FY 2009 HSGP IJ Reference Guide

U.S. DEPARTMENT OF HOMELAND SECURITY

FISCAL YEAR 2009
HOMELAND SECURITY GRANT PROGRAM
INVESTMENT JUSTIFICATION REFERENCE GUIDE

NOVEMBER 2008

U.S. DEPARTMENT OF HOMELAND SECURITY

CONTENTS
Contents......................................................................................................................... 1
Part I. OVERVIEW .......................................................................................................... 2
A.
Investment Justification in FY 2009 ....................................................... 2
Part II. ENHANCEMENTS FROM FY 2008 TO FY 2009................................................ 3
A.
Feedback from Preparedness Stakeholders and Partners .................. 3
B.
Updates Made to the FY 2009 Investment Justification ....................... 3
Part III. INVESTMENT JUSTIFICATION QUESTIONS .................................................. 4
A.
Overall Investment Justification Section............................................... 5
B.
Baseline .................................................................................................... 7
C.
Strategy .................................................................................................... 8
D.
Implementation ...................................................................................... 10
E.
Impact ..................................................................................................... 13
Part IV. SCORING ........................................................................................................ 14
Part V. MULTI-APPLICANT SUBMISSIONS ............................................................... 16
Part VI. GRT IJ SUBMISSION MODULE ..................................................................... 22
APPENDIX A. DEFINITIONS AND ACRONYMS ......................................................... 23
APPENDIX B. INVESTMENT PLANNING WORKSHEET ........................................... 25
APPENDIX C. MULTI-APPLICANT INVESTMENT PLANNING WORKSHEET .......... 40

1

PART I.

OVERVIEW
This Homeland Security Grant Program (HSGP) Investment Justification Reference
Guide will provide an overview of changes incorporated into the FY 2009 Investment
Justification based on feedback received from stakeholders and partners, provide
clarification for all Investment Justification questions, and provide an overview of the
scoring criteria against which the Investment Justification questions will be evaluated.
The FY 2009 HSGP Investment Justification Reference Guide complements the FY
2009 HSGP Guidance and Application Kit, developed by the Department of Homeland
Security (DHS).
A. Investment Justification in FY 2009
States, territories, and Urban Areas requesting FY 2009 HSGP funding are required to
use the web-based IJ submission module provided by DHS in the Grants Reporting
Tool (GRT). The Investment Justification may include up to 15 Investments and must
account for all HSGP funds requested by the applicant. State and territory applications
should only include State Homeland Security Program (SHSP), Metropolitan Medical
Response System (MMRS), and Citizen Corps Program (CCP) funds. MMRS Steering
Committees and Citizen Corps Councils should be involved in the development of
MMRS and CCP Investments. Urban Area applications must account only for Urban
Areas Security Initiative (UASI) funding. Similar to last year, States, territories, and
Urban Areas may submit Multi-Applicant Investments, which represent a shared interest
between two or more States and territories, or a shared interest between two or more
Urban Areas.
Per the requirements in the FY 2009 HSGP Guidance and Application Kit, at least 25
percent of FY 2009 HSGP funding (SHSP, UASI, MMRS, and CCP) must be collectively
allocated to the Strengthening Preparedness Planning Priority through planning, training
and exercise activities.
In FY 2009, DHS is providing all States and Urban Areas with targeted allocations
based on the Department’s relative risk assessment in advance of the Investment
Justifications for SHSP and UASI funding. The purpose of this information is to
increase grantee program management effectiveness by identifying funding availability
in the initial stages of the grant process as well as to increase grantee accountability.
States and Urban Areas should focus their Investments based on the targeted allocation
and submit applications for up to 110 percent (110%) of the targeted allocation.
Subsequently, when determining the final allocation, DHS may increase or decrease the
targeted SHSP and UASI allocations by up to 10 percent based on the results of the
effectiveness analysis (see Part II of the FY 2009 HSGP Guidance and Application Kit
for additional information). For FY 2009 HSGP, there is an optional cost sharing
opportunity that will provide a bonus in the effectiveness analysis. Applicants that
identify optional cash and /or in-kind cost sharing funds may receive up to a 5 point
bonus to their effectiveness score.

2

PART II.

ENHANCEMENTS FROM
FY 2008 TO FY 2009
A. Feedback from Preparedness Stakeholders and Partners
Throughout the course of the FY 2008 HSGP review and scoring process, DHS
collected and compiled recommendations from a variety of stakeholder and partner
sources, including peer reviewer surveys following the peer review conference,
participant surveys from the After Action Conference, as well as formal and informal
stakeholder and partner discussions conducted throughout the year. The DHSsponsored After Action Conference held in San Francisco, California on August 20,
2008 involved approximately 150 State, territory, Tribal, and local representatives from
40 States and territories and 5 Tribes.
The feedback and recommendations provided by the stakeholder and partner
community were instrumental in refining the FY 2009 HSGP Investment Justification
and peer review process.
B. Updates Made to the FY 2009 Investment Justification
In updating the FY 2009 Investment Justification, DHS placed significant emphasis on
the feedback and recommendations from stakeholders and partners. Several of the
stakeholder and partner recommendations and actions implemented by DHS include:
9 Enhanced Milestones, Investment Challenges and Outputs/Outcomes.
Milestones, Investment Challenges, and outputs/outcomes have been consolidated
into the new Accomplishments question. This question will allow applicants to more
easily identify the major accomplishments they hope to achieve during the HSGP
period of performance, the milestones that will mark their progress towards these
accomplishments, and the challenges that may impede successful implementation of
the Investment.
9 Expand Funding Plan Character Limit. The character limit for each response area
of the Funding Plan has been increased so that applicants may provide additional
details about the planned expenditure of their allocated FY 2009 HSGP funds.
9 Project Management. The Project Management question has been moved to the
Overall section to allow applicants to outline the management team that will be used
across all Investments within an Investment Justification rather than at the individual
Investment level.

3

PART III.

