IRB Submission

OJJDP-Census IRB Submission September 11 2007.pdf

Census of Juveniles in Residential Placement (CJRP)

IRB Submission

OMB: 1121-0218

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OFFICE USE:
FILE NO.
DATE REC’D:

CSR, Incorporated
Request for Institutional Review Board Approval

PROJECT TITLE: Census of Juveniles in Residential Placement
PRINCIPAL INVESTIGATOR:

Janet Chiancone
Office of Juvenile Justice and Delinquency Prevention
810 7th Street, NW
Washington, D.C. 20531

NAME & TITLE:

Janet Chiancone
Research Coordinator

DEPARTMENT:

Office of Juvenile Justice and Delinquency Prevention
Office of Justice Programs
U.S. Department of Justice

CO-INVESTIGATOR(s):

Charlene Sebold

NAME & TITLE:

Chief, Criminal Justice Statistics Branch

DEPT. OR ORGANIZATION:

Governments Division
U.S. Census Bureau

FUNDER(s):

Office of Juvenile Justice and Delinquency Prevention

The information submitted herewith is complete and accurate to the best of my knowledge.

Janet Chiancone

9/11/07
DATE

PRINCIPAL INVESTIGATOR

INSTITUTIONAL APPROVAL:
UNIT DIRECTOR

DATE

IRB PROVISIONAL (INITIALS)

DATE

IRB APPROVED (SIGNATURE)

DATE

EXECUTIVE OFFICE

DATE

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The CJRP redesign instituted a fundamental change from the CIC census. CIC collected aggregate data
on juveniles held in each facility (e.g., number of juveniles in the facility). CJRP, instead, collects an
individual record on each juvenile held in the residential facility, with information on the juvenile's
gender, date of birth, race, placement authority, most serious offense charged, court adjudication
status, date of admission, and security status. These data were requested for all offenders under 21
years of age in the facility. Facilities also provided information on the housing of overflow detention
populations, physical layout of the facility, separation of residents, counts of residents age 21 and
older, and the use of locked doors and/or gates.
OJJDP is authorized to conduct this data collection under the Juvenile Justice and Delinquency
Prevention Act of 1974, as amended (the JJDP Act). The JJDP Act was Reauthorized in November
2002 as part of Public Law No: 107-273 and took effect in October 2003. For purposes of this IRB
request, the relevant part of the reauthorization language reads as follows:

A(b) Statistical Analyses.--The Administrator may-A(1) plan and identify the purposes and goals of all agreements carried out with funds
provided under this subsection; and

A(2) undertake statistical work in juvenile justice matters, for the purpose of providing
for the collection, analysis, and dissemination of statistical data and information
relating to juvenile delinquency and serious crimes committed by juveniles, to the
juvenile justice system, to juvenile violence, and to other purposes consistent with the
purposes of this title and title I.
B 42 U.S.C. 5661
The JJDP Act also includes a requirement that the OJJDP Administrator submit to Congress and the
President an annual report on juveniles in custody. The specific language which describes the portion
of this report addressed by CJRP follows:
(1) A detailed summary and analysis of the most recent data available regarding the
number of juveniles taken into custody, the rate at which juveniles are taken into
custody, and the trends demonstrated by the data required by subparagraphs (A), (B),
and (C). Such summary and analysis shall set out the information required by
subparagraphs (A), (B), (C), and (D) separately for juvenile nonoffenders, juvenile
status offenders, and other juvenile offenders. Such summary and analysis shall
separately address with respect to each category of juveniles specified in the preceding
sentence—
(A) the types of offenses with which the juveniles are charged;
(B) the race and gender of the juveniles;
(C) the ages of the juveniles;

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(D) the types of facilities used to hold the juveniles (including juveniles treated
as adults for purposes of prosecution) in custody, including secure detention
facilities, secure correctional facilities, jails, and lockups….
--42 U.S.C. 5617
The CJRP has been instrumental in responding to a significant portion of the above requirement, with
the notable exception that CJRP does not include jails and lockups in its universe, which are beyond
the scope of this data collection.
Objectives:

The most severe sanction that a juvenile court can impose entails the restriction of a juvenile's freedom
through placement in a residential facility. Most often, such placement occurs after a youth has been
adjudicated as a delinquent for an offense; however, a youth may also be held in detention after arrest
or during court proceedings. In a few cases, jurisdiction over the youth might be transferred to criminal
court, which then carries out processing and sentencing. Out-of-home placement results in a great
burden both on the youth who receive this sanction and on the juvenile justice system itself. The youth
experience a disruption in their normal routines, schooling, and family/social relationships. The
juvenile justice system must bear the responsibility for mental health care, substance abuse treatment,
and education, among other requirements.
The objectives of CJRP are to collect useful, accurate and timely data about the youth custody
population not only to fulfill its statutory reporting requirements, but to enable quality information to
be used for policy and program development. OJJDP annually surveys facilities that house these youth.
Generally, in odd-numbered years2, OJJDP administers the Census of Juveniles in Residential
Placement (CJRP). This census gathers critical information on each youth in custody, including age,
race, sex, and offense. In even-numbered years, OJJDP administers the Juvenile Residential Facility
Census (JRFC), which collects important information on facility services and characteristics.
The specific content of this data collection was developed through a rigorous process in which OJJDP
determined precisely what data are required to routinely monitor the population of youth in custody
and in what format these data are needed. This process included discussions and consultations with
many prominent researchers, policy analysts, and practitioners in the field of juvenile corrections.
Methods:

The Census Bureau identifies juvenile residential facilities for court-involved offenders across the U.S.
In late September the Census Bureau mails out a notification letter (Attachment B: 2007 Notification
Letter) to all identified facilities indicating that the CJRP forms will soon arrive in the mail. The letter
also indicates the reference date for the census and the type of information that will be requested.
Respondents are given a contact number with the Census Bureau in case they have questions or
problems.

Because the 2005 CJRP was delayed, the census was conducted the following February, and is referred to as CJRP2006.

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In mid-October, the Bureau of the Census (Census) mails out CJRP forms to nearly 3500 identified
facilities. Of these facilities, some turn out to be closed on the reference date. A few additional
facilities are identified as open on the reference date after the initial mailout (through responses from
facilities or other contacts) and are subsequently sent forms. Of the facilities open on the reference
date, some may be temporarily out of scope (i.e., they did not hold offenders on the reference date).
Some facilities may be identified as permanently out of scope (i.e., they were not able to hold juvenile
offenders over night). The remaining facilities are identified as in-scopeThe CJRP allows for electronic
submission of the data by larger facilities and central reporters. As part of this program, Census
provides data specifications to participating respondents and a spreadsheet format so that these
respondents can also complete the form through common spreadsheet programs such as Lotus® or
Microsoft Excel®.
Data are to be returned by the end of November. (See Attachment C: Instructions for Electronic Data
Submission and Privacy and Security Controls.) . Of the in-scope facilities a small number may not
send back the census forms nor respond to several phone calls from Census Bureau personnel
requesting participation in the census. These facilities are designated non-respondents and the Census
Bureau imputes responses for them. Using the number of in-scope facilities as a base, the CJRP facility
response rate was 96% in 1997, 100% in 1999, 99% in 2001, and 100% in 2003.
In early January facilities that have not yet responded are sent a reminder notice and asked that a
completed response be sent in by the end of January. Census staff members begin telephone calls to the
facilities and central reports that had not responded by that time. Census closes out data collection in
mid-July. Processing of the data including error checks, imputation and editing continues until the
following September.
Mailed data forms are received at the Bureau of the Census facility in Jeffersonville, Indiana, where
they are then shipped via Federal Express to Government Division, Bureau of the Census. The
Jeffersonville Center serves only as a mail repository and no data forms are opened there. Federal
Express is used in order to prevent damage to mail contents caused by post-9/11/Anthrax prevention
methods used for mail going to Federal Buildings in the Washington, D.C. area.
Data Security and Monitoring Plan

The Census Bureau has adopted extensive procedures and protocols for securing the data whether
collected by mail or via electronic means. New more restrictive procedures are in development. A draft
will be made available to the IRB for their review. The following is incorporated into the Privacy
Certificate), which outlines the Bureau’s procedures to preserve anonymity, storing and disposing of
the data.
Procedures developed to preserve anonymity:
In general the procedures regarding confidentiality protections of any collection carried out by the
Governments Division, including those collected under interagency agreements and privacy statutes,
are governed by the Economic Directorate Policy Regarding Exchange of Title 13/Title 26 Respondent
Information. This policy holds that:

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All exchanges of Title 13/Title 26 respondent information, Personal Identifiable
Information (PII), Fact-of-Filing, etc. shall be managed securely. Incoming and
outgoing electronic transmission of confidential data must be encrypted or otherwise
protected at all time. A respondent cannot waive the U.S. Census Bureau's protection of
his/her Title 13/Title 26 right to confidentiality. Whether or not a respondent deems it
to be important, census employees are required to use secure methods to protect
respondent information.
When data are received at Census Bureau data processing center or headquarters, they are sent directly
to the Principal Investigators and project staff members. They are the only individuals who view the
data with its identifying information. The Census Bureau furthers assure respondent anonymity by
assigning to only this staff “rights” to check-in the computer files, review and process the data. The
computers used for this project are not linked to any outside source that would make it possible for
anyone outside the Census Bureau to access the identifiable data.
The data collection procedures included use of an administrative identifier for youth included in the
census, which are provided by the facilities on the CJRP forms. These identifiers are needed solely for
data editing and cleaning. The facilities themselves determine the identifiers using either their own
unique codes or some other scheme (e.g. initials, their own file numbers, etc.) The Census Bureau does
not have the key to match up these identifiers to names. Once the Census Bureau has closed out data
collection, these identifiers are stripped from the file.
OJJDP has determined that unrestricted access to the CJRP data, even with the administrative
identifiers stripped, would violate the confidential guarantees promised in the CJRP and requirements
of 28 CFR Part 22. As such, OJJDP will maintain strict control over raw data files. No person will
have access to the data without first entering into a transfer agreement with OJJDP. The Transfer
Agreement will conform to the requirements of 28 CFR Part 22.
Procedures for storing data:
The Governments Division at the Census Bureau will process the Census of Juveniles in Residential
Placement data files on its own secure server, in secured section within the Census complex, to which
only Criminal Justice and programming staff have access. During data processing, all data are retained
in a locked, secure room when not in use and when an analyst working on the data leaves the
processing area, they secure the data in a locked compartment to which only they have the key. The
Privacy Certificate specifies which staff members have approved access to CJRP data.
Disposition of data will occur in the following manner:
Upon completion of processing the data are transferred to a compact disk (CD) and will be stored in a
lock-secured room at Census Bureau headquarters. All data files are purged off the serve after data are
archived on CD. All Census of Juveniles in Residential Placement questionnaires are disposed of
using “burn” bags or shredding upon completion of the subsequent census. In the interim they are
stored in a locked file cabinet in a secure room.

