DLSGP Program Guidance

U.S. DEPARTMENT OF HOMELAND SECURITY

FISCAL YEAR 2009
DRIVER’S LICENSE SECURITY GRANT PROGRAM
GUIDANCE AND APPLICATION KIT

DECEMBER 2008

U.S. DEPARTMENT OF HOMELAND SECURITY

Title of Opportunity: FY 2009 Driver’s License Security Grant Program
Funding Opportunity Number: DHS-09-GPD-089-1993
Federal Agency Name: FEMA Grant Programs Directorate (GPD)
Announcement Type: Initial
Dates: Completed applications must be submitted no later than 11:59 PM EST,
February 27, 2009.
Additional Overview Information: As appropriated by the Consolidated Security,
Disaster Assistance, and Continuing Appropriations Act, 2009 (Public Law 110-329) and
authorized by Title II of the REAL ID Act of 2005, Title II: Improved Security for Driver’s
License and Personal Identification Cards (REAL ID Act of 2005) Division B of the
Emergency Supplemental Appropriations Act for Defense, the Global War on Terror,
and Tsunami Relief, 2005 (Public Law 109-13), States 1 are invited to apply for funds
under this solicitation. The FY 2009 Driver’s License Security Grant Program guidance
is designed to encourage all States and territories to apply for program funding. States
are invited to submit proposals under this grant program that will further secure their
driver license/identification card issuance processes and assist States in meeting the
minimum standards outlined in the REAL ID Act and rule.
The purpose of the FY 2009 Driver’s License Security Grant Program is to enhance
baseline State driver’s license and identification card issuance capabilities. This grant
differs from the FY 2008 REAL ID Demonstration Grant Program in two respects. First,
the REAL ID Demonstration Grant Program gave priority to multi-state projects to
improve both state and inter-state data verification capabilities. The FY 2009 Program
will accept any proposal that improves state capabilities consistent with the
requirements of the REAL ID rule. The second difference between the FY 2009 Driver’s
License Security Grant Program and FY 2008 REAL ID Demonstration Grant Program
is the fact that FY 2009 Program will contain pre-determined target allocation funds to
all 56 States and Territories (whereas the FY 2008 Program funds were awarded to
States and Territories based upon both competitive evaluations and number of DL/IDs
issued). The new method of allocation will expedite delivery of equitable funding to all
States and Territories.

1

For purposes of the REAL ID Act, “State” is defined at sec. 201(5) as “a State of the United States, the District of
Columbia, Puerto Rico, the Virgin Islands, Guam, American Samoa, the Northern Mariana Islands, the Trust
Territory of the Pacific Islands, and any other territory or possession of the United States.

i

CONTENTS
Contents......................................................................................................................... 1
Part I. FUNDING OPPORTUNITY DESCRIPTION......................................................... 2
Part II. AWARD INFORMATION .................................................................................... 4
Part III. ELIGIBILITY INFORMATION ............................................................................ 6
A.
Eligible Applicants ................................................................................... 6
B.
Cost Sharing ............................................................................................ 6
C.
Restrictions .............................................................................................. 6
Part IV. APPLICATION AND SUBMISSION INFORMATION ........................................ 7
A.
Address to Request Application Package ............................................. 7
B.
Content and Form of Application ........................................................... 7
C.
Submission Dates and Times ............................................................... 10
D.
Intergovernmental Review .................................................................... 11
E.
Funding Restrictions ............................................................................. 11
F.
Other Submission Requirements ......................................................... 12
Part V. APPLICATION REVIEW INFORMATION ........................................................ 14
A.
Review Criteria ....................................................................................... 14
B.
Anticipated Announcement and Award Dates .................................... 14
Part VI. AWARD ADMINISTRATION INFORMATION ................................................. 15
A.
Notice of Award ..................................................................................... 15
B.
Administrative and National Policy Requirements ............................. 15
C.
Reporting Requirements ....................................................................... 22
Part VII. FEMA CONTACTS......................................................................................... 27

1

PART I.

FUNDING OPPORTUNITY DESCRIPTION
On September 11, 2001, 18 of the 19 terrorists who committed attacks on the United
States had been issued U.S. identification documents, including driver’s licenses. The
FY 2009 Driver’s License Security Grant Program is designed to address a key
recommendation of the 9/11 Commission to improve the integrity and security of Stateissued driver’s licenses and identification cards. Meeting the minimum requirements of
the FY 2009 Driver’s License Security Grant Program will help States improve State
driver’s license (DL) and identification card (ID) issuance capabilities. In addition, the
REAL ID Act of 2005 (Public Law 109-13) and the REAL ID Final Rule published in
January 2008 (6 CFR Part 37) are intended to encourage States to work collectively to
develop more secure systems to verify an applicant’s identity before issuing a driver’s
license or identification card that can be accepted for official purposes. According to the
Act, “the term ‘official purpose' includes but is not limited to accessing Federal facilities,
boarding federally regulated commercial aircraft, entering nuclear power plants, and any
other purposes that the Secretary shall determine.”
The FY 2009 Driver’s License Security Grant Program provides the second round of
funding available to all U.S. States and territories driver’s licensing authorities, i.e.,
motor vehicle agencies, for FY 2009 Driver’s License Security Grant Program related
projects. Previously, the Department of Homeland Security (DHS) awarded:
• $79,875,000 to 48 States and territories under the FY 2008 REAL ID
Demonstration Grant Program
• $4,000,000 to the Commonwealth of Kentucky to continue the REAL ID Pilot
Project already underway to test a birth records verification software tool
• $3,000,000 to the Commonwealth of Kentucky for the FY 2008 Vital Events
Verifications State Project Grant that will provide all States the electronic
capability to verify birth records
As appropriated by the Consolidated Security, Disaster Assistance, and Continuing
Appropriations Act, 2009 (Public Law 110-329) and authorized by Title II of the REAL ID
Act of 2005, Division B of the Emergency Supplemental Appropriations Act for Defense,
the Global War on Terror, and Tsunami Relief, 2005 (Public Law 109-13), States 2 are
invited to apply for funds under this solicitation. The FY 2009 Driver’s License Security
Grant Program guidance is designed to encourage all States and territories to apply for
program funding. States are invited to submit proposals under this grant program that
will further secure their DL/ID issuance processes and assist States in meeting the

2

For purposes of the REAL ID Act, “State” is defined at sec. 201(5) as “a State of the United States, the District of
Columbia, Puerto Rico, the Virgin Islands, Guam, American Samoa, the Northern Mariana Islands, the Trust
Territory of the Pacific Islands, and any other territory or possession of the United States.

2

minimum requirements outlined in the REAL ID Act and rule. Specifically, DHS
encourages States to submit proposals that:
•

Have the greatest impact upon reducing the issuance and use of
fraudulent driver’s licenses and identification cards.

•

Reduce the costs of program implementation for individuals, States, and
the Federal Government.

