ICR 2506-Quarterly Report

This request is for clearance of data collection and reporting to enable the U.S. Department of Housing and Urban Development (HUD) Office of Community Planning and Development (CPD) to monitor grantees that receive funding through the Homeless Prevention and Rapid Re-Housing Program (HPRP) on a quarterly basis. The need and legal basis for these reporting requirements are presented below.

Quarterly Performance Reports for the Homelessness Prevention and Rapid Re-Housing Program (HPRP)

The American Recovery and Reinvestment Act of 2009 (the Recovery Act) established the Homelessness Prevention Fund, now called the Homelessness Prevention and Rapid Re-Housing Program (HPRP), to provide homelessness prevention assistance to at-risk households and rapid re-housing assistance to households that are literally homeless. Section 1512 the Recovery Act requires that all grantees submit Quarterly Reports. (See Attachment A.) In addition, the Act specifically required HPRP grantees to report client-level data, such as demographic characteristics, in a Homeless Management Information System (HMIS) or comparable database.

HUD outlined the basic requirements for reporting on the HPRP program in its Notice of Allocations, Application Procedures, and Requirements for Homelessness Prevention and Rapid Re-Housing Program Grantees under the American Recovery and Reinvestment Act of 2009 [Docket No. FR-5309-N-1, March 19, 2009]. The Notice indicates that each grantee must prepare and submit the following reports to HUD:

An Initial Performance Report, which covers the period between the grant agreement execution date and September 30, 2009, and which will serve as the first Quarterly Performance Report and Supplement;
Ongoing Quarterly Performance Reports, which will include many of the same items as the first report, and will be due within 10 days of the end of each quarter for the period of program operations; and
An Annual Performance Report to be submitted within 60 days of the end of each federal fiscal year.

The information that is requested in these reports will enable HUD to monitor spending and program activity, identify who is being served and what services are being provided, and assess program effectiveness.

This emergency request addresses the data collection requirements of the Initial Quarterly Performance Report for HPRP as well as the regular Quarterly Performance Reports. A separate Request for Data Collection will be submitted at a later date for the HPRP Annual Performance Report.

HPRP and Homeless Management Information Systems (HMIS)

An HMIS is an electronic data collection system that stores person-level information about homeless persons who access a community’s homeless service system. Over the past decade, HUD has supported the development of local HMIS by funding their development and implementation, by providing technical assistance, and by developing national data and technical standards that enable the collection of standardized information on the characteristics, service patterns and service needs of homeless persons within a jurisdiction and across jurisdictions. These standards are described in HUD’s Homeless Management Information Systems (HMIS) Data & Technical Standards Notice (69 FR 45888, July 30, 2004). In conjunction with the addition of HUD’s reporting requirements for the HPRP program, HUD is revising the data elements in the 2004 Notice. The original notice and proposed revisions to data elements are provided as a supplement to this OMB package.

A2 Information Users

How is the information collected and how is the information to be used?

Information for the Quarterly Performance Reports (QPR) will be collected by HPRP subgrantees and recorded in a Homeless Management Information System (HMIS) or comparable system. Subgrantees will submit their data electronically to grantees on a regular basis. Each grantee will aggregate subgrantee information and prepare and submit the Quarterly Report to HUD.

An initial Quarterly Performance Report and Supplement (that provides one-time information on the planned allocation of resources by subgrantee, projected program outputs, plans for targeting homelessness prevention funds, and plans for data collection and reporting) is due in October 2009 covering the period July 1, 2009 through September 30, 2009. Ongoing Quarterly Performance Reports are due beginning in January 2010 (covering the period October 1, 2009 through December 31, 2009). All Quarterly Reports must be submitted within 10 days after the end of each fiscal quarter in which HPRP funds are expended.

Quarterly Performance Reports will be submitted to HUD electronically via e-snaps. The data will be used by HUD to assess the performance of individual grantees and to determine compliance with funding requirements. QPRs will also be used provide information on overall program performance and outcomes to HUD staff, other federal agencies, the Congress, and the Office of Management and Budget.

Item-by-Item Justification

Attachment B lists each data element required for the Quarterly Performance Reports along with the justification for including the data element. This is followed a list of supplemental data elements required for the first Quarterly Report. All reporting items required by the Office of Management and Budget for Recovery Act grantees (OMB Approval Number 0970-0334.) are included in Attachment B along with items that HUD has identified as necessary for program monitoring.

