) Section 133 of title 10, United States Code
(b) Deputy Secretary of Defense Memorandum, “DoD Directive Review –
Phase II,” July 13, 2005
(c) Defense Federal Acquisition Regulation Supplement (DFARS), current edition1
(d) DoD Directive 1100.4, “Guidance for Manpower Management,”
February 12, 2005
(e) through (bi), see enclosure 1
1. PURPOSE
Under the authority of references (a) and (b), this Instruction establishes and implements policy
and guidance, assigns responsibilities, and serves as a comprehensive source of DoD policy and
procedures concerning DoD contractor personnel authorized to accompany the U.S. Armed
Forces. This includes defense contractors and employees of defense contractors and their
subcontractors at all tiers under DoD contracts, including third country national (TCN) and host
nation (HN) personnel, who are authorized to accompany the U.S. Armed Forces under such
contracts. Collectively, these persons are hereafter referred to as contingency contractor
personnel. One significant sub-category of contingency contractor personnel, called contractors
deploying with the force (CDF), is subject to special deployment, redeployment, and
accountability requirements and responsibilities. Definitions for these personnel and other key
terms are addressed in enclosure 2.

1

The Defense Federal Acquisition Regulation Supplement (DFARS) can be found at
http://akss.dau.mil/jsp/default.jsp

1

DoDI 3020.41, October 3, 2005

2. APPLICABILITY AND SCOPE
This Instruction:
2.1. Applies to the Office of the Secretary of Defense, the Military Departments, the
Chairman of the Joint Chiefs of Staff, the Combatant Commands, the Office of the Inspector
General of the Department of Defense, the Defense Agencies, the DoD Field Activities, and all
other organizational entities in the Department of Defense (hereafter referred to collectively as
the “DoD Components”).
2.2. Applies to contingency contractor personnel who deploy with or otherwise provide
support in a theater of operations to U.S. Armed Forces deployed outside the United States
conducting contingency operations or other military operations.
2.3. Applies to the geographic Combatant Commanders who may also apply this Instruction,
or portions thereof, to exercises, subject to applicable law.
2.4. Does not apply to contracts being performed in the United States and U.S. possessions
and territories; nor does it apply to contracts being performed at a location other than where U.S.
military forces are deployed for a contingency operation or other military operation.

3. DEFINITIONS
Terms used in this Instruction are defined in enclosure 2.

4. POLICY
It is DoD policy to:
4.1. Implement appropriate contractor planning, visibility, deployment, and redeployment
requirements; adhere to theater management procedures; abide by applicable laws, regulations,
policies, and international agreements; and use contractor support only in appropriate situations
consistent with the Defense Federal Acquisition Regulation Supplement (DFARS) (reference
(c)).
4.2. Implement this Instruction in operations plans (OPLANs) and operations orders
(OPORDs) and coordinate any proposed contractor logistic support arrangements that may affect
the OPLAN/OPORD with the affected geographic Combatant Commands. Contingency plans
shall be developed to ensure continuation of services if a defense contractor is unable to perform
according to DoD Directive 1100.4 and DoD Instruction 3020.37 (references (d) and (e)).

2

DoDI 3020.41, October 3, 2005

4.3. Ensure contracts clearly and accurately specify the terms and conditions under which
the contractor is to perform, describe the specific support relationship between the contractor and
the Department of Defense, and contain standardized clauses to ensure efficient deployment,
visibility, protection, authorized levels of health service and other support, sustainment, and
redeployment of contingency contractor personnel. The contract shall also specify the
appropriate flow-down of these provisions and clauses to subcontracts. Generally, defense
contractors are responsible for providing for their own logistical support and logistical support
for their employees. Logistical support shall be provided by the Department of Defense only
when the commander or the contracting officer determines provision of such support is needed to
ensure continuation of essential contractor services and adequate support cannot be obtained by
the contractor from other sources.
4.4. Develop a security plan for protection of contingency contractor personnel in locations
where there is not sufficient or legitimate civil authority and the commander decides it is in the
interests of the Government to provide security because the contractor cannot obtain effective
security services, such services are unavailable at a reasonable cost, or threat conditions
necessitate security through military means. The contracting officer shall include the level of
protection to be provided to contingency contractor personnel in the contract. In appropriate
cases, the geographic Combatant Commander may provide security through military means,
commensurate with the level of security provided DoD civilians. Specific security measures
shall be mission and situation dependent as determined by the geographic Combatant
Commander and the following contractor arming policy:
4.4.1. Subject to the approval of the geographic Combatant Commander, contingency
contractor personnel may be armed for individual self-defense.
4.4.2. Contracts for security services shall be used cautiously in contingency operations
where major combat operations are ongoing or imminent. Authority and armament of
contractors providing private security services will be set forth in their contracts.
4.5. Maintain by-name accountability of all CDF personnel and contract capability
information in a joint database. This database shall provide a central source of CDF personnel
information and a summary of services or capabilities provided by all external support and
systems support contracts. This information shall be used to assist planning for the provision of
force protection, medical support, personnel recovery, and other support. It should also provide
planners an awareness of the nature, extent, and potential risks and capabilities associated with
contracted support in the area of responsibility (AOR). This requirement may be waived by the
Under Secretary of Defense for Acquisition, Technology and Logistics (USD(AT&L)).
4.6. Designate in all external support and system support contracts the specific deployment
center or process CDF must use to prepare for deployment and redeployment.
4.7. Designate the requirement for all CDF to process through the joint reception center
(JRC) designated by the geographic Combatant Commander in all external support and system
support contracts. This requirement may be waived by USD(AT&L).

3

DoDI 3020.41, October 3, 2005

4.8. Require defense contractors provide medically and physically qualified contingency
contractor personnel to perform duties in contingency operations. Medical support procedures
shall be consistent with the following:
4.8.1. All external support and systems support contracts contain or incorporate by
reference: minimum medical and dental standards for CDF; a requirement to make available
CDF medical and dental records (including current panograph) for deployment center validation;
a requirement to submit a specimen sample suitable for deoxyribonucleic acid (DNA) analysis
for CDF; and immunization requirements for the relevant joint operations area (JOA). Selected
theater support contracts (e.g., for food handlers) should, as appropriate, contain minimum
medical and dental standards and immunization requirements.
4.8.2. Generally, all contingency contractor personnel who support U.S. forces in
contingency operations or other military operations may be provided resuscitative care,
stabilization, hospitalization at level III military treatment facilities (MTF), and assistance with
patient movement in emergencies where loss of life, limb, or eyesight could occur.
Hospitalization will be limited to stabilization and short-term medical treatment with an
emphasis on return to duty or placement in the patient movement system. The contract and the
appropriate medical authorities must specifically authorize medical or dental care beyond this
standard.
4.8.3. All costs associated with treatment and transportation of contingency contractor
personnel to a selected civilian facility will be the responsibility of the contingency contractor
personnel, their employer, or their health insurance provider.

5. RESPONSIBILITIES
5.1. The Under Secretary of Defense for Acquisition, Technology, and Logistics shall:
5.1.1. Serve as the Principal Staff Assistant for this Instruction.
5.1.2. Develop and implement standard DFARS (reference (c)) clauses for inclusion in
DoD contracts for which contingency contractor personnel are expected to support contingency
operations or other military operations, or exercises designated by the geographic Combatant
Commanders, in coordination with the Under Secretary of Defense for Personnel and Readiness
(USD (P&R)), the Under Secretary of Defense for Intelligence (USD(I)), and the DoD
Components as appropriate. This action will facilitate efficient deployment, visibility,
protection, sustainment, and redeployment of contingency contractor personnel. The DFARS
clause(s) appropriate for contracts associated with CDF shall require the Letter of Authorization
addressed in subparagraph 6.2.7.4. A template of the Letter of Authorization shall be included in
the DFARS Procedures, Guidance & Information (reference (f)).
5.1.3. Ensure the joint database addressed in subparagraph 6.2.6. is established.

4

DoDI 3020.41, October 3, 2005

5.2. The Deputy Under Secretary of Defense for Logistics and Material Readiness, under the
USD(AT&L), shall monitor and manage the implementation of this Instruction.
5.3. The Under Secretary of Defense for Personnel and Readiness, in coordination with the
USD(AT&L), shall:
5.3.1. Designate or develop a web-based joint database and procedures for its use
according to subparagraph 6.2.6. as the central repository of information for all CDF personnel
and contract capability information provided by external support and systems support contracts.
5.3.2. Establish procedures to maintain by-name accountability and visibility of CDF
personnel and relevant contract capability information.
5.4. The Under Secretary of Defense for Intelligence shall develop and implement, as
required, procedures for counterintelligence and security screenings of contingency contractor
personnel and assist in drafting appropriate contract clauses for counterintelligence briefings and
debriefings, in coordination with the USD(AT&L).
5.5. The Chairman of the Joint Chiefs of Staff shall take appropriate actions to incorporate
this Instruction into relevant joint doctrine and training as appropriate.
5.6. The Geographic Combatant Commanders, through the Chairman of the Joint Chiefs of
Staff, shall:
5.6.1. Implement this Instruction within their AOR including integration of contingency
contractor personnel in OPLANs and OPORDs and provide this information to the DoD
Components to incorporate into applicable contracts according to subparagraph 6.2.2.
5.6.2. Develop contingency plans to ensure continuation of essential contractor services
according to references (d) and (e) and DoD Instruction 1100.19 (reference (g)).
5.6.3. Establish theater and/or joint operations area (JOA) admission procedures and
requirements, including country and theater clearance, waiver authority, immunizations, required
training or equipment, and any restrictions necessary to ensure proper deployment, visibility,
security, accountability, and redeployment of contingency contractor personnel deploying to
their AOR. Update the DoD 4500.54-G (reference (h)), with the specific procedures according
to DoD Directive 4500.54 (reference (i)).
5.6.4. Develop a security plan according to subparagraph 6.3.4.
5.7. The Commanders of the Functional Combatant Commands, through the Chairman of the
Joint Chiefs of Staff, shall follow the implementing guidance established by the geographic
Combatant Commanders pursuant to paragraph 5.6. depending on the geographic location for
execution of the contract.