INVESTMENT JUSTIFICATION QUESTIONS
Each Investment Justification will be evaluated by a panel of peer reviewers to
determine the anticipated effectiveness of an applicant’s plan to address national and
local priorities (including the National Preparedness Guidelines and applicant-specific
priorities), with the overall goal of managing risk and building preparedness capabilities.
DHS has defined anticipated effectiveness as:
• The extent to which the Investment supports the vision of the State, territory,
Tribe, or Urban Area Homeland Security Strategy and program planning activities
• The ability to successfully execute and implement the Investment to achieve the
planned Investment outputs and outcomes
The HSGP Investment Justification consists of an Overall Investment Justification
section and up to 15 Investments. Each of the 15 individual Investments contains four
individual Investment categories: Baseline, Strategy, Implementation, and Impact.
Within these four categories there are a total of 12 individual Investment questions.
This section will provide additional details regarding each question in the Overall
Investment Justification section and each of the four individual Investment categories,
including helpful hints for responding to those questions. Additionally, in response to
stakeholder and partner feedback, examples have been provided for those questions for
which stakeholders and partners have requested additional information. These
examples are for illustrative purposes only and do not reflect actual or recommended
Investments for the enhancement of preparedness capabilities. They are intended to
demonstrate the type and level of detail of information necessary to respond to the FY
2009 HSGP Investment Justification questions.

4

A. Overall Investment Justification Section
Question

Scoring Criteria

Helpful Hints and Tips

Overall Investment Justification Section
Overall Investment Justification
Question: Describe your understanding of
the spectrum of terrorism and natural
hazard risks your State/territory/Urban
Area faces. Explain how this understanding
influenced development of this Investment
Justification.
States applying for HSGP funding must
also include a description of how they plan
to allocate grant funds to local units of
government within 45 days of award.
(4,000 char. max)
Management & Administrative Costs
Question: States, territories and Urban
Areas must provide a brief overall
summary of planned management and
administrative (M&A) expenditures that
support the implementation of the
Investments proposed in this Investment
Justification. (2,500 char. max)

• The information
provided is not scored
as an individual
section; however, it is
considered in the
Portfolio Score, and
should demonstrate
the relationship
between the individual
Investments and the
applicant’s
understanding of risk

• Describe the risks to your State/territory/Urban Area; remember to
include:
o Terrorism risks
o Natural hazard risks; and
o Risk information from your own planning processes
• Potential sources of information to assist with this response include:
o State/territory/Urban Area risk assessments and analyses

• The information
provided is not scored
as an individual
section; however, it is
considered in the
Portfolio Score

• Describe all M&A costs required to implement the Investments
proposed in this Investment Justification
• Potential sources of information to assist with this response include:
o Part VI. B of the FY 2009 HSGP Guidance and Application Kit

5

Question

Scoring Criteria

Helpful Hints and Tips

• The information
provided is not scored
as an individual
section; however, it is
considered in the
Portfolio Score and
should demonstrate
the team’s ability to
manage the
Investments listed in
the application

• Identify the roles, responsibilities, and qualifications of the project
manager responsible for implementing the Investments proposed in
the Investment Justification
• Identify other operational roles and subject matter expertise necessary
for managing the proposed Investments in the Investment
Justification, including the responsibilities associated with each role
• Describe operational roles and responsibilities specific to the
successful implementation of the Investments proposed in the
Investment Justification
• Describe how the subject matter expertise will be used in the
implementation of the Investment
• Subject matter expertise may include:
o Homeland security related subject matters (e.g., biohazard,
search and rescue, specialized training)
o Administrative functions necessary for implementing the
Investment Justification (e.g., accounting, procurement)
• The response should serve as supporting material for question III.C. of
the Investment and should not be a description of the organizational
structure of the homeland security agency
• If the management team differs for each Investment, the differences
(e.g., roles, responsibilities, governance structure, subject matter
expertise, etc.) should be outlined in question III.C. of the Investment

Overall Investment Justification Section
Project Management Question: Describe
the management team’s roles and
responsibilities, governance structures, and
subject matter expertise specifically required
for all of the Investments included in this
Investment Justification. (2,500 char. max)

Individual Investment Questions
Individual Investment questions provide information regarding each Investment. There are 12 individual Investment questions, in
addition to the Investment Heading. In order for an Investment to be considered complete, all questions, including the Investment
Heading, must be addressed. For details on Multi-Applicant Investments, see Part V of this reference guide.

6

B. Baseline
Question

Scoring Criteria

Helpful
Hints

Baseline
I.A. Baseline – Previous HSGP
Request Name and Funding: If the
Investment was included in a previous
HSGP request, please provide the name
of the Investment and the total amount of
HSGP funding that was dedicated to this
Investment, if any.
I.B. Baseline – Purpose Statement:
Describe, at a high-level, what activities
will be implemented and what will be
accomplished by this Investment. (1,000
char. max)

• The information provided is not
scored as an individual section;
however, it is considered in the
Comprehensive Investment Score
and should establish the
Investment’s background and
progress made to date

•

If this Investment was included in a previous
HSGP Investment Justification submission,
provide the Investment name and the total
amount of HSGP funding used (not
requested)

•
•

Identify the goals of the Investment
Identify, at a high-level, the key activities
required to successfully implement the
Investment
Identify why the project is a necessary
Investment for your State/territory/Urban Area

•

All Investment Types (new and ongoing):
• Describe the current state (baseline or starting
point) of the Investment at the beginning of the
FY 2009 HSGP period of performance
• Discuss Investment objectives expected to be
accomplished over the FY 2009 HSGP period
of performance
• Identify the capability gap(s) that this
Investment is intended to address
Ongoing Investment: Include accomplishments
to date, such as:
• Major milestones, purchases, training
activities, or other implementation steps that
have been or will be started and/or completed
before the application of FY 2009 HSGP funds
New Investment: If the proposed Investment is
new, please indicate that there are no
accomplishments to date

I.C. Baseline – Description: Provide a
description of the current state of this
Investment, its objectives, and any
accomplishments that will be completed
prior to the application of FY 2009 HSGP
funds. Include in this description whether
this is a new or ongoing Investment.
Describe the capability gap(s) that this
Investment is intended to address.
(1,500 char. max)

7

C. Strategy
Question

Scoring Criteria

Helpful
Hints

Strategy
II.A. Strategy – State Preparedness
Report: Explain how this Investment
supports Initiatives in the State
Preparedness Report. Please reference
relevant page numbers in the State
Preparedness Report. (Part of overall
Investment 15,000 char. max)