The general topics covered in the Quarterly Performance Reports for the HPRP Program include:

OMB-required ARRA-Performance Progress Report Items

Report Authorizing Information—Report items include grantee name and contact information, grantee identifiers, reporting period, and certifications.

Section 1: Award Recipient Information—Report items include name of project or activity, total amount of funding, and amount of funds obligated or expended.
Section 2: Project/Activity Information—Report items include description and status of project/activity, and number of jobs retained and created.
Section 3: Subawardee of Subcontract Award Information—Report items include subgrantee name and contact information, amount of award, and award date.
Section 4: Subawardee or Subcontract Award Information – Aggregate Report —Number of subcontracts and subawards that are less than and greater than $25,000.

HPRP Quarterly Performance Report Data Elements

(Note: These items will be included in HUD’s revised Homeless Management System Data Standards Draft Notice)

Section 5: Grantee Information—Contact information for individual completing the report, name of grantee authorizing official, and project identifying information.
Section 6: Program Performance—Number of persons and households served by homeless status at entry and by services received, and housing outcomes of persons served.
Section 7: Financial Information—Expenditures by broad eligible activities and by eligible service activities.

HPRP Quarter Performance Report SUPPLEMENT Data Elements

(Note: This information is required only for the initial Quarterly Performance Report)

Section 8: Grant Allocation—List of all subgrantees, award amounts, and associated eligible activities.
Section 9: Projected Program Outputs—Projected number of persons and households to be served by homeless status and eligible service activities.
Section 10: Homeless Prevention Targeting—Factors to be used to prioritize homeless prevention assistance.
Section 11: HMIS—Plan for entering data on households served into HMIS or alternate data system.

A3 Improved Information Technologies

Describe whether, and to what extent, the collection of information is automated (item 13b1 of OMB form 83-i). If it is not automated, explain why not. Also describe any other efforts to reduce burden.

Performance Reports will be submitted via a web-based reporting tool integrated into HUD’s e-snaps system. In order to increase the accuracy of the data and reduce burden on grantees and sub-grantees, the system will have the following capabilities:

Some Performance Report information will be pre-filled. The Performance Report will be linked to information provided on the original application; portions of the Performance Report will be pre-filled with information from these sources.
Built-in data quality checks. The e-snaps system will check for data consistency and accuracy as grantees and/or sub-grantees complete the Performance Report and will identify potential data issues for the user prior to submission.
Use of pick-lists or drop-down menus. The Performance Report will contain drop-down menus where applicable to facilitate reporting and improve data quality.
Automated calculations. Rows or columns shaded in grey will be automatically calculated and thus do not require data entry or manual calculations.
Other key features include:

Secure data entry (128 bit encryption).
User login, save/review, and submit—including user registration with authorizing grantee official verification; data entry, review, edit prior to final submission; and data submission date/time stamp.
Electronic signature/approval by authorizing grantee and sponsor officials.
Navigation to access different sections/tables sequentially or non-sequentially.
Help/look-up features—including highlight text linked to Performance Report instructions, definitions, or the HMIS Data & Technical Standards; a link to the full Performance Report instructions; and integrated Help Desk support.
Integrated method for HUD review and approval—including interactive messaging with grantee contact to address questions/corrections; and HUD review and approval date/time stamp with grantee notification.

A4 Duplication of Similar Information

Is this information collected elsewhere? If so, why cannot any similar information already available be used or modified?

Quarterly reports are required for Recovery Act programs such as HPRP. HUD has designed a Quarterly Performance Report that will capture all data elements specified by OMB as well as a small number of additional data elements that will assist HUD in effective oversight of program dollars. In an initial quarterly Performance Report for HPRP Programs, grantees will be asked for one-time information about their plans for deploying HPRP funds.

A5 Small Businesses

Does the collection of information impact small businesses or other small entities (item 5 of OMB form 83-i)? Describe any methods used to minimize burden.

No small businesses are involved as respondents to this data collection effort. HUD’s Performance Reports are completed by grantees and sub-grantees (local or state governments and nonprofit agencies) receiving HUD homelessness prevention funding.