•

Expedite State progress toward compliance with program implementation
including prioritizing material compliance and measuring progress.

•

Plan and expedite State-specific activities to connect to the verification
hub (the federated querying system being developed by the States to
support the data and document verification requirements of the REAL ID
Act).

DHS will make grants to State motor vehicle licensing authorities to improve State DL/ID
issuance processes, enhance security and develop innovative solutions with broad
applicability for FY 2009 Driver’s License Security Grant Program implementation.
These solutions should improve business processes, IT, infrastructure and DL/ID
document and issuance security. Grant award recipients may use grant dollars to fulfill
the statutory minimum issuance standards of the REAL ID Act in one of two ways:
1. Begin or continue State-specific process, security, infrastructure and IT
improvements consistent with the REAL ID Act and final rule.
2. Develop and implement policies, procedures, and protocols, following the uniform
set of standards established by the States to capture, manage, and verify
applicant data under the provisions of the REAL ID Act.

3

PART II.

AWARD INFORMATION
This section summarizes the award period of performance and the total amount of
funding available under the FY 2009 Driver’s License Security Grant Program,
describes the basic distribution method used to determine final grants awards, and
identifies all eligible applicants for FY 2009 funding.
Award Period of Performance
The period of performance of this grant is 36 months. Extensions to the period of
performance will be considered only through formal requests to FEMA with specific and
compelling justifications why an extension is required.
Available Funding
In FY 2009, the total amount of funds distributed under the FY 2009 Driver’s License
Security Grant Program will be $48,575,000. All 56 States and territories will receive a
base amount with the balance of funds distributed based on the total number of DL/IDs
issued in each State. For the purposes of this grant, States are grouped into four
categories based upon the number of DL/IDs issued. The available target funding
allocations are summarized in Table 1 below. The amount of award may be adjusted
from the allocations in Table 1 below if:
(1) Some states do not apply;
(2) Some states ask for less than the amount allocated; or
(3) Individual state applications are inconsistent with program requirements.
If the total of all state awards is less than $48,575,000 for any of these reasons,
remaining program funds will be redistributed to applicant States and territories based
on the formula.
Special note: All jurisdictions are reminded to complete and submit their FY 2008 REAL
ID Grant Program revised program and budget narratives as soon as possible. FY
2009 grant funding will not be awarded to any State that has not accepted its FY 2008
REAL ID Demonstration Grant and submitted its budget and narrative requirements by
the FY 2009 Driver’s License Security Grant Program application deadline of February
27, 2009.

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Table 1. FY 2009 Driver’s License Security Grant Program
Target Funding Allocations
State/Territory
Alabama
Alaska
American Samoa
Arizona
Arkansas
California
Colorado
Connecticut
Delaware

FY 2009 Allocation
$1,060,774
$600,000
$600,000
$1,060,774
$755,987
$1,648,250
$755,987
$755,987
$600,000

District of Columbia
Florida
Georgia
Guam
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Total

$600,000
$1,648,250
$1,060,774
$600,000
$755,987
$755,987
$1,648,250
$1,060,774
$755,987
$755,987
$755,987
$1,060,774
$755,987
$755,987
$1,060,774
$1,060,774
$755,987
$755,987
$755,987

State/Territory
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Northern Mariana
Islands
Ohio
Oklahoma
Oregon
Pennsylvania
Puerto Rico
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
U.S. Virgin Islands
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming

5

FY 2009 Allocation
$600,000
$755,987
$755,987
$755,987
$1,060,774
$755,987
$1,648,250
$1,060,774
$600,000
$600,000
$1,060,774
$755,987
$755,987
$1,060,774
$600,000
$600,000
$755,987
$600,000
$755,987
$1,648,250
$600,000
$755,987
$600,000
$1,060,774
$1,060,774
$755,987
$755,987
$600,000
$48,575,000

PART III.

ELIGIBILITY INFORMATION
A. Eligible Applicants
To be eligible to receive FY 2009 Driver’s License Security Grant Program funding,
applicants must meet NIMS compliance requirements. The NIMSCAST will be the
required means to report FY 2008 NIMS compliance for FY 2009 preparedness award
eligibility. All State and territory grantees were required to submit their compliance
assessment via the NIMSCAST by September 30, 2008 in order to be eligible for FY
2009 preparedness programs. The State or territory department/agency grantee
reserves the right to determine compliance reporting requirements of their subawardees (locals) in order to disperse funds at the local level.
For FY 2009, there are no new NIMS compliance objectives. If FY 2008 NIMS
compliance was reported using NIMSCAST and the grantee has met all NIMS
compliance requirements, then NIMSCAST will only require an update in FY 2009.
Additional information on achieving compliance is available through the FEMA National
Integration Center (NIC) at http://www.fema.gov/emergency/nims/.
B. Cost Sharing
There is no required cost sharing, matching, or cost participation for the FY 2009
Driver’s License Security Grant Program.
C. Restrictions
Please see Part IV.E. for Management &Administration (M&A) limits and allowable/
unallowable costs guidance.

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PART IV.

APPLICATION AND SUBMISSION
INFORMATION
A. Address to Request Application Package
DHS participates in the Administration’s e-government initiative. As part of that
initiative, all applications must be filed using the Administration’s common electronic
“storefront” -- grants.gov. Eligible MVAs/DMVs must apply for funding through this
portal, accessible on the Internet at http://www.grants.gov. To access application forms
and instructions, select “Apply for Grants,” and then select “Download Application
Package.” Enter the CFDA and/or the funding opportunity number located on the cover
of this announcement. Select “Download Application Package,” and then follow the
prompts to download the application package. To download the instructions, go to
“Download Application Package” and select “Instructions.” If you experience difficulties
or have any questions, please call the -- grants.gov customer support hotline at (800)
518-4726.
B. Content and Form of Application
1. On-line application. The on-line application must be completed and submitted
using grants.gov after Central Contractor Registry (CCR) registration is confirmed.
The on-line application includes the following required forms and submissions:
•
•
•
•
•
•
•

Budget Narrative and Budget Detail Worksheet
Program Narrative and Program Management Capabilities Work Plan
Confirmation from the applicant that the State Administrative Agency and
Homeland Security Advisor have been provided copies of the applicant’s
proposals
Standard Form 424, Application for Federal Assistance
Standard Form 424A, Budget Information
Standard Form 424B Assurances
Standard Form LLL, Disclosure of Lobbying Activities

The program title listed in the Catalog of Federal Domestic Assistance (CFDA) is
“Driver’s License Security Grant Program.” The CFDA number is 97.089.
2. Application via grants.gov. FEMA participates in the Administration’s egovernment initiative. As part of that initiative, all applicants must file their
applications using the Administration’s common electronic “storefront” -- grants.gov.