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Upon completion of data collection and processing, the data file is downloaded to a CD which is then
hand delivered to the OJJDP Program Manager. Anonymity of individuals is preserved since
identifiers are removed from the data prior to release to the sponsor. OJJDP allows for use of the data
(described below) by researchers who analyze the data and submit reports and other media to OJJDP
for review, publication and distribution. (See Attachment D: Transfer Agreement with the National
Center for Juvenile Justice and Attachment E: Privacy Certificate of NCJJ.)
Use of Results:
OJJDP has developed a comprehensive system for analysis and distribution of the information
collected. Under this plan, OJJDP funds a cooperative agreement to the National Center for Juvenile
Justice (NCJJ) for the National Juvenile Justice Data Analysis Project (NJJDAP). The NJJDAP
analyzes the CJRP data and produces standard fact sheets, bulletins, and reports for publication by
OJJDP.
A primary way that the data are released is via OJJDP’s online Statistical Briefing Book, located at
http://ojjdp.ncjrs.org/ojstatbb/index.html. NCJJ developed and maintains the Census of Juveniles in
Residential Placement Databook for OJJDP to make CJRP data available to a wide variety of users.
The CJRP Databook is available at http://ojjdp.ncjrs.org/ojstatbb/cjrp. It contains a large set of
predefined state-level tables detailing the characteristics of juvenile offenders in custody (age, sex,
race/ethnicity, offense, type of facility, and placement status). Users can view custody population
profiles for a single state but not for a particular county within the state. Downloaded tables can be
saved and imported into spreadsheet software for further analysis. This application is periodically
modified or expanded.
In addition, a page of Frequently Asked Questions (FAQs) (Attachment F: Frequently Asked
Questions from the OJJDP Statistical Briefing Book) was developed to provide the latest answers to
the most commonly asked questions about Juveniles in Corrections. Contained there are answers about
the number and characteristics of juveniles in custody nationwide and in each state. For quick access to
national facts from CJRP, the Easy Access to the Census of Juveniles in Residential Placement
(EZACJRP), an online analysis tool, was developed to facilitate independent analysis of national data
on the characteristics of youth held in residential placement facilities, including detailed information
about the youth's age, sex, race/ethnicity, placement status, length of stay, and most serious offense.
See: http://ojjdp.ncjrs.org/ojstatbb/cjrp/default.asp.
In 2006, OJJDP published a comprehensive report on juvenile justice entitled Juvenile Offenders and
Victims: 2006 National Report. The report includes a full chapter on juveniles in the correctional
system. Much of the information for this chapter was derived from findings of the CJRP. In addition,
OJJDP is currently exploring the possibility of producing a public use data file. OJJDP is has entered
into an InterAgency Agreement with the National Archive of Criminal Justice Data (part of the Interuniversity Consortium for Political and Social Research at the University of Michigan) to make the
CJRP data files available as restricted files to researchers. To assist in ensuring that the maximum
amount of data can be released for public use without compromising privacy protections, a Disclosure
Review Board will be established to assess disclosure risks and recommend to OJJDP appropriate
disclosure avoidance techniques to accomplish these two objectives. OJJDP believes this effort would
also promote the publication of research findings from the CJRP.

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IRB Questions
1. PARTICIPANTS/TREATMENTS (ages, sex, numbers per year and total, source of treatment
pool or records, inclusion or exclusion characteristics)

The CJRP facility inclusion criteria are as follows: residential facilities in operation on the census reference
date, residential facilities that are either publicly or privately (or tribally since 1999) operated, and
residential facilities intended for juvenile offenders (although some hold adults as well). Specifically
excluded are nonresidential facilities, detention centers operated as part of adult jails, facilities exclusively
for drug abusers or dependent/ neglected youth, foster homes, and federal correctional facilities (e.g.,
Immigration and Naturalization Service, Bureau of Indian Affairs, U.S. Marshals, or Bureau of Prisons).
CJRP is not sent to adult facilities or to facilities exclusively for drug or mental health treatment or for
abused or neglected children. The inclusion criteria for the census are youth who are:

•
•
•
•

Younger than 21, and
Assigned a bed in a residential facility at the end of the day on the fourth Wednesday in
October, and
Charged with an offense or court-adjudicated for an offense, and
In residential placement because of that offense.

While the intended subjects of the CJRP include youth who meet the basic criteria for inclusion,
designated staff from the facilities in which the youth reside will report on them using the facility’s or
the agency’s records in order to provide information requested on these youth. The youth themselves
will not be interviewed or surveyed directly, nor will they be contacted by CJRP.
Table 1 (Attachment G: Tables 1- 3 regarding CJRP 1997 -2006) indicates that in 2006, a total of
2,658 facilities met the inclusion criteria for CJRP, of which more than half (1,482) were private
facilities. Table 2 indicates that 104,959 youth were held in residential facilities, 88 percent (92,854) of
whom were offenders, and included in the analysis file for CJRP 2006. The sex and age of young
offenders in residential placement are presented in Table 3 by year of the census.
2. NONPARTICIPANTS/CONTROLS (ages, sex, numbers per year and total, source of treatment
pool or records, inclusion or exclusion characteristics)

Because States and localities vary in their methods of providing residential care for delinquent, status
offending, dependent or neglected youth and children with mental or educational handicaps, often
residential facilities included in the CJRP universe serve multiple populations. While the CJRP
accounts for the following by including the following “non participants” in the overall facility
population count (See Section 1, Item 14 a.), they are not included in the Section II of the
questionnaire, and no information about their individual characteristics is collected. Youth residents
meeting the following criteria are excluded from the census:
•

Persons under age 21 assigned beds here for NON-OFFENSE REASONS such as neglect,
abuse, dependency, abandonment, or another NON-OFFENSE reason.

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•

Persons under age 21 assigned beds here because of mental health problems UNLESS THE
OFFENSE THEY COMMITTED REQUIRED TREATMENT AS PART OF THE COURT
ORDER.

•

Persons under age 21 who have run away, been truant or incorrigible, or violated curfew, IF
THESE BEHAVIORS ARE NOT CONSIDERED ILLEGAL IN YOUR STATE.

•

Persons assigned beds here due to voluntary or non-offense related admissions.

In CJRP 2006, 411 facilities that received questionnaires were not included in the census because
they did not hold any youth who met all of the eligibility criteria for inclusion in the census. See
Table 1, Attachment G. Within the eligible CJRP facilities, there were more than 12,000 nonoffender residents on whom detailed CJRP information were not collected.
3. SPECIAL POPULATIONS (if applicable, name and justify the use of any special population—
e.g., pregnant teens, institutionalized persons, etc.)

The scope of the research requires the collection of information about special populations, juveniles in
residential placement.
4. RECRUITMENT:
DETAIL HOW PARTICIPANTS WILL BE NOTIFIED OF THE STUDY AND INVITED TO
PARTICIPATE.

As an integral part of maintaining the address list of potential respondents to OJJDP’s juvenile
correctional censuses, the Governments Division of the Census Bureau develops and refreshes the
Justice Agencies list to determine in advance of the CJRP whether the facility is in-scope. Upon
completion of the list that is developed through public sources and previous contacts within states who
are knowledgeable about the juvenile justice system, a Notification Letter (Attachment B) is sent out
about a month before the reference date to prospective respondents.
5. INFORMED CONSENT. (Indicate yes or no, and whether consent will be written or oral.
Provide justification for why consent will not be obtained or why consent will be oral.)

No informed consent is obtained in the course of conducting the CJRP. Obtaining consent from each
juvenile, who is the subject of the record from which data are being recorded, would not be feasible
from both logistical and financial standpoints. Because it is a one-day census, for those facilities not
using in loco parentis, there would not be adequate time to get parental consent for youth who may be
gone before the legal guardian is located and permission granted.
The cover letter (Attachment H: Cover Letter 2007 CJRP) accompanies the CJRP form and clearly
outlines the voluntary nature of the facility’s participation and indicates that the privacy and
confidentiality of the data will be protected under the Federal statutes that govern such collections. See
Attachment I: Title 42, United States Code Section 3789(g) (Confidentiality) and OJP Confidentiality
Regulations (28 CFR Part 22). To change the existing procedures by having the respondents sign a
consent form would raise concerns about how this collection is different from previous one, and what
issues should they now be concerned about that were not an issue before. There is ample history with
CJRP and opportunity for respondents to contact OJJDP or the Census Bureau should they have
questions about participation. Their submission of data is considered consent to participate.

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6. ASSENT. (Indicate yes or no, and whether consent will be written or oral. Provide
justification for why consent will not be obtained or why consent will be oral.)

See response to question 5, above.
7. WHO WILL GIVE CONSENT. (Indicate whether consent will be given by the participants or by
a legally authorized representative, and provide reason.)

See response to question 5, above.
8. TRANSLATIONS. (Indicate whether translations will be made and into which languages.)
No translations will be made.
9. RISKS.
WHAT ARE THE RISKS (PHYSICAL, PSYCHOLOGICAL, SOCIAL, LEGAL OR OTHER) WHICH
COULD ARISE FROM PARTICIPATION? PLEASE ESTIMATE THE LIKELIHOOD OF
OCCURRENCE.

The risks to the youth included in the survey are minimal; however, given that some identifying
information is collected for administrative purposes and for research purposes (i.e., date of birth) there
is the risk of data disclosure. OJJDP has take steps to reduce that risk. By statute and regulation,
OJJDP must protect the privacy of individuals included in its surveys. In the case of CJRP, OJJDP
must assure that no juvenile can be identified from publicly available data, either tabular or electronic.
To comply with this requirement, OJJDP had adopted a policy that required all published table cells be
rounded to the nearest multiple of three. The table cells are rounded after the table has been produced
from the underlying data. Each cell is rounded independently, without consideration to row or column
totals. As a result, in many tables the internal cells will not add to the marginal totals. Rates and
percentages presented from CJRP are based on rounded totals as well. More detail on OJJDP's privacy
protection policy is available in "Disclosure Control in the Census of Juveniles in Residential
Placement" prepared by Joseph Moone, OJJDP Program Manager.
http://www.ojjdp.ncjrs.gov/ojstatbb/cjrp/pdf/cjrpprot.pdf.
More recently, however, OJJDP determined that the rounding rule did not need to be applied to the
U.S./national level data, only to state-level displays. This new rule has been applied to the CJRP
Databook (state tables) and any publications or data analyses released to individuals out side of
NJJDAP project staff. The EZACJRP currently presents only national data, so no rounding rule is
applied. A State-level EZACJRP has been developed and will tested on a secure site that will have
confidentiality agreement "signature" requirement for authorized testers. This rounding policy will be
re-evaluated by the Disclosure Review Board, which is being established for all OJJDP data files held
at the National Archive of Criminal Justice Data will review disclosure risks and recommend solutions
for all OJJDP data set in which subjects’ identity is vulnerable to disclosure. If alternative disclosure
methods are identified that meet the privacy restrictions, they will be considered for use.
There is also a risk that the residential facility could be identified by virtue of selected characteristics.
This risk is heightened by the fact that data from the companion survey, Census of Juvenile Residential
Facilities, maintain the same facility identifier. However, over the 35 years that CJRP and its
predecessor, Children in Custody, have been fielded no facility’s data has been revealed by OJJDP or
researchers analyzing the data.
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10. BENEFITS.
WHAT ARE THE BENEFITS (DIRECT OR INDIRECT) TO BE DERIVED BY PARTICIPANTS OR
SOCIETY AT LARGE?

The youth included in the census will see few benefits directly from the CJRP. Generally, the benefits
will accrue to society at large as represented by policy makers, juvenile justice researchers, and other
interested individual. Information on youth in custody for analyzing new policy initiatives, identifying
needs for programming and assessing the effects of policy changes or the differences in policy
alternatives. Such information is critical to understanding and improving policy alternatives.
Given the minimum risks to the subjects and respondents, the efforts taken by OJJDP to minimize
these risks and the larger social benefits derived from this program, the benefits outweigh the risks.
11. REFERENCES

Moone, J. Office of Juvenile Justice and Delinquency Prevention. (2000) Disclosure Control in the
Census of Juveniles in Residential Placement
http://www.ojjdp.ncjrs.gov/ojstatbb/cjrp/pdf/cjrpprot.pdf
Sickmund, M. and Sladky, T.J. 2007. Special analysis of Census of Juveniles in Residential Placement
1997, 1999, 2001, 2003, and 2006.