A6 Less Frequent Data Collection

Describe the consequence to Federal program or policy activities if the collection is not conducted or is conducted less frequently, as well as any technical or legal obstacles to reducing burden.

The Recovery Act requires that HPRP grantees collect and submit limited quarterly data on progress and performance. Less frequent data collection is not permitted under this program.

A7 Special Circumstances

The proposed data collection activities are consistent with the guidelines set forth in 5 CFR 1320.6 (Controlling Paperwork Burden on the Public—General Information Collection Guidelines). There are no special circumstances that require deviation from these guidelines.

A8 Federal Register Notice/Outside Consultation

Identify the date and page number of the Federal Register notice (and provide a copy) soliciting comments on the information. Summarize public comments and describe actions taken by the agency in response to these comments. Describe all efforts to consult with persons outside the agency.

In accordance with the Paperwork Reduction Act of 1995, the Department of Housing and Urban Development published a notice in the Federal Register Friday May 8, 2009, page 21705 announcing the agency’s intention to request an OMB review of quarterly data collection activities for the Homelessness Prevention and Rapid Re-Housing Program.

HUD also conducted focus groups and interviews with HPRP stakeholders during February 2009 in order to obtain input on the design of the HPRP program and reporting requirements. A list of organizations and individuals who participated in these meetings is presented in Exhibit 1.

Exhibit 1: Homeless Prevention Interview and Focus Group Participants

Professional Industry Groups
1	Colleen	Moore	Council of State and Community Development Agencies
2	Linda	Thompson	Council of State and Community Development Agencies (with representatives from IL, SC, OH, UT, VA, FL, and GA)
3	Eugene	Lowe	US Conference of Mayors
4	Vicki	Watson	National Community Development Association (with representatives from Irving, TX; Quincy, MA; Orlando, FL; Boston, MA; and Birmingham, AL)
5	Mike	Wallace	National League of Cities
6	Daria	Daniel	National Association of Counties
7	Marilina	Sanz	National Association of Counties
8	Jacqueline	Byers	National Association of Counties
9	Joe	Belden	National Housing Council
10	Theresa	Singleton	National Housing Council
Advocacy Groups
11	Norm	Suchar	National Alliance to End Homelessness
12	Jamie	Burden	National Alliance to End Homelessness
13	Nan	Roman	National Alliance to End Homelessness
14	Carol	Walter	CT Coalition to End Homelessness
15	Charlene	Faherty	Corporation for Supportive Housing
16	Cheryl	Beversdorf	National Coalition for Homeless Veterans
17	Nancy	Bernstein	National AIDS Housing Coalition
Advocacy Groups (continued)
18	Jonathan	Sherwood	AIDS Housing Corporation
19	Jeremy	Rosen	National Policy and Advocacy Council on Homelessness
20	Laurel	Weir	National Law Center on Poverty and Homelessness
Researchers
21	Marti	Burt	Urban Institute
22	Mary	Cunningham	Urban Institute
23	Dennis	Culhane	University of Pennsylvania
24	Marybeth	Shinn	New York University
Communities/Prevention Program Providers
25	Marge	Wherley	Hennepin County, MN
26	Ellen	Howard-Cooper	New York City
27	Jay	Bainbridge	New York City
28	Jennifer	Yeaw	New York City
29	Jaclyn	Moore	New York City
30	Sara	Zuiderveen	New York City
31	Richard	Glickstein	New York City Human Resources Administration
32	Melissa	Mowery	New York City HomeBase provider
33	Renee	Fuller	New York City HomeBase provider
34	Rob	Hess	New York City
35	Suzanne	Wagner	Center for Urban Community Services - Housing Resource Center (NYC)
36	Becky	Hammond	Pickaway County, OH Community Action Agency
37	Keith	McCormish	Public Service Consulting
38	Nick	McCormish	Public Service Consulting
39	Kerry	Shaw	Osteopathic Heritage Foundation
40	Diane	Pfaff	The Alcohol, Drug Addiction and Mental Health Services Board Serving Athens, Hocking, and Vinton Counties (OH)
41	Barbara	Poppe	Community Shelter Board (OH)
42	Debbie	Tegtmeyer	Licking County, OH Coalition for the Homeless
43	Sherry	Allen	Licking County, OH Coalition for the Homeless
44	Kevin	Gillespie	Transitional Youth and Direct Housing Project of Athens and Hocking Counties (OH
45	Tina	Patterson	The Other Place (Dayton, OH)
46	Betsy	Benito	City of Chicago Department of Family and Support Services
47	Nancy	Radner	Chicago Alliance to End Homelessness
48	Nonie	Brennan	The Emergency Fund (Chicago)
49	Marty	Evanson	WI Department of Commerce
50	Adam	Smith	WI Department of Commerce
51	Stephanie	Karpinsky	WI Department of Commerce
52	Darlene	Mathews	Community Partnership for the Prevention of Homelessness (DC)
53	Sue	Marshall	Community Partnership for the Prevention of Homelessness (DC)
54	Kay	Moshier	United Way of Lancaster County (PA)
55	Beth	Stokes	Hamilton Family Center (San Francisco)