5

DoDI 3020.41, October 3, 2005

5.8. The Secretaries of the Military Departments and the Directors of the Defense Agencies
shall incorporate this Instruction into applicable Component policy, doctrine, programming,
training, and contracts and ensure:
5.8.1. The Military Departments plan for the effective retention or replacement of
contingency contractors, in wartime or contingency operations, who are performing essential
contractor services according to references (d), (e) and (g).
5.8.2. The joint database addressed in subparagraph 6.2.6. is designated and its use
required in all external support contracts and systems support contracts where CDF have the
potential to support contingency operations or other military operations.
5.8.3. Assigned contracting activities populate the joint database addressed in
subparagraph 6.2.6. with a summary of contract services or capability information when external
support contracts or systems support contracts are awarded.
5.8.4. Contingency contractor personnel meet all theater and/or JOA admission
procedures and requirements prior to entering the theater or JOA.
5.8.5. Contracting officers include in the contract appropriate DFARS clause(s)
according to subparagraphs 5.1.2. and 6.1.4.; specific deployment and theater admission
requirements according to subparagraphs 6.2.7. and 6.3.1.; specific medical preparation
requirements according to subparagraph 6.2.7.5.; and the level of protection to be provided to
contingency contractor personnel according to subparagraph 6.3.4.

6. PROCEDURES
This section provides an authoritative and comprehensive roadmap of policy and procedures
applicable to contractor personnel authorized to accompany the U.S. Armed Forces. Key areas
addressed include: contractor legal status; planning requirements; visibility; deployment, theater
reception, and in-theater management processes; force protection and security; and medical.
This section is organized in near-chronological sequence to address actions required during
phases of contingency operations. These include pre-deployment planning, deployment,
reception, management within the theater, and redeployment.
6.1. The DoD Components shall abide by applicable laws, regulations, DoD policy, and
international agreements as they relate to contingency contractor personnel supporting
contingency operations.
6.1.1. International Law and Contractor Legal Status. Under applicable law, contractors
may support military operations as civilians accompanying the force, so long as such personnel
have been designated as such by the force they accompany and are provided with an appropriate
identification card under the provisions of the 1949 Geneva Convention Relative to the
Treatment of Prisoners of War (GPW) (reference (j)). If captured during armed conflict,
contingency contractor personnel accompanying the force are entitled to prisoner of war status.

6

DoDI 3020.41, October 3, 2005

Contingency contractor personnel may be at risk of injury or death incidental to enemy actions
while supporting other military operations. Contingency contractor personnel may support
contingency operations through the indirect participation in military operations, such as by
providing communications support, transporting munitions and other supplies, performing
maintenance functions for military equipment, providing security services according to
subparagraph 6.3.5. and providing logistic services such as billeting, messing, etc. Contingency
contractor personnel retain the inherent right of individual self-defense as addressed in
subparagraph 6.3.4. Each service to be performed by contingency contractor personnel in
contingency operations shall be reviewed on a case-by-case basis in consultation with the
servicing legal office to ensure compliance with relevant laws and international agreements.
6.1.2. HN and TCN Laws. Subject to the application of international agreements,
contingency contractor personnel must comply with applicable HN and TCN laws. They may be
hired from U.S., HN, or TCN sources. Their legal status may change depending on where they
are detailed to work by their employer or under the contract. DoD Component Commanders
shall ascertain how HN and TCN laws may affect contract support, to the extent feasible, and
consider any limiting factors in both deliberate and crisis action planning and in the development
of applicable contracts, in coordination with their planners and contracting officers and with the
assistance of the servicing legal office. Limiting factors may include workforce and hour
restrictions; medical, life, and disability insurance coverage; taxes, customs and duties; cost of
living allowances; hardship differentials; and danger pay.
6.1.3. U.S. Laws. Contingency contractor personnel remain subject to U.S. laws and
regulations. For example, contingency contractor personnel fulfilling contracts with the U.S.
Armed Forces may be subject to prosecution under Federal law, including but not limited to the
Military Extraterritorial Jurisdiction Act (MEJA), 18 U.S.C. 3261 (reference (k)), which extends
U.S. Federal criminal jurisdiction to certain DoD contingency contractor personnel, for certain
offenses committed outside U.S. territory. For such cases, the DoD regulations to be followed to
comply with MEJA are contained in DoD Instruction 5525.11 (reference (l)). Pursuant to the
War Crimes Act, 18 U.S.C. 2441 (reference (m)), Federal criminal jurisdiction also extends to
conduct that is determined to constitute a violation of the law of war when committed by a
civilian national of the United States. In addition, when there is a formal declaration of war by
Congress, DoD contingency contractor personnel may be subject to prosecution under the
Uniform Code of Military Justice (UCMJ) (reference (n)). Other laws may allow prosecution of
offenses by contingency contractor personnel, such as 18 U.S.C. 7(9) (reference (o)), which may
provide for prosecution of U.S. nationals who commit offenses on military facilities in foreign
countries. Immediate consultation with the servicing legal office and the contracting officer is
required in all cases of suspected criminal conduct by contingency contractor personnel.
6.1.4. Contractual Relationships. The contract is the principal legal basis for the
relationship between the Department of Defense and the contractor. The contract shall specify
the terms and conditions under which the contractor is to perform; the method by which the
contractor will be notified of the deployment procedures to process contingency contractor
personnel; and the specific support relationship between the contractor and the Department of
Defense. The contract shall contain standardized clauses to ensure efficient deployment,
visibility, protection, authorized levels of health service and other support, sustainment, and

7

DoDI 3020.41, October 3, 2005

redeployment of contingency contractor personnel. It shall also specify the appropriate flowdown of these provisions and clauses to subcontracts. Each contract shall also state that the
service performed by contingency contractor personnel is not active duty or service under 38
U.S.C. 106 (reference (p)) and DoD Directive 1000.20 (reference (q)).
6.1.5. Restrictions on Contracting Inherently Governmental Functions and Coordination
with Manpower Authorities. Functions and duties that are inherently governmental are barred
from private sector performance according to the Federal Activities Inventory Reform Act of
1998, Office of Management and Budget Circular A-76 (reference (r)), subpart 7.5 of the Federal
Acquisition Regulation (reference (s)), and the Manpower Mix Criteria (reference (t)). In
addition, 10 U.S.C. 2383 (reference (u)) requires the contracting officer make certain
determinations before entering into a contract for the performance of each function closely
associated with inherently governmental functions. There also are functions that are not
inherently governmental that should not ordinarily be performed by contractors in areas of
operations, as explained in reference (t). Program Managers shall coordinate with the DoD
Component manpower authority before contracting for operational support services, to ensure
contracts are not awarded for tasks and duties that are designated as inherently governmental, or
that should not ordinarily be performed by contractors in areas of operations. The DoD
Components shall determine workforce mix according to reference (d) and guided by reference
(t).
6.1.6. International and HN Support Agreements. Planners and contracting officers shall
take international agreements and HN support agreements into account when planning for
contractor support, with the assistance of the servicing legal office and in coordination with the
geographic Combatant Commander Staff Judge Advocate’s office. These support agreements
may affect contracting by restricting services to be contracted, by limiting contracted services to
HN contractor sources, or, in some cases, by prohibiting contractor use altogether.
6.1.7. Status of Forces Agreements (SOFAs). Planners and contracting officers shall
review applicable SOFAs and related agreements to determine their effect on the status and use
of contractors in support of contingency operations, with the assistance of the servicing legal
office and in coordination with the geographic Combatant Commander Staff Judge Advocate’s
office.
6.2. Contractor Planning, Deployment, and Redeployment Requirements. The DoD
Components shall accomplish the following planning, deployment, visibility, and redeployment
requirements concerning contingency contractor personnel who accompany military forces in
support of contingency operations:
6.2.1. Continuation of Essential Contractor Services. The DoD Components shall plan
for the continuation of essential contractor services as described in references (d), (e) and (g),
CJCS Manual 3141.01A (reference (v)), and CJCS Instruction 3110.03B (reference (w)).
Planning for continuation of essential contractor services during contingency operations
includes:

8

DoDI 3020.41, October 3, 2005

6.2.1.1. Determining all services provided overseas by defense contractors that must
continue during a contingency operation. Contracts shall obligate defense contractors to ensure
the continuity of essential contractor services during a contingency operation.
6.2.1.2. Developing contractor contingency plans for those tasks identified as
essential contractor services to provide reasonable assurance of continuation during crisis
conditions.
6.2.1.3. Ensuring the Secretaries of the Military Departments and Combatant
Commanders plan for effective retention or replacement of contingency contractor personnel
who are performing essential contractor services in contingency operations. For situations where
the cognizant DoD Component Commander has a reasonable doubt about the continuation of
essential services by the incumbent contractor during crisis situations, the commander shall
prepare a contingency plan for obtaining the essential services from alternative sources (military,
DoD civilian, HN, or contractor(s)). This shall include situations where the commander has
concerns the contractor cannot or will no longer fulfill the terms of the contract because the
threat level, duration of hostilities, or other factors specified in the contract have changed
significantly, or because U.S. laws, international or HN support agreements, or SOFAs have
changed in a manner that affect contract arrangements, or due to political or cultural reasons.
6.2.1.4. Encouraging contingency contractor personnel performing essential
contractor services overseas to remain in theater.
6.2.2. Integrated Planning. The geographic Combatant Commanders shall identify
operational specific contractor policies and requirements in the OPLAN/OPORD, including at a
minimum: restrictions imposed by applicable international and HN support agreements;
contractor-related deployment, theater reception and accountability reporting; operational
security plans and restrictions; force protection; personnel recovery; medical support; and
redeployment. The OPLAN/OPORD, or a separate contractor integration plan specifying the
operational specific contractor integration requirements, shall be provided to the DoD
Components to incorporate into applicable contracts.
6.2.3. Operational Considerations for Contractor Logistics Support (CLS) Decisions.
Acquisition program managers shall consider the requirements of subparagraphs 6.1.5 and 6.2.2
when making logistics sustainability decisions according to DoD Directive 5000.1 (reference (x))
and coordinate any proposed CLS arrangements that may affect OPLANs/OPORDs with the
affected geographic Combatant Commanders.
6.2.4. Time-Phased Force and Deployment Data (TPFDD) Development. Deployment
data for CDF and equipment deploying with the force must be incorporated into TPFDD
development and deployment execution processes according to CJCS Manual 3122.02C
(reference (y)) and applicable Military Department regulations. These requirements shall be
incorporated into contracts and will apply, regardless of whether the defense contractor will
provide or arrange their own transportation, to ensure transportation itineraries follow approved
lines of communication, do not conflict with other support and operational traffic, and to allow
for emergency recall.

9

DoDI 3020.41, October 3, 2005

6.2.5. Country Entry Requirements. The geographic Combatant Commanders shall
coordinate with the Office of the Under Secretary of Defense for Policy to ensure special area,
country, and theater personnel clearance requirements are current in reference (h). Contingency
contractor personnel in support of a DoD contract are considered DoD-sponsored personnel for
Foreign Clearance Guide purposes. The DoD Components shall ensure contracts include a
requirement that deploying CDF must meet theater personnel clearance requirements and obtain
personnel clearance prior to entering the AOR. All contingency contractor personnel are
responsible for obtaining proper identification credentials (e.g., passport, visa). In some cases,
contingency contractor personnel hired in the AOR may require specific country clearances to
work in other countries.
6.2.6. Visibility of Contingency Contractor Personnel and Contracts. The geographic
Combatant Commanders, with assistance from their Component Commanders and applicable
DoD Agencies, are responsible for overall contractor visibility within their AOR and integrating
contractor support into OPLANs and OPORDs according to Joint Publication 4-0 (reference (z))
and references (g), (v), and (y), and will provide U.S. citizen and U.S. legal alien contractor
information according to CJCSM 3150.13 (reference (aa)). To assist the geographic Combatant
Commander in having awareness of the nature, extent, and potential risks and capabilities
associated with contracted support in the AOR and to facilitate integration of CDF to ensure
visibility, force protection, medical support, personnel recovery, and other related support can be
accurately forecasted and provided, the following procedures shall apply for establishing,
maintaining, and validating a joint contractor database:
6.2.6.1. The USD(P&R), in coordination with the USD(AT&L), shall designate or
develop a joint web-based database, and procedures for its use, as the central repository of CDF
personnel and contract capability information for all external support contracts and systems
support contracts. Contract capability information shall provide planners and Combatant
Commanders an awareness of the nature, extent, and potential risks and capabilities associated
with the contracted effort supporting OPLANs/OPORDs. This database shall provide by-name
accountability of all CDF, and contain, or link to, minimum contract information (e.g., contract
number, company contact information, sponsoring military unit contact information, and a
summary of services or capability provided by the contract) necessary to establish and maintain
CDF personnel accountability and visibility of contract capability in the AOR. It shall comply
with the personnel identity protection program requirements of DoD Directive 1000.25
(reference (ab)), be consistent with the DoD Global Information Grid Enterprise Architecture
addressed in DoD Directive 8100.1 (reference (ac)), and be compliant with DoD Directive
8320.2, DoD Directive 4630.5 and DoD Directive 8500.1 (references (ad) through (af)).
6.2.6.2. The Military Departments and the Directors of the Defense Agencies shall
ensure this joint database is designated, and its use required, in all external support contracts and
systems support contracts where CDF have the potential to support contingency operations or
other military operations.

10

DoDI 3020.41, October 3, 2005

6.2.6.3. DoD contracting activities shall populate the joint database with a summary
of contract services or capability when external support contracts or systems support contracts
are awarded.
6.2.6.4. Defense contractors awarded external support contracts and systems support
contracts shall input employee data and maintain by-name accountability of CDF in the joint
database designated in the contract. Defense contractors are responsible for knowing the general
location of their employees and shall keep the database up-to-date to reflect all CDF actually
deployed in the AOR in support of contingency operations. Prime contractors are responsible for
ensuring the database contains up-to-date information regarding their subcontractors at all tiers.
This requirement also applies to forward-deployed system support and external support
contractors designated to remain in place in theater when a contingency is declared.
6.2.6.5. The DoD Components shall validate and update as necessary the personnel
information in the joint database at the deployment center or the JRC, and at other times as
necessary, and use the information to support the reporting requirements of reference (aa).
6.2.6.6. The geographic Combatant Commander may designate use of the database,
stipulated above for CDF, in selected theater support contracts to capture by-name accountability
of theater support contractors (e.g., to assist in monitoring contingency contractor personnel who
may work on U.S.-controlled facilities, for force protection, or personnel recovery reasons) and
visibility of contract capability in the theater.
6.2.7. Deployment and Theater Admission Requirements and Procedures. The
geographic Combatant Commanders shall provide specific deployment and theater admission
requirements to the DoD Components according to subparagraph 6.2.2. The DoD Components
shall ensure these requirements are delineated in contracts. At a minimum, contracts shall state
the means by which the Government will inform contractors of the requirements and procedures
applicable to a deployment. The DoD Components shall ensure use of one of the formally
designated group or individual joint or Military Department deployment centers (e.g.,
Continental U.S. Replacement Center, Individual Replacement Center, Federal Deployment
Center, Unit Deployment Site) to conduct deployment and redeployment processing for CDF,
unless contractor-performed theater admission processing is authorized according to
subparagraph 6.2.7.11., or waived pursuant to 6.2.7.2. However, a process that incorporates all
the functions of a deployment center may be used instead of processing through a deployment
center if it is designated in the contract. The following general procedures, waiver,
administrative preparation, medical, training, and equipping considerations are applicable during
deployment processing of CDF and for theater admission of contingency contractor personnel,
where indicated:
6.2.7.1. General Deployment Procedures. All CDF shall report to the deployment
center designated in the contract before deploying to a contingency operation to: validate entry
of accountability information in the joint database addressed in subparagraph 6.2.6.; be issued or
validate possession of proper identification cards; receive applicable Government-furnished
equipment; receive medical and dental screening including required military-specific
vaccinations/immunizations (e.g., anthrax, smallpox); and validate or complete any required

11

DoDI 3020.41, October 3, 2005

training (e.g., Geneva Conventions; law of armed conflict; general orders; standards of conduct;
force protection; personnel recovery; medical; operational security; anti-terrorism; nuclear,
biological and chemical protective gear; country brief and cultural awareness; and other training
as appropriate). Upon completion of deployment processing, certified by annotating the Letter
of Authorization or providing a separate deployment processing certification letter, CDF shall
bring the deployment process certification with them to the JRC. The CDF who are deploying as
part of a specific unit shall have their contractor certification documentation included in the
appropriate unit manifest. Any CDF deploying individually shall carry this certification with
them at all times.
6.2.7.2. Waivers. For less than 30-day deployments, the geographic Combatant
Commander, or designee, may waive a portion of these formal requirements, which may include
the requirement for processing through a deployment center. However, the requirements to
possess proper identification cards and to establish and maintain accountability in the prescribed
database shall not be waived, nor shall any medical requirement be waived without the prior
approval of qualified medical personnel. If contingency contractor personnel are authorized to
be armed, the requirements of 6.3.4 and 6.3.5 cannot be waived. The contracting officer shall
document waivers in the Letter of Authorization. The CDF granted waivers shall carry a copy
with them at all times.
6.2.7.3. Administrative Preparation. Contingency contractor personnel shall be
issued a standard Geneva Convention Card according to DoD Instruction 1000.1 (reference (ag))
and the multi-Service publication, short title Air Force Instruction 36-3026(I) (reference (ah)).
U.S. citizens and selected other CDF will be issued a DoD Uniformed Services Identification and
Privilege Card, a Common Access Card with Geneva Convention identifier, or other appropriate
DoD identity credential according to references (ag) and (ah), DoD Instruction 1000.13
(reference (ai)), and DoD Directive 8190.3 (reference (aj)). All CDF shall fill out DoD
emergency data forms according to reference (e), reference (ag), and applicable Military
Department regulations. In addition, and to the extent necessary, the contract shall require the
defense contractor to provide personnel who have the appropriate security clearance or are able
to satisfy the appropriate background investigation to obtain necessary access required for the
contingency operation.
6.2.7.4. Letter of Authorization. A Letter of Authorization issued by a Government
contracting officer, or designee, shall be necessary for CDF to process through a deployment
center; to travel to, from, and within the AOR; and to identify any additional authorizations,
privileges, or Government support CDF are entitled to under the contract.
6.2.7.4.1. The contracting officer, or designee, shall verify proper arrangements
for Government support at the deployment center and within the AOR have been made before
preparing the Letter of Authorization.
6.2.7.4.2. The Letter of Authorization shall provide, at a minimum, the prime
contract number; the sub-contract number (if applicable); an emergency contact phone number
and email address of the Government contracting officer; an emergency contact 24/7 phone
number and email address of the defense contractor point of contact; and the contact information