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LIST OF ATTACHMENTS
Attachment A:

Form CJ-14

Attachment B:

2007 Notification Letter

Attachment C:

Instructions for Electronic Data Submission and Privacy and Security
Controls (Reserved)

Attachment D:

Transfer Agreement with the National Center for Juvenile Justice
(Reserved)

Attachment E:

Privacy Certificate of NCJJ

Attachment F:

Frequently Asked Questions from the OJJDP Statistical Briefing Book

Attachment G:

Tables 1 – 3 regarding CJRP 1997 -2006

Attachment H:

Cover Letter 2007 CJRP

Attachment I:

Title 42, United States Code Section 3789(g) (Confidentiality) and OJP
Confidentiality Regulations (28 CFR Part 22)

Attachment A

Conducted by

U.S. DEPARTMENT OF COMMERCE
Economics and Statistics Administration

U.S. CENSUS BUREAU
FOR
OFFICE OF JUVENILE JUSTICE AND
DELINQUENCY PREVENTION

U.S. DEPARTMENT OF JUSTICE

Census of Juveniles in Residential Placement

(Please correct any error in name, mailing address, and ZIP Code above)

This questionnaire asks about persons who had assigned
beds in this facility on Wednesday, February 22, 2006

PLEASE COMPLETE AND MAIL THIS FORM IN THE ENCLOSED
ENVELOPE BY MARCH 29, 2006
Return the completed form to:

U.S. Census Bureau
P.O. Box 5000
Jeffersonville, IN 47199-5000
GOVS/CJRP
WEBSITE: http://harvester.census.gov/cjrp
Fax: 1–888–891–2099
EMAIL: [email protected]
If you have any questions, call Regina Yates or Art Ciampa,
U.S. Census Bureau, 1–800–352–7229.
PERSON COMPLETING THIS QUESTIONNAIRE

Name

E-mail address

Title
Telephone

Business address – Number and street/or P.O. Box/Route number
Area code

Number

Extension

Fax Number
City
FORM

State

CJ-14

(1-17-2006)

CJ-14, Page 1, Base (Black)

ZIP Code

Area code

Number

OMB No. 1121-0218: Approval Expires 01/31/2009

CJ-14, Page 1, Tone 20 and 100%, Blue (Pantone 313)

Section I – GENERAL INFORMATION
3.
IMPORTANT INSTRUCTIONS
Complete this questionnaire for just the one
facility listed on the cover. If additional
questionnaires are needed for other
facilities for which you report, call
1–800–352–7229 to request more forms.

Does this facility provide foster care?
01
02
03

Does this facility provide independent living
arrangements for any young persons?
01

1a. Is this facility part of a larger agency?
01
02

Yes
No ➔

SKIP to Question 2

1b. What is the name of this agency?

02
03

Yes
No ➔

04
05
06

SKIP to Question 3

2b. What kind of treatment is provided INSIDE
this facility? Mark (X) those that apply.

01
02
03
04
05
06

Mental health treatment
Substance abuse treatment
Sex offender treatment
Treatment for arsonists
Treatment specifically for violent offenders
Other – Specify

09
10

Yes
No

What type of residential facility is the one
listed on the front cover? Mark (X) those
that apply.
01

2a. Does this facility provide ON-SITE
RESIDENTIAL TREATMENT?

Yes, for all young persons
Yes, for some but not all young persons
No

Detention center
Training school/Long-term secure facility
Reception or diagnostic center
Group home/Halfway house
Residential treatment center
Boot camp
Ranch, forestry camp, wilderness or
marine program, or farm
Runaway and homeless shelter
Other type of shelter
Other – Specify

On Wednesday, February 22, 2006, did
this facility house any overflow detention
population? "Overflow detention population"
refers to those young persons who, because of the
unavailability of beds in a detention center, are
placed temporarily in a non-detention facility.
If this facility is a detention center, answer NO.
01
02

Yes
No

Page 2

CJ-14, Page 2, Base (Black)

FORM CJ-14 (1-17-2006)

CJ-14, Page 2, Tone 20, 40 and 100%, Blue (Pantone 313)

Section I – GENERAL INFORMATION – Continued
7a. Are ANY young persons in this facility
locked into their sleeping rooms by staff
at ANY time to confine them?
01
Yes
No ➔ Go to Question 8 below
02

9a. Are outside doors to any buildings with
living/sleeping units in this facility ever
locked?

7b. When are young persons in this facility
locked into their sleeping rooms by staff?

9b. Why are outside doors to buildings with
living/sleeping units in this facility
locked?

Mark (X) all that apply.
01
02
03
04
05
06
07
08
09
10

When they are out of control
When they are suicidal
Rarely, no set schedule
During shift changes
Whenever they are in their sleeping rooms
At night
Part of each day
Most of each day
All of each day
Other – Specify

Yes

01
02

Mark (X) all that apply.
01
02
03

Doors for secure day rooms that are
locked by staff to confine young persons
within specific areas

Wing, floor, corridor, or other internal
security doors that are locked by staff to
confine young persons within specific
areas

Outside doors that are locked by staff to
confine young persons within specific
buildings

External gates in fences or walls
WITHOUT razor wire that are locked by
staff to confine young persons

External gates in fences or walls WITH
razor wire that are locked to confine
young persons

Other – Specify

The facility has NONE of the above
features

To keep intruders out
To keep young persons inside this facility

9c. WHEN are outside doors to buildings with
living/sleeping units in this facility
locked?

Does this facility have any of the
following features intended to confine
young persons within specific areas?
Mark (X) all that apply.

Go to Question 10a on page 4

Mark (X) all that apply.

➔

Rarely, no set schedule
At night
Part of each day
Most of each day
All of each day
When the facility is unoccupied
Other – Specify

FORM CJ-14 (1-17-2006)

CJ-14, Page 3, Base (Black)

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CJ-14, Page 3, Tone 20 and 100%, Blue (Pantone 313)

Section I – GENERAL INFORMATION – Continued
11. How many of the persons who had assigned
IMPORTANT INSTRUCTIONS
The following items ask you to use your
records to provide counts of persons who
had assigned beds in this facility at the end
of the day on Wednesday, February 22,
2006. This date has been chosen carefully
to give a standardized count of persons in
facilities like yours across the country. You
will be asked to classify your facility
population into two age groups:
1. those persons under age 21; and
2. those persons age 21 and older.
You will then be asked to classify each
person UNDER THE AGE OF 21 into one of
the two following categories:
1. those here because they have been
charged with or court-adjudicated for an
offense. An offense is any behavior that
is illegal in your state for underage
persons alone or for both underage
persons and adults.
2. those here for reasons other than
offenses
Please classify each person under age 21
into just one of these categories. Detailed
descriptions of the above categories are
provided in the questions themselves and
on the Offense Codes on Pages 19 and 20.

beds at the end of the day on Wednesday,
February 22, 2006 were AGE 21 or older?
Include persons who were temporarily away, but had
assigned beds on February 22.
Do NOT include staff. Please write "0" if there are
NO persons age 21 or older.

Persons 21 or older

12a. At the end of the day on Wednesday,
February 22, 2006, did ANY persons UNDER
AGE 21 have assigned beds in this facility?
INCLUDE juveniles being tried as adults in criminal
court. Do NOT include staff.
01
02

Yes
No ➔ STOP HERE and mail this form ONLY
if there were NO persons under 21 in
your facility on this date. Indicate the
reason in the COMMENTS Section on
Page 6.

12b. According to your records at the end of the
day on Wednesday, February 22, 2006, how
many persons UNDER AGE 21 had assigned
beds in this facility? Include persons who were
temporarily away but had assigned beds on
February 22. Do NOT include staff.

Persons under the age of 21

Please use your records for February 22,
2006, to answer the following questions.

10a. According to your records, at the end of
the day on February 22, 2006, did ANY
persons have assigned beds in this
facility? Include persons who were temporarily
away, but had assigned beds on February 22. Do
NOT include staff.
01
02

NOTE: As a check, the sum of
question 11 (persons 21 and older)
and 12b (persons under age 21)
should equal the sum reported in
question 10b (number of persons
assigned beds in the facility).

13a. At the end of the day on Wednesday,

Yes
No ➔ STOP HERE and mail this form ONLY
if there were NO PERSONS IN
YOUR FACILITY OR THE FACILITY
WAS CLOSED (permanently or
temporarily) on this date. Indicate the
reason in the COMMENTS Section on
Page 6.

10b. According to your records, at the end of
the day on February 22, 2006, how many
persons had assigned beds in this facility?

Persons

February 22, 2006, did ANY of the persons
UNDER AGE 21 have assigned beds in this
facility SPECIFICALLY BECAUSE they were
CHARGED WITH OR COURT-ADJUDICATED
FOR AN OFFENSE? An offense is any behavior
that is illegal in your state for underage persons
alone or for both underage persons and adults. See
the Offense Codes on Page 19 and 20.
INCLUDE in your count persons UNDER
AGE 21 here BECAUSE THEY WERE
CHARGED WITH OR ADJUDICATED FOR:
• ANY offense that is illegal for both adults
and underage persons.
FORM CJ-14 (1-17-2006)

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Section I – GENERAL INFORMATION – Continued
• AN offense that is ILLEGAL IN YOUR STATE
for underage persons but not for adults.
Examples are running away, truancy,
incorrigibility, curfew violation, and underage
liquor violations. Count persons with these
behaviors here ONLY IF THE BEHAVIORS ARE
ILLEGAL IN YOUR STATE. This includes those
CHINS (Children in Need of Services) and PINS
(Persons in Need of Services) who are here
BECAUSE of an offense.
• ANY offense being adjudicated in juvenile or
criminal court, including a probation or parole
violation.
DO NOT INCLUDE here:
• Persons under age 21 who have committed one
or more offenses in the past, BUT HAVE
ASSIGNED BEDS ON FEBRUARY 22 FOR
REASONS OTHER THAN OFFENSES such as
neglect, abuse, dependency, abandonment, or
another NON-OFFENSE reason.
• Persons under age 21 assigned beds here
because of mental health problems,
substance abuse problems, etc. UNLESS
THE OFFENSE THEY COMMITTED
REQUIRED TREATMENT AS PART OF THE
COURT ORDER.
• Persons under age 21 who have run away,
been truant or incorrigible, or violated curfew,
IF THESE BEHAVIORS ARE NOT
CONSIDERED ILLEGAL IN YOUR STATE.
These persons will be counted in questions
14a and 14b.
• Those persons who are PINS (Persons in
Need of Services) or CHINS (Children in
Need of Services) who have assigned
beds because of REASONS OTHER
THAN OFFENSES.
01
02

Yes
No ➔ SKIP to Question 14a

14a. At the end of the day on Wednesday,
February 22, 2006, did ANY of the persons
UNDER AGE 21 have assigned beds in this
facility FOR REASONS OTHER THAN
OFFENSES? Do NOT include staff.
INCLUDE here:
• Persons under age 21 assigned beds here for
NON-OFFENSE REASONS such as neglect,
abuse, dependency, abandonment, or another
NON-OFFENSE reason.
• Persons under age 21 assigned beds here
because of mental health problems UNLESS THE
OFFENSE THEY COMMITTED REQUIRED
TREATMENT AS PART OF THE COURT ORDER.
• Persons under age 21 who have run away, been
truant or incorrigible, or violated curfew, IF
THESE BEHAVIORS ARE NOT CONSIDERED
ILLEGAL IN YOUR STATE.
• Persons assigned beds here due to voluntary or
non-offense related admissions.
DO NOT INCLUDE here:
• Persons assigned beds here BECAUSE THEY
WERE CHARGED WITH OR
COURT-ADJUDICATED FOR AN OFFENSE.
These persons are counted in questions 13a
and 13b.
01
02

Yes
No ➔

SKIP to note below

14b. According to your records at the end of
the day on Wednesday, February 22, 2006,
HOW MANY PERSONS UNDER AGE 21 had
assigned beds in this facility FOR
REASONS OTHER THAN OFFENSES, as
defined in question 14a?
Include persons who were temporarily away but
had assigned beds on February 22. Do NOT
include staff.

