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pdfATTACHMENT C
PROPOSED CHANGES TO
CURRENT INTERNATIONAL
RESOURCE INFORMATION
SYSTEM (IRIS) GRANT REPORTING
SYSTEM
PROPOSED CHANGES TO CURRENT INTERNATIONAL RESOURCE INFORMATION SYSTEM (IRIS) GRANT
REPORTING SYSTEM
The following spreadsheet outlines proposed changes to the IRIS system. Individual screens are listed for each program, noting who uses the screen, what type of change is proposed, the specific
fields added or removed, changes made to the dropdown menu selections, and which report(s) the information is entered for during the grant cycle.
The users included under the User Type column include Project Directors, Fellows, Participants, Domestic Institution, and Administering Agency. Project Directors are the primary managers of the
grants, responsible for overseeing the project activities, fellow activities (if applicable), and for budget management. Fellows receive fellowships from a funded institution to conduct overseas research
or to take language and area studies courses. Participants (generally faculty, teachers, or students) travel with a group for the Seminars Abroad Program (SA) or the Group Projects Abroad Program
(GPA), with travel and lodging expenses covered by the funded institution. Domestic institutions receive funding for the SA program to conduct a pre-departure orientation in the U.S. prior to the
seminar, and manage the budget for the orientation. Administering agencies conduct the SA program in the host country(ies), and manage the budget for the seminar.
The reports included under the Report Type column are the non-competitive continuation (NCC) reports, interim reports, and final reports. For the purposes of this spreadsheet, NCC reports are those
submitted in the spring, which are then used to make NCC awards. Interim reports are those submitted in the fall or winter throughout the duration of the grant, two months after the anniversary of the
grant start date. Final reports are due within 90 days of the grant end date.
Program
AORC
The American Overseas Research Centers program provides grants to consortia United States institutions of higher education to establish or operate overseas research centers that promote postgraduate
research, exchanges, and area studies. AORC grants may be used to pay for all or a portion of the cost of establishing or operating a center or program, including the cost of faculty and staff stipends and
salaries, faculty, staff and student travel, the operation and maintenance of overseas facilities, the cost of teaching and research materials, the cost of acquisition, maintenance and preservation of library
collections, the cost of bringing visiting scholars and faculty to a center to teach or to conduct research, the cost of organizing and managing conferences, and the cost of publication and dissemination of
material for the scholarly and general public.
Project directors use the following screens to report grant activity for a reporting period.
Screen
User Type
Changes
Update Password
Project Director
None
As needed
Project Information
Project Director
None
Entered when grant
is set up in system
Additional Users
Project Director
Changed
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
New instructions: "To add an additional user with
Text fields for first and last
permission to edit reports for this project, click the
name, email address, and title.
add a user button. The system will email login
information to each added user. The user will have
access to all functionalities in IRIS except report
submission which is restricted to the Project
Director. If a user is no longer associated with the
project, the Project Director must remove that user
from IRIS. IEPS staff may not add or delete users
from IRIS."
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Dropdown Changes
Report Type
As needed
1
Program
AORC
Add a User
Project Director
New
Travel Approval Request (TAR)
Add a TAR
Report Schedule
Project Director
Project Director
Project Director
None
None
Changed
Time Extension Notification
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Budget
Project Director
Changed
Budget categories were modified to accommodate
carry over funds.
Abstract
Project Director
Removed
Status/Impact
Project Director
Removed
Replaced by "Objectives and Accomplishments".
NCC, Interim, Final
Objectives and Accomplishments
Project Director
New
"Describe each of the objectives of the project and
the progress made towards those objectives during
the current reporting period."
NCC, Interim, Final
Collaboration Activities
Project Director
Changed
Renamed "Collaboration Activities" with the following
instructions: " Describe collaboration activities
conducted with other Title VI or Fulbright-Hays
program grantees during the current reporting
period. Elaborate on the purpose of the activity, the
impact on the constituents, and why it was an
effective collaboration."
NCC, Interim, Final
Adjustments to Project
Project Director
Changed
Instructional text changed to "For any planned
activity that was scheduled to take place during the
current reporting period but did not, explain the
circumstances.
Indicate whether you still plan to conduct the activity
and when; or, specify the amount of funds to be
reprogrammed, the activities to
be conducted, and when."
NCC, Interim, Final
Exemplary Activities
Project Director
Changed
Instructional text changed to "Describe project
activities that showcase the grantee's success in
meeting its project objectives in a particularly
effective way during
the current reporting period and that you would
recommend for replication or dissemination because
of their content and impact."
NCC, Interim, Final
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
2
Proposed Changed to Current IRIS System
User name, Email, and Title
Fiscal Year column added between Report Type
and Due Date;
Time Extension button
Dropdown added for Title.
As needed
As needed
As needed
NCC, Interim, Final
Final
NCC, Interim, Final
NCC (first only)
Program
AORC
Evaluation
Project Director
New
"Describe project-related evaluation activities that
have taken place during the current reporting
period." Two upload fields with the following text
were added below the comment section: "Please
upload any evaluation or assessment reports
regarding your grant activities."
NCC, Interim, Final
Priorities
Project Director
Changed
Instructional text changed to "Describe any activities
that took place during the current reporting period
which address the announced priorities of the
program.
Indicate if grant funds were used to support the
activities. To view a list of the announced priorities,
click here."
NCC, Interim, Final
Budget
Project Director
Changed
Budget categories were modified to accommodate
carry over funds.
NCC, Interim, Final
Center Information
Project Director
None
Interim, Final
Center Contact Information
Project Director
None
Interim, Final
Researcher Profiles
Project Director
None
Interim, Final
Add a Researcher Profile
Project Director
None
Center Activities and Facilitative
Services
Project Director
Changed
Proposed Changed to Current IRIS System
Interim, Final
Title changed to "Center Activities and Facilitative
Services" with new categories: Archives / Libraries;
Conferences; Cultural events (Art exhibits, Museum
tours, etc); Guided Tours Related to Research
Project; Information Technology - Computer,
Internet, telephone; Language Program; Lectures
and seminars; Lodging; Research; Travel. Required
attachment upload field added for "Customer
Satisfaction Survey".
Interim, Final
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
3
Program
AORC
BIE
Publications and Research
Presentations
Project Director
Changed
Sources of Funding
Project Director
Removed
Sources of U.S. Funding
Project Director
New
View / Submit Report
Project Director
None
Instructional text changed to "Indicate the total
number of publications and presentations
conducted, developed, and /or written during the
current reporting period with (program name) grant
funds." The previous categories were replaced with:
Audio, video, and podcasts:; Authored books:;
Assessment materials: Book chapters:; Conference
papers/presentations:; Curricula and textbooks:;
Edited books:; Journal articles:;
Reports/monographs:; Teaching cases:; Toolkits
and instructional materials:; Working papers:; Other:
(with three data fields).
Interim, Final
Interim, Final
This new screen consists of three new columns:
U.S. Private Source; U.S. Public Source; Total.
Several Center Activity categories have been
added: Conferences: logistical; co-sponsorship;
Conferences: professional services fees; Cultural
events: exhibits; guided tours; External Evaluation;
Information Technology; Language program; Library
acquisitions; special collections; Overseas Center:
Facilities; Overseas Center: Staff; Publications:
production and dissemination.
Interim, Final
Interim, Final
This program provides funds to institutions of higher education that enter into an agreement with a trade association and/or business for two purposes: to improve the academic teaching of the business
curriculum and to conduct outreach activities that expand the capacity of the business community to engage in international economic activities. The purpose of the program is to promote education and
training that will contribute to the ability of United States business to prosper in an international economy.
Project directors use the following screens to report grant activity for a reporting period.
Screen
User Type
Changes
Update Password
Project Director
None
Project Information
Project Director
Changed
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
As needed
"Partner Web site" added below Email, Web Site.
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Entered when grant
is set up in system
4
Program
BIE
Additional Users
Project Director
Changed
New instructions: "To add an additional user with
Text fields for first and last
permission to edit reports for this project, click the
name, email address, and title.
add a user button. The system will email login
information to each added user. The user will have
access to all functionalities in IRIS except report
submission which is restricted to the Project
Director. If a user is no longer associated with the
project, the Project Director must remove that user
from IRIS. IEPS staff may not add or delete users
from IRIS."
Add a User
Project Director
New
User name, Email, and Title
Travel Approval Request (TAR)
Project Director
None
Add a TAR
Project Director
None
Report Schedule
Project Director
Changed
Fiscal Year column added between Report Type
and Due Date;
Time Extension button
Time Extension Notification
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Abstract
Project Director
Removed
Objectives and Accomplishments
Project Directors
New
Objectives
Project Directors
Combined Replaced by "Objectives and Accomplishments"
NCC, Interim, Final
Accomplishments
Project Directors
Combined Replaced by "Objectives and Accomplishments"
NCC, Interim, Final
Adjustments to Project
Project Director
Changed
Instructional text changed to "For any planned
activity that was scheduled to take place during the
current reporting period but did not, explain the
circumstances.