12

DoDI 3020.41, October 3, 2005

of the sponsoring in-theater supported unit. A template of a Letter of Authorization is available
in reference (f) (see subparagraph 5.1.2.). All CDF shall carry the Letter of Authorization with
them at all times.
6.2.7.4.3. The Letter of Authorization shall state the intended length of
assignment in the AOR and identify Government facilities, equipment, and privileges in the
AOR as authorized by the contract. Government authorizations may include, among other
support: access to exchange facilities according to DoD Instruction 1330.21 (reference (ak));
access to the commissary, and care and treatment at uniformed service medical and dental
facilities on a space available, fully reimbursable basis according to reference (ai); Government
messing and billeting; DoD-controlled aircraft passenger movement according to DoD 4515.13R (reference (al)); and individual protective equipment addressed in subparagraph 6.2.7.6.
6.2.7.5. Medical Preparation. Defense contractors are responsible to provide
medically and physically qualified contingency contractor personnel to perform duties in
contingency operations as outlined in the contract. Any CDF deemed unsuitable to deploy
during the deployment process, due to medical or dental reasons, will not be authorized to deploy
with the military force. The Secretary of Defense may direct immunizations as mandatory for
CDF performing DoD-essential contractor services per reference (e) and DoD Instruction 6205.4
(reference (am)). The Military Departments shall ensure CDF are not deployed without
collection of required medical, dental, and DNA reference specimens for accession into the
Armed Forces Repository of Specimen Samples for the Identification of Remains (AFRSSIR)
according to DoD Instruction 5154.30 (reference (an)). The DNA collection and other medical
requirements are further addressed in enclosure 3. The DoD Components shall ensure all
contracts requiring contingency contractor personnel contain, or incorporate by reference,
minimum medical standards and immunization requirements. In addition, for CDF, the DoD
Components shall require the contractor to make available CDF medical and dental records
(including current panograph) according to enclosure 3, reference (e), DoD Directive 6485.1
(reference (ao)), applicable joint force command surgeon guidance and relevant Military
Department policy. Medical threat pre-deployment briefings will be provided to all CDF to
communicate health risks and countermeasures in the theater or JOA according to DoD
Instruction 6490.3 (reference (ap)). The DoD Components shall ensure health service support
(HSS), either as a responsibility of the contractor or the DoD Components, is fully delineated in
OPLANs, OPORDs, and contracts to ensure appropriate medical staffing in the AOR. The
Component Commands and DoD Agencies shall also include CDF, who are providing essential
contractor services, in their health surveillance plans as defined in DoD Directive 6490.2
(reference (aq)).
6.2.7.6. Individual Protective Equipment. The contract shall specify the level of
Government-furnished support and what support is reimbursable to the Government. Generally,
contractors shall be required to provide all life, mission, and administrative support to its
employees necessary to perform the contract according to DoD Instruction 4161.2 (reference
(ar)). However, in many contingency operations, the Government may decide it is in its interests
to provide selected life, mission, and administrative support to some contingency contractor
personnel. When necessary, and as determined by the Component Commander, according to the
geographic Combatant Commander guidance, contingency contractor personnel may be issued

13

DoDI 3020.41, October 3, 2005

military individual protective equipment (e.g., chemical defensive gear, body armor, personal
protective equipment) according to reference (e), applicable Military Department regulations,
and the terms of the contract. This equipment shall typically be issued before deployment to the
AOR at the deployment center and must be returned to the Government, otherwise accounted for,
or purchased, after use. The Military Departments shall plan and source individual protective
equipment as required by the Component Commander and the terms of the contract.
6.2.7.7. Clothing. The individual contractor or contingency contractor personnel are
responsible for providing their own personal clothing, including casual and working clothing
required by the particular assignment. Generally, commanders shall not issue military clothing
to contingency contractor personnel or allow the wearing of military or military look-alike
uniforms. However, geographic Combatant Commanders may authorize certain contingency
contractor personnel to wear standard uniform items for operational reasons. This authorization
shall be in writing and carried by authorized contingency contractor personnel. When
commanders issue any type of standard uniform item to contingency contractor personnel, care
must be taken to ensure, consistent with force protection measures, the contingency contractor
personnel are distinguishable from military personnel through the use of distinctive patches, arm
bands, nametags, or headgear.
6.2.7.8. Weapons. Contingency contractor personnel will not be authorized to
possess or carry personally owned firearms or ammunition or be armed during contingency
operations except as provided under subparagraphs 6.3.4. or 6.3.5.
6.2.7.9. Training. Contracting activities, the Military Departments, and the DoD
Components shall ensure any training requirements, including specific training requirements
established by the geographic Combatant Commander, and training required according to DoD
Directive 2000.12, DoD Instruction 2000.16, DoD Instruction 1300.23 (references (as) through
(au)), and reference (e), are contained, or incorporated by reference, in contracts employing
CDF. Operational specific training required by non-CDF will be determined and executed by the
joint force and Component Commanders.
6.2.7.10. Legal Assistance. The individual contractor or contingency contractor
personnel are responsible for preparing and completing personal legal affairs (including powers
of attorney, wills, trusts, estate plans, etc.) before reporting to deployment centers. Generally,
contingency contractor personnel are not entitled to military legal assistance with personal legal
affairs, either in theater or at the deployment center. The DoD Components shall ensure theater
admission requirements state contingency contractor personnel should prepare and execute any
necessary wills or powers of attorney before reporting to deployment centers.
6.2.7.11. Contractor-Performed Theater Admission Processing. Contracting officers
may authorize contractor-performed theater admission processing because of the number of
CDF, frequency of CDF deployment, or large amounts of equipment. Contracting officers shall
coordinate with and obtain approval from the appropriate Military Department or agency and
ensure all requirements of the DoD deployment centers are met. Defense contractors shall
establish initial CDF accountability by entering contractor personnel data in the joint database
addressed in subparagraph 6.2.6. The DoD Components shall validate CDF accountability

14

DoDI 3020.41, October 3, 2005

information in the database at the JRC or other points as necessary. The use of contractorperformed theater admission processing does not negate the responsibility for all CDF to process
through the JRC.
6.3. Contractor Theater Management Requirements. The DoD Components shall adhere to
the following theater management policies in managing contingency contractor personnel in
support of contingency operations.
6.3.1. Reception. All CDF shall be processed in and out of the AOR through a JRC or
other personnel centers designated by the geographic Combatant Commander. The JRC
validates CDF are entered into the joint database addressed in subparagraph 6.2.6. and verifies
personnel meet theater specific entrance requirements. The CDF already in the AOR when a
contingency is declared must report to the appropriate JRC as soon as the JRC is placed into
operation. Any CDF not properly qualified shall be either sent back to their departure point or
turned over to the appropriate Component Command or Defense Agency for in-theater
processing. Although subcontractor personnel with a formal subcontract relationship under an
external support contract or systems support contract must be entered in the contractor database
addressed in subparagraph 6.2.6, TCN and HN personnel hired using local procurement (e.g.,
day laborers) under theater support contracts or hired in theater by external support contractors
are not required to process through the JRC.
6.3.2. Contractor Use Restrictions. The geographic Combatant Commanders may place
specific restrictions on locations or timing of contractor support based on the prevailing
operational situation, in coordination with the Component Commands and applicable DoD
Agencies.
6.3.3. Contractor Direction and Discipline. Defense contractors are responsible for
ensuring employees perform under the terms of the contract; comply with theater orders, and
applicable directives, laws, and regulations; and maintain employee discipline. The contracting
officer, or designee, is the liaison between the commander and the defense contractor for
directing or controlling contractor performance because commanders have no direct contractual
relationship with the defense contractor. However, the ranking military commander may, in
emergency situations (e.g., enemy or terrorist actions or natural disaster), direct contingency
contractor personnel to take lawful action as long as those actions do not require them to assume
inherently governmental responsibilities barred under subparagraph 6.1.5. Contingency
contractor personnel shall conform to all general orders applicable to DoD civilian personnel
issued by the ranking military commander. Outside the assertion of criminal jurisdiction for
misconduct, the contractor is responsible for disciplining contingency contractor personnel.
Commanders have limited authority to take disciplinary action against contingency contractor
personnel. However, a commander has authority to take certain actions affecting contingency
contractor personnel, such as the ability to revoke or suspend security access or impose
restriction from installations or facilities. Only the Department of Justice may prosecute
misconduct under applicable Federal laws, including references (k) and (m), absent a formal
declaration of war by Congress (which would subject civilians accompanying the force to UCMJ
jurisdiction). Contingency contractor personnel are subject to the domestic criminal laws of the
HN, absent a SOFA or international agreement to the contrary. When confronted with