13b. According to your records at the end of the
day on Wednesday, February 22, 2006, HOW
MANY PERSONS UNDER AGE 21 had
assigned beds in the facility SPECIFICALLY
BECAUSE they were CHARGED WITH OR
COURT-ADJUDICATED FOR AN OFFENSE,
as defined in question 13a?
Later you will be asked to provide information
about each of these persons. Include persons who
were temporarily away but had assigned beds on
February 22. Do NOT include staff.

Persons under age 21 here because
of non-offense reasons.

NOTE: As a check, the sum of
questions 13b (persons under 21
with offenses) and 14b (persons
under 21 with reasons other than
offenses) should equal 12b (the
number of persons under age 21)

Persons under age 21 here because
they were charged with or
court-adjudicated for an offense.

FORM CJ-14 (1-17-2006)

CJ-14, Page 5, Base (Black)

Page 5

CJ-14, Page 5, Tone 20 and 100%, Blue (Pantone 313)

COMMENTS

FORM CJ-14 (1-17-2006)

Page 6

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CJ-14, Page 6, Tone 100%, Blue (Pantone 313)

Section II – PERSON LEVEL DATA

IMPORTANT INSTRUCTIONS
FOR SECTION II
1. Record individual-level information in
Section II on the persons under age 21 you
included in Section I, question 13b.
2. You may choose one of the following ways to
record this information:
a. Continue to write information on this form.
b. Provide a data file which conforms to the
CJRP record layout. The acceptable formats
are text file, spreadsheet, or data base file.
Please send to:
U.S. Census Bureau
P.O. Box 5000
Jeffersonville, IN 47199-5000
GOVS/CJRP
or
E-mail: [email protected]
c. Download an excel spreadsheet by going to
our website at http://harvester.census.gov/cjrp
Do not type "www" as a prefix.
Additional information is also available on this
website by clicking on General Guidelines. The
spreadsheet can be submitted by e-mail to the
following: [email protected]
3. BE SURE TO KEEP COPIES OF THE
DATA YOU SUBMIT.

FORM CJ-14 (1-17-2006)

CJ-14, Page 7, Base (Black)

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CJ-14, Page 7, Tone 20, 40, and 100%, Blue (Pantone 313)

NOTE: IF MORE THAN 66 PERSONS MEET REQUIREMENTS A THROUGH D AS DESCRIBED BELOW

Section II – PERSON LEVEL DATA

☞

START HERE

Please COMPLETE a LINE on the table below for EACH
person who on February 22, 2006, was

List below ONLY THOSE PERSONS WHO FULFILL ALL 4 REQUIREMENTS ABOVE (A, B, C, AND D).

Enter an identifying
number or first
name and last
initial for all
persons meeting
ALL 4 requirements
above. Use an
identifier that will
allow YOU to
reidentify each
person 6 months
from now, if a
callback is needed.

What is
this
person’s
sex?
Enter the
code on
the line.

What is
this
person’s
date of
birth?

What is this person’s race?
Enter the code on the line.
1 – White, not of Hispanic origin
2 – Black or African American,
not of Hispanic origin
3 – Hispanic or Latino
(i.e., Mexican, Puerto Rican,
Cuban, Central or South American,
or other Spanish culture or origin),
regardless of race

1 – Male
2 – Female

4 – American Indian/Alaska Native,
not of Hispanic origin
5 – Asian, not of Hispanic origin

5.
Which one of the following
placed this person at this
facility? Enter the code on
the line.
1 – Court, probation agency, or
law enforcement agency
2 – Corrections or other justice
agency not included in 1
3 – Social services agency
4 – School official, parent or
guardian, or young person
him/herself
5 – Other – Specify

7 – Two or More Races, not of
Hispanic origin – Specify
For definitions of these categories,
please refer to Page 18.
Code

Line number

6 – Native Hawaiian or other Pacific
Islander, not of Hispanic origin

2071

Mo. Day

Yr.

Code

02 14 1987 3

Specify Other only

Code

Specify Other only

Page 8

IF MORE PERSONS MEET REQUIREMENTS A THROUGH D ABOVE

CJ-14, Page 8, Base (Black)

CJ-14, Page 8, Tone 10, 20 and 100%, Blue (Pantone 313)

FORM CJ-14 (1-17-2006)

PHOTOCOPY PAGES 16 AND 17 TO MAKE MORE BLANK FORMS.

Section II – PERSON LEVEL DATA
A.
B.
C.
D.

UNDER age 21; AND
assigned a bed in this facility at the end of the day on Wednesday, February 22, 2006; AND
charged with an offense or court-adjudicated for an offense; AND
assigned a bed here BECAUSE OF THE OFFENSE.

Do NOT list persons assigned beds here for reasons other than offenses, as described in Section I, 14a.

Line number

If this person was
assigned a bed for
reasons other than
offenses, ENTER
code 00 below and
SKIP to next line for
next person.

In which
state did
this
person
commit
the
offense?
State name
may be
abbreviated.
If state is not
known, enter
code 99 in
the box
below.

See Offense
Codes on
Page 19 and 20.
Code

Specify Other only

9.
On February 22, what was this person’s
court adjudication status for the offense
listed in question 7? "Adjudication" is the
court process which determines whether or not
the person committed the offense.
01 – Agreement not to adjudicate (diversion)
02 – Awaiting adjudication hearing in
juvenile court
03 – Adjudicated, awaiting disposition by
juvenile court
04 – Adjudicated and disposed in juvenile court
and awaiting placement elsewhere
05 – Adjudicated and disposed in juvenile
court, in placement here
06 – Awaiting transfer hearing to adult criminal
court
07 – Awaiting hearing or trial in adult
criminal court
08 – Convicted in adult criminal court
99 – Don’t know
10 – Other – Specify

Code

State

Code

Vt.

Specify Other only

10.
On what
date was
this person
admitted
to this
facility for
the offense
listed in
question 7?
If more than
one date
applies,
enter the
earliest one
for the
offense listed
in question 7.

Line number

7.
What was the
most serious
offense for which
this person was
assigned a bed
here on
February 22?
Enter the code for
the most serious
offense resulting in
this placement.

1 – Federal
2 – A Native American
Tribal Government
3 – State
4 – County
5 – Municipal (includes
Washington, DC)
6 – Other – Specify

6.
Is the court, probation
or law enforcement
agency, or other agency
referred to in question 5
at the federal, tribal,
state, county, or
municipal level?

Mo. Day

Yr.

01 15 2006

FORM CJ-14 (1-17-2006)

CJ-14, Page 9, Base (Black)

CONTINUE ON NEXT PAGE

CJ-14, Page 9, Tone 10, 20 and 100%, Blue (Pantone 313)

Page 9

1.
Enter an identifying
number or first
name and last
initial for all
persons meeting
ALL 4 requirements
above. Use an
identifier that will
allow YOU to
reidentify each
person 6 months
from now, if a
callback is needed.

What is
this
person’s
sex?
Enter the
code on
the line.

What is this
person’s
date of
birth?

4.
What is this person’s race?
Enter the code on the line.
1 – White, not of Hispanic origin
2 – Black or African American,
not of Hispanic origin
3 – Hispanic or Latino
(i.e., Mexican, Puerto Rican,
Cuban, Central or South American,
or other Spanish culture or origin),
regardless of race

1 – Male
2 – Female

4 – American Indian/Alaska Native,
not of Hispanic origin
5 – Asian, not of Hispanic origin

Line number

6 – Native Hawaiian or other Pacific
Islander, not of Hispanic origin
7 – Two or More Races, not of
Hispanic origin – Specify
For definitions of these categories,
please refer to Page 18.
Code

Mo. Day

Yr.

Code

Specify Other only

Code

Specify Other only

Page 10

CJ-14, Page 10, Base (Black)

FORM CJ-14 (1-17-2006)

CJ-14, Page 10, Tone 10, 20 and 100%, Blue (Pantone 313)

7.
What was the
most serious
offense for which
this person was
assigned a bed
here on
February 22?
Enter the code for
the most serious
offense resulting in
this placement.

Line number

1 – Federal
2 – A Native American
Tribal Government
3 – State
4 – County
5 – Municipal (includes
Washington, DC)
6 – Other – Specify

If this person was
assigned a bed for
reasons other than
offenses, ENTER
code 00 below and
SKIP to next line
for next person.

8.
In which
state did
this
person
commit
the
offense?
State name
may be
abbreviated.
If state is not
known, enter
code 99 in
the box
below.

See Offense
Codes on
Page 19 and 20.
Code

Specify Other only

Code

State

9.
On February 22, what was this person’s
court adjudication status for the offense
listed in question 7? "Adjudication" is the court
process which determines whether or not the
person committed the offense.
01 – Agreement not to adjudicate (diversion)
02 – Awaiting adjudication hearing in
juvenile court
03 – Adjudicated, awaiting disposition by
juvenile court
04 – Adjudicated and disposed in juvenile court
and awaiting placement elsewhere
05 – Adjudicated and disposed in juvenile
court, in placement here
06 – Awaiting transfer hearing to adult criminal
court
07 – Awaiting hearing or trial in adult
criminal court
08 – Convicted in adult criminal court
99 – Don’t know
10 – Other – Specify
Code

Specify Other only

10.
On what
date was
this person
admitted
to this
facility for
the offense
listed in
question 7?
If more than
one date
applies,
enter the
earliest one
for the
offense listed
in question 7.

Line number

6.
Is the court, probation
or law enforcement
agency, or other agency
referred to in question 5
at the federal, tribal,
state, county, or
municipal level?

Mo. Day

Yr.

30
Page 11

FORM CJ-14 (1-17-2006)

CJ-14, Page 11, Base (Black)

CJ-14, Page 11, Tone 10, 20 and 100%, Blue (Pantone 313)

2.
What is
this
person’s
sex?
Enter the
code on
the line.

What is this
person’s
date of
birth?

1 – Male
2 – Female

What is this person’s race?
Enter the code on the line.

1 – White, not of Hispanic origin

Which one of the following
placed this person at this
facility? Enter the code on
the line.

2 – Black or African American,
not of Hispanic origin

1 – Court, probation agency, or
law enforcement agency

3 – Hispanic or Latino
(i.e., Mexican, Puerto Rican,
Cuban, Central or South American,
or other Spanish culture or origin),
regardless of race

2 – Corrections or other justice
agency not included in 1

4 – American Indian/Alaska Native,
not of Hispanic origin
5 – Asian, not of Hispanic origin

3 – Social services agency
4 – School official, parent or
guardian, or young person
him/herself
5 – Other – Specify

Line number

6 – Native Hawaiian or other Pacific
Islander, not of Hispanic origin
7 – Two or More Races, not of
Hispanic origin – Specify
For definitions of these categories,
please refer to Page 18.
Code

Mo. Day

Yr.

Code

Specify Other only

Code

Specify Other only

Page 12

CJ-14, Page 12, Base (Black)

FORM CJ-14 (1-17-2006)

CJ-14, Page 12, Tone 10, 20 and 100%, Blue (Pantone 313)

10.

What was the
most serious
offense for which
this person was
assigned a bed
here on
February 22?
Enter the code for
the most serious
offense resulting in
this placement.

In which
state did
this
person
commit
the
offense?
State name
may be
abbreviated.

On February 22, what was this person’s
court adjudication status for the offense
listed in question 7? "Adjudication" is the
court process which determines whether or not
the person committed the offense.

If this person was
assigned a bed for
reasons other than
offenses, ENTER
code 00 below and
SKIP to next line
for next person.

