FAR Subpart 51.2

FAC 2005–17 JUNE 14, 2007
SUBPART 51.2—CONTRACTOR USE OF INTERAGENCY FLEET MANAGEMENT SYSTEM (IFMS) VEHICLES

Subpart 51.2—Contractor Use of
Interagency Fleet Management System
(IFMS) Vehicles
51.200 Scope of subpart.
This subpart prescribes policies and procedures for the use
by contractors of interagency fleet management system
(IFMS) vehicles and related services. In this subpart, the terms
“contractors” and “contracts” include “subcontractors” and
“subcontracts” (see 45.102).
51.201 Policy.
(a) If it is in the Government’s interest, the contracting
officer may authorize cost-reimbursement contractors to
obtain, for official purposes only, interagency fleet management system (IFMS) vehicles and related services,
including—
(1) Fuel and lubricants,
(2) Vehicle inspection, maintenance, and repair,
(3) Vehicle storage, and
(4) Commercially rented vehicles for short-term use.
(b) Complete rebuilding of major components of contractor-owned or -leased equipment requires the approval of the
contracting officer in each instance.
(c) Government contractors shall not be authorized to
obtain interagency fleet management system (IFMS) vehicles
and related services for use in performance of any contract
other than a cost-reimbursement contract, except as otherwise
specifically approved by the Administrator of the General
Services Administration at the request of the agency involved.
51.202 Authorization.
(a) The contracting officer may authorize a cost-reimbursement contractor to obtain interagency fleet management
system (IFMS) vehicles and related services, if the contracting officer has—
(1) Determined that the authorization will accomplish
the agency’s contractual objectives and effect demonstrable
economies;
(2) Received evidence that the contractor has obtained
motor vehicle liability insurance covering bodily injury and
property damage, with limits of liability as required or
approved by the agency, protecting the contractor and the
Government against third-party claims arising from the ownership, maintenance, or use of an interagency fleet management system vehicle (IFMS);
(3) Arranged for periodic checks to ensure that authorized contractors are using vehicles and related services exclusively under cost-reimbursement contracts;
(4) Ensured that contractors shall establish and enforce
suitable penalties for their employees who use or authorize the
use of Government vehicles for other than performance of
Government contracts (see 41 CFR 101-38.301-1);

51.204

(5) Received a written statement that the contractor will
assume, without the right of reimbursement from the Government, the cost or expense of any use of interagency fleet management vehicles (IFMS) and services not related to the
performance of the contract; and
(6) Considered any recommendations of the contractor.
(b) The authorization shall—
(1) Be in writing;
(2) Cite the contract number;
(3) Specify any limitations on the authority, including
its duration, and any other pertinent information; and
(4) Instruct the contractor to comply with the applicable
policies and procedures provided in this subpart.
(c) Authorizations to subcontractors shall be issued
through, and with the approval of, the contractor.
(d) Contracting officers authorizing contractor use of interagency fleet management system (IFMS) vehicles and related
services subject their agencies to the responsibilities and liabilities provided in 41 CFR 101-39.4 regarding accidents and
claims.
51.203 Means of obtaining service.
(a) Authorized contractors shall submit requests for interagency fleet management system (IFMS) vehicles and related
services in writing to the appropriate GSA regional Federal
Supply Service Bureau, Attention: Regional fleet manager,
except that requests for more than five vehicles shall be submitted to:
General Services Administration
FBF
Washington DC 20406,

and not to the regions. Each request shall include the
following:
(1) Two copies of the agency authorization to obtain
vehicles and related services from GSA.
(2) The number of vehicles and related services required
and period of use.
(3) A list of the contractor’s employees who are authorized to request vehicles and related services.
(4) A listing of the make, model, and serial numbers of
contractor-owned or-leased equipment authorized to be
serviced.
(5) Billing instructions and address.
(b) Contractors requesting unusual quantities of vehicles
should do so as far in advance as possible to facilitate
availability.
51.204 Use of interagency fleet management system
(IFMS) vehicles and related services.
Contractors authorized to use interagency fleet management system (IFMS) vehicles and related services shall comply with the requirements of 41 CFR 101-39 and 41 CFR
51.2-1

51.205

FEDERAL ACQUISITION REGULATION

101-38.301-1 and the operator’s packet furnished with each
vehicle. See 41 CFR 101-6.4 for additional guidance for
home-to-work use of Government vehicles.

Related Services, in solicitations and contracts when a costreimbursement contract is contemplated and the contracting
officer may authorize the contractor to use interagency fleet
management system (IFMS) vehicles and related services.

51.205 Contract clause.
The contracting officer shall insert the clause at 52.251-2,
Interagency Fleet Management System (IFMS) Vehicles and

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51.2-2

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