15

DoDI 3020.41, October 3, 2005

disciplinary problems involving contingency contractor personnel, commanders shall seek the
assistance of their legal staff, the contracting officer responsible for the contract, and the
contractor’s management team.
6.3.4. Force Protection and Weapons Issuance. The geographic Combatant Commanders
shall develop a security plan for protection of those contingency contractor personnel in
locations where there is not sufficient or legitimate civil authority and the commander decides
that it is in the interests of the Government to provide security because the contractor cannot
obtain effective security services, such services are unavailable at a reasonable cost, or threat
conditions necessitate security through military means. The contracting officer shall include in
the contract the level of protection to be provided to contingency contractor personnel. In
appropriate cases, the geographic Combatant Commander may provide security through military
means, commensurate with the level of security provided DoD civilians. Specific security
measures shall be mission and situation dependent as determined by the geographic Combatant
Commander. All contingency contractor personnel shall comply with applicable Combatant
Commander and local commander force protection policies. Contingency contractor personnel
working within a U.S. military facility or in close proximity of U.S. forces may receive
incidentally the benefits of measures undertaken to protect U.S. forces according to reference
(as). However, it may be necessary for contingency contractor personnel to be armed for
individual self-defense. Procedures for arming for individual self-defense are addressed below:
6.3.4.1. According to applicable U.S., HN, and international law, relevant SOFAs or
international agreements, or other arrangements with local HN authorities, on a case-by-case
basis when military force protection and legitimate civil authority are deemed unavailable or
insufficient, the geographic Combatant Commander (or a designee no lower than the general or
flag officer level) may authorize contingency contractor personnel to be armed for individual
self-defense. In such a case the Government shall provide or ensure weapons familiarization,
qualifications, and briefings on the rules regarding the use of force to the contingency contractor
personnel. Acceptance of weapons by contractor personnel shall be voluntary and permitted by
the defense contractor and the contract. These personnel must not be otherwise prohibited from
possessing weapons under U.S law. The defense contractor shall ensure such personnel are not
prohibited under U.S. law to possess firearms. When armed for personal protection, contingency
contractor personnel are only authorized to use force for individual self-defense. Unless immune
from HN jurisdiction by virtue of an international agreement or international law, contingency
contractor personnel shall be advised of the inappropriate use of force could subject them to U.S.
or HN prosecution and civil liability.
6.3.4.2. Contingency contractor personnel retain the right of individual self-defense.
Any consideration to arm contingency contractor personnel for their individual self-defense shall
be reviewed on a case-by-case basis and approved or denied by the geographic Combatant
Commander or designee no lower than the general or flag officer level. In reviewing
applications to arm contingency contractor personnel for individual self-defense, geographic
Combatant Commanders shall apply criteria mandated for arming contingency contractor
personnel for security services as provided in subparagraph 6.3.5. All applications for arming
contingency contractor personnel shall be reviewed on a case-by-case basis by the appropriate

16

DoDI 3020.41, October 3, 2005

Staff Judge Advocate to the geographic Combatant Commander to ensure there is a legal basis
for approval.
6.3.5. Use of Contingency Contractor Personnel for Security Services. If consistent with
applicable U.S., HN, and international law, and relevant SOFAs or other international
agreements and this Instruction, a defense contractor may be authorized to provide security
services for other than uniquely military functions. Contracts for security services shall contain
provisions informing the contractor of any known or potentially hazardous situations. Whether a
particular use of contract security personnel to protect military assets is permissible is dependent
on the facts and requires legal analysis. Variables such as the nature of the operation, the type of
conflict, any applicable status agreement related to the presence of U.S. forces, and the nature of
the activity being protected require case-by-case determinations. The use of force by
contingency contractor personnel is often strictly limited by laws and not protected by SOFA
provisions. Contingency contractor personnel providing security services and who exceed the
limits imposed by applicable law may be subject to prosecution. Procedures for arming
contingency contractor personnel for security services are addressed below:
6.3.5.1. Requests for permission to arm contingency contractor personnel to provide
security services shall be reviewed on a case-by-case basis by the appropriate Staff Judge
Advocate to the geographic Combatant Commander to ensure there is a legal basis for approval.
The request will then be approved or denied by the geographic Combatant Commander or a
specifically identified designee, no lower than the general or flag officer level.
6.3.5.2. Contracts shall be used cautiously in contingency operations where major
combat operations are ongoing or imminent. In these situations, contract security services will
not be authorized to guard U.S. or coalition military supply routes, military facilities, military
personnel, or military property except as specifically authorized by the geographic Combatant
Commander (non-delegable).
6.3.5.3. Requests for permission to arm contingency contractor personnel to provide
security services shall include:
6.3.5.3.1. A description of where such contractor security personnel will operate,
the anticipated threat, and what non-military property or non-military personnel such personnel
are intended to protect, if any.
6.3.5.3.2. A description of how the movement of contractor security personnel
will be coordinated through areas of increased risk or planned or ongoing military operations
including how contractor security personnel will be rapidly identified by members of the Armed
Forces.
6.3.5.3.3. A communication plan to include a description of how relevant threat
information will be shared between contractor security personnel and U.S. military forces,
including how appropriate assistance will be provided to contractor security personnel who
become engaged in hostile situations.

17

DoDI 3020.41, October 3, 2005

6.3.5.3.4. Documentation of individual training covering weapons
familiarization, rules for the use of deadly force, limits on the use of force including whether
defense of others is consistent with HN law, the distinction between the rules of engagement
applicable to military forces and the prescribed rules for the use of deadly force that control the
use of weapons by civilians, and the Law of Armed Conflict, including the provisions of
reference (j).
6.3.5.3.5. DD Form 2760, “Qualification to Possess Firearms and Ammunitions,”
certifying the individual is not prohibited under U.S. law from possessing a weapon or
ammunition due to conviction in any court of a crime of domestic violence whether a felony or
misdemeanor.
6.3.5.3.6. Written acknowledgement by the defense contractor and individual
contractor security personnel, after investigation of background and qualifications of contractor
security personnel and organizations, certifying such personnel are not prohibited under U.S. law
to possess firearms.
6.3.5.3.7. Written acknowledgement by the defense contractor and individual
contractor security personnel that: potential civil and criminal liability exists under U.S. and HN
law for the use of weapons; proof of authorization to be armed must be carried; contingency
contractor personnel may possess only U.S. Government-issued and/or approved weapons and
ammunition for which they have been qualified according to subparagraph 6.3.5.3.4; contract
security personnel were briefed and understand limitations on the use of force; and authorization
to possess weapons and ammunition may be revoked for non-compliance with established rules
for the use of force.
6.3.5.4. Upon approval of the request, the geographic Combatant Commander would
issue written authorization to the defense contractor identifying who is authorized to be armed
and the limits on the use of force.
6.3.6. Personnel Recovery, Missing Persons, and Casualties. Personnel recovery of
contingency contractor personnel is covered by the DoD personnel recovery program as
described in DoD Directive 1300.7, DoD Directive 2310.2, DoD Directive 2310.7, and DoD
Directive 3025.14 (references (av) through (ay)); and their implementing instructions, reference
(au), DoD Instruction 2310.3, and DoD Instruction 2310.4 (references (az through (ba)). The
geographic Combatant Commander, or designee, may designate selected other contractor
personnel eligible for personnel recovery support. Accounting for missing persons, including
contractors, is addressed in reference (ax). Reintegration and support assistance after recovery of
contingency contractor personnel is addressed in reference (ba). Evacuation of dependents of
contingency contractor personnel is addressed in reference (ay). Contingency contractor
personnel casualties shall be reported according to reference (aa).
6.3.7. Mortuary Affairs. Contingency contractor personnel who die while in support of
U.S. forces shall fall under the DoD mortuary affairs program as described in DoD Directive
1300.22 (reference (bb)).

18

DoDI 3020.41, October 3, 2005

6.3.8. Medical Support and Evacuation. During contingency operations in austere/nonpermissive environments, contingency contractor personnel may encounter situations where they
are unable to access emergency medical support. Generally, the Department of Defense may
provide resuscitative care, stabilization, hospitalization at level III MTFs, and assistance with
patient movement in emergencies where loss of life, limb or eyesight could occur.
Hospitalization will be limited to stabilization and short-term medical treatment with an
emphasis on return to duty or placement in the patient movement system according to DoD
Instruction 6000.11 (reference (bc)). All costs associated with the treatment and transportation
of contingency contractor personnel to the selected civilian facility are reimbursable to the
Government and shall be the responsibility of the contingency contractor personnel, their
employer, or their health insurance provider. Nothing in the foregoing sentence is intended to
affect the allowability of costs incurred under a contingency contract. The following medical
support and evacuation procedures shall apply:
6.3.8.1. Resuscitative Care. Contingency contractor personnel may be afforded
resuscitative care while supporting contingency operations. Resuscitative care is defined in
enclosure 2 and includes medical care when life, limb, or eyesight is jeopardized and for
emergency medical and dental care. Examples of an emergency include: refills of
prescription/life-dependent drugs, broken bones, lacerations, broken teeth or bridgework, or lost
crowns or fillings.
6.3.8.2. Primary Care. Primary medical or dental care is not authorized and will not
be provided by MTFs to contingency contractor personnel unless specifically authorized under
the terms of the contract and the corresponding Letter of Authorization. Primary care includes
inpatient and outpatient services; non-emergency evacuation; pharmaceutical support; dental
services and other medical support as determined by appropriate military authorities based on
recommendations from the joint force command surgeon and existing capabilities of the forwarddeployed MTFs.
6.3.8.3. Long-Term Care. Long-term care, sometimes known as "custodial" care,
refers to a variety of services that help a person with comfort, personal, or wellness needs. These
services assist in the activities of daily living, including such things as bathing and dressing.
Long term care will not be provided to contingency contractor personnel.
6.3.8.4. Quarantine/Restriction of Movement. A geographic Combatant Commander
or subordinate Component Commander has the authority to order quarantine or restrict
movement of contractor personnel according to DoD Directive 6200.3 (reference (bd)).
6.3.8.5. Evacuation. Patient movement of contingency contractor personnel shall be
according to reference (bc). In cases where contingency contractor personnel are evacuated for
medical reasons from the AOR to a MTF funded by the Defense Health Program, normal
reimbursement policies will apply for services rendered by the facility. Should contingency
contractor personnel require medical evacuation to CONUS, the sending MTF shall assist the
contingency contractor personnel in making arrangements for transfer to a civilian facility of
their choice. When U.S. forces provide emergency medical care to TCN and HN personnel hired

19

DoDI 3020.41, October 3, 2005

under theater, systems, or external support contracts, these patients will be evacuated/transported
via national means (when possible) to their medical systems.
6.3.9. Other Government Furnished Support. U.S. citizen contingency contractor
personnel may be authorized postal support according to DoD 4525.6-M (reference (be)). U.S.
citizen contingency contractor personnel that are issued Uniformed Services Identification and
Privilege Card or Common Access Cards may be authorized commissary, morale welfare and
recreation, and exchange services according to reference (ai). Other Government furnished
support, such as religious support, may be made available to contractor personnel according to
the DoD Component policy consistent with applicable laws and international agreements.