If state is not
known, enter
code 99 in
the box
below.

On what
date was
this person
admitted
to this
facility for
the offense
listed in
question 7?
If more than
one date
applies,
enter the
earliest one
for the
offense listed
in question 7.

Line number

1 – Federal
2 – A Native American
Tribal Government
3 – State
4 – County
5 – Municipal (includes
Washington, DC)
6 – Other – Specify

See Offense
Codes on
Page 19 and 20.
Code

Specify Other only

Code

State

01 – Agreement not to adjudicate (diversion)
02 – Awaiting adjudication hearing in
juvenile court
03 – Adjudicated, awaiting disposition by
juvenile court
04 – Adjudicated and disposed in juvenile court
and awaiting placement elsewhere
05 – Adjudicated and disposed in juvenile
court, in placement here
06 – Awaiting transfer hearing to adult criminal
court
07 – Awaiting hearing or trial in adult
criminal court
08 – Convicted in adult criminal court
99 – Don’t know
10 – Other – Specify
Code

Specify Other only

Line number

6.
Is the court, probation
or law enforcement
agency, or other agency
referred to in question 5
at the federal, tribal,
state, county, or
municipal level?

Mo. Day

Yr.

48
Page 13

FORM CJ-14 (1-17-2006)

CJ-14, Page 13, Base (Black)

CJ-14, Page 13, Tone 10, 20 and 100%, Blue (Pantone 313)

2.
What is
this
person’s
sex?
Enter the
code on
the line.

What is this
person’s
date of
birth?

1 – Male
2 – Female

4 – American Indian/Alaska Native,
not of Hispanic origin
5 – Asian, not of Hispanic origin

Line number

6 – Native Hawaiian or other Pacific
Islander, not of Hispanic origin
7 – Two or More Races, not of
Hispanic origin – Specify
For definitions of these categories,
please refer to Page 18.
Code

Mo. Day

Yr.

Code

Specify Other only

Code

Specify Other only

Page 14

CJ-14, Page 14, Base (Black)

FORM CJ-14 (1-17-2006)

CJ-14, Page 14, Tone 10, 20 and 100%, Blue (Pantone 313)

7.
What was the
most serious
offense for which
this person was
assigned a bed
here on
February 22?
Enter the code for
the most serious
offense resulting in
this placement.

In which
state did
this
person
commit
the
offense?
State name
may be
abbreviated.

If this person was
assigned a bed for
reasons other than
offenses, ENTER
code 00 below and
SKIP to next line
for next person.

If state is not
known, enter
code 99 in
the box
below.

Line number

1 – Federal
2 – A Native American
Tribal Government
3 – State
4 – County
5 – Municipal (includes
Washington, DC)
6 – Other – Specify

See Offense
Codes on
Page 19 and 20.
Code

Specify Other only

Code

State

Specify Other only

10.
On what
date was
this person
admitted
to this
facility for
the offense
listed in
question 7?
If more than
one date
applies,
enter the
earliest one
for the
offense listed
in question 7.

Line number

6.
Is the court, probation
or law enforcement
agency, or other agency
referred to in question 5
at the federal, tribal,
state, county, or
municipal level?

Mo. Day

Yr.

66
Page 15

FORM CJ-14 (1-17-2006)

CJ-14, Page 15, Base (Black)

CJ-14, Page 15, Tone 10, 20 and 100%, Blue (Pantone 313)

2.
What is
this
person’s
sex?
Enter the
code on
the line.

What is this
person’s
date of
birth?

1 – Male
2 – Female

What is this person’s race?
Enter the code on the line.

1 – White, not of Hispanic origin

Which one of the following
placed this person at this
facility? Enter the code on
the line.

2 – Black or African American,
not of Hispanic origin

1 – Court, probation agency, or
law enforcement agency

3 – Hispanic or Latino
(i.e., Mexican, Puerto Rican,
Cuban, Central or South American,
or other Spanish culture or origin),
regardless of race

2 – Corrections or other justice
agency not included in 1

4 – American Indian/Alaska Native,
not of Hispanic origin
5 – Asian, not of Hispanic origin

3 – Social services agency
4 – School official, parent or
guardian, or young person
him/herself
5 – Other – Specify

Line number

6 – Native Hawaiian or other Pacific
Islander, not of Hispanic origin
7 – Two or More Races, not of
Hispanic origin – Specify
For definitions of these categories,
please refer to Page 18.
Code

Mo. Day

Yr.

Code

Specify Other only

Code

Specify Other only

Page 16

CJ-14, Page 16, Base (Black)

FORM CJ-14 (1-17-2006)

CJ-14, Page 16, Tone 10, 20 and 100%, Blue (Pantone 313)

Line number

1 – Federal
2 – A Native American
Tribal Government
3 – State
4 – County
5 – Municipal (includes
Washington, DC)
6 – Other – Specify

7.
What was the
most serious
offense for
which this
person was
assigned a bed
here on
February 22?
Enter the code for
the most serious
offense resulting in
this placement.
If this person was
assigned a bed for
reasons other than
offenses, ENTER
code 00 below and
SKIP to next line
for next person.

8.
In which
state did
this
person
commit
the
offense?
State name
may be
abbreviated.
If state is not
known, enter
code 99 in
the box
below.

See Offense
Codes on
Page 19 and 20.
Code

Specify Other only

Code

State

Specify Other only

Mo. Day

Yr.

Page 17

FORM CJ-14 (1-17-2006)

CJ-14, Page 17, Base (Black)

10.
On what
date was
this person
admitted
to this
facility for
the offense
listed in
question 7?
If more than
one date
applies,
enter the
earliest one
for the
offense listed
in question 7.

Line number

6.
Is the court, probation
or law enforcement
agency, or other agency
referred to in question 5
at the federal, tribal,
state, county, or
municipal level?

CJ-14, Page 17, Tone 10, 20 and 100%, Blue (Pantone 313)

The Federal Government uses the following definitions for the various racial categories.
White – A person having origins in any of the original peoples of Europe, the Middle East, or North
Africa.
Black or African American – A person having origins in any of the black racial groups of Africa.
Hispanic or Latino – A person of Cuban, Mexican, Puerto Rican, South or Central American or
other Spanish culture or origin, regardless of race.
American Indian or Alaska Native – A person having origins in any of the original peoples of
North America and South America (including Central America) and who maintains tribal affiliations or
community attachment.
Asian – A person having origins in any of the original peoples of the Far East, Southeast Asia, or
the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia,
Pakistan, the Philippine Islands, Thailand, and Vietnam.
Native Hawaiian or other Pacific Islander – A person having origins in any of the original
peoples of Hawaii, Guam, Samoa or other Pacific Islands.
Two or More Races, not of Hispanic origin – Refers to combinations of two or more of the
following race categories: White, Black or African American, American Indian/Alaska Native, Asian,
Native Hawaiian or other Pacific Islander. In cases of Hispanic origin, regardless of race(s), mark
"Hispanic or Latino".

Thank you for completing this questionnaire. If you would like to give us any comments on this
form, please write them on Page 6.
Please make copies for your own records of this completed questionnaire, so that if we need to
call you about an answer, you will be able to refer to your copies.
Please mail the completed form in the enclosed envelope to:
U.S. Census Bureau
P.O. Box 5000
Jeffersonville, IN 47199-5000
GOVS/CJRP

Page 18

CJ-14, Page 18, Base (Black)

FORM CJ-14 (1-17-2006)

CJ-14, Page 18, Tone 20 and 100%, Blue (Pantone 313)

OFFENSE CODES
Census of Juveniles in Residential Placement
These Offense Codes are divided into two main categories: (1) offenses for both underage persons and for adults,
and (2) possible offenses for underage persons only. Information on these codes may make it easier for you to
classify persons placed in the facility because of an offense.
In Section II, question 7, you are again referred to these offense codes. There, you are asked to match each young
person’s offense to the category and type of offense listed below. Note the two-digit code number, and write that
number in Section II, question 7, on the line for that person. Please record the most serious offense for which this
person had an assigned bed here on February 22, 2006.
Attempted offenses should be coded as if they were actual offenses, except for attempted murder which should be
coded as 20 (assault, aggravated).
Definitions of the offenses are provided on Page 20.

OFFENSES FOR BOTH UNDERAGE PERSONS AND ADULTS
OFFENSES AGAINST PROPERTY

DRUG-RELATED OFFENSES

10 Arson
11 Auto theft, unauthorized use of auto, joyriding
12 Burglary, breaking and entering, household
larceny
13 Theft, non-household larceny
14 Property damage, vandalism
19 Other property offense

30 Drugs or narcotics, trafficking
31 Drugs or narcotics, possession
39 Other drug-related offense

OFFENSES AGAINST THE PUBLIC ORDER
40 Alcohol or drugs, driving under the
influence of
41 Obstruction of justice
42 Non-violent sex offense, statutory rape
43 Weapons-related offenses
49 Other public order offense

OFFENSES AGAINST PERSONS
20 Assault, aggravated
(include attempted murder)
21 Assault, simple
22 Kidnapping
23 Murder, manslaughter, negligent homicide
24 Violent sexual assault including forcible
rape
25 Robbery
29 Other person offense

PROBATION OR PAROLE VIOLATION
50 Probation or parole violation,
violation of a valid court order

POSSIBLE OFFENSES FOR UNDERAGE PERSONS ONLY
The behaviors identified below are considered offenses in this census ONLY IF THEY ARE ILLEGAL in your state
for underage persons:
60 Curfew violation
61 Incorrigible, ungovernable
62 Running away

63 Truancy
64 Alcohol: underage use, possession or consumption of
69 Other offense that is illegal for underage persons only

UNKNOWN OFFENSES
97 Unknown offense for both underage persons and adults
98 Unknown offense for underage persons only
99 Unknown offense
FORM CJ-14 (1-17-2006)

CJ-14, Page 19, Base (Black)

Page 19

CJ-14, Page 19, Tone 100%, Blue (Pantone 313)

DEFINITIONS OF OFFENSES
Alcohol or drugs, driving under the influence of –
Driving or operating a motor vehicle while under the
influence of alcohol, a drug or controlled substance.
Code 40.
Alcohol: underage use, possession, or
consumption of – Possession, use, or consumption of
alcohol by a minor. Code 64.
Arson – Actual or attempted intentional damaging or
destroying of property by fire or explosion, without the
owner’s consent. Code 10.
Assault, aggravated – An actual, attempted, or
threatened physical attack on a person that 1) involves the
use of a weapon or 2) causes serious physical harm.
Include attempted murder. Code 20. For assaults with less
than serious harm and without use of a weapon – See
Assault, simple.
Assault, simple – An actual, attempted, or threatened
physical attack on a person that causes less than serious
physical harm and without a weapon. Include non-physical
attacks causing the fear of an attack.
Code 21.
Auto theft, unauthorized use of auto, joyriding –
Actual or attempted unauthorized taking or use of a motor
vehicle, intending to deprive the owner of it temporarily or
permanently. Include joyriding and grand theft auto.
Code 11.
Burglary, breaking and entering, household
larceny – Actual or attempted unlawful entry of a building,
structure, or vehicle with intent to commit larceny or
another crime. Code 12.
Curfew violation – Violation of an ordinance forbidding
persons below a certain age from being in public places
during set hours. Code 60.
Drugs or narcotics, possession – Actual or attempted
purchase, possession or use of any illegal drug or
substance, excluding alcohol. Code 31.
Drugs or narcotics, trafficking – Actual or attempted
making, selling, or distributing of a controlled or illegal drug
or substance. Code 30.
Incorrigible, ungovernable – Being beyond the control
of parents, guardians, or custodians. Code only if this is
considered an offense in your state. Code 61.
Kidnapping – Actual or attempted unlawful
transportation or confinement of a person without his/her
consent (or, if a minor, consent of a guardian).
Code 22.
Murder/manslaughter/negligent homicide –
Causing the death of a person without legal justification.
Code 23. For attempted murder/manslaughter – See
Assault, aggravated.
Non-violent sex offense, statutory rape – Actual
or attempted offenses with a sexual element, without
violence. Include consensual sex with an underaged
person, prostitution, solicitation, indecent exposure,
pornography, and obscenity. Code 42. For sexual abuse
by a minor against another minor – See Violent sexual
assault.
Obstruction of justice – Any act that intentionally
impedes the enforcement of a law or court order.
Examples: Escape from confinement, contempt of court,
perjury, failing to report a crime, nonviolently resisting
arrest, and bribery. Code 41. See Probation/parole
violation.