7

Eligible MVAs/DMVs must apply for funding through this portal, accessible on the
Internet at http://www.grants.gov.
3. DUNS number. The applicant must provide a Dun and Bradstreet Data Universal
Numbering System (DUNS) number with their application. This number is a required
field within grants.gov and for CCR Registration. Organizations should verify that
they have a DUNS number, or take the steps necessary to obtain one, as soon as
possible. Applicants can receive a DUNS number at no cost by calling the dedicated
toll-free DUNS Number request line at (866) 705-5711.
4. Valid Central Contractor Registry (CCR) Registration. The application process
also involves an updated and current registration by the applicant. Eligible
applicants must confirm CCR registration at http://www.ccr.gov, as well as apply for
funding through grants.gov at the time of application.
5. Program Narrative and Program Management Capabilities Work Plan (Parts I
and II). The required Program Narrative with an associated Program Management
Capabilities Work Plan (Parts I and II) provides the State with a Driver’s License
Security Grant Program implementation roadmap and tells DHS how grant funding
will be used. The Program Narrative is a separate document from the Program
Management Capabilities Work Plan (Parts I and II), both of which help to assess
program implementation potential and a State’s management procedures and
capabilities. The Program Narrative and Program Management Capabilities Work
Plan must be submitted through www.grants.gov
Successful FY 2009 Driver’s License Security Grant Program applicants must
comply with the following general requirements:
Program Narrative. Applicants should ultimately ensure that their proposals
describe the following:
•

The State’s progress in meeting the requirements of the REAL ID Act and
final rule

•

The State’s current driver’s licensing issuance processes and personal
identification system capabilities

•

State policies and procedures that will be changed to become consistent with
the standards of the REAL ID Final Rule; these may include business rules
and processes for Driver’s License and Identification Card (DL/ID) card
issuance and personal identification verification

•

Measures States take to protect the security and privacy of personal
identifiable information

•

Actual FY 2009 Driver’s License Security Grant Program requirements and or
compliance benchmarks the State intends to meet with this grant funding.

8

The following is the overall concept for the Program Narrative. The format of the
Program Narrative should include an Introduction section as well as a section
focusing on Management Objectives.
i. Introduction
“[State Agency Name] will strengthen its DL/ID issuance procedures and IT
systems used to capture, store, manage, and verify the personal identification
information of individuals applying for Driver’s License and Identification Card
(DL/ID) compliant DL/IDs. These improvements include process and system
modifications that will be needed pursuant to the REAL ID Act of 2005, that
protect against identify theft or fraud, and strengthen both physical and
personnel security and the integrity of the driver’s license data.
ii. Management Objectives. Include the critical elements of the
management capabilities section (Parts I and II) (see below) and describe the
agency’s ability to design, manage and implement the programmatic
requirements to improve its driver’s license issuance processes to be
consistent with REAL ID Act of 2005 and final rule requirements.
o Program Management Capabilities Work Plan (Part I). Please provide
a description of current resource management capabilities the State needs
to develop, implement, and manage the programmatic requirements
associated with implementing the FY 2009 Driver’s License Security Grant
Program. When describing current management capabilities, consider
including discussions and information such as the following:
•

Major organizations in the State, committees, and other structures
accountable for implementing the initiatives

•

State staffing/resource levels within these core organizations
responsible for program administration and oversight

•

Initiatives to reduce fraud and improve the security of driver’s
licensing issuance authorities and motor vehicle operations
involved with issuing ID cards or driver’s licenses.

o Program Management Capabilities Work Plan (Part II). The following
basic goals and objectives for the FY 2009 Driver’s License Security Grant
Program should be considered in your State’s Program Management
Work Plan:
•

Reduce the costs of FY 2009 Driver’s License Security Grant
Program implementation for individuals, States, and the Federal
government

9

•

Develop improvements to State-centric license issuance
processes, policies, security, IT personal identification
information security and verification capabilities

•

Reduce the potential for fraudulent issuance and use of driver’s
licenses and ID cards

•

Involve proven technology solutions

•

Design solutions that can be used or adopted by other States

•

Include privacy and security impact assessments and/or
provisions

•

Will be completed by May 11, 2011.

Budget and Budget Narrative Requirements. All FY 2009 Driver’s License
Security Grant Program award recipients are required to submit a detailed budget
and budget narrative addressing related costs and expenses, as a part of the
application. This budget narrative should be detailed and should serve to: (1)
explain how the costs were estimated, and (2) justify the need for the costs incurred
to the measurable achievement outcomes as stated in the work plan. For
clarification purposes, the narrative should include tables describing cost and
expense elements (e.g. equipment list with unit costs/quantity). The budget must be
complete, reasonable and cost-effective in relation to the proposed project. The
budget should provide the basis of computation of all project-related costs and any
appropriate narrative.
The following may be used as a guide to assist applicants in the preparation of the
budget and budget narrative. You may submit the budget and budget narrative
using this form or in the format of your choice (plain sheets, your own form, or a
variation of this form).
Submission and File Naming Convention.
The Detailed Budget must be submitted with the grant application as a file attachment
within grants.gov. Applicants must use the following file naming convention when
submitting required documents as part of the FY 2009 Driver’s License Security Grant
Program: “FY 2009 Driver’s License Security Grant Program ”.
C. Submission Dates and Times
Completed applications must be submitted electronically through www.grants.gov no
later than 11:59 PM EST, February 27, 2009. Late applications will neither be
considered nor reviewed. Upon successful submission, a confirmation e-mail message
will be sent with a grants.gov tracking number, which is needed to track the status of the
application.

10

D. Intergovernmental Review
Executive Order 12372 requires applicants from State and local units of government or
other organizations providing services within a State to submit a copy of the application
to the State Single Point of Contact (SPOC), if one exists, and if this program has been
selected for review by the State. Applicants must contact their State SPOC to
determine if the program has been selected for State review. Executive Order 12372
can be referenced at http://www.archives.gov/federal-register/codification/executiveorder/12372.html. The names and addresses of the SPOCs are listed on OMB’s home
page available at: http://www.whitehouse.gov/omb/grants/spoc.html.
E. Funding Restrictions
Specific investments made in support of the funding priorities are discussed in Part I,
FUNDING OPPORTUNITY DESCRIPTIONS. FY 2009 Driver’s License Security Grant
Program allowable costs include paying for planning, equipment and personnel costs
that broadly support expenditures in the following three categories:
1. Management and administration costs
2. Communications and information technologies such as (IT) computing
hardware and software
3. Upgrades to existing facilities to improve the security and capabilities of
license production, issuance, and enrollment systems.
•

Management and Administration (M&A) Limits: A maximum of three percent
(3%) of funds awarded may be used for Management and Administrative
purposes associated with this grant award. M&A costs include the following
categories of activities:
• Hiring of full-time or part-time staff or contractors/consultants
• DHS travel-related expenses
• DHS meeting-related expenses
• Acquisition of authorized office equipment, including personal computers,
laptop computers, printers, LCD projectors, and other equipment or software
which may be required to implement FY 2009 Driver’s License Security Grant
Program requirements
o Recurring fees/charges associated with certain equipment, such as cell
phones, faxes, etc.
o Leasing and/or renting of space for newly hired personnel to administer
FY 2009 Driver’s License Security Grant Program grant funding