• Response provides linkage between
the Investment and Initiatives from
the State Preparedness Report
• Response demonstrates how the
Investment will contribute to reaching
State Preparedness Report targets

II.B. Strategy – Homeland Security
Strategy goals and objectives: Explain
how this Investment supports the
State/territory/Urban Area Homeland
Security Strategy goals and objectives.
Please reference relevant goal and
objective numbers in the
State/territory/Urban Area Homeland
Security Strategy. (Part of overall
Investment 15,000 char. max)

• Response provides linkage between
the Investment and Homeland
Security Strategy goals and
objectives
• Response demonstrates how the
Investment will support the
Homeland Security Strategy goals
and objectives

•
•
•
•
•

•

•
•

•

8

Reference relevant Initiatives in the State
Preparedness Report (SPR)
Identify specific, related page numbers from
the SPR
Describe how the Investment contributes to
achieving identified targets
Directly link the Investment and SPR targets
discussed
Urban Area Investments should relate to
targets in the State’s SPR
NOTE: The SPR will only be used to provide
context for the Investment and will not be
scored
Identify relevant State/territory/Urban Area
Homeland Security Strategy goals and
objectives
Describe how the Investment directly supports
the State/territory/Urban Area Homeland
Security Strategy goals and objectives
discussed
NOTE: The FY 2009 HSGP peer review
process will use the most recent Homeland
Security Strategy document that has been
submitted through the Grants Reporting Tool
(GRT) as March 20, 2009

Question

Scoring Criteria

II.C. Strategy – Target Capabilities:
From the drop-down boxes, select one
primary and up to four secondary Target
Capabilities that this Investment
supports. For the primary Target
Capability selected, provide an
explanation of how it is supported by this
Investment. (500 char. max)

• Response provides linkage between
the Investment and the selected
primary Target Capability
• Response demonstrates how the
Investment will support the selected
primary Target Capability

II.D. Strategy – National Priorities:
From the drop-down boxes, select the
National Priority(ies) that this Investment
supports; up to four may be selected.

• The information provided is not
scored as an individual section;
however, it is considered in the
Comprehensive Investment Score

Strategy

Helpful
Hints
•
•

•

•
•

9

The primary Target Capability should be the
Target Capability that is most significantly and
directly supported by the Investment
Secondary Target Capabilities should include
Target Capabilities that are directly supported
by the Investment, but to a lesser extent than
the primary Target Capability
Target Capabilities selected should be
relevant to the capability gap(s) described in
Question I.C
o The score for this question is not
dependent upon the number of Target
Capabilities identified, although responses
should be comprehensive for the
Investment
The Investment should directly support the
National Priorities selected from the dropdown list
For a list of the current Target Capabilities and
National Priorities, refer to
http://www.fema.gov/pdf/government/training/t
cl.pdf

D. Implementation
Question

Scoring Criteria

Helpful
Hints

Implementation
III.A. Funding Plan: Provide the total
estimated cost to implement this
Investment during the three year, FY
2009 HSGP period of performance by
completing the following table:
• For each solution area that has an
associated FY 2009 HSGP cost,
provide a brief summary of the
planned expenditures (including
personnel)
• If this Investment includes optional
cost sharing funds, provide the cash
or in-kind funding amounts in the
appropriate section of the funding
table and describe how those funds
will be applied
• Other sources of funding should be
identified and described
appropriately
(1,500 char. max per solution area)

• Response references the appropriate
activities, services, or products for the
solution area
• Response describes how the estimated
HSGP costs will be used specifically
towards this Investment
• The optional cash and in-kind cost
sharing funds identified are considered
in the effectiveness analysis

•
•
•
•

•
•

•

Example

•

Building a House
EQUIPMENT
Total Estimated Equipment Cost: $150,000 from X funding source
For the purpose of this Investment, our planned expenditures will include the purchase
of lumber, insulation, construction tools, roofing and plumbing materials, concrete, and
windows. Personnel expenses for procuring the equipment have been included in the
estimated equipment cost as well. Purchasing this equipment will be critical to
achieving the primary objective of building the house. Full funding for the equipment is
expected to come entirely from X funding, as no other funding sources are available.

10

Provide the total estimated cost for the
Investment
Personnel costs should be included as a part
of the estimated cost for a particular solution
area
Describe the planned expenditures, including
products, services, and activities
Planned expenditures should be appropriate
for the solution area and grant program in
which they are described; however, the list of
planned expenditures does not need to be
exhaustive
In the solution area summaries describe how
the estimated funding will be used
NOTE: The total estimated funding amounts
across all Investments submitted in the FY
2009 HSGP Investment Justification should
not exceed 110% of your funding amount as
published in the FY 2009 Guidance and
Application Kit
NOTE: Character limits have been increased
for FY 2009; consequently, applicants should
provide more details around POETE funds
NOTE: At least 25 percent of FY 2009 HSGP
funding (SHSP, UASI, MMRS, and CCP)
across all Investments must be collectively
allocated to the Strengthening Preparedness
Planning Priority through planning, training
and exercise activities

Question

Scoring Criteria

Implementation
III.B. Accomplishments: Identify up to
five accomplishments that will be
achieved within the three year, FY 2009
HSGP period of performance. For each
accomplishment:
• Identify the planned end date for
when the accomplishment will occur
• Identify at least one milestone that
will indicate the Investment is
progressing towards the
accomplishment
• Identify at least one challenge that
may impede the achievement of the
accomplishment within the period of
performance
(1,000 char. max solution area)

• Each response provides a clear
description of the Investment’s
accomplishments
• Milestones collectively present a clear
sequence of events that will lead to the
associated accomplishment
• Challenges should describe potential
barriers to both the successful
implementation of the proposed
Investment and the completion of the
associated accomplishments within the
FY 2009 HSGP period of performance