Other drug-related offense – Use this code if the drug
offense is not specifically listed on the offense codes or
definitions. Examples include: possession of drug
paraphernalia, visiting a place where drugs are found, etc.
Code 39.
Other offense that is illegal for underage persons
only – Use this code if the drug offense is not illegal for
adults and is not specifically listed on the offense codes or
definitions. Examples include: underage smoking,
unruliness in school, etc. Code 69.
Other person offense – Use this code if the person
offense is not specifically listed on the offense codes or
definitions. Examples include: harassment, coercion,
reckless endangerment, etc. Code 29.
Other property offense – Use this code if the property
offense is not specifically listed on the offense codes or
definitions. Examples include: trespassing, selling stolen
property, possession of burglar’s tools, fraud, etc. Code 19.
Other public order offense – Use this code if the public
order offense is not specifically listed on the offense codes
or definitions. Examples include: cruelty to animals,
disorderly conduct, traffic offenses, etc. Code 49.
Probation or parole violation, violation of valid
court order – Acts that disobey or go against the
conditions of probation or parole. Examples: failure to
participate in a specific program, failure to appear for
drug tests or meetings, and failure to pay restitution.
Code 50.
Property damage, vandalism – Actual or attempted
damaging or destroying of property of a person or public
property. Code 14. For destroying or damaging by fire or
explosion – See Arson.
Robbery – Actual or attempted unlawful taking of property
in the direct possession of a person by force or threat of
force. Include purse snatching with force and carjacking.
Code 25. For purse snatching without force – See
Theft/non-household larceny.
Running away – Leaving the custody and home of
parents or guardians without permission and failing to return
within a reasonable length of time. Code only if this is
considered an offense in the state in which it occurred.
Code 62. For running away from a facility – See Obstruction
of justice.
Theft, non-household larceny – Actual or attempted
taking of property (other than an auto) from a person without
force or deceit. Include shoplifting, pickpocketing, and purse
snatching without force. Code 13.
• For purse snatching with force – See Robbery.
• For theft using deceit – See Other property offense.
• For household larceny – See Burglary, breaking and
entering, household larceny.
Truancy – Violation of a compulsory school attendance
law. Code only if this is considered an offense in your state.
Code 63.
Violent sexual assault including forcible rape –
Actual or attempted sexual intercourse or sexual assaults
against a person against her/his will by force or threat of
force. Includes incest, sodomy, and sexual abuse by a minor
against another minor. Code 24. See also Non-violent sex
offense, statutory rape.
Weapons-related offenses – Actual or attempted illegal
sale, distribution, manufacture, alteration, transportation,
possession, or use of a deadly or dangerous weapon or
accessory. Code 43.
FORM CJ-14 (1-17-2006)

Page 20

CJ-14, Page 2, Base (Black)

CJ-14, Page 20, Tone 100%, Blue (Pantone 313)

Attachment B

ATTACHMENT: 2007 Notification Letter

September 19, 2007

Dear Facility Administrator:
This letter is to request your participation in the upcoming 2007 Census of Juveniles in
Residential Placement (CJRP), a continuing data collection effort being undertaken by the Office
of Juvenile Justice and Delinquency Prevention (OJJDP). As always, your participation is
voluntary and you do not have to participate. The CJRP asks for information on persons housed
in your facility or in facilities owned or operated by your agency.
The CJRP provides a broad range of information on the youth in residential facilities.
You can access the results of previous surveys online at OJJDP’s Statistical Briefing Book
http://ojjdp.ncjrs.gov/ojstatbb/index.html. There you can download or view Chapter 7 of the
Juvenile Offenders and Victims: 2006 National Report, which provides an easy to read summary
of data from CJRP and other data sources on youth offenders in residential placement. Also, a
new data analysis tool has been added to the Briefing Book, the Easy Access to the Census of
Juveniles in Residential Placement. This easy to use tool allows you to view the characteristics
of youth held in residential placement facilities nationwide, including detailed information about
the youth's age, sex, race/ethnicity, placement status, length of stay, and most serious offense.
Your continued participation in CJRP is essential to assure accurate and complete information on
these young persons.
The U.S. Census Bureau will perform data collection operations for OJJDP. The
reference date will be Wednesday, October 24, 2007. You should receive reporting materials
for this census approximately two weeks before that date. Please review them so that you can
answer the questions on or shortly after October 24. If you have any questions or if you do not
receive the CJRP materials, please call Regina Yates or Art Ciampa of the U.S. Census Bureau
on 1-800-352-7229.
I trust we can count on your support as we have in the past. I want to thank you in
advance for your time and effort in this endeavor.
Sincerely,

Janet Chiancone
Research Coordinator

Attachment E

Attachment F

Attachment F
Frequently Asked Questions from the OJJDP Statistical Briefing Book
Custody Data (1997-Present)
Demographics
•
•
•
•
•
•
•
•
•
•
•

How many juveniles are held in residential placement on a given day in the U.S.?
[Answer]
What is the female proportion of juveniles in custody? [Answer]
How do custody rates vary by race? [Answer]
How old are most juveniles in residential placement? [Answer]
Does the race/ethnicity profile of juvenile offenders in residential placement vary by
offense? [Answer]
Does the race/ethnicity profile of juveniles in residential placement vary by offense and
gender? [Answer]
Does the minority proportion of juvenile offenders in residential placement vary by state
and placement status? [Answer]
What is the female proportion of minority juveniles in residential placement? [Answer]
What is the minority proportion of females in residential placement? [Answer]
How do female custody rates vary by race/ethnicity and State? [Answer]
How do male custody rates vary by race/ethnicity and State? [Answer]

Offenses
•
•
•
•
•
•

Does the offense profile of juveniles held in residential placement vary by State? [Answer]
Does the race/ethnicity profile of juvenile offenders in residential placement vary by
offense? [Answer]
How does the type of offense resulting in placement vary by race/ethnicity? [Answer]
How does the type of offense resulting in placement vary by sex? [Answer]
Does the offense profile of detained juveniles in residential placement vary by state?
[Answer]
Does the offense profile of committed juveniles in residential placement vary by state?
[Answer]

Time in Placement
•
•
•
•
•
•

Does time in placement vary for detained juveniles and committed juveniles? [Answer]
Does time in placement vary by sex? [Answer]
Does time in placement vary by race/ethnicity? [Answer]
Does time in placement vary by type of offense for committed offenders? [Answer]
How long did juveniles stay in juvenile residential placement facilities in 1997? [Answer]
Does time in placement vary by type of offense for detained offenders? [Answer]

Facility Characteristics
•
•
•
•

Were most juvenile offenders held in small facilities in 1997? [Answer]
Do public facilities hold more juveniles than private facilities? [Answer]
Did private facilities hold mostly girls in 1997? [Answer]
How many juvenile residential placement facilities held female offenders in 1997?
[Answer]

•
•
•
•
•
•
•
•
•
•
•
•
•

Were minorities overrepresented in the juvenile offender population in public and private
facilities in 1997? [Answer]
Did any juvenile residential placement facilities hold more minority than nonminority youth
in 1997? [Answer]
Were very young juvenile offenders more likely to be held in public or private facilities in
1997? [Answer]
Did residential placement facilities hold both juvenile offenders younger than age 13 and
older teen offenders in 1997? [Answer]
Did residential placement facilities hold both violent juvenile offenders and nonviolent
offenders in 1997? [Answer]
Were private facilities used to detain juvenile offenders in 1997? [Answer]
Were most juvenile offenders held in secure facilities in 1997? [Answer]
How did the use of security in residential placement facilities vary by offense in 1997?
[Answer]
How did the security status of juvenile offenders in residential placement vary by
race/ethnicity in 1997? [Answer]
How did the security status of juvenile offenders in residential placement vary by age in
1997? [Answer]
How did the security status of juveniles in residential placement vary by their placement
status in 1997? [Answer]
Did detention centers hold more residents in 1997 than in 1995? [Answer]
How long did juveniles stay in juvenile residential placement facilities in 1997? [Answer]

State Comparisons
•
•
•
•
•
•
•
•
•
•

How do custody rates vary by State? [Answer]
What factors influenced State custody rates in 1997? [Answer]
How did States vary in their use of private facilities in 1997? [Answer]
How did States vary in their use of security in juvenile residential facilities in 1997?
[Answer]
When is secure detention used? [Answer]
Does the offense profile of juveniles held in residential placement vary by State? [Answer]
What is the female proportion of juveniles in custody? [Answer]
How do custody rates vary by race? [Answer]
How do female custody rates vary by race/ethnicity and State? [Answer]
How do male custody rates vary by race/ethnicity and State? [Answer]

Attachment G

Residential placement facilities included in analysis of CJRP data:

Type of facility
All facilities
Public
State
Local
Private
Tribal

1997
2,842
1,106
508
598
1,736

Number
1999
2,936
1,133
532
601
1,794
9

2001
2,980
1,197
533
664
1,774
9

2003
2,861
1,170
501
669
1,682
9

2006
2,658
1,167
498
669
1,482
9

1997
100%
39
18
21
61
0

Percent of total
1999
2001
100%
100%
39
40
18
18
20
22
61
60
0
0

2003
100%
41
18
23
59
0

2006
100%
44
19
25
56
0

Note: In each wave of CJRP data there are several hundred facilities excluded from the
analyses because they held no juvenile offenders on the census date.
Facilities excluded from analyses:
1997
Number of facilities
587

1999
739

2001
600

2003
612

2006
411

Note: Respondents are not required to conform to any particular definition of "facility."
Data reported as a single facility by one respondent might have been reported as more
than one facility by another respondent, and vise versa.

Suggested citation: Sickmund, M. and Sladky, T.J. 2007. Special analysis of Census of Juveniles in Residential Placement 1997, 1999, 2001, 2003, and 2006.
Pittsburgh, PA: National Center for Juvenile Justice.

Data Source: Office of Juvenile Justice and Delinquency Prevention. Census of Juveniles
in Residential Placement, 1997, 1999, 2001, 2003, and 2006 [machine-readable data files]. Washington, D.C.
Office of Juveniel Justice and Delinquency Prevention

One day count of juveniles in residential placement facilities, 1997-2003
Table 2. Number of Residents in all Juvenile Facilities, including Public, Private and Tribal Facilities: 1997 -2006
Number
Percent of total
1997
1999
2001
2003
2006
1997
1999
2001
2003
2006
All facilities
100% 100% 100% 100% 100%
Total all residents
116,701 120,742 118,008 109,225 104,959
90
89
88
88
Juvenile offenders
105,055 107,667 104,413 96,655 92,854
88
10
11
12
12
Other residents*
11,646 13,075 13,595 12,570 12,105
12
Juvenile offenders in
Public facilities
State facilities
Local facilities

75,600
46,516
29,084

76,222
47,347
28,875

73,328
43,669
29,659

66,210
37,335
28,875

64,163
34,658
29,505

65
40
25

63
39
24

62
37
25

61
34
26

61
33
28

Private facilities

29,455

31,271

30,891

30,321

28,558

174

194

124

133

Tribal facilities

Note: *Other residents include youth age 21 or older and those held in the facility but not charged with or adjudicated for an offense.