•

Allowable Costs: Allowable costs are divided into planning, equipment, and
systems development categories. The following provides general allowable
costs guidance:

11

Planning
FY 2009 Driver’s License Security Grant Program funds may be used for a
variety of planning activities, and must appear in the detailed budget and budget
narrative which include:
•

Costs associated with establishing and participating in State-to-State
Verification Governance Body

•

Costs associated with personal identification system enhancements

•

Costs associated with development of project’s final report

•

Developing or enhancing plans and protocols

•

Costs associated with hiring personnel and consultants to oversee planning
and management activities as well as complying with reporting/data collection
requirements, and requests for data by DHS/OPD or FEMA/GPD

•

Personnel to assist with the design, requirements, implementation and
evaluation of FY 2009 Driver’s License Security Grant Program

Equipment
FY 2009 Driver’s License Security Grant Program funding may be used for a
variety of limited equipment purchases that must appear in the detailed budget
and budget narrative, to include:
• Software associated with systems integration
• Hardware associated with systems integration
• Equipment related to information capture, storage, processing, and
verification
Personnel
States must include personnel cost estimates in their detailed budget and budget
narrative.
•

Unallowable Costs: Several costs, such as using grant funds for the
construction of new facilities or hiring of law enforcement personnel for activities
unrelated to the FY 2009 Driver’s License Security Grant Program are
unallowable under this program. For guidance and clarification regarding these
unallowable costs, applicants should contact their FEMA Region; contact
information is located on Page 28 (“FEMA Regions”) of this Kit.

F. Other Submission Requirements
1. As part of the program guidance, each applicant must provide a copy of its proposal
to both the State Administrative Agency (SAA) and State Homeland Security Advisor
(HSA) in their States. FY 2009 Driver’s License Security Grant Program activities
should be closely coordinated with the HSA and SAA to maximize the DHS
Homeland Security Grant Program (HSGP) strategic planning efforts and integration

12

[email protected], or
by calling (800) 368-6498.

13

PART V.

APPLICATION REVIEW INFORMATION
A. Review Criteria
Grant proposals will be reviewed by a National Review Panel staffed by FEMA/GPD
and the DHS Office of Policy and will be evaluated for possible grant funding based
upon the effectiveness of the proposal submitted and the applicant’s potential to
successfully improve the States driver’s license and identification card processes,
security, IT and infrastructure to be consistent with REAL ID Act and final rule
requirements. The funding formula may be altered or changed from the allocations if
the total number of States submitting grant applications differs, or if individual
applications propose uses of funds inconsistent with standards established in the REAL
ID Act or final rule. The Department encourages grant applications that propose DL/ID
card issuance and IT system enhancement solutions as a means of strengthening the
security and integrity of the issuance processes States use, and to safeguard against
and protect individuals from personal identify theft or fraud. Prospective applicants
should submit their grant applications according to the instructions in this solicitation.
FEMA/GPD will provide grant recipients with official notification of the grant award after
the National Review Panel process and final selections for grant funding are complete.
Upon approval of the program narrative and associated budget and budget narrative, an
FY 2009 Driver’s License Security Grant Program Grant Program award will be issued
by FEMA/GPD.
B. Anticipated Announcement and Award Dates
Awards will be made on or before September 30, 2009.

14

PART VI.

AWARD ADMINISTRATION INFORMATION
A. Notice of Award
Upon approval of an application, the grant will be awarded to the grant recipient. The
date that this is done is the “award date.” Notification of award approval is made
through the Grants Management System (GMS). Once an award has been approved, a
notice is sent to the authorized grantee official. Follow the directions in the notification
and log into GMS to access the award documents. The authorized grantee official
should carefully read the award and special condition documents. If you do not receive
a notification, please contact your Program Analyst for your award number. Once you
have the award number, contact the GMS Help Desk at (888) 549-9901, option 3, to
obtain the username and password associated with the new award.
The period of performance is 36 months. Any unobligated funds will be deobligated at
the end of the 90 day close-out period. Extensions to the period of performance will be
considered only through formal requests to FEMA with specific and compelling
justifications why an extension is required.
B. Administrative and National Policy Requirements
1. State Preparedness Report. The Post-Katrina Emergency Management Reform
Act of 2006 (Public Law 109-295) requires any State that receives Federal
preparedness assistance to submit a State Preparedness Report to DHS. FEMA will
provide additional guidance on the requirements for updating State Preparedness
Reports. Receipt of this report is a prerequisite for applicants to receive any
FY 2009 DHS preparedness grant funding.
2. Standard Financial Requirements. The grantee and any subgrantee shall comply
with the current version of all applicable laws and regulations. A non-exclusive list of
regulations commonly applicable to DHS grants are listed below:
2.1 -- Administrative Requirements.
• 44 CFR Part 13, Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments
• 2 CFR Part 215, Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals, and Other
Non-Profit Organizations (OMB Circular A-110)

15

2.2 -- Cost Principles.
• 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal
Governments (OMB Circular A-87)
• 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular
A-21)
• 2 CFR Part 230, Cost Principles for Non-Profit Organizations (OMB
Circular A-122)
• Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles
and Procedures, Contracts with Commercial Organizations
2.3 -- Audit Requirements.
• OMB Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations
2.4 -- Duplication of Benefits. There may not be a duplication of any federal
assistance, per A-87, Basic Guidelines Section C.3 (c), which states: Any cost
allocable to a particular Federal award or cost objective under the principles
provided for in this Circular may not be charged to other Federal awards to
overcome fund deficiencies, to avoid restrictions imposed by law or terms of the
Federal awards, or for other reasons. However, this prohibition would not
preclude governmental units from shifting costs that are allowable under two or
more awards in accordance with existing program agreements.
3. Non-supplanting Requirement. Grant funds will be used to supplement existing
funds, and will not replace (supplant) funds that have been appropriated for the
same purpose. Applicants or grantees may be required to supply documentation
certifying that a reduction in non-Federal resources occurred for reasons other than
the receipt or expected receipt of Federal funds.
4. Technology Requirements.
4.1 -- National Information Exchange Model (NIEM). FEMA requires all
grantees to use the latest NIEM specifications and guidelines regarding the use
of Extensible Markup Language (XML) for all grant awards. Further information
about the required use of NIEM specifications and guidelines is available at
http://www.niem.gov.
4.2 -- Geospatial Guidance. Geospatial technologies capture, store, analyze,
transmit, and/or display location-based information (i.e., information that can be
linked to a latitude and longitude). FEMA encourages grantees to align any
geospatial activities with the guidance available on the FEMA website at
http://www.fema.gov/grants.
4.3 -- 28 CFR Part 23 guidance. FEMA requires that any information
technology system funded or supported by these funds comply with 28 CFR Part
23, Criminal Intelligence Systems Operating Policies, if this regulation is
determined to be applicable.