Indicate whether you still plan to conduct the activity
and when; or, specify the amount of funds to be
reprogrammed, the activities to
be conducted, and when."
NCC, Interim, Final
Exemplary Activities
Project Director
Changed
Instructional text changed to "Describe project
activities that showcase the grantee's success in
meeting its project objectives in a particularly
effective way during
the current reporting period and that you would
recommend for replication or dissemination because
of their content and impact."
NCC, Interim, Final
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
5
Proposed Changed to Current IRIS System
As needed
Dropdown added for Title.
As needed
As needed
As needed
NCC, Interim, Final
Final
NCC (first only)
"Describe each of the objectives of the project and
the progress made towards those objectives during
the current reporting period."
NCC, Interim, Final
Program
BIE
Evaluation
Project Director
New
"Describe project-related evaluation activities that
have taken place during the current reporting
period." Two upload fields with the following text
were added below the comment section: "Please
upload any evaluation or assessment reports
regarding your grant activities."
NCC, Interim, Final
Director's Assessment
Project Director
Removed
Replaced by "Evaluation"
NCC, Interim, Final
Next Project Year
Project Director
Removed
Priorities
Project Director
Changed
Instructional text changed to "Describe any activities
that took place during the current reporting period
which address the announced priorities of the
program.
Indicate if grant funds were used to support the
activities. To view a list of the announced priorities,
click here."
NCC, Interim, Final
Budget
Project Director
Changed
International Business (IB)
Programs Created or Enhanced
International Business (IB) Courses
Created or Enhanced
International Business (IB) Courses
and Programs Created or
Enhanced
Add an IB Course or Program
Project Director
Project Director
New
International Business
Faculty/Instructor Positions
Project Director
None
Interim, Final
Add an IB Faculty / Instructor
Position
Project Director
None
Interim, Final
Faculty Enhancement
Project Director
None
Interim, Final
Enhancement of Faculty Expertise
Project Director
None
Interim, Final
Outreach Activities
Project Director
None
Interim, Final
Add an Outreach Activity
Project Director
Changed
Outreach Defaults
Project Director
None
Interim, Final
Study Abroad and Internship
Programs Created or Enhanced
Project Director
None
Interim, Final
Proposed Changed to Current IRIS System
Project Director
Project Director
NCC, Interim
Budget categories were modified to accommodate
carry over funds.
Combined Combined using the "IB Courses and Programs
Created or Enhanced" from the CIBE report.
Combined Combined using the "IB Courses and Programs
Created or Enhanced" from the CIBE report.
New
Combined using the "IB Courses and Programs
Created or Enhanced" from the CIBE report.
Following Funded by:, amount fields were added for
BIE funds / Matching funds amount; Web site:.
Following Funded by:, amount fields were added for
BIE funds / Matching funds amount; Web site:.
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
NCC, Interim, Final
Interim, Final
Interim, Final
Interim, Final
Interim, Final
Interim, Final
6
Program
BIE
CIBE
Add a Study Abroad or Internship
Program
Project Director
Changed
International Business Resource
Centers Created or Enhanced
Add an IB Resource Center
Project Director
Removed
Project Director
Removed
View / Submit Report
Project Director
None
Following Funded by:, amount fields were added for
BIE funds / Matching funds amount; Web site:.
Interim, Final
NCC, Interim, Final
Interim, Final
NCC, Interim, Final
This program provides funding to schools of business for curriculum development, research, and training on issues of importance to United States trade and competitiveness.
Project directors use the following screens to report grant activity for a reporting period.
Screen
User Type
Changes
Update Password
Project Directors
None
As needed
Project Information
Project Directors
None
entered when grant
is set up in system
Additional Users
Project Directors
Changed
New instructions: "To add an additional user with
Text fields for first and last
permission to edit reports for this project, click the
name, email address, and title.
add a user button. The system will email login
information to each added user. The user will have
access to all functionalities in IRIS except report
submission which is restricted to the Project
Director. If a user is no longer associated with the
project, the Project Director must remove that user
from IRIS. IEPS staff may not add or delete users
from IRIS."
Add a User
Project Directors
New
User name, Email, and Title
Travel Approval Request (TAR)
Project Directors
None
Add a TAR
Project Directors
None
Report Schedule
Project Directors
Changed
Fiscal Year column added between Report Type
and Due Date;
Time Extension button
Time Extension Notification
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Abstract
Project Directors
Removed
Objectives and Accomplishments
Project Directors
New
Objectives
Project Directors
Combined Replaced by "Objectives and Accomplishments"
NCC, Interim, Final
Accomplishments
Project Directors
Combined Replaced by "Objectives and Accomplishments"
NCC, Interim, Final
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
As needed
Dropdown added for Title.
As needed
As needed
As needed
NCC, Interim, Final
Final
NCC (first only)
"Describe each of the objectives of the project and
the progress made towards those objectives during
the current reporting period."
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
NCC, Interim, Final
7
Program
CIBE
Adjustments to Project
Project Directors
Changed
Instructional text changed to "For any planned
activity that was scheduled to take place during the
current reporting period but did not, explain the
circumstances.
Indicate whether you still plan to conduct the activity
and when; or, specify the amount of funds to be
reprogrammed, the activities to
be conducted, and when."
NCC, Interim, Final
Exemplary Activities
Project Directors
Changed
Instructional text changed to "Describe project
activities that showcase the grantee's success in
meeting its project objectives in a particularly
effective way during
the current reporting period and that you would
recommend for replication or dissemination because
of their content and impact."
NCC, Interim, Final
Evaluation
Project Directors
New
"Describe project-related evaluation activities that
have taken place during the current reporting
period." Two upload fields with the following text
were added below the comment section: "Please
upload any evaluation or assessment reports
regarding your grant activities."
Priorities
Project Directors
New
Instructional text changed to "Describe any activities
that took place during the current reporting period
which address the announced priorities of the
program.
Indicate if grant funds were used to support the
activities. To view a list of the announced priorities,
click here."
NCC, Interim, Final
Budget
Project Directors
Changed
Budget categories were modified to accommodate
carry over funds.
NCC, Interim, Final
International Business Courses by Project Directors
Discipline
International Business Courses and Project Directors
Programs Created or Enhanced
None
Interim, Final
None
Interim, Final
Add an International Business
Course or Program
Project Directors
Changed
Business Language Courses
Project Directors
None
Interim, Final
Program Graduates - Master's
Degrees
Project Directors
None
Interim, Final
Program Graduates - Doctoral
Degrees
Project Directors
None
Interim, Final
Proposed Changed to Current IRIS System
Following Funded by:, amount fields were added for
CIBE funds / Matching funds amount.
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Interim, Final
8
Program
CIBE
DDRA
Program Graduate Placements Master's Degrees
Project Directors
None
Interim, Final
Program Graduate Placements Doctoral Degrees
International Research Activities
Project Directors
None
Interim, Final
Project Directors
None
Interim, Final
Add an International Research
Activity
Project Directors
Changed
Following Funded by:, amount fields were added for
CIBE funds / Matching funds amount.
Interim, Final
Publications and Research
Presentations
Project Directors
Changed
Instructional text changed to "Indicate the total
number of publications and presentations
conducted, developed, and /or written during the
current reporting period with (program name) grant
funds." The previous categories were replaced with:
Audio, video, and podcasts:; Authored books:;
Assessment materials: Book chapters:; Conference
papers/presentations:; Curricula and textbooks:;
Edited books:; Journal articles:;
Reports/monographs:; Teaching cases:; Toolkits
and instructional materials:; Working papers:; Other:
(with three data fields).
Interim, Final
Collaboration
Project Directors
Changed
Title changed to "Collaboration"
Add a Collaboration
Project Directors
Changed
Following Funded by:, amount fields were added for
CIBE funds / Matching funds amount.
Professional Development Program Project Directors
Changed
Add a Professional Development
Program
Project Directors
Changed
Title changed to "Professional Development
Program"
Title changed to "Professional Development
Program"; Following Funded by:, amount fields were
added for CIBE funds / Matching funds amount.
Outreach Activities
Project Directors
None
Add an Outreach Activity
Project Directors
Changed
View / Submit Report
Project Directors
None
Interim, Final
Collaborator: Other CIBE;
U.S. Entity; Overseas Entity
Interim, Final
Interim, Final
Interim, Final
Interim, Final
Following Funded by:, amount fields were added for
CIBE funds / Matching funds amount; Web site:
Interim, Final
Interim, Final
This program provides grants to colleges and universities to fund individual doctoral students to conduct research in other countries in modern foreign languages and area studies for periods of 6 to 12
months.