A9 Payment/Gift to Respondents

Explain any payments or gifts to respondents, other than remuneration of contractors or grantees.

HUD does not provide remuneration to grantees for completion and submission of Quarterly Performance Reports. However, HUD does require grantees to complete and submit the Quarterly Performance Report in order to continue to draw HUD funds for project activities.

A10 Confidentiality

Describe any assurance of confidentiality provided to respondents and the basis for assurance in statute, regulation or agency policy.

The Quarterly Performance Reports contain only aggregated data on persons receiving homeless prevention and rapid re-housing services. These reports do not contain any protected personal information.

A11 Sensitive Questions

Justify any questions of a sensitive nature, such as sexual, religious beliefs, and other matters that are commonly considered private.

The Quarterly Performance Reports do not include questions of a sensitive nature for HUD grantees or subgrantees.

A12 Burden Estimate (Total Hours and Wages)

Estimate public burden: number of respondents, frequency of response, annual hour burden. Explain how the burden was estimated.

Exhibits 2 and 3 provide information on the estimated time and expenditures required to compile data and complete the Quarterly Performance Reports. Total burden for data collection for one year for the Quarterly Performance Reports is estimated at 113,652 hours. The average annual burden for HPRP grantees (inclusive of their subgrantees) to compile and submit data for the Quarterly Performance Reports is 210 hours at a cost of $6,684.30.

Exhibit 2: Estimated Annual Burden Hours

for Quarterly Performance Reports for the HPRP Program

A	B	C	D	E	F
Recipient Category	Number of Respondents	Total Number of Quarterly Reports Required per Year	Grantee or Sub-grantee Burden per Report (Minutes)	Total Burden (Minutes)	Total Burden (Hours)
		B*4		C*D	E/60
HPRP State and Local Government Grantees	540	2,160	3,157*	6,819,120	113,652

* Includes time for subgrantees to collect and report data to the grantees.

Exhibit 3: Estimated Annualized Cost Per Grantee Respondent

for Quarterly Performance Reporting

A	B	C	D
Recipient Category	Total Burden Hours Per Grantee for Four Quarterly Reports	Hourly Wage Rate*	Total Respondent Costs
			B*C
HPRP State and Local Government Grantees	210	$31.83	$6,684.30

*Hourly wage rates are based on the 2007 Occupational Employment and Wages published by the Department of Labor (5/9/08). The hourly wage rate in Exhibit 3 represents the average of “Business Operations Specialists, All Others” ($29.88/hr) and “Data Base Administrators” ($33.78), assuming an equal proportion of hours required to complete the Performance Report per occupational type.

A13 Capital Costs

Estimate the annual capital cost to respondents or recordkeepers.

There are no capital costs for respondents beyond customary or usual business practices or that are not otherwise required to achieve regulatory compliance not associated with the collection of information for purposes of completing the Quarterly Performance Reports.

A14 Cost to the Federal Government

Estimate annualized costs to the Federal government.

The federal costs associated with the Quarterly Performance Reports are accounted for as part of overall program oversight and management. It is not possible to separate out any specific costs attributed to the data collection effort that are borne by the government.

A15 Program or Burden Changes

Explain any program changes or adjustments in burden.

This is a new program.

A16 Publication and Tabulation Dates

If the information will be published, outline plans for tabulation and publication.