16

5. Administrative Requirements.
5.1 -- Freedom of Information Act (FOIA). FEMA recognizes that much of the
information submitted in the course of applying for funding under this program or
provided in the course of its grant management activities may be considered law
enforcement sensitive or otherwise important to national security interests. While
this information under Federal control is subject to requests made pursuant to the
Freedom of Information Act (FOIA), 5 U.S.C. §552, all determinations concerning
the release of information of this nature are made on a case-by-case basis by the
FEMA FOIA Office, and may likely fall within one or more of the available
exemptions under the Act. The applicant is encouraged to consult its own State
and local laws and regulations regarding the release of information, which should
be considered when reporting sensitive matters in the grant application, needs
assessment and strategic planning process. The applicant may also consult
FEMA regarding concerns or questions about the release of information under
State and local laws. The grantee should be familiar with the regulations
governing Sensitive Security Information (49 CFR Part 1520), as it may provide
additional protection to certain classes of homeland security information.
5.2 -- Protected Critical Infrastructure Information (PCII). The PCII Program,
established pursuant to the Critical Infrastructure Information Act of 2002 (Public
Law 107-296) (CII Act), created a new framework, which enables State and local
jurisdictions and members of the private sector to voluntarily submit sensitive
information regarding critical infrastructure to DHS. The Act also provides
statutory protection for voluntarily shared CII from public disclosure and civil
litigation. If validated as PCII, these documents can only be shared with
authorized users who agree to safeguard the information.
PCII accreditation is a formal recognition that the covered government entity has
the capacity and capability to receive and store PCII. DHS encourages all
MVAs/DMVs to pursue PCII accreditation to cover their State government and
attending local government agencies. Accreditation activities include signing a
memorandum of agreement (MOA) with DHS, appointing a PCII Officer, and
implementing a self-inspection program. For additional information about PCII or
the accreditation process, please contact the DHS PCII Program Office at [email protected].
5.3 -- Compliance with Federal civil rights laws and regulations. The
grantee is required to comply with Federal civil rights laws and regulations.
Specifically, the grantee is required to provide assurances as a condition for
receipt of Federal funds that its programs and activities comply with the following:
•

Title VI of the Civil Rights Act of 1964, as amended, 42. U.S.C. 2000 et.
seq. – no person on the grounds of race, color, or national origin will be
excluded from participation in, be denied the benefits of, or be otherwise

17

subjected to discrimination in any program or activity receiving Federal
financial assistance.
•

Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794
– no qualified individual with a disability in the United States, shall, by
reason of his or her disability, be excluded from the participation in, be
denied the benefits of, or otherwise be subjected to discrimination in any
program or activity receiving Federal financial assistance.

•

Title IX of the Education Amendments of 1972, as amended, 20 U.S.C.
1681 et. seq. – discrimination on the basis of sex is eliminated in any
education program or activity receiving Federal financial assistance.

•

The Age Discrimination Act of 1975, as amended, 20 U.S.C. 6101 et. seq.
– no person in the United States shall be, on the basis of age, excluded
from participation in, denied the benefits of or subjected to discrimination
under any program or activity receiving Federal financial assistance.

Grantees must comply with all regulations, guidelines, and standards adopted
under the above statutes. The grantee is also required to submit information, as
required, to the DHS Office for Civil Rights and Civil Liberties concerning its
compliance with these laws and their implementing regulations.
5.4 -- Services to limited English proficient (LEP) persons. Recipients of
FEMA financial assistance are required to comply with several Federal civil rights
laws, including Title VI of the Civil Rights Act of 1964, as amended. These laws
prohibit discrimination on the basis of race, color, religion, natural origin, and sex
in the delivery of services. National origin discrimination includes discrimination
on the basis of limited English proficiency. To ensure compliance with Title VI,
recipients are required to take reasonable steps to ensure that LEP persons have
meaningful access to their programs. Meaningful access may entail providing
language assistance services, including oral and written translation, where
necessary. The grantee is encouraged to consider the need for language
services for LEP persons served or encountered both in developing their
proposals and budgets and in conducting their programs and activities.
Reasonable costs associated with providing meaningful access for LEP
individuals are considered allowable program costs. For additional information,
see http://www.lep.gov.
5.5 -- Integrating individuals with disabilities into emergency planning.
Section 504 of the Rehabilitation Act of 1973, as amended, prohibits
discrimination against people with disabilities in all aspects of emergency
mitigation, planning, response, and recovery by entities receiving financial from
FEMA. In addition, Executive Order 13347, Individuals with Disabilities in
Emergency Preparedness signed in July 2004, requires the Federal Government
to support safety and security for individuals with disabilities in situations

18

involving disasters, including earthquakes, tornadoes, fires, floods, hurricanes,
and acts of terrorism. Executive Order 13347 requires the Federal government
to encourage consideration of the needs of individuals with disabilities served by
State, local, and tribal governments in emergency preparedness planning.
FEMA has several resources available to assist emergency managers in
planning and response efforts related to people with disabilities and to ensure
compliance with Federal civil rights laws:
•

Comprehensive Preparedness Guide 301 (CPG-301): Interim
Emergency Management Planning Guide for Special Needs
Populations: CPG-301 is designed to aid tribal, State, territorial, and
local governments in planning for individuals with special needs. CPG301 outlines special needs considerations for: Developing Informed
Plans; Assessments and Registries; Emergency Public
Information/Communication; Sheltering and Mass Care; Evacuation;
Transportation; Human Services/Medical Management; Congregate
Settings; Recovery; and Training and Exercises. CPG-301 is available
at http://www.fema.gov/pdf/media/2008/301.pdf.

•

Guidelines for Accommodating Individuals with Disabilities in
Disaster: The Guidelines synthesize the array of existing accessibility
requirements into a user friendly tool for use by response and recovery
personnel in the field. The Guidelines are available at
http://www.fema.gov/oer/reference/.

•

Disability and Emergency Preparedness Resource Center: A webbased “Resource Center” that includes dozens of technical assistance
materials to assist emergency managers in planning and response efforts
related to people with disabilities. The “Resource Center” is available at
http://www.disabilitypreparedness.gov.