Fellows use the following screens to report grant activity for a reporting period.
DDRA
Fellow
Screen
User Type
Changes
Fellow Information
Fellow
None
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Dropdown Changes
Report Type
Interim
9
Program
DDRA
Fellow
Abstract
Fellow
None
Interim
Pre-Fellowship Foreign Language
Self-Evaluation
Enter Pre Self-Evaluation
Fellow
None
Interim
Fellow
Changed
A completely new survey replaced the previous selfevaluation. The new survey is based on the
Interagency Language Roundtable's (ILR) SelfAssessments on Speaking, Reading, and Listening
proficiency.
Interim
Awarded Budget
Fellow
Changed
"Other Funds" column was added.
Interim
View / Submit Pre Report
Fellow
None
Interim
Research Results
Fellow
None
Final
Dissemination
Fellow
None
Final
Adjustments to Project
Fellow
None
Final
Project Support
Fellow
None
Advice for Future Fellows
Fellow
Removed
Replaced by "Feedback"
Final
Feedback
Fellow
New
Check box with the following text was added to the
former "Advice for Future Fellows" screen: "This
feedback will be shared with future fellows unless
you check here."
Final
Final
Post-Fellowship Foreign Language Fellow
Self-Evaluation
Enter Post Self-Evaluation
Fellow
None
Changed
A completely new survey replaced the previous selfevaluation. The new survey is based on the
Interagency Language Roundtable's (ILR) SelfAssessments on Speaking, Reading, and Listening
proficiency.
Final
Actual Budget
Fellow
Changed
"DDRA Funds Awarded" column was added.
Final
View / Submit Post Report
Fellow
None
Final
Final
Project directors use the following screens to report grant activity for a reporting period.
DDRA
Director
Screen
User Type
Changes
Update Password
Project Director
None
As needed
Project Information
Project Director
None
Entered when grant
is set up in system
Additional Users
Project Director
None
Add a User
Project Director
New
User name, Email, and Title
Fellow Administration
Project Director
Changed
Update Fellow Information
Project Director
Changed
"Hiatus Request" column and "Create / Update"
button was added.
Research dates are now editable;
Time Extension button
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
As needed
As needed
"Add a Fellow" button was
removed;
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
As needed
Final
10
Program
DDRA
Director
FLAS
Fellow
Time Extension Notification
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Hiatus Request
Project Director
New
Fellow's Hiatus Travel Itinerary
Does the fellow have the appropriate insurance?
Does the fellow have the appropriate visas?
New end date of research period:
As needed
Grant Activation Request (GAR)
Project Director
Changed
Information buttons were added to provide onscreen guidance for various functions and specific
reporting requirements.
As needed
View / Submit Report
Project Director
None
Final
Final
This program provides academic year and summer fellowships to institutions of higher education to assist graduate students in foreign language and either area or international studies. The goals of the
fellowship program include: (1) to assist in the development of knowledge, resources, and trained personnel for modern foreign language and area/international studies; (2) to stimulate the attainment of
foreign language acquisition and fluency; and (3) to develop a pool of international experts to meet national needs.
Fellows use the following screens to report grant activity for a reporting period.
Screen
User Type
Changes
Fellow Profile
Fellow
None
Education, Courses, and PostFellowship Activities
Fellow
Changed
Home Institution
Final
Foreign Language Self-Evaluation
Fellow
Changed
A completely new survey replaced the previous selfevaluation. The new survey is based on the
Interagency Language Roundtable's (ILR) SelfAssessments on Speaking, Reading, and Listening
proficiency.
Final
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
11
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
Final
Program
FLAS
Fellow
Fellowship Evaluation (only
completed by fellows not receiving
dissertation funding)
Fellow
Changed
New instructions: "You are required to provide
comments in this box and what you write will be
confidential and just shared with just the U.S.
Department of Education. In this box please write
about your impressions of the FLAS program you
participated in, specifically: Was the competition
announced frequently and in highly visible forums?
Were the application requirements clearly stated?
Were the administrators of the program ready to
assist during the application process and after you
received your award? How was the quality of the
language and area studies course offerings? What
suggestions do you have to improve your
institution’s FLAS program?” A check box with the
following text was also added: "Check here to share
with your Project Director and FLAS Coordinator."
Final
Dissertation Research(only
completed by fellows receiving
dissertation funding)
Fellow
None
Final
View / Submit Report
Fellow
None
Final
Project directors use the following screens to report grant activity for a reporting period.
FLAS
Director
Screen
User Type
Changes
Update Password
Project Director
None
As needed
Project Information
Project Director
None
Entered when grant
is set up in system
Additional Users
Project Directors
Changed
New instructions: "To add an additional user with
Text fields for first and last
permission to edit reports for this project, click the
name, email address, and title.
add a user button. The system will email login
information to each added user. The user will have
access to all functionalities in IRIS except report
submission which is restricted to the Project
Director. If a user is no longer associated with the
project, the Project Director must remove that user
from IRIS. IEPS staff may not add or delete users
from IRIS."
Add a User
Project Directors
New
User name, Email, and Title
Report Schedule
Project Director
Changed
Fiscal Year column added between Report Type
and Due Date;
Time Extension button
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Dropdown Changes
Report Type
As needed
Dropdown added for Title.
As needed
Interim, Final
12
Program
FLAS
Director
Time Extension Notification
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Language Requests
Project Directors
Changed
An information button was added to provide onscreen guidance for various functions and specific
reporting requirements.
Add a Language Request
Project Director
None
Overseas Program Request
Project Director
Changed
Final
Interim, Final
Interim, Final
An information button was added to provide onscreen guidance for various functions and specific
reporting requirements.
Interim, Final
Add an Overseas Program Request Project Director
None
Fellow Administration
Project Director
None
Add / Update a Fellow
Project Directors
Changed
Fellow Type
Instructor Administration
Project Director
New
Add an Instructor
As needed
Add an Instructor
Project Director
New
Instructor name
Email
Instructor Fellows
As needed
Travel Approval Request (TAR)
Project Director
None
Add a TAR
Project Director
None
New question: "Required for Student selection: Did
the Program Officer approve the student's Overseas
Program Request? Yes / No
Selection Processes /
Competition Description
Project Director
Changed
Undergraduates applicants
Graduate applicants
Ph.D. applicants
Number of FLAS Awards
Number of Alternates
Selection Processes
Selection Processes Addendum
Project Director
Removed
Priorities
Project Director
Changed
Instructional text changed to "Describe any activities
that took place during the current reporting period
which address the announced priorities of the
program.
Indicate if grant funds were used to support the
activities. To view a list of the announced priorities,
click here."
Interim, Final
Budget
Project Director
Changed
Budget categories were modified to accommodate
carry over funds.
Interim, Final
Create/Edit Fellow
Project Director
Removed
View / Submit Report
Project Director
None
Proposed Changed to Current IRIS System
Interim, Final
Interim, Final
Fellow Type dropdown
containing Undergraduate;
Master's; Master's / PhD;
Doctorate
As needed
As needed
As needed
Interim, Final
Interim, Final
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Interim
Interim, Final
13
Program
Instructors use the following screens to enter language evaluation data.
FLAS
Instructor
FLAS
Student
Tracking
Screen
User Type
Changes
New Instructions / Fields
Instructor Evaluation
Project Director
New
New page containing a link to the evaluation.
Enter Instructor Evaluation
Project Director
New
New page containing a survey based on the
Interagency Language Roundtable's (ILR) SelfAssessments on Speaking and Listening
proficiency.
Removed Fields
Dropdown Changes
Report Type
Removed Fields
Dropdown Changes
Report Type
Project directors use the following screens to report student tracking data every two years, for an eight year period.
Screen
User Type
Changes
New Instructions / Fields
Student Tracking
Project Director
New
New page consisting of data collection fields for the
project directors to complete every two years.
Student Tracking Fields
Project Director
New
FRA Fellow
This program provides grants to institutions of higher education to fund faculty to maintain and improve their area studies and language skills by conducting research abroad for periods of 3 to 12 months.
Fellows use the following screens to report grant activity for a reporting period.
Screen
User Type
Changes
Update Password
Fellow
None
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
As needed
Fellow Information
Fellow
None
Interim
Abstract
Fellow
None
Interim
Pre-Fellowship Foreign Language
Self-Evaluation
Enter Pre Self-Evaluation
Fellow
None
Interim
Awarded Budget
View / Submit Report
Changed
A completely new survey replaced the previous selfevaluation. The new survey is based on the
Interagency Language Roundtable's (ILR) SelfAssessments on Speaking, Reading, and Listening
proficiency.
Interim
Fellow
Changed
"Other Funds" column was added.