Helpful
Hints
•
•
•
•
•

Example

•

Building a House
Accomplishment 1:
• The foundation of the house will be laid by 4/15/09
Milestones for Accomplishment 1:
• Develop project management plan (3/01/09 – 3/08/09)
• Obtain permits and necessary inspections for each task area (3/01/09 – 3/08/09)
• Hire contractors/labor for each major task area (3/01/09 – 3/15/09)
• Buy materials for each specific task area (3/15/09 – 3/30/09)
• Perform work based on schedule developed in the project management plan
(3/30/09 – 7/1/09)
Challenges for Accomplishment 1:
• Permits and necessary inspections may take longer to acquire
• Inclement weather could delay laying foundation
• Inclement weather in other parts of the country could affect the ability to acquire
lumber or other supplies, delaying completion dates

11

•

Planned accomplishments should show
progress toward the overall objective of the
Investment
Milestones should illustrate a sequence of
events that incrementally build up to the
identified accomplishments
Identify the planned end date for when each
accomplishment will occur
Identify at least two accomplishments should
be identified
Identify at least one milestone and at least one
challenge should be identified for each
accomplishment
NOTE: The score for this question is not
dependent upon the number of
accomplishments, milestones, and challenges
listed; however, responses must provide clear
descriptions and sufficient detail
NOTE: All accomplishments, milestones, and
challenges should be specific to this
Investment, and should be relevant within the
FY 2009 HSGP period of performance

Question

Scoring Criteria

Implementation
III.C. Challenge Mitigation: Explain how
the management team described in the
Overall section will mitigate challenges
and ensure that the expected
accomplishments and milestones for this
Investment will be achieved within the
three year, FY 2009 HSGP period of
performance. (Part of overall Investment
15,000 char. max)

• Response describes how the
management team will mitigate
challenges to meet milestones in order
to achieve the accomplishments for the
proposed Investment

Helpful
Hints
•
•

Example
Building a House
Our management team includes a procurement expert with extensive experience in
overseeing construction quality and managing any delays in the delivery of materials
and equipment. The project manager has overseen 40 housing construction projects
over the past two years. For this reason, the project manager is qualified to lead the
development of detailed project plans that account for inclement weather or
acquisition delays, and to ensure completion of the project on time and within budget.
The site manager and his team will meet with city officials and inspectors on a weekly
basis to ensure that applications for permits and inspection schedules do not delay
implementation.

12

Identify a mitigation strategy for each
challenge listed, describing how challenges
will be addressed and overcome
If the management team differs from that
identified in the Overall Investment
Justification section, outline the differences in
this response

E. Impact
Question

Scoring Criteria

Impact
IV.A. Impact on Identified Risk:
Describe how achieving this Investment’s
accomplishments will reduce your
identified risk as described in the Overall
Investment Justification question. (Part of
overall Investment 15,000 char. max)

• Response describes how the
accomplishments will reduce risks
outlined in the Overall Investment
Justification question

IV.B. Sustainability: Describe the longterm approach to sustaining the
capabilities created or enhanced by this
Investment, or explain why this
Investment will not be sustained. (Part of
overall Investment 15,000 char. max)

• Response describes how the
capabilities developed by this
Investment will be
maintained/sustained beyond the three
year FY 2009 HSGP period of
performance,
or
• Response describes why the
Investment will not be
maintained/sustained long-term

Helpful
Hints
•
•

•

•

•

13

Response should reference accomplishments
provided in Question III.B
Describe the linkage between the risks
identified in the Overall Investment
Justification question and the
accomplishments identified in this Investment

Describe plans for maintaining the capabilities
developed by the Investment, including:
o Any additional sources of funding to be
used, if necessary
o Future plans for sustaining the Investment,
if any
Describe how the implementation of the
Investment will continue to fill capability gaps
beyond the FY 2009 HSGP period of
performance
For sustainment Investments, describe how
successful maintenance of the capabilities has
been achieved to date and provide plans
indicating how capabilities will be sustained in
the long-term

PART IV.

SCORING
For FY 2009, the method for calculating an Investment Justification’s anticipated
effectiveness score will generally remain the same as the method used in FY 2008. An
illustration of how the FY 2009 anticipated effectiveness score is calculated has been
provided below. Please note that the weights have been adjusted to reinforce new
priority areas.

FY 2009 Anticipated Effectiveness Calculation
Effectiveness Score
(100 Points)

Portfolio
Score
(20 Points)

+

Multi-Applicant
Investment and Cost
Sharing Bonuses
(where applicable)

Overall Investment
Score
(80 Points)

Individual
Investment Score

Comprehensive
Investment Score
(20 Points)

Strategy
(15%)

Funding Plan
(15%)

Investment
Categories Score
(80 Points)

Accomplishments,
Challenge Mitigation
(35%)

Impact
(35%)

The Investment Categories Score and its individual components are represented by
the blue boxes. The weightings applied to the questions were determined by DHS.
The Comprehensive Investment Score, represented by the yellow box, assesses how
well the individual responses collectively demonstrate the applicant’s vision (addressed
by the Baseline and Strategy sections, and the Impact question) and the applicant’s
14

ability to execute the proposed Investment (addressed by the Implementation section
and the Sustainability question).
The combination of the Investment Categories and Comprehensive Investment scores
comprise the Individual Investment Score, represented by the light green box. All
Individual Investment Scores are used to produce one Overall Investment Score.
Finally, a Portfolio Score, represented by the orange box, will be given to the
Investment Justification submission as a whole. This score assesses how well the
applicant’s Investments collectively support homeland security plans, avoid duplication
of efforts, and work towards reducing the applicant’s risk as outlined in the Overall
Investment Justification question.
The sum of the Overall Investment Score and Portfolio Management Score make up the
Anticipated Effectiveness Score, represented by the dark green box. Additionally, all
applicants that submit a Multi-Applicant Investment are eligible for up to a 5 point bonus
to their anticipated effectiveness score for submitting one Multi-Applicant Investment
and up to an 8 point bonus for submitting multiple Multi-Applicant Investments.
Applicants that identify optional cash and /or in-kind cost sharing funds may receive up
to a 5 point bonus to their anticipated effectiveness score as well.

15

PART V.