7. EFFECTIVE DATE
This Instruction is effective immediately.

Enclosures - 3
E1. References, continued
E2. Definitions
E3. Minimum Medical Screening Requirements

20

DoDI 3020.41, October 3, 2005

E1. ENCLOSURE 1
REFERENCES, continued
(e)

DoD Instruction 3020.37, “Continuation of Essential DoD Contractor Services During
Crises,” November 6, 1990
(f) DFARS Procedures, Guidance and Information, current edition2
(g) DoD Instruction 1100.19, “Wartime Manpower Mobilization Planning Policies and
Procedures,” February 20, 1986
(h) DoD 4500.54-G, “DoD Foreign Clearance Guide (FCG)”3
(i) DoD Directive 4500.54, “Official Temporary Travel Abroad,” May 1, 1991
(j) Geneva Convention Relative to the Treatment of Prisoners of War, August 12, 19494
(k) Section 3261 of title 18, United States Code
(l) DoD Instruction 5525.11, “Criminal Jurisdiction Over Civilians Employed By or
Accompanying the Armed Forces Outside the United States, Certain Service Members,
and Former Service Members, March 3, 2005
(m) Section 2441 of title 18, United States Code
(n) Chapter 47 of Title 10, United States Code
(o) Section 7(9) of title 18, United States Code
(p) Section 106 of title 38, United States Code
(q) DoD Directive 1000.20, “Active Duty Service Determinations for Civilian or Contractual
Groups,” September 11, 1989
(r) Office of Management and Budget Circular A-76, “Performance of Commercial
Activities,” May 29, 20035
(s) Federal Acquisition Regulation, Subpart 7.5, Inherently Governmental Functions, current
edition6
(t) Under Secretary of Defense (Personnel and Readiness) Memorandum, “Use of the
Manpower Mix Criteria,” December 15, 20037
(u) Section 2383 of title 10, United States Code
(v) CJCSM 3141.01A, “Procedures for the Review of Operations Plans,”
September 15, 19988
(w) CJCSI 3110.03B, “Logistics Supplement to the Joint Strategic Capabilities Plan (JSCP)
FY 2002, Enc1osure G,” December 1, 2002
(x) DoD Directive 5000.1, “The Defense Acquisition System,” May 12, 2003
(y) CJCSM 3122.02C, “Joint Operation Planning and Execution

2

The DFARS PGI can be found at: http://www.acq.osd.mil/dpap/dars/pgi/index.htm (The relevant PGI is found
at PGI 225.74, Defense Contractors Outside the United States)
3
The DoD Foreign Clearance Guide can be found at: www.fcg.pentagon.mil
4
Geneva Convention Relative to the Treatment of Prisoners of War, Articles 2, 3, and 4, 12 August 1949
(Available at: www.yale.edu/lawweb/avalon/lawofwar/)
5

OMB Circular No. A-76 is found at: www.whitehouse.gov/omb/circulars/
The Federal Acquisition Regulation (FAR) can be found at: http://akss.dau.mil/jsp/default.jsp
7
The DoD Manpower Mix Criteria can be found at www.dod.mil/prhome/pi.html within the USD(Personnel and
Readiness) website under the tab for “Program Integration.”
8
This Chairman of the Joint Chiefs of Staff Manual and all other Chairman of the Joint Chiefs of Staff Manuals
and Instructions can be found at: http://www.dtic.mil/doctrine/.
6

21

ENCLOSURE 1

DoDI 3020.41, October 3, 2005

(z)
(aa)
(ab)
(ac)
(ad)
(ae)
(af)
(ag)
(ah)

(ai)
(aj)
(ak)
(al)
(am)
(an)
(ao)
(ap)
(aq)
(ar)
(as)
(at)
(au)
(av)
(aw)

System (JOPES), Volume III, (Crisis Action Time-Phased Force and Deployment Data
Development and Deployment Execution),” March 22, 2004
Joint Pub 4-0, “Doctrine for Logistic Support of Joint Operations,” Chapter V,
April 6, 2000
CJCSM 3150.13, “Joint Reporting Structure -- Personnel Manual,” August 1, 1999
DoD Directive 1000.25, “DoD Personnel Identity Protection (PIP) Program,”
July 19, 2004
DoD Directive 8100.1, "GIG Overarching Policy," September 19, 2002
DoD Directive 8320.2, "Data Sharing in a Net-Centric Department of Defense,”
December 2, 2004
DoD Directive 4630.5, "Interoperability and Supportability of Information Technology
and National Security Systems," May 5, 2004
DoD Directive 8500.1, "Information Assurance," October 24, 2002
DoD Instruction 1000.1, “Identity Cards Required by the Geneva Convention,”
January 30, 1974
Air Force Instruction 36-3026(I); Army Regulation 600-8-14; U.S. Navy BUPERS
Instruction 1750.10B; Marine Corps Order P5512.11C; Commandant Instruction
M5512.1; Commissioned Corps Personnel Manual 29.2, Instructions 1 and 2; NOAA
Corps Regulations, Chapter 1, Part 4, “Identification Cards for Members of the
Uniformed Services, Their Eligible Family Members, and Other Eligible Personnel,”
December 20, 20029
DoD Instruction 1000.13, “Identification (ID) Cards for Members of the Uniformed
Services, Their Dependents, and Other Eligible Individuals,” December 5, 1997
DoD Directive 8190.3, “Smart Card Technology,” August 31, 2002
DoD Instruction 1330.21, “Armed Services Exchange Regulations (ASER),”
July 14, 2005
DoD 4515.13-R, “Air Transportation Eligibility,” November 1994
DoD Instruction 6205.4, “Immunization of Other Than U.S. Forces (OTUSF) for
Biological Warfare Defense,” April 14, 2000
DoD Instruction 5154.30, “Armed Forces Institute of Pathology Operations,”
March 18, 2003
DoD Directive 6485.1, “Human Immunodeficiency Virus-1,” March 19, 1991
DoD Instruction 6490.3, “Implementation and Application of Joint Medical Surveillance
for Deployments,” August 7, 1997
DoD Directive 6490.2, “Comprehensive Health Surveillance,” October 21, 2004
DoD Instruction 4161.2, “Management, Control and Disposal of Government Property in
the Possession of Contractors,” September 26, 1997
DoD Directive 2000.12, “DoD Antiterrorism (AT) Program,” August 18, 2003
DoD Instruction 2000.16, “DoD Antiterrorism Standards,” June 14, 2001
DoD Instruction 1300.23, “Isolated Personnel Training for DoD Civilian and
Contractors,” August 20, 2003
DoD Directive 1300.7, “Training and Education To Support the Code of Conduct
(CoC),” December 8, 2000
DoD Directive 2310.2, “Personnel Recovery,” December 22, 2000

9

This is a multi-Service publication that implements various Service instructions and DoD directives.
Publication is available at: http://www.e-publishing.af.mil.

22
ENCLOSURE 1

DoDI 3020.41, October 3, 2005

(ax) DoD Directive 2310.7, “Personnel Accounting – Losses Due to Hostile Acts,” November
10, 2003
(ay) DoD Directive 3025.14, “Protection and Evacuation of U.S. Citizens and Designated
Aliens in Danger Areas Abroad,” November 5, 1990
(az) DoD Instruction 2310.3, “Personnel Recovery Response Cell (PRRC) Procedures,”
June 6, 1997
(ba) DoD Instruction 2310.4, “Repatriation of Prisoners of War (POW), Hostages, Peacetime
Government Detainees and Other Missing or Isolated Personnel,” November 21, 2000
(bb) DoD Directive 1300.22, “Mortuary Affairs Policy,” February 3, 2000
(bc) DoD Instruction 6000.11, “Patient Movement,” September 9, 1998
(bd) DoD Directive 6200.3, “Emergency Health Powers on Military Installations,”
May 12, 2003
(be) DoD 4525.6-M, “Department of Defense Postal Manual,” August 15, 2002
(bf) JP 1-02, “DoD Dictionary of Military and Associated Terms,” April 12, 2001
(bg) Section 101(a)(13) of Title 10, United States Code
(bh) Section 101(a)(13)(B) of Title 10, United States Code
(bi) Sections 331-335, 688, 12301(a), 12302, 12304, 12305 or 12406 of Title 10, United
States Code