Interim
Fellow
None
Interim
Research Results
Fellow
None
Final
Dissemination of Information
Fellow
None
Final
Proposed Changed to Current IRIS System
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
14
Program
FRA Fellow Publications and Research
Fellow
Changed
Adjustments to Project
Fellow
None
Project Support
Fellow
Changed
An information button was added to provide onscreen guidance for various functions and specific
reporting requirements.
Final
Advice for Future Fellows
Fellow
Removed
Replaced by "Feedback"
Final
Feedback
Fellow
New
Check box with the following text was added to the
former "Advice for Future Fellows" screen: "This
feedback will be shared with future fellows unless
you check here."
Final
Presentations
Instructional text changed to "Indicate the total
number of publications and presentations
conducted, developed, and /or written during the
current reporting period with (program name) grant
funds." The previous categories were replaced with:
Audio, video, and podcasts:; Authored books:;
Assessment materials: Book chapters:; Conference
papers/presentations:; Curricula and textbooks:;
Edited books:; Journal articles:;
Reports/monographs:; Teaching cases:; Toolkits
and instructional materials:; Working papers:; Other:
(with three data fields).
Final
Final
Post-Fellowship Foreign Language Fellow
Self-Evaluation
Enter Post Self-Evaluation
Fellow
None
Final
Changed
A completely new survey replaced the previous selfevaluation. The new survey is based on the
Interagency Language Roundtable's (ILR) SelfAssessments on Speaking, Reading, and Listening
proficiency.
Final
Actual Budget
Fellow
Changed
"DDRA Funds Awarded" column was added.
Final
View / Submit Report
Fellow
None
Final
Project directors use the following screens to report grant activity for a reporting period.
FRA
Director
Screen
User Type
Changes
Update Password
Project Director
None
As needed
Project Information
Project Director
None
Entered when grant
is set up in system
Additional Users
Project Director
None
Add a User
Project Director
New
User name, Email, and Title
Fellow Administration
Project Director
Changed
"Hiatus Request" column and "Create / Update"
button was added.
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
As needed
As needed
"Add a Fellow" button was
removed;
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
As needed
15
Program
FRA
Director
GPA
Annual
Update Fellow Information
Project Director
Changed
Research dates are now editable;
Time Extension button
Final
Time Extension Notification
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Final
Hiatus Request
Project Director
New
Fellow's Hiatus Travel Itinerary
Does the fellow have the appropriate insurance?
Does the fellow have the appropriate visas?
New end date of research period:
As needed
Grant Activation Request (GAR)
Project Director
Changed
Information buttons were added to provide onscreen guidance for various functions and specific
reporting requirements.
As needed
Priorities
Project Director
Removed
Final
View / Submit Report
Project Director
None
Final
The Fulbright-Hays -- Group Projects Abroad (GPA) Program provides grants to support overseas projects in training, research, and curriculum development in modern foreign languages and area studies
by teachers, students, and faculty engaged in a common endeavor. Projects may include short-term seminars, curriculum development, group research or study, or advanced intensive language programs.
The annual grants to institutions are for a single trip and do not focus on language.
Participants use the following screens to report project activity for a reporting period.
Screen
User Type
Changes
Participant
None
Final
Participant
None
As needed
Orientation Evaluation
Participant
Changed
Questions 1 and 2 were combined and a new #1
was created. The following was added as #8:
"Understanding / explanation of what is expected
from participants as an outcome." A check box was
added along with "This will be shared with your PD
anonymously unless you check here."
Final
In-country Experience Evaluation
Participant
Changed
A check box was added along with "This will be
shared with your PD anonymously unless you check
here."
Final
Outreach Activities
Participant
Changed
"Web site"
Final
Welcome
GPA
Participant Update Password
Annual
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Dropdown Changes
Report Type
16
Program
Publications and Research
GPA
Participant Presentations
Annual
View / Submit Report
Participant
Changed
Project Director
None
Instructional text changed to "Indicate the total
number of publications and presentations
conducted, developed, and /or written during the
current reporting period with (program name) grant
funds." The previous categories were replaced with:
Audio, video, and podcasts:; Authored books:;
Assessment materials: Book chapters:; Conference
papers/presentations:; Curricula and textbooks:;
Edited books:; Journal articles:;
Reports/monographs:; Teaching cases:; Toolkits
and instructional materials:; Working papers:; Other:
(with three data fields).
N/A
Final
Project directors use the following screens to report grant activity for a reporting period.
Screen
User Type
Changes
Update Password
Project Director
None
Project Information
Project Director
Changed
Country(ies) of Study
of weeks abroad?
Time Extension button
Time Extension Notification
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Additional Users
Project Director
Changed
New instructions: "To add an additional user with
permission to edit reports for this project, click the
add a user button. The system will email login
information to each added user. The user will have
access to all functionalities in IRIS except report
submission which is restricted to the Project
Director. If a user is no longer associated with the
project, the Project Director must remove that user
from IRIS. IEPS staff may not add or delete users
from IRIS."
As needed
Add a User
Project Director
New
User name, Email, and Title
As needed
Travel Approval Request
Project Director
None
As needed
Add a TAR
Project Director
None
As needed
Participant Administration
(Maintain Participants)
Add / Update Participant
Project Director
Combined Report Reminder button added
Project Director
Changed
Participant / Administrator type
Project Overview
Project Director
Changed
Check box and "I certify that the U.S. Embassy and
Fulbright-Hays Commission (if applicable) in host
country of study have been notified and provided
with detailed project info."
Interim, Final
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
17
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
As needed
Number
Entered when grant
is set up in system
Final
Interim
Position title
Interim
Program
Pre-Departure Preparation and
GPA
Participant Orientation Evaluation
Annual In-Country Activities
Project Director
None
Final
Project Director
None
Final
In-Country Experience Evaluation
Project Director
None
Final
Sources of Funding
Project Director
None
Final
Outreach Activities
Project Director
None
Add an Outreach Activity
Project Director
None
Budget
Project Director
Changed
Budget categories were modified to accommodate
carry over funds.
Priorities
Project Director
Changed
Instructional text changed to "Describe any activities
that took place during the current reporting period
which address the announced priorities of the
program.
Indicate if grant funds were used to support the
activities. To view a list of the announced priorities,
click here."
Is this a planned or completed activity?
Final
Final
NCC, Final
Final
The Fulbright-Hays -- Group Projects Abroad (GPA) Program provides grants to support overseas projects in training, research, and curriculum development in modern foreign languages and area studies
GPA
Language by teachers, students, and faculty engaged in a common endeavor. Projects may include short-term seminars, curriculum development, group research or study, or advanced intensive language programs.
The language grants to institutions are three years in length, for a total of three trips. These programs focus on language.
Participants use the following screens to report project activity for a reporting period.
Screen
User Type
Changes
Participant
None
Education
Participant
Removed
Orientation Evaluation
Participant
Changed
Update Password
GPA
Participant
Language
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
As needed
Final
Questions 1 and 2 were combined and a new #1
was created. The following was added as #8:
"Understanding / explanation of what is expected
from participants as an outcome." A check box was
added along with "This will be shared with your PD
anonymously unless you check here."
Final
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
18
Program
In-country Experience Evaluation
GPA
Participant
Language
GPA
Director
Language
Participant
Changed
A check box was added along with "This will be
shared with your PD anonymously unless you check
here."
Final
Publications and Research
Presentations
Participant
Changed
Instructional text changed to "Indicate the total
number of publications and presentations
conducted, developed, and /or written during the
current reporting period with (program name) grant
funds." The previous categories were replaced with:
Audio, video, and podcasts:; Authored books:;
Assessment materials: Book chapters:; Conference
papers/presentations:; Curricula and textbooks:;
Edited books:; Journal articles:;
Reports/monographs:; Teaching cases:; Toolkits
and instructional materials:; Working papers:; Other:
(with three data fields).
N/A
Foreign Lang Self-Evaluation
Participant
Changed
A completely new survey replaced the previous selfevaluation. The new survey is based on the
Interagency Language Roundtable's (ILR) SelfAssessments on Speaking, Reading, and Listening
proficiency.
Oral Proficiency Scores were
transferred to the "Add / Update
Participant" screen of the GPA
Language Project Director
report.
Screen
User Type
Changes
New Instructions / Fields
Removed Fields
Update Password
Project Director
None
As needed
Project Information
Project Director
None
Entered when grant
is set up in system
Additional Users
Project Director
Changed
New instructions: "To add an additional user with
permission to edit reports for this project, click the
add a user button. The system will email login
information to each added user. The user will have
access to all functionalities in IRIS except report
submission which is restricted to the Project
Director. If a user is no longer associated with the
project, the Project Director must remove that user
from IRIS. IEPS staff may not add or delete users
from IRIS."