MULTI-APPLICANT SUBMISSIONS
For the FY 2009 HSGP submission process, States, territories, and Urban Areas may
choose to submit Multi-Applicant Investments as part of their application. States and
territories may only submit Multi-Applicant Investments with other States or territories,
while Urban Areas may only submit Multi-Applicant Investments with other Urban Areas
(either with an Urban Area in the same State or with an Urban Area in another State).
For the purposes of this application, Urban Areas cannot submit a Multi-Applicant
Investment in partnership with the State in which they are located. Working together
with other eligible FY 2009 HSGP applicants, States, territories, and Urban Areas will be
able to develop or enhance a capability by sharing the costs among a group of partners,
strengthening and building partnerships within their region, benefiting from the
experience of their peers, and increasing their region’s overall preparedness.
All Multi-Applicant Investments will be reviewed by separate Multi-Applicant peer review
panels. These review panels will use scoring criteria similar to those provided for other
Investments. The review panel will also consider the degree to which the MultiApplicant Investments demonstrate collaboration among partners and the overall merit
of the Multi-Applicant Investments as a collective project that could not be accomplished
by a single State, territory or Urban Area. Based on these criteria the Multi-Applicant
review panels may provide a bonus to each partner’s overall effectiveness score.
Applicants that submit one Multi-Applicant Investment may receive up to a 5 point
bonus to their effectiveness score. Applicants that submit more than one MultiApplicant Investment may receive up to an 8 point bonus to their effectiveness score.
Please note that partners may receive different bonus scores based on their individual
contributions to the Multi-Applicant Investment.
The FY 2009 HSGP Multi-Applicant submission process will be similar to the FY 2008
process. Multi-Applicant partners will identify a submitting partner who will include
responses to certain questions on behalf of all co-partners. These questions were
chosen because they best reflect and require group effort, and the responses to them
should be drafted by all participating co-partners and should not be the work of only one
partner. Please note that the submitting partner will not receive any additional bonus,
nor incur any additional responsibilities, by submitting the partnership’s responses as a
part of their Multi-Applicant Investment. A Multi-Applicant process flow has been
provided below for reference.

16

Must be completed as soon as GRT is available

Create a new
Investment and
select MultiApplicant
Investment

Enter MultiApplicant
Partners, POCs,
and Investment
Name

Complete all
collaborative and
individual
questions in the
Multi-Applicant
Investment

Complete all
remaining
Investments in
the Investment
Justification

Submit IJ to
grants.gov

All co-partners
are granted
access to their
parts of the MultiApplicant
Investment

Complete all
individual
questions in the
Multi-Applicant
Investment

Complete all
remaining
Investments in
the Investment
Justification

Submit IJ to
grants.gov

Yes
All partners
work together
to answer
collaborative
Multi questions

Login to the GRT
and access IJ
Submission
Module

Are you the
Submitting
Partner?

No

Figure 1. Multi-Applicant Process Flow

The Multi-Applicant Investment Outline below provides further information regarding the
FY 2009 Multi-Applicant submission process, including Multi-Applicant Investment
questions, scoring criteria, and details regarding specific partner roles and
responsibilities when submitting Multi-Applicant Investments.
Please note that the roles and responsibilities of the submitting partner and each copartner have changed from FY 2008. These changes have been reflected in the table
below.

17

Multi-Applicant Investment Outline
Completed By:
Question

Scoring Criteria

Submitting
partner on
behalf of all
partners

Each
copartner

MULTI-APPLICANT INVESTMENT HEADING
Investment Heading:
• Multi-Applicant Investment Name
• Total FY 2009 HSGP estimated
funding
• Investment Phase – Ongoing or New
• Submitting partner – the State,
territory, or Urban Area submitting the
responses to certain questions on
behalf of all co-partners
• Partners:
o Listing of all co-partners
participating in the MultiApplicant submission, including a
point of contact

• This information will not be
scored

BASELINE
I.A. Baseline – Previous HSGP
Request Name and Funding: If the
Multi-Applicant Investment was included
in a previous HSGP request, please
provide the name of the Multi-Applicant
Investment and the total amount of
HSGP funding that was dedicated to this
Investment, if any.
I.B. Baseline – Purpose Statement:
Describe, at a high-level, what activities
will be implemented and what will be
accomplished by this Multi-Applicant
Investment. Explain how this MultiApplicant Investment will benefit the
region as a whole.
I.C. Baseline – Description: With
respect to your State, territory, or Urban
Area only, provide a description of the
current state of this Multi-Applicant
Investment, its objectives, and any
accomplishments that will be completed
prior to the application of FY 2009 HSGP
funds. Describe the capability gap(s) that
this Multi-Applicant Investment is
intended to address within your State,
territory, or Urban Area and why a
collaborative effort will effectively
address the capability gap(s) identified.

9

9*

• The information provided is
not scored as an individual
section; however, it is
considered in the
Comprehensive Investment
Score and should establish
the Multi-Applicant
Investment’s background
and progress made to date

9

9*

18

9

9

Completed By:
Submitting
partner on
behalf of all
partners

Each
copartner

II.A. Strategy – State Preparedness
Report: Explain how this Multi-Applicant
Investment supports Initiatives in the
State Preparedness Report. Please
reference relevant page numbers in the
State Preparedness Report.

• Response provides linkage
between the Multi-Applicant
Investment and Initiatives
from the State Preparedness
Report
• Response demonstrates how
the Multi-Applicant
Investment will contribute to
reaching State Preparedness
Report targets

9*

9

II.B. Strategy – Homeland Security
Strategy goals and objectives: Explain
how this Multi-Applicant Investment
supports the State/territory/Urban Area
Homeland Security Strategy goals and
objectives. Please reference relevant
goal and objective numbers in the
State/territory/Urban Area Homeland
Security Strategy.

• Response provides linkage
between the Multi-Applicant
Investment and Homeland
Security Strategy goals and
objectives
• Response demonstrates how
the Multi-Applicant
Investment will support the
Homeland Security Strategy
goals and objectives

9*

9

II.C. Strategy – Target Capabilities:
From the drop-down boxes, select one
primary and up to four secondary Target
Capabilities that this Multi-Applicant
Investment supports. For the primary
Target Capability selected, provide an
explanation of how it is supported by this
Investment.