Quarterly Performance Report data will be entered and stored in the e-snaps system. HUD staff will review and assess each Performance Report to determine compliance with HUD regulations and grantee agreements. Aggregated data from the Performance Reports will be used to report to Congress, OMB, and other stakeholders on program performance on an as requested basis.

A17 Expiration Date

Explain any request to not display the expiration date.

The OMB expiration date will be displayed on all data collection instruments.

A18 Certification Statement

Explain each exception to the certification statement identified in item 19.

There are no exceptions to the certification.

Part B: Statistical Methods

B1 Potential Respondent Universe

All 540 grantees receiving HUD funds under the Homelessness Prevention and Rapid Re-Housing Program are required to complete and submit Quarterly Performance Reports.

B2 Statistical Methods and Data Collection Procedures

Since all grantees are required to complete Quarterly Performance Report, there are no statistical methods used or required for this information collection. Per the HMIS Data and Technical Standards, grantees are required to collect data on program participants of recipient entities at participant entry and exit and, for some data elements, at least once annually during program enrollment, if the period between program entry and exit exceeds one year.

Data are typically collected manually and then entered into the local HMIS by staff of the recipient organization. However, recipients may also collect and enter data into HMIS simultaneously or “in real time.” To complete a Performance Report, recipients must aggregate data contained in HMIS into Performance Report response tables associated with each question. The reports will then be uploaded to the e-SNAPS system.

Sampling Plan

There is no need to produce a sampling plan because all grantees must report.

Estimation Procedures

All Performance Report information is reported at the aggregate level; no statistical estimation procedures are required.

Any Use of Periodic (less frequent than annual) Data Collection Cycles to Reduce Burden

Not applicable. The Quarterly Performance Report is required four times per year for the HPRP program.

B3 Maximizing Response Rates

HPRP grantees are required to submit Quarterly Performance Reports in order to be compliant with their grant requirements. Assistance in completing the Quarterly Performance Report will be available through Help Desk support to any grantees that need it. There are no additional efforts planned to maximize response rates.

B4 Tests of Procedures or Methods

No tests of procedures or methods were conducted for the Performance Report.

B5 Statistical Consultation and Information Collection Agents

As stated in B2 above, there are no statistical methods to be employed in conjunction with the Quarterly Performance Report.

Attachment A

American Recovery and Reinvestment Act of 2009

H.R. 1. American Recovery and Reinvestment Act of 2009

Title XII Department of Transportation, Housing and Urban Development, and Related Agencies - Department of Housing and Urban Development, Community Planning and Development

HOMELESSNESS PREVENTION FUND

For homelessness prevention and rapid re-housing activities, $1,500,000,000, to remain available until September 30, 2011: Provided, That funds provided under this heading shall be used for the provision of short-term or medium-term rental assistance; housing relocation and stabilization services including housing search, mediation or outreach to property owners, credit repair, security or utility deposits, utility payments, rental assistance for a final month at a location, moving cost assistance, and case management; or other appropriate activities for homelessness prevention and rapid re-housing of persons who have become homeless: Provided further, That grantees receiving such assistance shall collect data on the use of the funds awarded and persons served with this assistance in the HUD Homeless Management Information System (‘‘HMIS’’) or other comparable database: Provided further, That grantees may use up to 5 percent of any grant for administrative costs: Provided further, That funding made available under this heading shall be allocated to eligible grantees (as defined and designated in sections 411 and 412 of subtitle B of title IV of the McKinney-Vento Homeless Assistance Act, (the ‘‘Act’’)) pursuant to the formula authorized by section 413 of the Act: Provided further, That the Secretary may establish a minimum grant size: Provided further, That grantees shall expend at least 60 percent of funds within 2 years of the date that funds became available to them for obligation, and 100 percent of funds within 3 years of such date, and the Secretary may recapture unexpended funds in violation of the 2-year expenditure requirement and reallocate such funds to grantees in compliance with that requirement: Provided further, That the Secretary may waive statutory or regulatory provisions (except provisions for fair housing, nondiscrimination, labor standards, and the environment) necessary to facilitate the timely expenditure of funds: Provided further, That the Secretary shall publish a notice to establish such requirements as may be necessary to carry out the provisions of this section within 30 days of enactment of this Act and that this notice shall take effect upon issuance: Provided further, That of the funds provided under this heading, up to .5 percent shall be available for staffing, training, technical assistance, technology, monitoring, research and evaluation activities: Provided further, That funds set aside under the previous proviso shall remain available until September 30, 2012: Provided further, That any funds made available under this heading used by the Secretary for personnel expenses related to administering funding under this heading shall be transferred to ‘‘Community Planning and Development Personnel Compensation and Benefits’’ and shall retain the terms and conditions of this account including reprogramming provisions except that the period of availability set forth in the previous proviso shall govern such transferred funds: Provided further, That any funds made available under this heading used by the Secretary for training or other administrative expenses shall be transferred to ‘‘Administration, Operations, and Management’’ for non-personnel expenses of the Department of Housing and Urban Development: Provided further, That any funding made available under this heading used by the Secretary for technology shall be transferred to ‘‘Working Capital Fund.’’