As needed
Add a User
Project Director
New
User name, Email, and Title
As needed
Travel Approval Request
Project Director
None
Add a TAR
Project Director
None
Proposed Changed to Current IRIS System
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Final
Dropdown Changes
Report Type
As needed
19
Program
Report Schedule
GPA
Director
Language
Project Director
Changed
Fiscal Year column added between Report Type
and Due Date;
Time Extension button
Time Extension Request
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Participant Administration
(Maintain Participants)
Add / Update Participant
Project Director
Combined Report Reminder button added
Project Director
Changed
Project Overview
Project Director
None
Status/Impact
Project Director
Removed
Pre-Departure Preparation and
Orientation Evaluation
In-Country Activities
Project Director
None
Interim
Project Director
None
Interim
In-Country Experience Evaluation
Project Director
None
Interim
Sources of Funding
Project Director
None
Objectives and Accomplishments
Project Director
New
"Describe each of the objectives of the project and
the progress made towards those objectives during
the current reporting period."
NCC, Interim, Final
Adjustments to Project
Project Director
New
Instructional text changed to "For any planned
activity that was scheduled to take place during the
current reporting period but did not, explain the
circumstances.
Indicate whether you still plan to conduct the activity
and when; or, specify the amount of funds to be
reprogrammed, the activities to
be conducted, and when."
NCC, Interim, Final
Exemplary Activities
Project Director
New
Instructional text changed to "Describe project
activities that showcase the grantee's success in
meeting its project objectives in a particularly
effective way during
the current reporting period and that you would
recommend for replication or dissemination because
of their content and impact."
NCC, Interim, Final
Project Director
New
"Describe project-related evaluation activities that
have taken place during the current reporting
period." Two upload fields with the following text
were added below the comment section: "Please
upload any evaluation or assessment reports
regarding your grant activities."
NCC, Interim, Final
Evaluation
GPA
Director
Language
Proposed Changed to Current IRIS System
Oral Proficiency Scores
Time Frame of Training
City & Country of Study
Language(s) of Study
Interim
As needed
Interim
NCC, Interim, Final
Interim, Final
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
20
Program
Priorities
Project Director
Changed
Instructional text changed to "Describe any activities
that took place during the current reporting period
which address the announced priorities of the
program.
Indicate if grant funds were used to support the
activities. To view a list of the announced priorities,
click here."
NCC, Interim, Final
Budget
Project Director
Changed
Budget categories were modified to accommodate
carry over funds.
NCC, Interim, Final
Instructors use the following screens to ender language evaluation data.
GPA
Language
Instructor
IIPP
Screen
User Type
Changes
New Instructions / Fields
Instructor Evaluation
Project Director
New
New page containing a link to the evaluation.
Enter Instructor Evaluation
Project Director
New
New page containing a survey based on the
Interagency Language Roundtable's (ILR) SelfAssessments on Speaking and Listening
proficiency.
Removed Fields
Dropdown Changes
Report Type
This program provides a single grant to assist a consortium of colleges and universities to establish an institute designed to increase the representation of minorities in international service, including private
international voluntary organizations and the foreign service of the United States.
Project directors use the following screens to report grant activity for a reporting period.
IIPP
Screen
User Type
Changes
Update Password
Project Director
None
As needed
Project Information
Project Director
None
Entered when grant
is set up in system
Additional Users
Project Director
Changed
New instructions: "To add an additional user with
Text fields for first and last
permission to edit reports for this project, click the
name, email address, and title.
add a user button. The system will email login
information to each added user. The user will have
access to all functionalities in IRIS except report
submission which is restricted to the Project
Director. If a user is no longer associated with the
project, the Project Director must remove that user
from IRIS. IEPS staff may not add or delete users
from IRIS."
Add a User
Project Director
New
User name, Email, and Title
Travel Approval Request (TAR)
Project Director
None
As needed
Add a TAR
Project Director
None
As needed
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Dropdown Changes
Report Type
As needed
Dropdown added for Title.
As needed
21
Program
IIPP
Report Schedule
Project Director
Changed
Fiscal Year column added between Report Type
and Due Date;
Time Extension button
Time Extension Notification
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Abstract
Project Director
Removed
Status/Impact
Project Director
Removed
Replaced by "Objectives and Accomplishments".
NCC, Interim, Final
Objectives and Accomplishments
Project Director
New
"Describe each of the objectives of the project and
the progress made towards those objectives during
the current reporting period."
NCC, Interim, Final
Adjustments to Project
Project Director
Changed
Instructional text changed to "For any planned
activity that was scheduled to take place during the
current reporting period but did not, explain the
circumstances.
Indicate whether you still plan to conduct the activity
and when; or, specify the amount of funds to be
reprogrammed, the activities to
be conducted, and when."
NCC, Interim, Final
Exemplary Activities
Project Director
Changed
Instructional text changed to "Describe project
activities that showcase the grantee's success in
meeting its project objectives in a particularly
effective way during
the current reporting period and that you would
recommend for replication or dissemination because
of their content and impact."
NCC, Interim, Final
Evaluation
Project Director
New
"Describe project-related evaluation activities that
have taken place during the current reporting
period." Two upload fields with the following text
were added below the comment section: "Please
upload any evaluation or assessment reports
regarding your grant activities."
NCC, Interim, Final
Priorities
Project Director
Changed
Instructional text changed to "Describe any activities
that took place during the current reporting period
which address the announced priorities of the
program.
Indicate if grant funds were used to support the
activities. To view a list of the announced priorities,
click here."
NCC, Interim, Final
Budget
Project Director
Changed
Budget categories were modified to accommodate
carry over funds.
Fellows Tracking
Project Director
None
Proposed Changed to Current IRIS System
NCC, Interim, Final
Final
NCC (first only)
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
NCC, Final
Interim, Final
22
Program
IIPP
Add a Fellow
Project Director
None
Institutional Partnership Activities
Project Director
Changed
Title changed to "Institutional Partnership Activities"
Add an Institutional Partnership
Project Director
Changed
"Matching funds amount" with data field was added
below "Title VI IIPP funds amount:".
Development of Instructional
Resources
Project Director
None
Add an Instructional Resource
Project Director
Changed
Faculty Enhancement
Project Director
None
Enhancement of Faculty Expertise
Project Director
Changed
Interim, Final
Deleted questions: "At this
institution in the current
program year, how many
students graduated with IAS or
foreign language majors? How
many faculty members taught
IAS or foreign languages?
Interim, Final
Interim, Final
Web site:; data fields for Title VI IIPP funds amount, Title VI IIPP and matching
and Matching funds amount.
funds sub-grant amount:
Interim, Final
Interim, Final
Data fields for Title VI IIPP funds amount, and
Matching funds amount.
Title VI IIPP and matching
funds sub-grant amount:
Interim, Final
Language and International and
Project Director
Area Studies Programs
Language and International and
Project Director
Area Studies Programs Created or
Enhanced
None
Language and International and
Area Studies Courses
Language and International and
Area Studies Courses Created or
Enhanced
Project Director
None
Interim, Final
Project Director
None
Interim, Final
Removed
Interim, Final
None
Interim, Final
Participation in International Travel Project Director
from the U.S.
View / Submit Report
Project Director
IIPP
Student
Tracking
Interim, Final
Changed
Interim, Final
Web site:; data fields for Title VI IIPP funds amount, Title VI IIPP and matching
and Matching funds amount.
funds sub-grant amount:
Interim, Final
Project directors use the following screens to report student tracking data every two years, for an eight year period.
Screen
User Type
Changes
New Instructions / Fields
Student Tracking
Project Director
New
New page consisting of data collection fields for the
project director to complete every two years.
Student Tracking Fields
Project Director
New
New page consisting of data collection fields for the
project director to complete every two years.
Proposed Changed to Current IRIS System
Removed Fields
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Dropdown Changes
Report Type
23
Program
IRS
This program supports surveys, studies, and instructional materials development to improve and strengthen instruction in modern foreign languages, area studies, and other international fields to provide
full understanding of the places in which the foreign languages are commonly used.
Project directors use the following screens to report grant activity for a reporting period.
Screen
User Type
Changes
Update Password
Project Director
None
As needed
Project Information
Project Director
None
Entered when grant
is set up in system
Additional Users
Project Director
Changed
New instructions: "To add an additional user with
Text fields for first and last
permission to edit reports for this project, click the
name, email address, and title.
add a user button. The system will email login
information to each added user. The user will have
access to all functionalities in IRIS except report
submission which is restricted to the Project
Director. If a user is no longer associated with the
project, the Project Director must remove that user
from IRIS. IEPS staff may not add or delete users
from IRIS."
New
User name, Email, and Title
Add a User
Travel Approval Request (TAR)
Project Director
Add a TAR
IRS
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
As needed
Dropdown added for Title.