23
ENCLOSURE 1

DoDI 3020.41, October 3, 2005

E2. ENCLOSURE 2
DEFINITIONS∗
E2.1.1. Continental United States Replacement Center. The processing centers at selected
Army installations through which individual personnel will be processed to ensure that personnel
readiness processing actions have been completed prior to reporting to the aerial port of
embarkation for deployment to a theater of operations. See Joint Pub 01-2 (reference (bf)).
E2.1.2. Contingency Operation. A military operation that is either designated by the Secretary
of Defense as a contingency operation or becomes a contingency operation as a matter of law (10
United States Code (U.S.C.) 101(a)(13)) (reference (bg)). It is a military operation that is:
E2.1.2.1. Designated by the Secretary of Defense as an operation in which members of the
Armed Forces are or may become involved in military actions, operations, or hostilities against an
enemy of the United States or against an opposing force; or
E2.1.2.2. Created by definition of law. Under 10 U.S.C. 101 (a)(13)(B) (reference (bh)), a
contingency operation exists if a military operation results in the call-up to (or retention on):
E2.1.2.2.1. Active duty of members of the uniformed Services under certain
enumerated statutes (10 U.S.C. Sections 331-335, 688, 12301(a), 12302, 12304, 12305, or 12406)
(reference (bi));
E2.1.2.2.2. Active duty of members of the uniformed Services under other (nonenumerated) statutes during war or national emergency declared by the President or Congress. See
reference (bf).
E2.1.3. Contingency Contractor Personnel*. Defense contractors and employees of defense
contractors and associated subcontractors, including U.S. citizens, U.S. legal aliens, TCNs, and
citizens of HNs who are authorized to accompany U.S. military forces in contingency operations
or other military operations, or exercises designated by the geographic Combatant Commander.
This includes employees of external support, systems support, and theater support contractors.
Such personnel are provided with an appropriate identification card under the Geneva
Conventions.
E2.1.4. Contractors Deploying with the Force (CDF)*. A sub-category of “contingency
contractor personnel” defined above. CDF are employees of system support and external support
contractors, and associated subcontractors, at all tiers, who are specifically authorized in their
contract to deploy through a deployment center or process and provide support to U.S. military
forces in contingency operations or in other military operations, or exercises designated by a
geographic Combatant Commander. CDF includes forward-deployed system support and external
support contractors designated to remain in place in theater when a contingency is declared. Such
∗

Terms with an asterisk will be submitted for inclusion or revision in the
next version of the Joint Pub 1-02 (reference (bf)) after the Instruction has
been signed.

24

ENCLOSURE 2

DoDI 3020.41, October 3, 2005

personnel are provided with an appropriate identification card under the Geneva Conventions.
CDF usually work for the U.S. military forces under a deployable contract agreement in peacetime
and in many cases have a long-term relationship with a specific unit. They usually live with and
provide services directly to U.S. military forces and receive Government-furnished support similar
to DoD civilians. CDF do not include TCN or local national personnel hired in theater using local
procurement (e.g., day laborers).
E2.1.5. Defense Contractor*. Any individual, firm, corporation, partnership, association, or
other legal non-Federal entity that enters into a contract directly with the Department of Defense to
furnish services, supplies, or construction. For purposes of this Instruction, foreign governments,
representatives of foreign governments, or foreign corporations wholly owned by foreign
governments that have entered into contracts with the Department of Defense are not Defense
contractors.
E2.1.6. Essential Contractor Services*. A service provided by a firm or an individual under
contract to the Department of Defense to support vital systems in support of military missions
considered of utmost importance to the U.S. mobilization and wartime mission. The services,
which shall be designated in the contract, are essential because the DoD Components may not have
military or DoD civilians to perform these services immediately or the effectiveness of defense
systems or operations may be seriously impaired, and interruption is unacceptable when those
services are not immediately available. Most support under external support and systems support
contracts falls into this category as well as some support under theater support contracts.
E2.1.7. External Support Contract*. Contracts awarded by a supporting headquarters outside
the contingency operation area that provide support for deployed operational forces. These
contracts are usually prearranged, but may be awarded or modified during the mission based on the
commanders’ needs. Examples include the Army Logistics Civil Augmentation Program, the Air
Force Contract Augmentation Program, the Navy Construction Capabilities Contract, Civil
Reserve Air Fleet contracts, and war reserve materiel contracts. Support under external support
contracts is often designated as “essential contractor services” under the contract.
E2.1.8. External Support Contractors*. Contract personnel under external support contracts
who are hired predominantly from outside the operational area to support deployed operational
forces. External support contractors include TCN personnel and local national personnel who are
hired under a subcontract relationship of a prime external support contract; while these TCN and
local national subcontractor personnel may not deploy through a deployment center or process,
they are considered CDF for joint contractor database purposes and the prime external support
contractor shall ensure their applicable personnel data is reflected in the joint contractor database.
See also systems support contractors; theater support contractors.
E2.1.9. Health Service Support (HSS). All services performed, provided, or arranged by the
Services to promote, improve, conserve, or restore the mental or physical well-being of personnel.
These services include but are not limited to the management of health services resources, such as
manpower, monies, and facilities; preventive and curative health measures; evacuation of the
wounded, injured, or sick; selection of the medically fit and disposition of the medically unfit;
blood management; medical supply, equipment, and maintenance thereof; combat stress control;

25
ENCLOSURE 2

DoDI 3020.41, October 3, 2005

and medical, dental, veterinary, laboratory, optometric, medical food, and medical intelligence
services. See reference (bf).
E2.1.10. Joint Reception Center (JRC). The center established in the operational area (as
directed by the joint force commander), with responsibility for the reception, accountability,
training, and processing, of military and civilian individual augmentees upon their arrival in the
operational area. It is also the center where augmentees will normally be outprocessed through
upon departure from the operational area. See reference (bf).
E2.1.11. Local Procurement. The process of obtaining personnel, services, supplies, and
equipment from local or indigenous sources. See reference (bf).
E2.1.12. Other Military Operations*. A range of military force responses that can be projected
to accomplish assigned tasks. Such operations may include one or a combination of the following:
civic action, humanitarian assistance, civil affairs, and other military activities to develop positive
relationships with other countries; confidence building and other measures to reduce military
tensions; military presence; activities to convey messages to adversaries; military deceptions and
psychological operations; quarantines, blockades, and harassment operations; raids; intervention
operations; armed conflict involving air, land, maritime, and strategic warfare operations; support
for law enforcement authorities to counter international criminal activities (terrorism, narcotics
trafficking, slavery, and piracy); support for law enforcement authorities to suppress domestic
rebellion; and support for insurgency, counterinsurgency, and civil war in foreign countries.
E2.1.13. Program Manager. The designated individual with responsibility and authority to
accomplish program objectives for development, production, and sustainment to meet the user’s
operational needs. The program manager shall be accountable for credible cost, schedule, and
performance reporting to the milestone decision authority.
E2.1.14. Resuscitative Care. The aggressive management of life and limb-threatening injuries.
Interventions include emergency medical treatment, advanced trauma management, and lifesaving
surgery to enable the patient to tolerate evacuation to the next level of care. See reference (bf).
E2.1.15. Systems Support Contract*. Contracts awarded by Military Department program
managers or by Component Commands outside the contingency operation area to support
deployed operational forces. They provide essential support to specific systems throughout the
system’s life cycle (including spare parts and maintenance for key weapons systems, command
and control infrastructure, and communications systems) across the range of military operations.
Support under systems support contracts is often designated as “essential contractor services”
under the contract.
E2.1.16. Systems Support Contractors*. Contract personnel under systems support contracts,
normally with high levels of technical expertise, hired to support specific military systems. See
also external support contractors; theater support contractors.
E2.1.17. Theater Support Contract*. Contracts awarded within the contingency operation area
to support deployed operational forces. Military contracting personnel with the deployed force,

26
ENCLOSURE 2

DoDI 3020.41, October 3, 2005

working under the contracting authority of the theater, component, or joint forces command
contracting chief, normally award and administer these contracts. Theater support contracts
provide goods, services, and minor construction, usually from the local vendor base, to meet the
immediate needs of operational commanders. Most of these contracts do not provide essential
contractor services; however, there are exceptions such as fuel and transportation support.
E2.1.18. Theater Support Contractors*. Contract personnel under theater support contracts
that are hired in, and operating in, a specific operational area. See also external support
contractors; systems support contractors.

27
ENCLOSURE 2

DoDI 3020.41, October 3, 2005

E3. ENCLOSURE 3
MINIMUM MEDICAL SCREENING REQUIREMENTS

E3.1. PRIOR MEDICAL EVALUATION
All personnel (military members, DoD civilians, and contingency contractor personnel)
deploying to theater must be medically and psychologically fit for deployment. Fitness
specifically includes the ability to accomplish the tasks and duties unique to a particular
operation, and the ability to tolerate the environmental and operational conditions of the
deployed location. It is the responsibility of the Defense contractor to provide medically and
psychologically fit contingency contractor personnel to perform contracted duties. Just as
military personnel must pass a complete medical evaluation, contingency contractor personnel
shall have a similar evaluation based on the functional requirements of the job. Emphasis should
be placed on diagnosing cardiovascular, pulmonary, orthopedic, neurologic, endocrinologic,
dermatologic, psychological, visual and auditory conditions, which may preclude performing the
functional requirements of the contract, especially in austere work environments encountered in
some contingency operations. Additionally, contingency contractor personnel shall have a
thorough dental exam and complete all necessary dental work prior to deployment.
INDIVIDUALS WHO ARE DEEMED NOT MEDICALLY QUALIFIED AT THE
DEPLOYMENT CENTER OR DURING THE DEPLOYMENT PROCESS OR REQUIRE
EXTENSIVE PREVENTATIVE DENTAL CARE WILL NOT BE AUTHORIZED TO
DEPLOY. The contingency contractor personnel’s own physician shall complete medical and
dental requirements prior to arrival at the deployment center, unless otherwise specified in the
contract.

E3.2. GLASSES AND CONTACTS
If vision correction is required, contingency contractor personnel will be required to have two
replacement pairs of glasses. A written prescription may also be provided to the supporting
military medical component so that eyeglass inserts for use in a compatible chemical protective
mask can be prepared. If the type of protective mask to be issued is known and time permits the
preparation of eyeglass inserts should be completed prior to deployment. Wearing of contact
lenses in a field environment is not recommended and is at the contingency contractor
personnel's own risk due to the potential for irreversible eye damage caused by debris, chemical,
or other hazards present and the lack of ophthalmologic care in a field environment.