• Response provides linkage
between the Multi-Applicant
Investment and the selected
primary Target Capability
• Response demonstrates how
the Multi-Applicant
Investment will support the
selected primary Target
Capability

9

II.D. Strategy – National Priorities:
From the drop-down boxes, select the
National Priority(ies) that this MultiApplicant Investment supports; up to
four may be selected.

• The information provided is
not scored as an individual
section; however, it is
considered in the
Comprehensive Investment
Score

9

Question

Scoring Criteria

STRATEGY (15%)

19

Completed By:
Question

Scoring Criteria

Submitting
partner on
behalf of all
partners

Each
copartner

9*

9

9*

9

FUNDING PLAN (15%)
III.A. Funding Plan: Provide the total
estimated cost to implement the MultiApplicant Investment for your State,
territory, or Urban Area during the three
year, FY 2009 HSGP period of
performance by completing the following
table:
• For each solution area that has an
associated FY 2009 HSGP cost,
provide a brief summary of the
planned expenditures (including
personnel)
• If this Multi-Applicant Investment
includes optional cost sharing funds,
provide the cash or in-kind funding
amounts in the appropriate section of
the funding table and describe how
those funds will be applied
• Other sources of funding should be
identified and described appropriately

• The amount of funds
requested by each State,
territory, or Urban Area is
consistent with the overall
vision of the Multi-Applicant
submission
• Response references the
appropriate activities,
services, or products for the
solution area
• Response describes how the
estimated HSGP costs will
be used specifically towards
this Multi-Applicant
Investment

ACCOMPLISHMENTS, CHALLENGE MITIGATION (35%)

III.B. Accomplishments: Identify up to
five accomplishments that will be
achieved within the three year, FY 2009
HSGP period of performance. For each
accomplishment:
• Identify the planned end date for
when the accomplishment will occur
• Identify at least one milestone that will
indicate the Multi-Applicant
Investment is progressing towards the
accomplishment
• Identify at least one challenge that
may impede the achievement of the
accomplishment within the period of
performance

• Each response provides a
clear description of the MultiApplicant Investment’s
accomplishments
• Milestones collectively
present a clear sequence of
events that will lead to the
associated accomplishment
• Challenges should describe
potential barriers to both the
successful implementation of
the proposed Multi-Applicant
Investment and the
completion of the associated
accomplishments within the
FY 2009 HSGP period of
performance
• Response includes
milestones and associated
activities that are conducted
across States, territories, or
Urban Areas

20

Completed By:
Question

III.C. Challenge Mitigation: Describe
the collaborative management team’s
roles and responsibilities, governance
structure, and subject matter expertise
required to implement this MultiApplicant Investment.

Scoring Criteria

Submitting
partner on
behalf of all
partners

• Response describes how the
management team will
mitigate challenges across
partners to meet milestones
in order to achieve the
proposed accomplishments
in the Multi-Applicant
Investment

9

IV.A. Impact on Identified Risk:
Describe how achieving this MultiApplicant Investment’s accomplishments
will reduce overall regional risk and how
the collaborative effort will make this
possible.

• Response describes how the
accomplishments will reduce
overall regional risks
• Response explains how the
collaborative effort will have
a greater impact than noncollaboration

9

IV.B. Sustainability: Describe the longterm approach to sustaining the
capabilities created or enhanced by this
Multi-Applicant Investment, or explain
why this Multi-Applicant Investment will
not be sustained.

• Response includes a
strategy for continuing MultiApplicant collaboration, or
• Response describes why the
Multi-Applicant collaboration
will not be maintained/
sustained long-term

9

Explain how the management team will
mitigate challenges and ensure that the
expected accomplishments and
milestones for this Multi-Applicant
Investment will be achieved within the
three year, FY 2009 HSGP period of
performance.
IMPACT (35%)

* Denotes individual contribution by the submitting partner

21

Each
copartner

PART VI.

GRT IJ SUBMISSION MODULE
The FY 2009 Homeland Security Grant Program (HSGP) Investment Justification will be
compiled via the IJ submission module in the Grants Reporting Tool, available January
1, 2009. An overview of the steps for submitting your Investment Justification through
the GRT can be found in Part IV Section F of the FY 2009 HSGP Guidance and
Application Kit. Additionally, a GRT IJ Submission technical user’s guide will be
provided to applicable users by January 1, 2009.
Although the IJ Submission module will not be available until January 1, 2009,
applicants may use the Investment Justification and Multi-Applicant planning
worksheets to begin the compilation process. Please note that for Multi-Applicant
Investments, the identified submitting partner is strongly encouraged to create the
Multi-Applicant Investment shortly after the GRT IJ Submission module is available to
ensure all partners will have as much time as possible to complete their individual
sections.
An Investment Justification submission process flow has been included below.

Login
to the
GRT

Granted
access to IJ
Submission
Module?

Yes

Start FY 2009
HSGP
Investment
Justification*

Create and
complete
Investment
Justification

Download the
final
Investment
Justification

Submit IJ to
grants.gov

No

Request access to IJ
Submission Module
from your SAA
* If you are a submitting partner for a Multi-Applicant Investment, refer to
Part V. of this reference guide

Figure 2. General GRT IJ Submission Module Process Flow

Please note that the State Administrative Agency (SAA) must submit all State, territory,
and applicable Urban Area Investment Justification report files to http://www.grants.gov
no later than 11:59 p.m. Eastern Daylight Time, March 20, 2009. Urban Areas should
work in accordance with their respective State’s timelines and processes identified by
the SAA to ensure the Urban Area Investment Justification is submitted by the SAA to
Grants.gov in compliance with the application deadline.

22

APPENDIX A.