As needed
As needed
None
As needed
None
Report Schedule
Project Director
Changed
Fiscal Year column added between Report Type
and Due Date;
Time Extension button
Time Extension Notification
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Abstract
Project Director
Removed
Status/Impact
Project Director
Removed
Replaced by "Objectives and Accomplishments".
NCC, Interim, Final
Objectives and Accomplishments
Project Director
New
"Describe each of the objectives of the project and
the progress made towards those objectives during
the current reporting period."
NCC, Interim, Final
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
24
Proposed Changed to Current IRIS System
NCC, Interim, Final
Final
NCC (first only)
Program
IRS
Adjustments to Project
Project Director
Changed
Instructional text changed to "For any planned
activity that was scheduled to take place during the
current reporting period but did not, explain the
circumstances.
Indicate whether you still plan to conduct the activity
and when; or, specify the amount of funds to be
reprogrammed, the activities to
be conducted, and when."
NCC, Interim, Final
Exemplary Activities
Project Director
Changed
Instructional text changed to "Describe project
activities that showcase the grantee's success in
meeting its project objectives in a particularly
effective way during
the current reporting period and that you would
recommend for replication or dissemination because
of their content and impact."
NCC, Interim, Final
Evaluation
Project Director
New
"Describe project-related evaluation activities that
have taken place during the current reporting
period." Two upload fields with the following text
were added below the comment section: "Please
upload any evaluation or assessment reports
regarding your grant activities."
NCC, Interim, Final
Priorities
Project Director
Changed
Instructional text changed to "Describe any activities
that took place during the current reporting period
which address the announced priorities of the
program.
Indicate if grant funds were used to support the
activities. To view a list of the announced priorities,
click here."
NCC, Interim, Final
Budget
Project Director
Changed
Budget categories were modified to accommodate
carry over funds.
NCC, Interim, Final
Projects Conducted
Project Director
None
Add a Project
Project Director
Changed
Adoption of Outcomes
Project Director
None
Proposed Changed to Current IRIS System
Interim, Final
Type of Assessment
Assessment Instrument
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Interim, Final
Interim, Final
25
Program
LRC
Publications and Research
Presentations
Project Director
Changed
Outreach Activity
Project Director
None
Add an Outreach Activity
Project Director
Changed
Outreach Defaults
Project Director
None
Sources of Funding
Project Director
Changed
View / Submit Report
Project Director
None
Instructional text changed to "Indicate the total
number of publications and presentations
conducted, developed, and /or written during the
current reporting period with (program name) grant
funds." The previous categories were replaced with:
Audio, video, and podcasts:; Authored books:;
Assessment materials: Book chapters:; Conference
papers/presentations:; Curricula and textbooks:;
Edited books:; Journal articles:;
Reports/monographs:; Teaching cases:; Toolkits
and instructional materials:; Working papers:; Other:
(with three data fields).
Interim, Final
Interim, Final
World Area of Focus; Partnerships:
Partner: and comment field
World Area of Focus
replaced by "Partnerships:" and dropdown added;
a dropdown.
Partnerships dropdown
added.
Interim, Final
Interim, Final
Sub-categories for Research
Projects and Materials
Development were removed.
Interim, Final
Interim, Final
This program provides grants for establishing, strengthening, and operating centers that serve as resources for improving the nation's capacity for teaching and learning foreign languages through teacher
training, research, materials development, and dissemination projects.
Project directors use the following screens to report grant activity for a reporting period.
LRC
Screen
User Type
Changes
Update Password
Project Director
None
Project Information
Project Director
Changed
"World Area" dropdown added after Countries.
Additional Users
Project Director
Changed
New instructions: "To add an additional user with
Text fields for first and last
permission to edit reports for this project, click the
name, email address, and title.
add a user button. The system will email login
information to each added user. The user will have
access to all functionalities in IRIS except report
submission which is restricted to the Project
Director. If a user is no longer associated with the
project, the Project Director must remove that user
from IRIS. IEPS staff may not add or delete users
from IRIS."
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
As needed
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Entered when grant
is set up in system
As needed
26
Program
IRS
Add a User
Project Director
New
Travel Approval Request (TAR)
Project Director
None
Add a TAR
Project Director
None
Report Schedule
Project Director
Changed
Fiscal Year column added between Report Type
and Due Date;
Time Extension button
Time Extension Notification
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Abstract
Project Director
Removed
Status/Impact
Project Director
Removed
Replaced by "Objectives and Accomplishments".
NCC, Interim, Final
Objectives and Accomplishments
Project Director
New
"Describe each of the objectives of the project and
the progress made towards those objectives during
the current reporting period."
NCC, Interim, Final
Adjustments to Project
Project Director
Changed
Instructional text changed to "For any planned
activity that was scheduled to take place during the
current reporting period but did not, explain the
circumstances.
Indicate whether you still plan to conduct the activity
and when; or, specify the amount of funds to be
reprogrammed, the activities to
be conducted, and when."
NCC, Interim, Final
Exemplary Activities
Project Director
Changed
Instructional text changed to "Describe project
activities that showcase the grantee's success in
meeting its project objectives in a particularly
effective way during
the current reporting period and that you would
recommend for replication or dissemination because
of their content and impact."
NCC, Interim, Final
Evaluation
Project Director
New
"Describe project-related evaluation activities that
have taken place during the current reporting
period." Two upload fields with the following text
were added below the comment section: "Please
upload any evaluation or assessment reports
regarding your grant activities."
NCC, Interim, Final
Proposed Changed to Current IRIS System
User name, Email, and Title
Dropdown added for Title.
As needed
As needed
As needed
NCC, Interim, Final
Final
NCC (first only)
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
27
Program
NRC
Priorities
Project Director
Changed
Instructional text changed to "Describe any activities
that took place during the current reporting period
which address the announced priorities of the
program.
Indicate if grant funds were used to support the
activities. To view a list of the announced priorities,
click here."
NCC, Interim, Final
Budget
Project Director
Changed
Budget categories were modified to accommodate
carry over funds.
NCC, Interim, Final
Projects Conducted
Project Director
None
Add a Project
Project Director
Changed
Adoption of Outcomes
Project Director
None
Publications and Research
Presentations
Project Director
Changed
Outreach Activity
Project Director
None
Add an Outreach Activity
Project Director
Changed
Outreach Defaults
Project Director
None
Sources of Funding
Project Director
Changed
View / Submit Report
Project Director
None
Interim, Final
Type of Assessment
Assessment Instrument
Interim, Final
Interim, Final
Instructional text changed to "Indicate the total
number of publications and presentations
conducted, developed, and /or written during the
current reporting period with (program name) funds."
The previous categories were replaced with: Audio,
video, and podcasts:; Authored books:; Assessment
materials: Book chapters:; Conference
papers/presentations:; Curricula and textbooks:;
Edited books:; Journal articles:;
Reports/monographs:; Teaching cases:; Toolkits
and instructional materials:; Working papers:; Other:
(with three data fields).
Interim, Final
Interim, Final
World Area of Focus; Partnerships:
Partner: and comment field
World Area of Focus
replaced by "Partnerships:" and dropdown added;
a dropdown.
Partnerships dropdown
Interim, Final
Sub-categories for Research
Projects and Materials
Development were removed.
Interim, Final
Interim, Final
Interim, Final
This program provides grants to institutions of higher education or consortia of institutions of higher education to establish, strengthen, and operate comprehensive and undergraduate language and
area/international studies centers that will be national resources for: teaching of any modern foreign language; instruction in fields needed to provide full understanding of areas, regions, or countries in
which the language is commonly used; research and training in international studies; language aspects of professional and other fields of study; and, instruction and research on issue in world affairs.
·
Project directors use the following screens to report grant activity for a reporting period.
Screen
Proposed Changed to Current IRIS System
User Type
Changes
New Instructions / Fields
Removed Fields
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Dropdown Changes
Report Type
28
Program
NRC
Update Password
Project Director
None
Project Information
Project Director
Changed
"Center Thematic Focus" was added below the
Countries dropdown section.
Additional Users
Project Director
Changed
New instructions: "To add an additional user with
Text fields for first and last
permission to edit reports for this project, click the
name, email address, and title.
add a user button. The system will email login
information to each added user. The user will have
access to all functionalities in IRIS except report
submission which is restricted to the Project
Director. If a user is no longer associated with the
project, the Project Director must remove that user
from IRIS. IEPS staff may not add or delete users
from IRIS."
Add a User
Project Director
New
User name, Email, and Title
Travel Approval Request (TAR)
Project Director
None
Add a TAR
Project Director
None
Report Schedule
Project Director
Changed
Fiscal Year column added between Report Type
and Due Date;
Time Extension button
Time Extension Notification
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Abstract
Project Director
Removed
Status/Impact
Project Director
Removed
Replaced by Objectives and Assessments.