Table 3. Age on Census Date by Sex for Juvenile Offenders in the United States 1997-2006

2006
Age
Total
12 & younger
13
14
15
16
17
18 & older

Total
92,854
1,207
3,424
9,127
17,574
24,646
23,761
13,115

Male
78,911
1,011
2,714
7,329
14,424
20,769
20,588
12,076

Female
13,943
196
710
1,798
3,150
3,877
3,173
1,039

Total
96,655
1,671
4,088
9,890
18,363
24,809
23,993
13,841

Male
82,065
1,406
3,221
7,850
14,874
20,872
21,005
12,837

Female
14,590
265
867
2,040
3,489
3,937
2,988
1,004

Total
104,413
1,852
4,448
10,499
19,565
26,992
24,988
16,069

Male
89,271
1,564
3,491
8,204
15,824
23,061
22,132
14,995

Female
15,142
288
957
2,295
3,741
3,931
2,856
1,074

Total
107,667
3,933
6,474
13,050
20,959
26,169
23,653
13,407

Male
93,114
3,323
5,239
10,618
17,419
22,638
21,203
12,654

Female
14,553
610
1235
2,432
3,540
3,531
2,450
753

2003
Age
Total
12 & younger
13
14
15
16
17
18 & older

2001
Age
Total
12 & younger
13
14
15
16
17
18 & older

1999
Age
Total
12 & younger
13
14
15
16
17
18 & older

1997
Age
Total
12 & younger
13
14
15
16
17
18 & older

Total
105,055
2,178
4,648
11,578
21,237
28,201
24,564
12,649

Male
90,771
1,797
3,668
9,158
17,558
24,376
22,177
12,037

Female
14,284
381
980
2,420
3,679
3,825
2,387
612

Note: Totals may include offenders whose age was not reported.
Suggested citation: Sickmund, M. and Sladky, T.J. 2007. Special analysis of
Census of Juveniles in Residential Placement 1997, 1999, 2001, 2003, and 2006.
Pittsburgh, PA: National Center for Juvenile Justice.

Attachment H

October 10, 2007

Dear Facility Administrator:
The Office of Juvenile Justice and Delinquency Prevention (OJJDP) is again sponsoring
the Census of Juveniles in Residential Placement (CJRP). The U.S. Census Bureau is
the data collection agent and we request your cooperation in completing and returning
your census information to the U.S. Census Bureau. While you are not legally required
to respond to this census, we rely on your cooperation to present a clear picture of the
state of juvenile justice placement in this country. The confidentiality of the information
you provide on this questionnaire is guaranteed by Title 42, Section 3789 of the United
States Code and will only be revealed or used for research purpose. Your participation
is entirely voluntary and you may decline participation at any time. Since CJRP was first
conducted in 1997, we have achieved close to a 100 percent response rate. Without
you participation we will have a less than complete picture on young offenders in
residential placement. Your response is important to the success of this effort.
The reference date for this survey is October 24, 2007. Please complete the 2007 CJRP
on or shortly after that day and mail or fax the completed form by November 28, 2007.
Alternatively, you may report your data to the Census Bureau electronically, via a
secure, password protected website (http://harvester.census.gov/cjrp). The attached
Instructions Sheet for Electronic Submission explains how to complete the survey
electronically, including how to get started, complete the forms and submit your data.
On the reverse side of this letter is a statement regarding confidentiality protections and
an estimate of the time it will take to complete the census.
I trust that we can count on your support as we have in the past. If you have any
questions, please call Regina Yates or Art Ciampa of the U.S. Census Bureau on the
toll free number, 1-800-352-7229. Thank you for your time and efforts in this important
data collection effort.
Sincerely,

J. Robert Flores
Administrator
Attachments

The Juvenile Justice and Delinquency Prevention Act of 1974, as amended (Title 42,
Section 5661 of the United States Code), provides the authority for conducting this data
collection. While you are not legally required to respond to this census, we rely on your
cooperation to present a clear picture of the state of juvenile justice placement in this
country. The confidentiality of the information you provide on this questionnaire is
guaranteed by Title 42, Section 3789 of the United States code. This law requires both
the Department of Justice and the U.S. Census Bureau hold strictly confidential any
information that could identify individuals or private facilities. The penalty for anyone
violating this confidentiality is $11,000. The information collected for the Census in
Residential Placement (CJRP) will only be used or revealed for research or statistical
purposes; and your compliance with the request for information is entirely voluntary and
may be terminated at any time. If you would like more information concerning this
authorization or the confidentiality guarantee, please write to Janet Chiancone at the
address below.
Under the paperwork Reduction Act, a person is not required to respond to a collection
of information unless it displays a currently valid OMB control number. We try to create
forms and instructions that are accurate, can be easily understood, and which impose
the least possible burden on you to provide us with information. We estimate that it will
take between 45 to 480 minutes to complete this questionnaire with 180 minutes being
the average. The time needed to complete the form will vary depending on several
factors including the number of residents, the reasons for placement in this facility, and
whether the facility records are computerized. This estimate includes time for reviewing
the instructions, searching for and gathering the data, completing the form and
reviewing answers. If you have comments regarding the accuracy of this estimate, or
suggestions for making this form simpler, you can write to:
Janet Chiancone
Research Coordinator
Office of Juvenile Justice and Delinquency Prevention
U.S. Department of Justice
Washington, DC 20531

Attachment I

ATTACHMENT I
Title 42, United States Code Section 3789(g) (Confidentiality) and OJP
Confidentiality Regulations (28 CFR Part 22)
TITLE 42 - THE PUBLIC HEALTH AND WELFARE
CHAPTER 46 - JUSTICE SYSTEM IMPROVEMENT
SUBCHAPTER VIII - ADMINISTRATIVE PROVISIONS
42 U.S.C. 3789g

Confidentiality of information
(a)
Research or statistical information; immunity from
process; prohibition against admission as evidence or
use in any proceedings
Except as provided by Federal law other than this chapter,
no officer or employee of the Federal Government, and no
recipient of assistance under the provisions of this chapter
shall use or reveal any research or statistical information
furnished under this chapter by any person and identifiable
to any specific private person for any purpose other than
the purpose for which it was obtained in accordance with
this chapter. Such information and copies thereof shall be
immune from legal process, and shall not, without the
consent of the person furnishing such information, be
admitted as evidence or used for any purpose in any action,
suit, or other judicial, legislative, or administrative
proceedings.
(b)

Criminal history information; disposition and arrest
data; procedures for collection, storage, dissemination,
and current status; security and privacy; availability
for law enforcement, criminal justice, and other lawful
purposes; automated systems: review, challenge, and
correction of information
All criminal history information collected, stored, or
disseminated through support under this chapter shall
contain, to the maximum extent feasible, disposition as well
as arrest data where arrest data is included therein. The
collection, storage, and dissemination of such information
shall take place under procedures reasonably designed to
insure that all such information is kept current therein; the
Office of Justice Programs shall assure that the security and
privacy of all information is adequately provided for and
that information shall only be used for law enforcement and
criminal justice and other lawful purposes. In addition, an

individual who believes that criminal history information
concerning him contained in an automated system is
inaccurate, incomplete, or maintained in violation of this
chapter, shall, upon satisfactory verification of his identity,
be entitled to review such information and to obtain a copy
of it for the purpose of challenge or correction.
(c)

Criminal intelligence systems and information;
prohibition against violation of privacy and
constitutional rights of individuals
All criminal intelligence systems operating through support
under this chapter shall collect, maintain, and disseminate
criminal intelligence information in conformance with
policy standards which are prescribed by the Office of
Justice Programs and which are written to assure that the
funding and operation of these systems furthers the purpose
of this chapter and to assure that such systems are not
utilized in violation of the privacy and constitutional rights
of individuals.

(d)

Violations; fine as additional penalty
Any person violating the provisions of this section, or of
any rule, regulation, or order issued thereunder, shall be
fined not to exceed $10,000, in addition to any other
penalty imposed by law.

(Pub. L. 90-351, title I, Sec. 812, formerly Sec. 818, as added Pub.
L. 96-157, Sec. 2, Dec. 27, 1979, 93 Stat. 1213; renumbered Sec.
812 and amended Pub. L. 98-473, title II, Sec. 609B(f), (k), Oct.
12, 1984, 98 Stat. 2093, 2096.)
PRIOR PROVISIONS
A prior section 812 of Pub. L. 90-351 was classified to
section 3789a of this title prior to repeal by section 609B(e)
of Pub. L. 98-473.
AMENDMENTS
1984 - Subsecs. (b), (c). Pub. L. 98-473, 609B(k),
substituted ''Office of Justice Programs'' for ''Office of
Justice Assistance, Research, and Statistics''.
EFFECTIVE DATE OF 1984 AMENDMENT

Amendment by section 609B(k) of Pub. L. 98-473 effective
Oct. 12, 1984, see section 609AA(a) of Pub. L. 98-473, set
out as an Effective Date note under section 3711 of this
title.

From:

http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfr22_04.html
TITLE 28--JUDICIAL ADMINISTRATION
CHAPTER I--DEPARTMENT OF JUSTICE

PART 22_CONFIDENTIALITY OF IDENTIFIABLE RESEARCH AND STATISTICAL
INFORMATION--Table of Contents
Sec.
22.1 Purpose.
22.2 Definitions.
22.20 Applicability.
22.21 Use of identifiable data.
22.22 Revelation of identifiable data.
22.23 Privacy certification.
22.24 Information transfer agreement.
22.25 Final disposition of identifiable materials.
22.26 Requests for transfer of information.
22.27 Notification.
22.28 Use of data identifiable to a private person for judicial,
legislative or administrative purposes.
22.29 Sanctions.
Authority: Secs. 801(a), 812(a), Omnibus Crime Control and Safe
Streets Act of 1968, 42 U.S.C. 3701, et seq., as amended (Pub. L. 90351, as amended by Pub. L. 93-83, Pub. L. 93-415, Pub. L. 94-430, Pub.
L. 94-503, Pub. L. 95-115, Pub. L. 96-157, and Pub. L. 98-473); secs.
262(b), 262(d), Juvenile Justice and Delinquency Prevention Act of
1974, 42 U.S.C. 5601, et seq., as amended (Pub. L. 93-415, as amended
by Pub. L. 94-503, Pub. L. 95-115, Pub. L. 99-509, and Pub. L. 98-473);
and secs. 1407(a) and 1407(d) of the Victims of Crime Act of 1984, 42
U.S.C. 10601, et seq., Pub. L. 98-473; Pub. L. 101-410, 104 Stat. 890,
as amended by Pub. L. 104-134, 110 Stat. 1321.
Source: 41 FR 54846, Dec. 15, 1976, unless otherwise noted.
22.1 Purpose
The purpose of these regulations is to:
(a) Protect privacy of individuals by requiring that information
identifiable to a private person obtained in a research or statistical
program may only be used and/or revealed for the purpose for which
obtained;
(b) Insure that copies of such information shall not, without the
consent of the person to whom the information pertains, be admitted as
evidence or used for any purpose in any judicial or administrative
proceedings;
(c) Increase the credibility and reliability of federally-supported
research and statistical findings by minimizing subject concern over
subsequent uses of identifiable information;
(d) Provide needed guidance to persons engaged in research and
statistical activities by clarifying the purposes for which
identifiable information may be used or revealed; and
(e) Insure appropriate balance between individual privacy and
essential needs of the research community for data to advance the state
of knowledge in the area of criminal justice.

