DHS Enterprise eRecruitment

Forms and Documents

Document Name	Status
PL 107-296.pdf Supplementary Document	2009-06-17
Supporting Statement eRecruitment 05062009.doc Supporting Statement A	2009-05-19
30 Day FR Notice.pdf Supplementary Document	2009-05-07
60 Day FR Notice.pdf Supplementary Document	2009-05-07

IC Document Collections

IC ID	Document Title	Status
189609	DHS Enterprise e-Recruitment System Other-Screen Shots	New

ICR Details

OMB Control No: 1601-0009	ICR Reference No: 200905-1601-001
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: DHS/OS	Agency Tracking No:
Title: DHS Enterprise eRecruitment
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/03/2009
	Date Received in OIRA: 06/17/2009
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2012	36 Months From Approved
Responses	10,000	0	0
Time Burden (Hours)	20,000	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: Hiring the right people into the right positions is critical to successfully meeting the Department’s mission to protect the homeland. The backlog of open positions is growing as DHS continues to work with manual processes when hiring personnel. An Enterprise eRecruitment solution has been a critical need since the stand-up of the Department and the project was unavoidably delayed for 200 days by procurement protests that the Department won. The backlog of hiring actions has become mission effective and any additional delay will have a negative impact on the accomplishment of the Department’s mission. The hiring/recruitment information collected will enable DHS to implement best practices for creating and using prescreening questions on an enterprise level to reduce manual processes, providing an easy-to-use interface for all system users, reduce hiring costs, and create a single portal for applicants. The information will be used to: plan recruitment efforts based on workforce analytics regarding turnover rates and expected budget/FTE allocations; proactively recruit for anticipated vacancies to reduce the time-to-hire; automate employee referrals, applications, pre-screening, resume management, candidate tracking, and candidate rating and ranking; provide applicant workflow, communications, interview management, reference/background checking, and "on-boarding" services; provide regulatory and analytical reports for both recruiters and hiring managers. This collection is designed to further allow DHS to comply with regulatory mandates such as the Equal Employment Opportunity Commission Management Directive 715 which require agency heads to be responsible for developing systems for the evaluation of program effectiveness and barrier identification and elimination; ensuring that the agency has adequate data systems for effective analysis of applicant flow, on-board workforce and personnel transactions data; providing current guidance for the development of program plans to all component and field installations; establishing agency-wide objects and developing and submitting program plans; and preparing accomplishments reports and plan updates for timely submission to EEOC.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	73 FR 71655	11/25/2008
30-day Notice:	Federal Register Citation:	Citation Date:
	74 FR 16224	04/09/2009
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
DHS Enterprise e-Recruitment System

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	10,000	0	0	10,000	0	0
Annual Time Burden (Hours)	20,000	0	0	20,000	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new collection.

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Annual Cost to Federal Government: $60,187,633

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/17/2009

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