Attachment B

Homelessness Prevention & Rapid Re-Housing Program (HPRP)

Quarterly Performance Report and Supplement

Data Elements, Response Categories and Justification

Homelessness Prevention & Rapid Re-Housing Program (HPRP)

Quarterly Performance Report:

Elements, Response Categories and Justification

Q #	Title of Question		Response Categories		Justification
OMB ARRA Performance Progress Report Data Elements
Report Authorizing Information
1	Name of Awarding Federal Agency or Sub-agency	Federal agency and organization element name		OMB-required ARRA-Performance Progress Report question.
2	Federal Grant/Award Number Assigned by Federal Agency	Federal grant or other identifying number		OMB-required ARRA-Performance Progress Report question.
3	DUNS Number EIN CFDA	DUNS, EIN, CFDA numbers		OMB-required ARRA-Performance Progress Report question.
4	Recipient Organization	Name and complete address including zip code		OMB-required ARRA-Performance Progress Report question.
5	Recipient Identifying Number or Account Number (Optional)	Recipient identifying number or account number		OMB-required ARRA-Performance Progress Report question.
6	Project/Grant Period	Start Date (Month, Day, Year) End Date (Month, Day, Year)		OMB-required ARRA-Performance Progress Report question.
7	Reporting Period End Date	(Month, Day, Year)		OMB-required ARRA-Performance Progress Report question.
8	Is this the final report for the project/grant period?	Yes/No		OMB-required ARRA-Performance Progress Report question.
9	Report Frequency	Annual, quarterly, semi-annual, other (if other, describe)		OMB-required ARRA-Performance Progress Report question.
10	Performance Narrative – LEAVE BLANK	Describe the Project or Activities for which recovery of funds were expended or obligated.		OMB-required ARRA-Performance Progress Report question.
11	Other Attachments	Attach other documents as needed or as instructed by the awarding Federal Agency		OMB-required ARRA-Performance Progress Report question.
12	Certification	Typed or Printed Name and Title of Authorized Certifying Official Signature of Authorized Certifying Official Telephone Email Address Date Report Submitted		OMB-required ARRA-Performance Progress Report question.
Section 1: Award Recipient Information (Provide requested information for each project or activity for which recovery funds were expended or obligated.)
13	Name of Project or Activity	Name of project or activity		OMB-required ARRA-Performance Progress Report question.
14	Total Amount of Recovery Funds Received from Federal Agency Identified in Block 1	Total amount of ARRA funds received		OMB-required ARRA-Performance Progress Report question.
15	Amount of Recovery Funds received that were obligated or expended to projects or activities	Amount of ARRA funds received that were obligated or expended		OMB-required ARRA-Performance Progress Report question.
Section 2: Project / Activity Information (Provide requested information for each project or activity for which recovery funds were expended or obligated.)
16	Name of Project or Activity	Name of project or activity		OMB-required ARRA-Performance Progress Report question.
17	Description of Project or Activity (Select activity code(s))	Brief description		OMB-required ARRA-Performance Progress Report question.
18	Evaluation of completion status of the project or activity	Not started, Less than 50% completed, Completed 50% or more, Fully completed		OMB-required ARRA-Performance Progress Report question.
19	Estimate of number of jobs created by this project or activity	Estimate of number of jobs created		OMB-required ARRA-Performance Progress Report question.
20	Estimate of number of jobs retained by this project or activity	Estimate of number of jobs retained		OMB-required ARRA-Performance Progress Report question.
21	Describe the employment impact of the Recovery Act funded work	Narrative		OMB-required ARRA-Performance Progress Report question
Section 3: Subawardee or Subcontract Award Information (Provide requested information for each subawardee or subcontract for which $25,000 or more of recovery funds were obligated or expended.)
22	Recipient DUNS Number	DUNS number		OMB-required ARRA-Performance Progress Report question.
23	Award Number or Other Identifying Number Assigned by the Awarding Entity	Award number or other identifying number		OMB-required ARRA-Performance Progress Report question.
24	Recipient Name	Recipient name		OMB-required ARRA-Performance Progress Report question.
25	Recipient Location	Address, City, County, State Postal Code, Zip Code, Congressional District		OMB-required ARRA-Performance Progress Report question.
26	Recipient Type (Select primary category from the list of categories provided in instructions)	Select primary category from the list of categories provided in instructions		OMB-required ARRA-Performance Progress Report question.