E3.3. MEDICATIONS
Contingency contractor personnel shall deploy with a minimum 180-day supply of any required
medications, obtained at their own expense. Contingency contractor personnel must be aware
that deployed MTF are equipped and staffed to provide emergency care to healthy adults. They
will not be able to provide or replace many medications required for routine treatment of chronic

28

ENCLOSURE 3

DoDI 3020.41, October 3, 2005

medical conditions, such as high blood pressure, heart conditions and arthritis. Contingency
contractor personnel shall review both the amount of the medication and its suitability in the
foreign area with their personal physician and make any necessary adjustments before deploying.

E3.4. COMFORT ITEMS
Contingency contractor personnel shall take spare hearing aid batteries, sunglasses, insect
repellent, sunscreen and any other supplies related to their individual physical requirements.
These items will not be provided by DoD sources.

E3.5. IMMUNIZATIONS
A list of immunizations, both those required for entry into the area of operations and those
recommended by medical authorities, is produced for each deployment. The geographic
Combatant Commander, upon the recommendation of the appropriate medical authority (e.g.,
combatant command surgeon), provides guidance and a list of immunizations required to protect
against communicable diseases judged to be a potential hazard to the health of those deploying to
that theater of operation. The combatant command surgeon of the deployed location prepares
and maintains this list. Contingency contractor personnel shall be appropriately immunized
before completing the deployment process. The Government shall provide military specific
vaccinations/ immunizations (e.g., anthrax, smallpox) during deployment processing. However,
contingency contractor personnel shall obtain all other immunizations (e.g., yellow fever,
tetanus, typhoid, flu, hepatitis A & B, meningococcal, and tuberculin (TB) skin testing) prior to
arrival at the deployment center. Theater specific medical supplies and medications, such as
anti-malarials, will be provided on the same basis as active duty military members. Additionally,
CDF will be issued Deployment Medication Information Sheets for all vaccines or deployment
related medications that are dispensed, or administered. A TB skin test is required within 3
months of deployment. Additionally, contingency contractor personnel shall bring a copy of
their “International Certificate of Vaccination” (i.e., shot record) to the JOA.

E3.6. HUMAN IMMUNODEFICIENCY VIRUS (HIV) TESTING
HIV testing is not mandatory for contingency contractor personnel unless specified by a status of
forces agreement SOFA or by HN requirements. HIV testing, if required, shall occur within 1
year before deployment.

29
ENCLOSURE 3

DoDI 3020.41, October 3, 2005

E3.7. ARMED FORCES REPOSITORY OF SPECIMEN SAMPLES FOR THE
IDENTIFICATION OF REMAINS (AFRSSIR) COLLECTION
For identification of remains purposes, all CDF shall obtain a dental panograph and provide a
specimen sample suitable for DNA analysis prior to deployment processing. The DoD
Components shall ensure that systems support contracts and external support contracts require
CDF to provide specimens for the AFRSSIR as a condition of employment according to
reference (an). Specimens shall be collected and managed as follows:
E3.7.1. All CDF personnel processing through a deployment center will have a sample
collected and forwarded to the AFRSSIR for storage.
E3.7.2. If CDF personnel do not process through a deployment center or the defense
contractor elects, the defense contractor shall make its own arrangements for collection and
storage of the DNA reference specimen through a private facility or arrange for the storage of the
specimen by contacting the AFRSSIR. Regardless of what specimen collection and storage
arrangements are made, all defense contractors deploying CDF must provide the name, SSN,
location of sample, contact information, and retrieval plan to the AFRSSIR. If the AFRSSIR is
not used and a CDF becomes a casualty the defense contractor shall have the ability to retrieve
identification media for use by the Armed Forces Medical Examiner (AFME) or other competent
authority to conduct a medical-legal investigation of the incident and identification of the
victims. This information and records must be retrievable within 24 hours for forwarding to the
AFME of any reported incident that would necessitate its use for human remains identification
purposes. The defense contractor shall have available the following information: the completed
DD Form 93 (Record of Emergency Data) or equivalent record; the location of employee
medical and dental records including panograph, if available; and the location of the employee
fingerprint record.
E3.7.3. A notation will be made by the AFRSSIR in the individual CDF record of the joint
database addressed in subparagraph 6.2.6. upon receipt of the CDF sample at the AFRSSIR or
verification of the DNA reference specimen sample collection by the contractor.
E3.7.4. According to reference (an), the AFRSSIR is responsible to implement special rules
and procedures to ensure the protection of privacy interests in the specimen samples and any
DNA analysis of those samples. Specimen samples shall only by used for the purposes outlined
in reference (an). Other details, including retention and destruction requirements of DNA
samples, are addressed in reference (an).

E3.8. MEDICAL DOCUMENTATION
Medical screening for CDF will include completion of DD Form 2766, “Adult Preventive and
Chronic Care Flowsheet.” A completed copy of this form must be included in the individual’s
deployment paperwork. This will be the medical record for CDF when deployed.

30
ENCLOSURE 3

DoDI 3020.41, October 3, 2005

E3.9. EXISTING MEDICAL CONDITIONS
Personnel who have existing medical conditions may deploy if all of the following conditions are
met:
E3.9.1. The condition is not of such a nature that an unexpected worsening is likely to have a
medically grave outcome.
E3.9.2. The condition is stable (currently under medical care) and reasonably anticipated by
the pre-deployment medical evaluator not to worsen during the deployment under available care
in theater, in light of physical, physiological, psychological and nutritional effects of the duties
and location.
E3.9.3. Any required ongoing health care or medications must be immediately available intheater within the military health system, and have no special handling, storage or other
requirements (e.g., cold chain, electrical power required).
E3.9.4. There is no need for duty limitations or accommodation imposed by the medical
condition. (The nature of the accommodation must be considered. The theater component joint
task force surgeon is the appropriate authority to evaluate the suitability of the individual’s
limitations in theater.)
E3.10. CONDITIONS USUALLY PRECLUDING MEDICAL CLEARANCE
Although a list of all possible diagnoses and their severity that should not be approved would be
too expansive to list here, the conditions noted in paragraphs E3.10.1. through E3.10.25., in
general, will not normally be approved. The medical evaluator must carefully consider whether
there is any question whether the climate, the altitude, the nature of available food and housing,
the availability of medical, behavioral health, dental, and surgical services, or whether other
environmental and operational factors may be hazardous to the deploying person’s health
because of a known physical condition. Medical clearance to deploy for persons with any of the
following conditions shall be granted only after consultation with theater medical authority. The
theater surgeon makes recommendations and serves as the combatant commander’s advisor;
however, the combatant commander is the final approval/disapproval authority. The theater
medical authority can determine if adequate treatment facilities and specialist support is available
at the duty station for:
E3.10.1. Conditions resulting in inability to wear personal protective equipment, including
protective mask, ballistic helmet, body armor, and chemical/biological protective garments,
regardless of the nature of the condition that causes the inability.
E3.10.2. Conditions that prohibit required theater immunizations (other than smallpox and
anthrax per current guidance) or medications (such as antimalarials and other chemoprophylactic
antibiotics).

31
ENCLOSURE 3

DoDI 3020.41, October 3, 2005

E3.10.3. Conditions or current medical treatment or medications that contraindicate or
preclude the use of chemical and biological protectives and antidotes, including oximes (2PAMchloride), pyridostigmine bromide, atropine or granisetron.
E3.10.4. Diabetes mellitus, Type I or Type II, regardless of need for medication or means of
control.
E3.10.5. Symptomatic coronary artery disease, or with myocardial infarction within one year
prior to deployment, or within six months of coronary artery bypass graft, coronary artery
angioplasty, carotid endarterectomy or other arterial stenting, or aneurysm repair.
E3.10.6. Dysrhythmias or arrythmias, either symptomatic or requiring medical or
electrophysiologic control.
E3.10.7. Uncontrolled hypertension.
E3.10.8. Heart failure, current.
E3.10.9. Automatic implantable cardiac defibrillator.
E3.10.10. Malignancy newly diagnosed or under current treatment.
E3.10.11. Dental and oral conditions requiring or likely to require urgent dental care within
six months’ time: active orthodontic care; conditions requiring endodontic care; uncontrolled
periodontal disease; conditions requiring prosthodontic care; conditions with immediate
restorative dentistry needs; conditions with a current requirement for oral-maxillofacial surgery.
E3.10.12. New-onset (less than one year) seizure disorder, or seizure within one year prior to
deployment.
E3.10.13. History of heat stroke.
E3.10.14. Meniere’s disease or other vertiginous/motion sickness disorder, unless well
controlled on medications available in theater.
E3.10.15. Recurrent syncope.
E3.10.16. Ataxias.
E3.10.17. New diagnosis (less than one year) of mood disorder, thought disorder, anxiety,
somatoform, or dissociative disorder, or personality disorder with mood or thought
manifestations.

32
ENCLOSURE 3

DoDI 3020.41, October 3, 2005

E3.10.18. HIV antibody positivity, confirmed, with the presence of progressive clinical
illness or immunological deficiency. (HN requirements for notification of HIV-positive
personnel in country will be observed.) The theater surgeon should be consulted in all instances
of HIV seropositivity before medical clearance for deployment.
E3.10.19. Un-repaired hernia.
E3.10.20. Tracheostomy or aphonia.
E3.10.21. Renalithiasis, current.
E3.10.22. Active tuberculosis.
E3.10.23. Pregnancy.
E3.10.24. Unclosed surgical defect, such as external fixeter placement.
E3.10.25. Requirement for medical devices using AC power (should be able to function with
100-220 voltage, 50-60 hertz).

33
ENCLOSURE 3