(f) Insure the confidentiality of information provided by crime
victims to crisis intervention counselors working for victim services
programs receiving funds provided under the Crime Control Act, and
Juvenile Justice Act, and the Victims of Crime Act.
[41 FR 54846, Dec. 15, 1976, as amended at 51 FR 6400, Feb. 24, 1986]
Sec.

22.2

Definitions.

(a) Person means any individual, partnership, corporation,
association, public or private organization or governmental entity, or
combination thereof.
(b) Private person means any person defined in Sec. 22.2(a) other
than an agency, or department of Federal, State, or local government,
or any component or combination thereof. Included as a private person
is an individual acting in his or her official capacity.
(c) Research or statistical project means any program, project, or
component thereof which is supported in whole or in part with funds
appropriated under the Act and whose purpose is to develop, measure,
evaluate, or otherwise advance the state of knowledge in a particular
area. The term does not include ``intelligence'' or other informationgathering activities in which information pertaining to specific
individuals is obtained for purposes directly related to
enforcement of the criminal laws.
(d) Research or statistical information means any information which
is collected during the conduct of a research or statistical project
and which is intended to be utilized for research or statistical
purposes. The term includes information which is collected directly
from the individual or obtained from any agency or individual having
possession, knowledge, or control thereof.
(e) Information identifiable to a private person means information
which either-(1) Is labelled by name or other personal identifiers, or
(2) Can, by virtue of sample size or other factors, be reasonably
interpreted as referring to a particular private person.
(f) Recipient of assistance means any recipient of a grant,
contract, interagency agreement, subgrant, or subcontract under the Act
and any person, including subcontractors, employed by such recipient in
connection with performances of the grant, contract, or interagency
agreement.
(g) Officer or employee of the Federal Government means any person
employed as a regular or special employee of the U.S. (including
experts, consultants, and advisory board members) as of July 1, 1973,
or at any time thereafter.
(h) The act means the Omnibus Crime Control and Safe Streets Act of
1968, as amended.
(i) Applicant means any person who applies for a grant, contract,
or subgrant to be funded pursuant to the Act.
(j) The Juvenile Justice Act means the ``Juvenile Justice and
Delinquency Prevention Act of 1974, as amended.''
(k) The Victims of Crime Act means the Victims of Crime Act of 1984.
[41 FR 54846, Dec. 15, 1976, as amended at 43 FR 16974, Apr. 21, 1978;
51 FR 6400, Feb. 24, 1986]

Sec.

22.20

Applicability.

(a) These regulations govern use and revelation of research and
statistical information obtained, collected, or produced either
directly by BJA, OJJDP, BJS, NIJ, or OJP or under any interagency
agreement, grant, contract, or subgrant awarded under the Crime Control
Act, the Juvenile Justice Act, and the Victims of Crime Act.
(b) The regulations do not apply to any records from which
identifiable research or statistical information was originally
obtained; or to any records which are designated under existing
statutes as public; or to any information extracted from any records
designated as public.
(c) The regulations do not apply to information gained regarding
future criminal conduct.
[41 FR 54846, Dec. 15, 1976, as amended at 43 FR 16974, Apr. 21, 1978;
51 FR 6400, 6401, Feb. 24, 1986]

Sec.

22.21

Use of identifiable data.

Research or statistical information identifiable to a private
person may be used only for research or statistical purposes.

Sec.

22.22

Revelation of identifiable data.

(a) Except as noted in paragraph (b) of this section, research and
statistical information relating to a private person may be revealed in
identifiable form on a need-to-know basis only to-(1) Officers, employees, and subcontractors of the recipient of
assistance;
(2) Such individuals as needed to implement sections 202(c)(3),
801, and 811(b) of the Act; and sections 223(a)(12)(A), 223(a)(13),
223(a)(14), and 243 of the Juvenile Justice and Delinquency Prevention
Act.
(3) Persons or organizations for research or statistical purposes.
Information may only be transferred for such purposes upon a clear
demonstration that the standards of Sec. 22.26 have been met and that,
except where information is transferred under paragraphs (a) (1) and
(2) of this section, such transfers shall be conditioned on compliance
with a Sec. 22.24 agreement.
(b) Information may be revealed in identifiable form where prior
consent is obtained from an individual or where the individual has
agreed to participate in a project with knowledge that the findings
cannot, by virtue of sample size, or uniqueness of subject, be expected
to totally conceal subject identity.
[41 FR 54846, Dec. 15, 1976, as amended at 51 FR 6400, Feb. 24, 1986]

Sec.

22.23

Privacy certification.

(a) Each applicant for BJA, OJJDP, BJS, NIJ, or OJP support either
directly or under a State plan shall submit a Privacy Certificate as a
condition of approval of a grant application or contract proposal which
has a research or statistical project component under which information
identifiable to a private person will be collected.

(b) The Privacy Certificate shall briefly describe the project and
shall contain assurance by the applicant that:
(1) Data identifiable to a private person will not be used or
revealed, except as authorized under Sec. Sec. 22.21, 22.22.
(2) Access to data will be limited to those employees having a need
therefore and that such persons shall be advised of and agree in
writing to comply with these regulations.
(3) All subcontracts which require access to identifiable data will
contain conditions meeting the requirements of Sec. 22.24.
(4) To the extent required by Sec. 22.27 any private persons from
whom identifiable data are collected or obtained, either orally or by
means of written questionnaire, shall be advised that the data will
only be used or revealed for research or statistical purposes and that
compliance with requests for information is not mandatory. Where the
notification requirement is to be waived, pursuant to Sec. 22.27(c), a
justification must be included in the Privacy Certificate.
(5) Adequate precautions will be taken to insure administrative and
physical security of identifiable data.
(6) A log will be maintained indicating that identifiable data have
been transmitted to persons other than BJA, OJJDP, BJS, NIJ, or OJP or
grantee/contractor staff or subcontractors, that such data have been
returned, or that alternative arrangements have been agreed upon for
future maintenance of such data.
(7) Project plans will be designed to preserve anonymity of private
persons to whom information relates, including, where appropriate,
name-stripping, coding of data, or other similar procedures.
(8) Project findings and reports prepared for dissemination will
not contain information which can reasonably be expected to be
identifiable to a private person except as authorized under Sec.
22.22.
(c) The applicant shall attach to the Privacy Certification a
description of physical and/or administrative procedures to be followed
to insure the security of the data to meet the requirements of Sec.
22.25.
[41 FR 5486, Dec. 15, 1976, as amended at 51 FR 6401, Feb. 24, 1986]

Sec.

22.24

Information transfer agreement.

Prior to the transfer of any identifiable information to persons
other than BJA, OJJDP, BJS, NIJ, or OJP or project staff, an agreement
shall be entered into which shall provide, as a minimum, that the
recipient of data agrees that:
(a) Information identifiable to a private person will be used only
for research and statistical purposes.
(b) Information identifiable to a private person will not be
revealed to any person for any purpose except where the information has
already been included in research findings (and/or data bases) and is
revealed on a need-to-know basis for research or statistical purposes,
provided that such transfer is approved by the person providing
information under the agreement, or authorized under Sec. 22.24(e).
(c) Knowingly and willfully using or disseminating information
contrary to the provisions of the agreement shall constitute a
violation of these regulations, punishable in accordance with the Act.
(d) Adequate administrative and physical precautions will be taken
to assure security of information obtained for such purpose.

(e) Access to information will be limited to those employees or
subcontractors having a need therefore in connection with performance
of the activity for which obtained, and that such persons shall be
advised of, and agree to comply with, these regulations.
(f) Project plans will be designed to preserve anonymity of private
persons to whom information relates, including, where appropriate,
required name-stripping and/or coding of data or other similar
procedures.
(g) Project findings and reports prepared for dissemination will
not contain information which can reasonably be expected to be
identifiable to a private person.
(h) Information identifiable to a private person (obtained in
accordance with this agreement) will, unless otherwise agreed upon, be
returned upon completion of the project for which obtained and no
copies of that information retained.
[41 FR 5486, Dec. 15, 1976, as amended at 51 FR 6401, Feb. 24, 1986]

Sec.

22.25

Final disposition of identifiable materials.

Upon completion of a research or statistical project the security
of identifiable research or statistical information shall be protected
by:
(a) Complete physical destruction of all copies of the materials or
the identifiable portion of such materials after a three-year required
recipient retention period or as soon as authorized by law, or
(b) Removal of identifiers from data and separate maintenance of a
name-code index in a secure location.
The Privacy Certificate shall indicate the procedures to be followed
and shall, in the case of paragraph (b) of this section, describe
procedures to secure the name index.

Sec.

22.26

Requests for transfer of information.

(a) Requests for transfer of information identifiable to an
individual shall be submitted to the person submitting the Privacy
Certificate pursuant to Sec. 22.23.
(b) Except where information is requested by BJA, OJJDP, BJS, NIJ,
or OJP, the request shall describe the general objectives of the
project for which information is requested, and specifically justify
the need for such information in identifiable form. The request shall
also indicate, and provide justification for the conclusion that
conduct of the project will not, either directly or indirectly, cause
legal, economic, physical, or social harm to individuals whose
identification is revealed in the transfer of information.
(c) Data may not be transferred pursuant to this section where a
clear showing of the criteria set forth above is not made by the person
requesting the data.
[41 FR 5486, Dec. 15, 1976, as amended at 51 FR 6401, Feb. 24, 1986]

Sec.

22.27

Notification.

(a) Any person from whom information identifiable to a private
person is to be obtained directly, either orally, by questionnaire, or
other written documents, shall be advised:
(1) That the information will only be used or revealed for research
or statistical purposes; and
(2) That compliance with the request for information is entirely
voluntary and may be terminated at any time.
(b) Except as noted in paragraph (c) of this section, where
information is to be obtained through observation of individual
activity or performance, such individuals shall be advised:
(1) Of the particular types of information to be collected;
(2) That the data will only be utilized or revealed for research or
statistical purposes; and
(3) That participation in the project in question is voluntary and
may be terminated at any time.
(c) Notification, as described in paragraph (b) of this section,
may be eliminated where information is obtained through field
observation of individual activity or performance and in the judgment
of the researcher such notification is impractical or may seriously
impede the progress of the research.
(d) Where findings in a project cannot, by virtue of sample size,
or uniqueness of subject, be expected to totally conceal subject
identity, an individual shall be so advised.

Sec. 22.28 Use of data identifiable to a private person for judicial,
legislative or administrative purposes.
(a) Research or statistical information identifiable to a private
person shall be immune from legal process and shall only be admitted as
evidence or used for any purpose in any action, suit, or other
judicial, legislative or administrative proceeding with the written
consent of the individual to whom the data pertains.
(b) Where consent is obtained, such consent shall:
(1) Be obtained at the time that information is sought for use in
judicial, legislative or administrative proceedings;
(2) Set out specific purposes in connection with which information
will be used;
(3) Limit, where appropriate, the scope of the information subject
to such consent.
[41 FR 54846, Dec. 15, 1976, as amended at 45 FR 62038, Sept. 18, 1980]

Sec.

22.29

Sanctions.

Where BJA, OJJDP, BJS, NIJ, or OJP believes that a violation of
section 812(a) of the Act or section 1407(d) of the Victims of Crime
Act, these regulations, or any grant or contract conditions entered
into thereunder has occurred, it may initiate administrative actions
leading to termination of a grant or contract, commence appropriate
personnel and/or other procedures in cases involving Federal employees,
and/or initiate appropriate legal actions leading to imposition of a
civil penalty not to exceed $10,000 for a violation occurring before

September 29, 1999, and not to exceed $11,000 for a violation occurring
on or after September 29, 1999 against any person responsible for such
violations.
[Order No. 2249-99, 64 FR 47102, Aug. 30, 1999]

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