NCC, Interim, Final
Objectives and Assessments
Project Director
New
"Describe each of the objectives of the project and
the progress made towards those objectives during
the current reporting period."
NCC, Interim, Final
Adjustments to Project
Project Director
Changed
Instructional text changed to "For any planned
activity that was scheduled to take place during the
current reporting period but did not, explain the
circumstances.
Indicate whether you still plan to conduct the activity
and when; or, specify the amount of funds to be
reprogrammed, the activities to
be conducted, and when."
NCC, Interim, Final
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
29
Proposed Changed to Current IRIS System
As needed
"Center Thematic Focus"
dropdown containing Arts
and Culture; Business;
Economic Development;
Education; Environment;
Journalism; Media Studies;
Public Health; Religion;
Comparative Politics;
Regional Politics; Global
Studies; Other.
Entered when grant
is set up in system
As needed
Dropdown added for Title.
As needed
As needed
As needed
As needed
Final
NCC (first only)
Program
Exemplary Activities
Project Director
Changed
Instructional text changed to "Describe project
activities that showcase the grantee's success in
meeting its project objectives in a particularly
effective way during
the current reporting period and that you would
recommend for replication or dissemination because
of their content and impact."
NCC, Interim, Final
Evaluation
Project Director
New
"Describe project-related evaluation activities that
have taken place during the current reporting
period." Two upload fields with the following text
were added below the comment section: "Please
upload any evaluation or assessment reports
regarding your grant activities."
NCC, Interim, Final
Priorities
Project Director
Changed
Instructional text changed to "Describe any activities
that took place during the current reporting period
which address the announced priorities of the
program.
Indicate if grant funds were used to support the
activities. To view a list of the announced priorities,
click here."
NCC, Interim, Final
Budget
Project Director
Changed
Budget categories were modified to accommodate
carry over funds.
Development of Instructional
Resources
Add an Instructional Resource
Project Director
None
Interim, Final
Project Director
None
Interim, Final
Program Graduates - Bachelor's
Degrees
Project Director
None
Interim, Final
Program Graduates - Master's
Degrees
Project Director
None
Interim, Final
Program Graduates - Doctoral
Degrees
Project Director
None
Interim, Final
Graduate Placements
Project Director
None
Interim, Final
Outreach Activity
Project Director
None
Interim, Final
Proposed Changed to Current IRIS System
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Interim, Final
30
Program
NRC
Add an Outreach Activity
Project Director
Changed
Outreach Defaults
Project Director
None
Resource Leveraging
Project Director
Changed
Language Courses
Project Director
None
Interim, Final
Add a Language Course
Project Director
None
Interim, Final
International and Area Studies
Courses
Add an International and Area
Studies Course
Project Director
None
Interim, Final
Project Director
None
Interim, Final
Proposed Changed to Current IRIS System
Theme / topic with text field; Primary Activities with
dropdown; Activity Outcomes with text field.
Primary Activities dropdown
containing Conference;
Cultural event; Curriculum
development; Exhibit;
Lecture; Lecture series /
Brown bag; Panel
discussion; Performance;
Presentation; Seminar;
Symposium; Teacher
training - area studies;
Teacher training - language;
Media briefing; Business
briefing.
Interim, Final
Interim, Final
Instructional text changed to "Indicate any additional
funds provided by your institution or another entity
to support NRC activities and objectives for the
current reporting period. In the first column, enter
the amount of NRC grant funds used. In the
remaining columns, enter the funds that each entity
provided to support the activity. If an activity or
funding source is not applicable, enter the number 0
(zero). Columns expanded to include "Foundation"
and "State or Local Government". The activity
categories have been replaced by the following:
"Conference, Lecture Series, or Seminar;
Evaluation; Language Assessment; Commonly
Taught Language Instruction; Less Commonly
Taught Language Instruction(French, German,
Spanish); Non-Language Instruction; Library and
Information Resources; Outreach; Overseas
Linkages; Staff Development; Total"
Sub-categories under
"Commonly Taught Language
Instruction:" Chinese; Italian;
Japanese; Russian
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Interim, Final
31
Program
NRC
SA
Publications and Research
Presentations
Project Director
Changed
View / Submit Report
Project Director
None
Instructional text changed to "Indicate the total
number of publications and presentations
conducted, developed, and /or written during the
current reporting period with (program name) grant
funds." The previous categories were replaced with:
Audio, video, and podcasts:; Authored books:;
Assessment materials: Book chapters:; Conference
papers/presentations:; Curricula and textbooks:;
Edited books:; Journal articles:;
Reports/monographs:; Teaching cases:; Toolkits
and instructional materials:; Working papers:; Other:
(with three data fields). "Related federal grants
section added with a table consisting of the following
categories: Type of grant; Funding agency; Activity
(from list above); Amount. The following
instructional text was added to this section: "If this
course has more related federal grant(s), enter the
total number and click "Display Rows."
Interim, Final
Interim, Final
The program provides short-term study and travel seminars abroad for U.S. educators in the social sciences and humanities for the purpose of improving their understanding and knowledge of the peoples
and cultures of other countries. Support is generally made available through interagency agreements. The Department of Education transfers funds through the State Department to Fulbright commissions
in various countries to pay the costs associated with administering seminars. This partnership allows the program to use the services and expertise of binational organizations to plan and conduct seminars
for U.S. educators. There are approximately seven to ten seminars with fourteen to sixteen participants in each seminar annually. Seminars are four to six weeks in duration. All seminars are held in
countries outside of Western Europe.
Participants use the following screens to report project activity for a reporting period.
Screen
User Type
Changes
Participant
None
Welcome
Participant
None
Professional Experience
Participant
Changed
Orientation Evaluation
Participant
None
Interim
In-Country Experience Evaluation
Participant
None
Final
Update Password
SA
Participant
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
As needed
Interim
Two new questions: "How many years have you
been in that position?" and "How many years have
you been an educational professional?"
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Interim
32
Program
Add In-Country Experience
SA
Participant Evaluation
Participant
None
Final
Language Proficiency and
Knowledge
Participant
None
Final
Foreign Language Self-Evaluation
(only for Japanese seminar)
Participant
Removed
Final
Curriculum Project
Participant
Changed
Outreach Activities
Participant
None
Final
Add an Outreach Activities
Participant
None
Final
View / Submit Report
Participant
None
Final
Discussions
Final
Administering agencies use the following screens to report grant activity for a reporting period.
Screen
SA Admin Update Password
Agency
Welcome
Project Information
Additional Users
Add a User
Awarded Budget
Expended Budget
Pre-Departure Preparation and
Orientation Evaluation
Itinerary
In-Country Experience Evaluation
View / Submit Report
View Participant Report
Proposed Changed to Current IRIS System
User Type
Changes
Administering
Agency
None
As needed
Administering
Agency
Administering
Agency
None
Final
None
Entered when grant
is set up in system
Administering
Agency
Administering
Agency
Administering
Agency
Administering
Agency
Administering
Agency
Administering
Agency
None
As needed
New
As needed
Administering
Agency
Administering
Agency
Administering
Agency
None
Final
None
Final
None
Final
Changed
Changed
New Instructions / Fields
Removed Fields
Title changed to "Administering Agency Awarded
Budget".
Title changed to "Administering Agency Expended
Budget".
Report Type
Prior to seminar
Final
Final
None
Changed
Dropdown Changes
Upload fields added for Pre-Departure Orientation,
International Travel, and Seminars Agenda
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Final
33
Program
SA Admin View Domestic Institution Report
Agency
Administering
Agency
Final
None
Domestic institutions use the following screens to report grant activity for a reporting period.
SA
Domestic
TICFIA
Screen
User Type
Changes
Update Password
Domestic
Institution
None
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
As needed
Welcome
Domestic
Institution
None
Final
Domestic Institution Projected
Budget
Domestic
Institution
Changed
New/ revised categories: Domestic Air Travel; Local Removed categories:
Travel (taxi, shuttle, bus, etc); Participant Per Diem; International Air Travel; InterEscort(s).
Country and Inter-City Travel;
Visas; Interpreters; PreDeparture Orientation; InCountry Orientation
Entered when grant
is set up in system
Domestic Institution Actual Budget
Domestic
Institution
Changed
Final
Pre-Departure Preparation and
Orientation Evaluation
Domestic
Institution
None
New/ revised categories: Domestic Air Travel; Local Removed categories:
Travel (taxi, shuttle, bus, etc); Participant Per Diem; International Air Travel; InterEscort(s).
Country and Inter-City Travel;
Visas; Interpreters; Pre-
View / Submit Report
Domestic
Institution
None
Final
Final
The Technological Innovation and Cooperation for Foreign Information Access (TICFIA) Program supports projects that will develop innovative techniques or programs using new electronic technologies to
collect information from foreign sources. Grants will be made to access, collect, organize, preserve, and widely disseminate information on world regions and countries other than the United States that
address our nation's teaching and research needs in international education and foreign languages.