DEFINITIONS AND ACRONYMS
Definitions
Term
Accomplishment
Challenge

FY 2009 HSGP Period
of Performance
Governance Structure
Impact
Investment

Investment
Justification

Milestone
Multi-Applicant
Investment

Planned Expenditures
Portfolio Management

Role

Definition
The end product or result of using Investment resources
An uncertain event or condition that, if it occurs, will have
a potentially negative impact on the ability of an
Investment to achieve its planned accomplishments
The three-year (36-month) period of grant
implementation, beginning at the time of the grant award
The organizational configuration that will manage the
Investments
The (positive) effect that an Investment has on the
population and geographic area(s)
The targeted use of FY 2009 HSGP funding, at the
operational level, towards the achievement of one or
more Initiatives that supports the development of
National Priorities and Target Capabilities
The FY 2009 HSGP grant application used by States,
territories, and Urban Areas to request HSGP funding.
The Investment Justification is composed of up to 15
Investments (including Multi-Applicant Investments). The
collective Investments within an Investment Justification
should demonstrate an applicant’s ability to meet
strategic goals and objectives aligned to the National
Priorities and Target Capabilities
A significant point or event in the Investment that leads to
achieving an accomplishment
A Multi-Applicant Investment represents a shared
interest between two or more States or territories, or two
or more Urban Areas. Urban Areas cannot submit a
Multi-Applicant Investment in partnership with the State
in which they are located
The products, services, and/or activities on which funding
will be spent
The centralized management of one or more
Investments, which includes identifying, prioritizing,
authorizing, managing, and controlling the Investments to
achieve specific strategic homeland security objectives
A defined function to be performed by a project team
member, such as coordinator, manager, operator, or
trainer
23

Acronyms
Acronym
CCP
CSID
GPD
GRT
HSGP
IJ
LETPP
M&A
MMRS
POETE
SAA
SHSP
TCL
UASI

Definition
Citizen Corps Program
Centralized Scheduling and Information Desk
Grant Programs Directorate
Grants Reporting Tool
Homeland Security Grant Program
Investment Justification
Law Enforcement Terrorism Prevention Program
Management and Administration
Metropolitan Medical Response System
Planning, Organization, Equipment, Training, and
Exercises
State Administrative Agency
State Homeland Security Program
Target Capabilities List
Urban Areas Security Initiative

24

APPENDIX B.

INVESTMENT PLANNING WORKSHEET
This Investment planning worksheet has been provided to help applicants in drafting
their Investments prior to the January 1, 2009, release of the IJ Submission module in
the Grants Reporting Tool (GRT). This planning worksheet allows applicants to take
advantage of spell check and character count functionalities. All responses completed
in this Investment planning worksheet must be transferred into the applicant’s
Investment Justification in the IJ submission module
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.
Helpful Tools
Spell Check:
1. Click on the [Tools] menu
2. Select [Spelling]
3. The Spelling box will appear, indicating misspelled words and suggested
corrections
Character Count:
1. Highlight the response text that you would like to count; click on the [Tools]
menu
2. Select [Word Count]
3. The Word Count box will appear; the Characters (with spaces) line indicates
the number of characters for the highlighted response

25
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

Investment Heading
Investment #:

State/territory Name:

FY 2009 Urban Area:
FY 2009 HSGP Estimated Funding
Investment Name:
Investment Phase (New or Ongoing):
I.A. Baseline – Previous HSGP Request Name and Funding
If the Investment was included in a previous HSGP request, please provide the
name of the Investment and the total amount of HSGP funding that was dedicated
to this Investment, if any. (500 char. max per Investment name)
FY 2006 Investment name:

FY 2006 HSGP funding:

FY 2007 Investment name:

FY 2007 HSGP funding:

FY 2008 Investment name:

FY 2008 HSGP funding:

26
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

I.B. Baseline – Purpose Statement
Describe, at a high-level, what activities will be implemented and what will be
accomplished by this Investment. (1,000 char. max)

27
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

I.C Baseline – Description
Provide a description of the current state of this Investment, its objectives, and
any accomplishments that will be completed prior to the application of FY 2009
HSGP funds. Include in this description whether this is a new or ongoing
Investment. Describe the capability gap(s) that this Investment is intended to
address. (2,500 char. max)

28
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

II.A. Strategy – State Preparedness Report
Explain how this Investment supports Initiatives in the State Preparedness
Report. Please reference relevant page numbers in the State Preparedness
Report. (Part of overall Investment 15,000 char. max)

29
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

II.B. Strategy – Homeland Security Strategy goals and objectives:
Explain how this Investment supports the State/territory/Urban Area Homeland
Security Strategy goals and objectives. Please reference relevant goal and
objective numbers in the State/territory/Urban Area Homeland Security Strategy.
(Part of overall Investment 15,000 char. max)

30
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

II.C. Strategy – Target Capabilities:
From the drop-down boxes, select one primary and up to four secondary Target
Capabilities that this Investment supports. For the primary Target Capability
selected, provide an explanation of how it is supported by this Investment.
(For a list of the current Target Capabilities, refer to
http://www.fema.gov/pdf/government/training/tcl.pdf)
Primary Target Capability

Primary Target Capability Narrative (500 char. max)

Secondary Target Capability (1)

Secondary Target Capability (2)

Secondary Target Capability (3)

Secondary Target Capability (4)

II.D. Strategy – National Priorities
From the drop-down boxes, select the National Priority(ies) that this Investment
supports; up to four may be selected.
(For a list of the current National Priorities, refer to
http://www.fema.gov/pdf/government/training/tcl.pdf)
National Priority (1)

National Priority (2)

National Priority (3)

National Priority (4)

31
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

III.A. Funding Plan
Provide the total estimated cost to implement this Investment during the three
year, FY 2009 HSGP period of performance by completing the following table:
• For each solution area that has an associated FY 2009 HSGP cost, provide a
brief summary of the planned expenditures (including personnel)
• If this Investment includes optional cost sharing funds, provide the cash or inkind funding amounts in the appropriate section of the funding table and
describe how those funds will be applied
• Other sources of funding should be identified and described appropriately
(1,500 char. max per solution area)
FY 2009 Homeland Security Grant
Program Estimated Costs
SHSP

UASI

MMRS

CCP

FY 2009
HSGP
Estimated
Total

Optional Cost
Sharing
Cash

Other
Funding
Source

Grand Total

In-kind

Planning
Organization
Equipment
Training
Exercises
Total

Planning (1,500 char. max)

Organization (1,500 char. max)

Equipment (1,500 char. max)

32
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

Training (1,500 char. max)

Exercises (1,500 char. max)

Optional Cost Sharing [Cash] (1,500 char. max)

Optional Cost Sharing [In-kind] (1,500 char. max)

Other Funding Sources (1,500 char. max)