•

Lessons Learned Information Sharing (LLIS) resource page on
Emergency Planning for Persons with Disabilities and Special
Needs: A true one-stop resource shop for planners at all levels of
government, non-governmental organizations, and private sector entities,
the resource page provides more than 250 documents, including lessons
learned, plans, procedures, policies, and guidance, on how to include
citizens with disabilities and other special needs in all phases of the
emergency management cycle.
LLIS.gov is available to emergency response providers and homeland
security officials from the Federal, State, and local levels. To access
the resource page, log onto http://www.LLIS.gov and click on
Emergency Planning for Persons with Disabilities and Special Needs
under Featured Topics. If you meet the eligibility requirements for

19

accessing Lessons Learned Information Sharing, you can request
membership by registering online.
5.6 -- Compliance with the National Energy Conservation Policy and Energy
Policy Acts. In accordance with the Consolidated Security, Disaster Assistance,
and Continuing Appropriations Act, 2009 (Public Law 110-329), grant funds must
comply with the following two requirements:
•

None of the funds made available shall be used in contravention of the
Federal buildings performance and reporting requirements of
Executive Order 13123, part 3 of title V of the National Energy
Conservation Policy Act (42 USC 8251 et. Seq.), or subtitle A of title I
of the Energy Policy Act of 2005 (including the amendments made
thereby).

•

None of the funds made available shall be used in contravention of
section 303 of the Energy Policy Act of 1992 (42 USC13212).

5.7 -- Environmental and Historic Preservation Compliance. FEMA is
required to consider the potential impacts to the human and natural environment
of projects proposed for FEMA funding. FEMA, through its Environmental and
Historic Preservation (EHP) Program, engages in a review process to ensure that
FEMA-funded activities comply with various Federal laws including: National
Environmental Policy Act, National Historic Preservation Act, Endangered
Species Act, and Executive Orders on Floodplains (11988), Wetlands (11990)
and Environmental Justice (12898). The goal of these compliance requirements
is to protect our nation’s water, air, coastal, wildlife, agricultural, historical, and
cultural resources, as well as to minimize potential adverse effects to children
and low-income and minority populations.
The grantee shall provide any information requested by FEMA to ensure
compliance with applicable Federal EHP requirements. Any project with the
potential to impact EHP resources cannot be initiated until FEMA has completed
its review. Grantees may be required to provide detailed information about the
project, including the following: location (street address or map coordinates);
description of the project including any associated ground disturbance work,
extent of modification of existing structures, construction equipment to be used,
staging areas, access roads, etc.; year the existing facility was built; natural,
biological, and/or cultural resources present in the project vicinity; visual
documentation such as site and facility photographs, project plans, maps, etc;
and possible project alternatives.
For certain types of projects, FEMA must consult with other Federal and State
agencies such as the U.S. Fish and Wildlife Service, State Historic Preservation
Offices, and the U.S. Army Corps of Engineers, as well as other agencies and
organizations responsible for protecting natural and cultural resources. For

20

projects with the potential to have significant adverse effects on the environment
and/or historic properties, FEMA’s EHP review and consultation may result in a
substantive agreement between the involved parties outlining how the grantee
will avoid the effects, minimize the effects, or, if necessary, compensate for the
effects.
Because of the potential for significant adverse effects to EHP resources or
public controversy, some projects may require an additional assessment or
report, such as an Environmental Assessment, Biological Assessment,
archaeological survey, cultural resources report, wetlands delineation, or other
document, as well as a public comment period. Grantees are responsible for the
preparation of such documents, as well as for the implementation of any
treatment or mitigation measures identified during the EHP review that are
necessary to address potential adverse impacts. Grantees may use these funds
toward the costs of preparing such documents and/or implementing treatment or
mitigation measures. Failure of the grantee to meet Federal, State, and local
EHP requirements, obtain applicable permits, and comply with any conditions
that may be placed on the project as the result of FEMA’s EHP review may
jeopardize Federal funding.
Recipient shall not undertake any project having the potential to impact EHP
resources without the prior approval of FEMA, including but not limited to
communications towers, physical security enhancements, new construction, and
modifications to buildings, structures and objects that are 50 years old or
greater. Recipient must comply with all conditions placed on the project as the
result of the EHP review. Any change to the approved project scope of work will
require re-evaluation for compliance with these EHP requirements. If ground
disturbing activities occur during project implementation, the recipient must
ensure monitoring of ground disturbance, and if any potential archeological
resources are discovered, the recipient will immediately cease construction in
that area and notify FEMA and the appropriate State Historic Preservation
Office. Any construction activities that have been initiated without the
necessary EHP review and approval will result in a non-compliance finding
and will not eligible for FEMA funding.
For more information on FEMA’s EHP requirements, MVAs/DMVs should refer to
FEMA’s Information Bulletin #271, Environmental Planning and Historic
Preservation Requirements for Grants, available at
http://ojp.usdoj.gov/odp/docs/info271.pdf. Additional information and resources
can also be found at http://www.fema.gov/plan/ehp/ehp-applicant-help.shtm.
5.8 -- Royalty-free License. Applicants are advised that FEMA reserves a
royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes: (a)
the copyright in any work developed under an award or sub-award; and (b) any
rights of copyright to which an award recipient or sub-recipient purchases
ownership with Federal support. Award recipients must agree to consult with
21

FEMA regarding the allocation of any patent rights that arise from, or are
purchased with, this funding.
5.9 -- FEMA GPD Publications Statement. Applicants are advised that all
publications created with funding under any grant award shall prominently
contain the following statement: "This document was prepared under a grant
from FEMA’s Grant Programs Directorate, U.S. Department of Homeland
Security. Points of view or opinions expressed in this document are those of the
authors and do not necessarily represent the official position or policies of
FEMA’s Grant Programs Directorate or the U.S. Department of Homeland
Security."
5.10 -- Equipment Marking. Applicants are advised that, when practicable, any
equipment purchased with grant funding shall be prominently marked as follows:
"Purchased with funds provided by the U.S. Department of Homeland Security."
5.11 -- Disadvantaged Business Requirement. Applicants are advised that, to
the extent that recipients of a grant use contractors or subcontractors, such
recipients shall use small, minority, women-owned or disadvantaged business
concerns and contractors or subcontractors to the extent practicable.
5.12 -- National Preparedness Reporting Compliance. The Government
Performance and Results Act (Public Law 103-62) (GPRA) requires that the
Department collect and report performance information on all programs. For
grant programs, the prioritized Investment Justifications and their associated
milestones provide an important tool for assessing grant performance and
complying with these national preparedness reporting requirements. FEMA will
work with grantees to develop tools and processes to support this requirement.
FEMA anticipates using this information to inform future-year grant program
funding decisions. Award recipients must agree to cooperate with any
assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required
for the assessment or evaluation of any activities within their grant agreement.
This includes any assessments, audits, or investigations conducted by the
Department of Homeland Security, Office of the Inspector General, or the
Government Accountability Office.
C. Reporting Requirements
Reporting requirements must be met throughout the life of the grant. Please note that
FEMA Payment and Reporting System (PARS) contains edits that will prevent access to
funds if reporting requirements are not met on a timely basis.
1. Financial Status Report (FSR) -- required quarterly. Obligations and
expenditures must be reported on a quarterly basis through the FSR, which is due
within 30 days of the end of each calendar quarter (e.g., for the quarter ending