27	Recipient Category (Select one or more that apply from the list provided in the instructions.)	Select one or more that apply from the list of categories provided in the instructions.		OMB-required ARRA-Performance Progress Report question.
28	Amount of Contract or Award	Current Contract/Award Value		OMB-required ARRA-Performance Progress Report question.
29	Amount of Contract or Award	Ultimate Contract/Award Value		OMB-required ARRA-Performance Progress Report question.
30	Award Date	(Month, Day, Year)		OMB-required ARRA-Performance Progress Report question.
31	Principal Performance Location	Address, City, County, State Postal Code, Zip Code, Congressional District		OMB-required ARRA-Performance Progress Report question.
32	For the five most highly compensated officers of the entity:	Name Total Compensation		OMB-required ARRA-Performance Progress Report question.
Section 4: Subawardee or Subcontract Award Information – Aggregate Report (Provide requested information for aggregate information on subawards and subcontracts for which less than $25,000 of recovery funds were expended or obligated.
33	Total Number of Subcontracts and Subawards less than $25,000/award	Total amount of subcontracts less than $25,000/award		OMB-required ARRA-Performance Progress Report question.
34	Total Amount of Subcontracts and Subawards equal to or greater than $25,000/award	Total amount of subcontracts and subawards equal to or greater than $25,000/award		OMB-required ARRA-Performance Progress Report question.
HPRP Quarterly Performance Report Data Elements*
Section 5: Grantee Information
35	Contact Information	Project Name Grantee (or Subgrantee) Grantee (or Subgrantee) Contact Name Title Address Phone Number Fax Number Email Address		Allows HUD (or grantee if subgrantee report) to identify primary grantee contact responsible for information contained in the report.
36	Authorizing Information	Name of Authorized Grantee (or Subgrantee) Official Title/Position		Allows HUD (or grantee if subgrantee report) to identify the authorizing official representing the grantee or subgrantee organizations.
37	Project Information	CoC Number Grantee Identifier Program Identifier Quarterly Period Covered by this Report Administrative Address		Allows HUD (or grantee if subgrantee report) to monitor and verify basic project information per the Grant Agreement.
Section 6: Program Performance
38	Persons and Households Served by Homeless Status at Entry and Eligible Service Activities	Number of unduplicated persons and households served during the quarter and cumulatively since grant execution (unduplicated at subgrantee level) by Homelessness Prevention or Homeless Assistance, as determined by Homeless Status at Entry and Service Type: Financial Assistance: Short-term rental assistance Medium-term rental assistance Security deposits (including total with VASH voucher at exit) Utility deposits Utility payments Moving cost assistance Motel & hotel vouchers Housing Relocation & Stabilization Services: Case management Outreach & engagement Housing search & placement Legal services Credit repair		Allows HUD (or grantee if subgrantee report) to monitor and verify conformance with projected persons and households to be served by Homelessness Prevention or Homeless Assistance (based on homeless status at entry) per HPRP first Quarterly Performance Report Supplement.
39	Housing Outcomes of Persons Served (All Leavers Only)	Total number of unduplicated persons served during the quarter by Destination at exit		Allows HUD (or grantee if subgrantee report) to monitor destination of persons served who left the program as a factor in understanding the client population served and as an indicator of project performance.
Section 7: Financial Information
40	HPRP Expenditures by Eligible Activity	Expenditures during the quarter and cumulatively since grant execution by activity (Financial Assistance, Housing Relocation & Stabilization Services, Data Collection & Evaluation, and Administration).		Allows HUD (or grantee if subgrantee report) to monitor grantee expenditure of HPRP funds for eligible service activities.
41	HPRP Expenditures by Eligible Service Activities	Expenditures during the quarter and cumulatively since grant execution by Homelessness Prevention or Homeless Assistance (as determined by Homeless Status at Entry) and by Service Type: Financial Assistance: Short-term rental assistance Medium-term rental assistance Security deposits Utility deposits Utility payments Moving cost assistance Motel & hotel vouchers Housing Relocation & Stabilization Services: Case management Outreach & engagement Housing search & placement Legal services Credit repair		Allows HUD (or grantee if subgrantee report) to monitor and verify grantee expenditure of HPRP funds for eligible activities per Grant Agreement and Initial Performance Report.
* Supplemental elements to those required in ARRA-Performance Progress Report (SF-PPR-Recovery) Note: ARRA Progress Report elements may not be applicable to all HPRP funded applicants.