Project directors use the following screens to report grant activity for a reporting period.
Screen
User Type
Changes
Update Password
Project Director
None
Project Information
Project Director
Changed
Proposed Changed to Current IRIS System
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
As needed
Primary world area
Additional world areas
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Entered when grant
is set up in system
34
Program
TICFIA
Additional Users
Project Director
Changed
New instructions: "To add an additional user with
Text fields for first and last
permission to edit reports for this project, click the
name, email address, and title.
add a user button. The system will email login
information to each added user. The user will have
access to all functionalities in IRIS except report
submission which is restricted to the Project
Director. If a user is no longer associated with the
project, the Project Director must remove that user
from IRIS. IEPS staff may not add or delete users
from IRIS."
Add a User
Project Director
New
User name, Email, and Title
Travel Approval Request (TAR)
Project Director
None
Add a TAR
Project Director
None
Report Schedule
Project Director
Changed
Fiscal Year column added between Report Type
and Due Date;
Time Extension button
Time Extension Notification
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Abstract
Project Director
Removed
Status/Impact
Project Director
Removed
Replaced by "Objectives and Accomplishments".
NCC, Interim, Final
Objectives and Accomplishments
Project Director
New
"Describe each of the objectives of the project and
the progress made towards those objectives during
the current reporting period."
NCC, Interim, Final
Adjustments to Project
Project Director
Changed
Instructional text changed to "For any planned
activity that was scheduled to take place during the
current reporting period but did not, explain the
circumstances.
Indicate whether you still plan to conduct the activity
and when; or, specify the amount of funds to be
reprogrammed, the activities to
be conducted, and when."
NCC, Interim, Final
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
35
Proposed Changed to Current IRIS System
As needed
Dropdown added for Title.
As needed
As needed
As needed
NCC, Interim, Final
Final
NCC (first only)
Program
TICFIA
Exemplary Activities
Project Director
Changed
Use of Technology
Project Director
None
Evaluation
Project Director
New
"Describe project-related evaluation activities that
have taken place during the current reporting
period." Two upload fields with the following text
were added below the comment section: "Please
upload any evaluation or assessment reports
regarding your grant activities."
NCC, Interim, Final
Priorities
Project Director
Changed
Instructional text changed to "Describe any activities
that took place during the current reporting period
which address the announced priorities of the
program.
Indicate if grant funds were used to support the
activities. To view a list of the announced priorities,
click here."
NCC, Interim, Final
Budget
Project Director
Changed
Budget categories were modified to accommodate
carry over funds.
NCC, Interim, Final
Partners/Collaborators
Project Director
None
Interim, Final
Foreign Resources Collected
and/or Transferred to Electronic
Form
Project Director
None
Interim, Final
Dissemination of Resources to
Target Audiences
View / Submit Report
Project Director
None
Interim, Final
Project Director
None
Interim, Final
Proposed Changed to Current IRIS System
Instructional text changed to "Describe project
activities that showcase the grantee's success in
meeting its project objectives in a particularly
effective way during
the current reporting period and that you would
recommend for replication or dissemination because
of their content and impact."
NCC, Interim, Final
NCC, Interim, Final
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
36
Program
UISFL
This program provides funds to institutions of higher education, a combination of such institutions, or partnerships between nonprofit educational organizations and institutions of higher education to plan,
develop, and carry out programs to strengthen and improve undergraduate instruction in international studies and foreign languages.
Project directors use the following screens to report grant activity for a reporting period.
Screen
User Type
Changes
Update Password
Project Director
None
As needed
Project Information
Project Director
None
Entered when grant
is set up in system
Additional Users
Project Director
Changed
New instructions: "To add an additional user with
Text fields for first and last
permission to edit reports for this project, click the
name, email address, and title.
add a user button. The system will email login
information to each added user. The user will have
access to all functionalities in IRIS except report
submission which is restricted to the Project
Director. If a user is no longer associated with the
project, the Project Director must remove that user
from IRIS. IEPS staff may not add or delete users
from IRIS."
Add a User
Project Director
New
User name, Email, and Title
Travel Approval Request (TAR)
Project Director
None
Add a TAR
New Instructions / Fields
Removed Fields
Dropdown Changes
Report Type
As needed
Dropdown added for Title.
As needed
As needed
As needed
None
Report Schedule
Project Director
Changed
Fiscal Year column added between Report Type
and Due Date;
Time Extension button
Time Extension Notification
Project Director
New
A new form has been added permitting project
directors to notify IEPS program staff when
additional time is needed to complete the final
report.
Abstract
Project Director
Removed
Objectives and Accomplishments
Project Director
New
Objectives
Project Director
Combined Replaced by "Objectives and Accomplishments"
NCC, Interim, Final
Accomplishments
Project Director
Combined Replaced by "Objectives and Accomplishments"
NCC, Interim, Final
Proposed Changed to Current IRIS System
NCC, Interim, Final
Final
NCC (first only)
"Describe each of the objectives of the project and
the progress made towards those objectives during
the current reporting period."
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
NCC, Interim, Final
37
Program
UISFL
Adjustments to Project
Project Director
Changed
Instructional text changed to "For any planned
activity that was scheduled to take place during the
current reporting period but did not, explain the
circumstances.
Indicate whether you still plan to conduct the activity
and when; or, specify the amount of funds to be
reprogrammed, the activities to
be conducted, and when."
NCC, Interim, Final
Exemplary Activities
Project Director
Changed
Instructional text changed to "Describe project
activities that showcase the grantee's success in
meeting its project objectives in a particularly
effective way during
the current reporting period and that you would
recommend for replication or dissemination because
of their content and impact."
NCC, Interim, Final
Director's Assessment
Project Director
Removed
Replaced by "Objectives and Accomplishments"
NCC, Interim, Final
Next Project Year
Project Director
Removed
Replaced by "Evaluation"
Evaluation
Project Director
New
"Describe project-related evaluation activities that
have taken place during the current reporting
period." Two upload fields with the following text
were added below the comment section: "Please
upload any evaluation or assessment reports
regarding your grant activities."
NCC, Interim, Final
Priorities
Project Director
Changed
Instructional text changed to "Describe any activities
that took place during the current reporting period
which address the announced priorities of the
program.
Indicate if grant funds were used to support the
activities. To view a list of the announced priorities,
click here."
NCC, Interim, Final
Budget
Project Director
Changed
Budget categories were modified to accommodate
carry over funds.
NCC, Interim, Final
Faculty Enhancement
Project Director
None
Interim, Final
Enhancement of Faculty Expertise
Project Director
None
Interim, Final
Language Programs Created or
Enhanced
Add a Language Program
Project Director
None
Interim, Final
Project Director
Changed
Language Courses Created or
Enhanced
Add a Language Course
Project Director
None
Project Director
Changed
Proposed Changed to Current IRIS System
Web site:; data fields for UISFL funds amount, and
Matching funds amount.
NCC, Interim
Interim, Final
Interim, Final
Data fields for UISFL funds amount, and Matching
funds amount.
Interim, Final
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
38
Program
UISFL
Language Faculty/Instructor
Positions
Project Director
Interim, Final
None
Add a Language Faculty / Instructor Project Director
Position
Changed
International and Area Studies
(IAS) Programs Created or
Enhanced
Project Director
None
Add an IAS Program
Project Director
Changed
International and Area Studies
Courses Created or Enhanced
Project Director
None
Add an IAS Course
Project Director
Changed
International and Area Studies
Faculty/Instructor Positions
Project Director
None
Add an IAS Faculty / Instructor
Position
Project Director
Changed
Outreach Activity
Project Director
None
Add an Outreach Activity
Project Director
Changed
Outreach Defaults
Project Director
None
Interim, Final
Study Abroad and Internship
Programs Created or Enhanced
Add a Study Abroad or Internship
Program
View / Submit Report
Project Director
None
Interim, Final
Project Director
Changed
Project Director
None
Proposed Changed to Current IRIS System
Data fields for UISFL funds amount, and Matching
funds amount.
Interim, Final
Interim, Final
Data fields for UISFL funds amount, and Matching
funds amount.
Interim, Final
Interim, Final
Data fields for UISFL funds amount, and Matching
funds amount.
Interim, Final
Interim, Final
Data fields for UISFL funds amount, and Matching
funds amount.
Interim, Final
Interim, Final
Data fields for UISFL funds amount, and Matching
funds amount;
Field for Funds to support students in program.
U.S. Department of Education, OPE, International Education Programs Service (IEPS)
Interim, Final
Interim, Final
Interim, Final
39
| File Type | application/pdf |
| File Modified | 2009-10-05 |
| File Created | 2009-10-05 |