Day of Service and ServeGov Supporting Statement A 6-8-09

OMB Supporting Statement

Day of Service Project Registration

PART A: JUSTIFICATION

A1. Explain the circumstances that make the collection of information necessary.

Identify any legal or administrative requirements that necessitate the collection. Attach a copy of the appropriate section of each statute and regulation mandating or authorizing the collection of information.

The purpose of this request is to seek approval for the collection and listing of Volunteer service project information. In our effort to support volunteering and service, the Corporation will create, manage and host a website designed to collect information on service projects and allow those projects to register and manage volunteers and report on accomplishments. Individuals and organizations registering the projects have the option for the projects to be displayed on our website so that they may use it to recruit volunteers. In order to assist these projects, we are creating a registration website where they can promote their programs and identify volunteers.

A2. Indicate how, by whom, and for what purposes the information is to be used.

Except for a new collection, indicate the actual use the agency has made of the information received from the current collection.

The information gathered is used to evaluate the effectiveness, reach, scope and range of projects on the Day of Service. Organizations have the option to use the site to display information about the project and to recruit volunteers. The Corporation will use the information collected to evaluate the success of the program, to identify potential changes, and to report program accomplishments. The information will be used by Corporation employees, potential volunteers, and volunteer project administrators.

A3. Describe whether and to what extent the collection of information involves

the use of automated, electronic, mechanical, or other technological collection techniques or other forms of information technology, e.g., permitting electronic submission of responses, and the basis for the decision for adopting this means of collection. Also describe and consideration of using information technology to reduce burden.

The Corporation has developed a web site to collect the information electronically. This is the easiest way we can determine for people to register and promote their projects, search for potential volunteer projects and connect with them, and for the Corporation to obtain information on accomplishments. All projects will be registered electronically. Having projects displayed on a publicly accessible website gives more people the opportunity to connect to them and engage in service.

A4. Describe efforts to identify duplication. Show specifically why similar

information already available cannot be used or modified for use for the purpose described in item 2 above.

There are no other sources of information by which the Corporation can meet the purpose described in A2.

A5. If the collection of information impacts small businesses or other small

entities, describe any methods to minimize burden.

There is no other impact than the time it takes for an organization to fill in the information to register and submit information on their volunteer opportunity or for volunteers to register. This is the most efficient mechanism for organizations and individuals to provide this information.

A6. Describe the consequence to Federal program or policy activities if the

collection is not conducted or is conducted less frequently, as well as any technical or legal obstacle to reducing burden.

The Corporation is responsible for promoting service and engaging more Americans in service. The frequency could not reasonably be reduced any further and allow the agency an effectively way to measure the impact, reach, scope, and success of its efforts.

A7. Explain any special circumstances that would cause an information collection

to be conducted in a manner that (a) required respondents to report information to the agency more often than quarterly; (b) requires respondents to prepare written response to a collection of information in fewer than 30 days after receipt of it; (c) requires respondents to submit more than an original and two copies of any document; (d) requires respondents to retain records, other than health, medical, government contract, grant-in-aid, or tax record for more than three years; (e) in connection with a statistical survey that is not designed to produce valid and reliable results that can be generalized to the universe of study; (f) require the use of a statistical data classification that has not been reviewed and approved by OMB; (g) includes a pledge of confidentiality that is not supported by authority established in statute or regulation, that is not supported by disclosure and data security policies that are consistent with the pledge, or which unnecessarily impedes sharing of data with other agencies for compatible confidential use; or (h) requires respondents to submit proprietary trade secret, or other confidential information unless the agency can demonstrate that it has instituted procedures to protect the information’s confidentiality to the extent permitted by law.

There are no special circumstances that will require information to be collected in a manner that is not consistent with the requirements outlined above.

A8. If applicable, provide a copy and identify the date and page number of

publication in the Federal Register of the agency’s notice, required by 5 CFR 1320.8(d), soliciting comments on the information collection prior to submission to OMB. Summarize public comments received in response to the notice and describe actions taken by the agency in response to the notice and describe actions taken by the agency in response to the comments. Specifically address comments received on cost and hour burden. Describe efforts to consult with persons outside the agency to obtain their views on the availability of data, frequency of collection, the clarity of instructions and recordkeeping, disclosure, or reporting format (if any), and on data elements to be recorded, disclosed, or reported. Consultation with representatives of those from whom information is to be obtained or those who must compile records should occur at least once every three years even in the collection of information activity is the same as in prior periods. There may be circumstances that may preclude consultation in a specific situation. These circumstances should be explained.