Homelessness Prevention & Rapid Re-Housing Program (HPRP)

Initial Performance Report (Supplement to 1^st Quarterly Performance Report)

Elements, Response Categories and Justification

Q #	Title of Question		Response Categories		Justification
Section 8: Grant Allocation
42	Are HPRP funds being used for “maintenance of effort” (MOE) due to loss of other federal, state or local funding? If yes, what percent of HPRP funding is being used for MOE purposes?	Yes/No If yes, % HPRP for MOE.		Allows HUD (or grantee if subgrantee report) to monitor use of HPRP funds for MOE purposes.
43	Subgrantee Awards and Total by Eligible Activity	List of all subgrantees and award amounts by Homelessness Prevention or Homeless Assistance (rapid rehousing) and by eligible activity (Financial Assistance, Housing Relocation & Stabilization, Data Collection and Evaluation, and Administration)		Allows HUD (or grantee if subgrantee report) to verify basic project information per the Grant Agreement.
Section 9: Projected Program Outputs
44	Projected Persons and Households to be Served During the Grant Period by Homeless Status at Entry and Eligible Service Activities	Total projected number of unduplicated persons to be served during the grant period (unduplicated at subgrantee level) by Homelessness Prevention or Homeless Assistance (as determined by Homeless Status at Entry) and by Service Type: Financial Assistance: Short-term rental assistance Medium-term rental assistance Security deposits Utility deposits Utility payments Moving cost assistance Motel & hotel vouchers Housing Relocation & Stabilization Services: Case management Outreach & engagement Housing search & placement Legal services Credit repair		Allows HUD (or grantee if subgrantee report) to monitor projected persons to be served by Homelessness Prevention or Homeless Assistance (based on homeless status at entry).
Section 10: Homeless Prevention Targeting
45	For Homelessness Prevention activities, in addition to HPRP eligibility requirements, are there other risk factors that will be used to determine eligibility and/or prioritization for homelessness prevention assistance? If yes, please identify and provide a brief rationale.	Yes/No If yes, brief narrative		Allows HUD (or grantee if subgrantee report) to monitor grantee client targeting criteria for eligible activities.
Section 11: HMIS
46	Describe the plan for entering data on households served into the HMIS(s) operating in the entitlement jurisdiction (or the CoC(s) where subgrantee will provide services).	Brief narrative		Allows HUD (or grantee if subgrantee report) to monitor plan for entering data into HMIS.
47	If no HMIS is operating in a CoC where an HPFP subgrantee will provide services, describe the plan to ensure data is collected in a comparable data system.	Brief narrative		Allows HUD (or grantee if subgrantee report) to monitor plan for entering data into HMIS.

Attachment C

Federal Register Notice for OMB Clearance

Add Text Here.

Supplemental Information

Department of Housing and Urban Development: Homeless Management Information Systems (HMIS); 2004 Data and Technical Standards Final Notice

and

2009 Proposed Revisions to the HMIS Data Standards

OMB Paperwork Reduction Act Submission: Data Collection and Reporting for HUD’s Homeless Programs 2

File Type	application/msword
File Title	Abt Single-Sided Body Template
Author	HerbertC
Last Modified By	h15356
File Modified	2009-05-11
File Created	2009-04-27