22

March 31, FSR is due no later than April 30). A report must be submitted for every
quarter of the period of performance, including partial calendar quarters, as well as
for periods where no grant activity occurs. Future awards and fund draw downs may
be withheld if these reports are delinquent. The final FSR is due 90 days after the
end date of the performance period.
FSRs must be filed online through the PARS.
Reporting periods and due dates:
• October 1 – December 31; Due January 30
• January 1 – March 31; Due April 30
• April 1 – June 30; Due July 30
• July 1 – September 30; Due October 30
2. Categorical Assistance Progress Report (CAPR). Following an award, the
awardees will be responsible for providing updated obligation and expenditure
information on a semi-annual basis. The applicable MVAs/DMVs are responsible for
completing and submitting the CAPR reports. Awardees should include a statement
in the narrative field of the CAPR that reads: See BSIR.
The CAPR is due within 30 days after the end of the reporting period (July 30 for the
reporting period of January 1 through June 30; and January 30 for the reporting
period of July 1 though December 31). Future awards and fund drawdowns may be
withheld if these reports are delinquent.
Driver’s License Security Benchmarks. As part of the semi-annual CAPRs, the
following checklist must be included by the grantee.
Driver’s License Security Benchmarks
#
1

2

3

4

Does the State

Yes

Subject each applicant to a mandatory facial image capture
and retain such image even if a driver license (DL) or
identification card (ID) is not issued
Have each applicant sign a declaration under penalty of
perjury that the information presented is true and correct, and
retain this declaration pursuant to § 37.31.
Require an individual to present at least one of the source
documents listed in subsections (i) through (x) when
establishing identity
Require documentation of:
• Date of birth
• Social Security Number
• Address of principal residence
• Evidence of lawful status

23

No, will
meet by
[date]

Comments

5

Have a documented exceptions process that meets the
requirements established in 37.11(h)(1)-(3) (if States choose
to have such a process)
6
Make reasonable efforts to ensure that the applicant does not
have more than one DL or ID already issued by that State
under a different identity
7
Verify lawful status through SAVE or another method
approved by DHS
8
Verify Social Security account numbers with the Social
Security Administration or another method approved by DHS
9
Issue DL and IDs that contain Level 1, 2 and 3 integrated
security features
10 Surface (front and back) of cards include the following
printed information in Latin alpha-numeric characters:
• Full legal name
• Date of birth
• Gender
• Unique DL/ID number
• Full facial digital photograph
• Address of principal residence [with exceptions]
• Signature [with exceptions]
• Date of transaction
• Expiration date
• State or territory of issuance
12 Issue temporary or limited-term licenses to all individuals
with temporary lawful status and tie license validity to the
end of lawful status
13 Have a documented security plan for DMV operations
consistent with 6 CFR 37.41.
14 Have protections in place to ensure the security of personally
identifiable information
15 Require all employees handling source documents or issuing
DLs or IDs to attend and complete the AAMVA approved (or
equivalent) fraudulent document recognition training and
security awareness training
16 Conduct name-based and fingerprint-based criminal history
and employment eligibility checks on all employees in
covered positions or an alternative procedure approved by
DHS
F1 Retain copies of the application, declaration and source
documents. Paper copies and microfiche must be retained for
a minimum of seven years. Digital images must be retained
for a minimum of ten years
F2 Implement documented procedures for controlling access to
facilities and systems involved in the enrollment,
manufacture, production and issuance of DL/IDs
F3 Ensure the physical security of locations where DL/IDs are
manufactured or produced, and the security of document
materials and papers of which such cards are produced

24

CAPRs must be filed online at https://grants.ojp.usdoj.gov. Guidance and
instructions can be found at https://grants.ojp.usdoj.gov/gmsHelp/index.html.
Required submission: CAPR (due semi-annually).
3. Biannual Strategy Implementation Reports (BSIR). Following an award, the
awardees will be responsible for providing updated obligation and expenditure
information on a semi-annual basis. The applicable SAAs are responsible for
completing and submitting the BSIR reports which is a component of the CAPR.
The BSIR submission will satisfy the narrative requirement of the CAPR. SAAs are
still required to submit the CAPR with a statement in the narrative field that reads:
See BSIR.
The BSIR is due within 30 days after the end of the reporting period (July 30 for the
reporting period of January 1 through June 30; and January 30 for the reporting
period of July 1 though December 31). Updated obligations and expenditure
information must be provided with the BSIR to show progress made toward meeting
strategic goals and objectives. Future awards and fund drawdowns may be withheld
if these reports are delinquent.
Required submission: BSIR (due semi-annually).
4. Financial and Compliance Audit Report. Recipients that expend $500,000 or
more of Federal funds during their fiscal year are required to submit an organizationwide financial and compliance audit report. The audit must be performed in
accordance with the U.S. General Accountability Office, Government Auditing
Standards, located at http://www.gao.gov/govaud/ybk01.htm, and OMB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations, located at
http://www.whitehouse.gov/omb/circulars/a133/a133.html. Audit reports are
currently due to the Federal Audit Clearinghouse no later than nine months after the
end of the recipient’s fiscal year. In addition, the Secretary of Homeland Security
and the Comptroller General of the United States shall have access to any books,
documents, and records of recipients of FY 2009 Driver’s License Security Grant
Program assistance for audit and examination purposes, provided that, in the
opinion of the Secretary or the Comptroller, these documents are related to the
receipt or use of such assistance. The grantee will also give the sponsoring agency
or the Comptroller, through any authorized representative, access to, and the right to
examine all records, books, papers or documents related to the grant.
The State shall require that sub-grantees comply with the audit requirements set
forth in OMB Circular A-133. Recipients are responsible for ensuring that subrecipient audit reports are received and for resolving any audit findings.

25

Monitoring
Grant recipients will be monitored periodically by FEMA staff, both programmatically
and financially, to ensure that the project goals, objectives, performance requirements,
timelines, milestone completion, budgets, and other related program criteria are being
met. Programmatic monitoring may also include the Regional Federal Preparedness
Coordinators, when appropriate, to ensure consistency of project investments with
Regional and National goals and policies, as well as to help synchronize similar
investments ongoing at the Federal, State, and local levels.
Monitoring will be accomplished through a combination of office-based reviews and onsite monitoring visits. Monitoring will involve the review and analysis of the financial,
programmatic, performance and administrative issues relative to each program and will
identify areas where technical assistance and other support may be needed.
The recipient is responsible for monitoring award activities, to include sub-awards, to
provide reasonable assurance that the Federal award is administered in compliance
with requirements. Responsibilities include the accounting of receipts and
expenditures, cash management, maintaining of adequate financial records, and
refunding expenditures disallowed by audits.
Grant Close-Out Process
Within 90 days after the end of the period of performance, grantees must submit a final
FSR and final CAPR detailing all accomplishments throughout the project. After these
reports have been reviewed and approved by FEMA, a close-out notice will be
completed to close out the grant. The notice will indicate the project as closed, list any
remaining funds that will be deobligated, and address the requirement of maintaining
the grant records for three years from the date of the final FSR. The grantee is
responsible for returning any funds that have been drawndown but remain as
unliquidated on grantee financial records.
Required submissions: (1) final SF-269a, due 90 days from end of grant period;
and (2) final CAPR, due 90 days from the end of the grant period (the final CAPR
will not be accepted without submission of the final BSIR).

