Offered Candidate Procedures

Forms and Documents

Document	Type	Status	Availability
Form USMA 6-154 Offered Candidate Procedures	Form	Modified	Available
Supporting Statement.pdf	Supporting Statement A	Uploaded 2009-10-31	Available

IC Document Collections

IC ID	Collection	Type	Status	Form
5165	Offered Candidate Procedures	Form	Modified

ICR Details

OMB Control No: 0702-0062	ICR Reference No: 200910-0702-003
Status: Historical Active	Previous ICR Reference No: 200604-0702-005
Agency/Subagency: DOD/DOA	Agency Tracking No:
Title: Offered Candidate Procedures
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/15/2009
	Date Received in OIRA: 10/31/2009
Terms of Clearance: DOD needs to re-submit these forms at the 30 day notice stage before July 2010 and should address the following areas in the revised forms. Place the PRA burden statement at the end of the form and start with the purpose of the form -- What is the authority to collection this information? What is DOD’s authority to ask for SSNs in this case? Also, if the service would prefer folks to do these forms on-line – please include some instructions on these forms directing folks here? Describe the process the applicant will go through -- this is less than a paragraph. I’m assuming the applicant can add additional sheets if needed or attach a typed document? Or, do you want this handwritten? Who makes the final determination on eligibility -- and will the applicant have the opportunity to explain any information before a final decision is made? Disclosure of the information – DOD needs to describe who this information is going to be shared with and the privacy act routine uses Authorization for release of the information -- this needs to include a signature -- as well as how long the authorization is valid (probably not more than a year). Uniform Data Card – If you want folks to go to the website to do the order, please put this on the form. Fall Senior Year Grades – don’t you need an authorization from the student to be somewhere on the form? Travel Arrangement Card – What is the date June 27, 2005 refer to? Certificate of Authorization – I really don’t understand what this form is for. Perhaps a purpose section would help. Statement of consent – can we include a link to this form 5-50? Immunization Record -- I would move Part 1 plus the applicant’s signatures to the one page of the form and then do the health provider’s stuff on the subsequent pages. Birth Certificate information – Should the instructions say to tape up all sides if you are enclosing a birth certificate? Vision Survey – don’t you want more contact information on the form for the provider? A phone number? Candidate Personal information Data – do you need a signature on the form?

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2010	36 Months From Approved	12/31/2009
Responses	18,550	0	16,600
Time Burden (Hours)	1,552	0	1,383
Cost Burden (Dollars)	0	0	0

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Abstract: West Point candidates provide personal background information which allows the West Point Admissions Committee to make subjective judgments on non-academic experiences. Data are also used by West Point Office of Institutional Research for correlation with success in graduation and military careers.

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Authorizing Statute(s): US Code: 10 USC 4346 Name of Law: null
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	74 FR 36677	07/24/2009
30-day Notice:	Federal Register Citation:	Citation Date:
	74 FR 36677	07/24/2009
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Offered Candidate Procedures	USMA 5-489, USMA 5-490, USMA 5-499, USMA 5-515, USMA 5-519, USMA 6-154, USMA 8-2, USMA 480-1, USMA 847, USMA 5-516, USMA 2-66	Certificate of Authorization ,   Travel Arrangment Card ,   Fall Senior Year Grades ,   Uniform Data Card ,   Candidate Personal Data ,   Appointment Declination ,   Vision Survey ,   Birth Certificate Information ,   Request for Final Transcript ,   Immunization Record Form ,   Statement of Consent

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	18,550	16,600	0	0	1,950	0
Annual Time Burden (Hours)	1,552	1,383	0	0	169	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Burden increased due to an increase in respondents.

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Annual Cost to Federal Government: $32,079

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/31/2009

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