No public comments were received during the previous public comment periods. The public comment period was waived for this emergency request.

A9. Explain any decision to provide any payment or gift to respondents, other

than remuneration of contractors or grantees.

There will be no payments or gifts to respondents.

A10. Describe any assurance of confidentiality provided to respondents and the

basis for the assurance in statute, regulation, or agency policy.

Information provided by respondents is subject to the Freedom of Information Act and the Privacy Act. No specific assurance of confidentiality is provided.

A11. Provide additional justification for any questions of a sensitive nature, such as sexual behavior and attitudes, religious beliefs, and other behaviors that are commonly considered private.

The proposed data collection does not include any questions of a sensitive nature.

A12. Provide estimates of the hour burden of the collection of information.

The statement should: (a) indicate the number of respondents, frequency of response, annual hour burden, and an explanation of how the burden was estimated. Consultation with a samples (fewer than 10) of potential respondents is desirable. If the hour burden on respondents is expected to vary widely because of differences in activity, size, or complexity, show the range of expected hour burden, and explain the reasons for the variance. Generally, estimate should not include burden hours for customary and usual business practices. (b) if this request for approval covers more than one form, provide separate hour burden estimates for each form and aggregate the hour burdens in line 13 of OMB Form 83-1. (c) provide estimates of annualized costs to respondents for the hour burdens for collections of information, identifying and using appropriate wage rate categories. The cost of contracting out or paying outside parties for information collection activities should not be included here. Instead this cost should be included in item 14.

The total burden is estimated to be 112,500 hours. The Corporation expects 50,000 organizations and 450,000 individuals to respond to the information collection. The burden for organizations is approximately 25 minutes to register, and the burden for individuals is 10 minutes. The reporting burden for organizations is 20 minutes. There is no additional estimated annual hour burden outside of the customary and usual business practices.

Form	Respondents	Estimated Number of Respondents	Estimated Burden per Respondent (Hours)	Total Burden Estimate (hours)
Organization Registration	Nonprofit organizations supporting service	50,000	0.42 hour	20,833 hours
Volunteer Registration	Individuals engaging in service	450,000	0.17 hour	75,000 hours
Reporting	Nonprofit organizations supporting service	50,000	0.33 hour	16,667 hours
Total	-	-	-	112,500 hours

A13. Provide an estimate of the total annual cost burden to respondents or record

keepers resulting from the collection of information. Do not include the cost of any hour burdens shown in Items 12 and 14.

There is no annual cost burden to respondents resulting from this information collection activity.

A14. Provide estimates of annualized costs to the Federal government. Also,

provide a description of the method used to estimate cost, which should include quantification of hours, operational expenses (such as equipment, overhead, printing, and support staff), and any other expense that would not have been incurred without this collection of information. Agencies may also aggregate cost estimates from Items 12, 13, and 14 in a single table.

The total cost to the Federal government for this information collection are estimated at $150,000 in the first year and approximately $2,000,000 in subsequent years which includes website design and programming, website hosting and maintenance, and agency costs for management, marketing and oversight.

A15. Explain the reasons for any program changes or adjustments reported in

Items 13 or 14 of OMB Form 83-1.

There were no changes or adjustments.

A16. For collections of information whose results will be published, outline plans

for tabulation and publication. Address any complex analytical techniques that will be used. Provide the time schedule for the entire project.

The collection of information resulting from the collection may be used to highlight project accomplishments, but will not be published as research.

A17. If seeking approval to not display the expiration date for OMB approval of

the information collection, explain the reasons that display would be inappropriate.

The Corporation is not seeking this approval. The expiration date and OMB control number will be displayed on the instructions.

A18. Explain each exception to the certification statement identified in Item 19,

“Certification for Paperwork Reduction Act Submission,” of OMB Form 83-1.

There are no exceptions to the certification statement in Item 19.

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