26

PART VII.

FEMA CONTACTS
This section describes several resources that may help applicants in completing an
FEMA grant application and to help in submission of projects that will have the highest
impact on reducing risks.
1. Centralized Scheduling & Information Desk (CSID) Help Line. CSID is a nonemergency resource for use by emergency responders across the nation. CSID is a
comprehensive coordination, management, information, and scheduling tool
developed by DHS through FEMA for homeland security terrorism preparedness
activities. CSID provides general information on all FEMA grant programs and
information on the characteristics of CBRNE, agro-terrorism, defensive equipment,
mitigation techniques, and available Federal assets and resources.
CSID maintains a comprehensive database containing key personnel contact
information for homeland security terrorism preparedness programs and events.
These contacts include personnel at the Federal, State and local levels. CSID can
be contacted at (800) 368-6498 or [email protected]. CSID hours of operation are
from 8:00 am–6:00 pm (EST), Monday-Friday.
2. Grant Programs Directorate (GPD). FEMA GPD will provide fiscal support,
including pre- and post-award administration and technical assistance, to the grant
programs included in this solicitation. Financial monitoring will be performed by the
FEMA Regional Grants Management Staff. Additional guidance and information,
including the Regional financial points of contact, can be obtained by contacting the
FEMA Call Center at (866) 927-5646 or via e-mail to [email protected].
3. FEMA Regions. FEMA Regions provide grant management support for FY 2009
Driver’s License Security Grant Program grant awards after FEMA GPD issues the
award. These contacts include:
FEMA Region I
FEMA Region II
FEMA Region III
FEMA Region IV
FEMA Region V
FEMA Region VI
FEMA Region VII
FEMA Region VIII
FEMA Region IX
FEMA Region X

(617) 832-4752
(212) 680-3647
(215) 931-5586
(770) 220-5304
(312) 408-5395
(940) 898-5575
(816) 283-7084
(303) 235-4625
(510) 627-7021
(425) 487-4693

27

4. GSA’s State and Local Purchasing Programs. The U.S. General Services
Administration (GSA) offers two efficient and effective procurement programs for
State and local governments to purchase products and services to fulfill homeland
security and other technology needs. The GSA Schedules (also referred to as the
Multiple Award Schedules and the Federal Supply Schedules) are long-term,
indefinite delivery, indefinite quantity, government-wide contracts with commercial
firms of all sizes.
•

Cooperative Purchasing Program
Cooperative Purchasing, authorized by statute, allows State and local
governments to purchase a variety of supplies (products) and services under
specific GSA Schedule contracts to save time, money, and meet their
everyday needs and missions.
The Cooperative Purchasing program allows State and local governments to
purchase alarm and signal systems, facility management systems, firefighting
and rescue equipment, law enforcement and security equipment, marine craft
and related equipment, special purpose clothing, and related services off of
Schedule 84 and Information Technology products and professional services
off of Schedule 70 and the Consolidated Schedule (containing IT Special Item
Numbers) only. Cooperative Purchasing for these categories is authorized
under Federal law by the Local Preparedness Acquisition Act (Public Law
110-248) and Section 211 of the E-Government Act of 2002 (Public Law 107347).
Under this program, State and local governments have access to GSA
Schedule contractors who have voluntarily modified their contracts to
participate in the Cooperative Purchasing program. The U.S. General
Services Administration provides a definition of State and local governments
as well as other vital information under the frequently asked questions section
on its website at http://www.gsa.gov/cooperativepurchasing.

•

Disaster Recovery Purchasing Program
GSA plays a critical role in providing disaster recovery products and services
to Federal agencies. Now State and Local Governments can also benefit
from the speed and savings of the GSA Federal Supply Schedules.
Section 833 of the John Warner National Defense Authorization Act for Fiscal
Year 2007 (Public Law 109-364) amends 40 U.S.C. §502 to authorize GSA to
provide State and Local governments the use of ALL GSA Federal Supply
Schedules for purchase of products and services to be used to facilitate
recovery from a major disaster declared by the President under the Robert T.
Stafford Disaster Relief and Emergency Assistance Act or to facilitate
recovery from terrorism or nuclear, biological, chemical, or radiological
attack.

28

GSA provides additional information on the Disaster Recovery Purchasing Program
website at http://www.gsa.gov/disasterrecovery.
State and local governments can find a list of contractors on GSA’s website,
http://www.gsaelibrary.gsa.gov, denoted with a
or
symbol.
Assistance is available from GSA on the Cooperative Purchasing and Disaster
Purchasing Program at the local and national levels. For assistance at the local
level, visit http://www.gsa.gov/csd to find a local customer service director in your
area. For assistance at the national level, contact Tricia Reed at
[email protected] or (571) 259-9921. More information is available on all GSA
State and local programs at: www.gsa.gov/stateandlocal.
5. Homeland Security Preparedness Technical Assistance Program. The
Homeland Security Preparedness Technical Assistance Program (HSPTAP)
provides direct support assistance on a first-come, first-served basis (and subject to
the availability of funding) to eligible organizations to enhance their capacity and
preparedness to prevent, protect against, respond to, and recover from terrorist and
all hazard threats. In addition to the risk assessment assistance already being
provided, FEMA also offers a variety of other direct support assistance programs.
More information can be found at http://www.fema.gov/about/divisions/pppa_ta.shtm.
6. Lessons Learned Information Sharing (LLIS) System. LLIS is a national, online,
secure website that houses a collection of peer-validated lessons learned, best
practices, AARs from exercises and actual incidents, and other relevant homeland
security documents. LLIS facilitates improved preparedness nationwide by providing
response professionals with access to a wealth of validated front-line expertise on
effective planning, training, equipping, and operational practices for homeland
security.
The LLIS website also includes a national directory of homeland security officials, as
well as an updated list of homeland security exercises, events, and conferences.
Additionally, LLIS includes online collaboration tools, including secure email and
message boards, where users can exchange information. LLIS uses strong
encryption and active site monitoring to protect all information housed on the
system. The LLIS website is https://www.LLIS.gov.
7. Information Sharing Systems. FEMA encourages all State, regional, local, and
Tribal entities using FY 2009 funding in support of information sharing and
intelligence fusion and analysis centers to leverage available Federal information
sharing systems, including Law Enforcement Online (LEO) and the Homeland
Security Information Network (HSIN). For additional information on LEO, contact the
LEO Program Office at [email protected] or (202) 324-8833. For additional
information on HSIN and available technical assistance, contact the HSIN Help Desk
at (703) 674-3003.

29