33
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

III.B. Accomplishments:
Identify up to five accomplishments that will be achieved within the three year, FY
2009 HSGP period of performance. For each accomplishment:
• Identify the planned end date for when the accomplishment will occur
• Identify at least one milestone that will indicate the Investment is
progressing towards the accomplishment
• Identify at least one challenge that may impede the achievement of the
accomplishment within the period of performance
(1,000 char. max per solution area)
Accomplishment 1
Accomplishment
(1,000 char.
max)

Milestones
(1,000 char.
max)

Challenges
(1,000 char.
max)

34
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

Accomplishment 2
Accomplishment
(1,000 char.
max)

Milestones
(1,000 char.
max)

Challenges
(1,000 char.
max)

Accomplishment 3
Accomplishment
(1,000 char.
max)

Milestones
(1,000 char.
max)

Challenges
(1,000 char.
max)

35
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

Accomplishment 4
Accomplishment
(1,000 char.
max)

Milestones
(1,000 char.
max)

Challenges
(1,000 char.
max)

Accomplishment 5
Accomplishment
(1,000 char.
max)

Milestones
(1,000 char.
max)

Challenges
(1,000 char.
max)

36
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

III.C. Challenge Mitigation
Explain how the management team described in the Overall section will mitigate
challenges and ensure that the expected accomplishments and milestones for
this Investment will be achieved within the three year, FY 2009 HSGP period of
performance. (Part of overall Investment 15,000 char. max)

37
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

IV.A. Impact on Identified Risk
Describe how achieving this Investment’s accomplishments will reduce your
identified risk as described in the Overall Investment Justification question. (Part
of overall Investment 15,000 char. max)

38
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

IV.B. Sustainability
Describe the long-term approach to sustaining the capabilities created or
enhanced by this Investment, or explain why this Investment will not be
sustained. (Part of overall Investment 15,000 char. max)

39
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

APPENDIX C.

MULTI-APPLICANT INVESTMENT PLANNING
WORKSHEET
This Multi-Applicant Investment planning worksheet has been provided to help
applicants in drafting their Multi-Applicant Investments prior to the January 1, 2009,
release of the IJ Submission module in the Grants Reporting Tool (GRT). This planning
worksheet allows applicants to take advantage of spell check and character count
functionalities, as well as coordinate the overall efforts for their Multi-Applicant
Investments. Several questions within the Multi-Applicant Investment will require that all
partners work together to draft answers collaboratively; these questions have been
colored red in this planning worksheet. Answers for all other questions should be
drafted independently by each co-partner.
All responses captured in this Multi-Applicant Investment planning worksheet must be
transferred into the applicant’s Investment Justification in the IJ Submission module
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. For additional
submission details, refer to Part V. Multi-Applicant Submissions.
Helpful Tools
Spell Check:
4. Click on the [Tools] menu
5. Select [Spelling]
6. The Spelling box will appear, indicating misspelled words and suggested
corrections
Character Count:
4. Highlight the response text that you would like to count; click on the [Tools]
menu
5. Select [Word Count]
6. The Word Count box will appear; the Characters (with spaces) line indicates the
number of characters for the highlighted response

40
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

Investment Heading
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION
Investment #:

State/territory Name:

FY 2009 Urban Area:
FY 2009 HSGP Funding Request:
Investment Name:
Investment Phase (New or Ongoing):
Is this a Multi-Applicant Investment? (Yes/No)
If yes, who is the submitting partner?
Partners:
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION
Partner

Point of Contact: Name

Point of Contact: Phone

41
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

I.A. Baseline – Previous HSGP Request Name and Funding
CONTENT PROVIDED SEPARATELY BY INDIVIDUAL CO-PARTNERS
If the Multi-Applicant Investment was included in a previous HSGP request,
please provide the name of the Multi-Applicant Investment and the total amount
of HSGP funding that was dedicated to this Multi-Applicant Investment, if any.
(500 char. max per Investment name)
FY 2006 Investment name:

FY 2006 HSGP funding:

FY 2007 Investment name:

FY 2007 HSGP funding:

FY 2008 Investment name:

FY 2008 HSGP funding:

42
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

I.B. Baseline – Purpose Statement
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION
Describe, at a high-level, what activities will be implemented and what will be
accomplished by this Multi-Applicant Investment. Explain how this MultiApplicant Investment will benefit the region as a whole. (1,000 char. max)

43
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

I.C Baseline – Description
CONTENT PROVIDED SEPARATELY BY INDIVIDUAL CO-PARTNERS
With respect to your State, territory, or Urban Area only, provide a description of
the current state of this Multi-Applicant Investment, its objectives, and any
accomplishments that will be completed prior to the application of FY 2009 HSGP
funds. Describe the capability gap(s) that this Multi-Applicant Investment is
intended to address within your State, territory, or Urban Area and why a
collaborative effort will effectively address the capability gap(s) identified.
(2,500 char. max)

44
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

II.A. Strategy – State Preparedness Report
CONTENT PROVIDED SEPARATELY BY INDIVIDUAL CO-PARTNERS
Explain how this Multi-Applicant Investment supports Initiatives in the State
Preparedness Report. Please reference relevant page numbers in the State
Preparedness Report. (Part of overall Investment 15,000 char. max)

45
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

II.B. Strategy – Homeland Security Strategy goals and objectives:
CONTENT PROVIDED SEPARATELY BY INDIVIDUAL CO-PARTNERS
Explain how this Multi-Applicant Investment supports the State/territory/Urban
Area Homeland Security Strategy goals and objectives. Please reference relevant
goal and objective numbers in the State/territory/Urban Area Homeland Security
Strategy.
(Part of overall Investment 15,000 char. max)

46
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

II.C. Strategy – Target Capabilities:
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION
From the drop-down boxes, select one primary and up to four secondary Target
Capabilities that this Multi-Applicant Investment supports. For the primary Target
Capability selected, provide an explanation of how it is supported by this MultiApplicant Investment.
(For a list of the current Target Capabilities, refer to
http://www.fema.gov/pdf/government/training/tcl.pdf)
Primary Target Capability

Primary Target Capability Narrative (500 char. max)

Secondary Target Capability (1)

Secondary Target Capability (2)

Secondary Target Capability (3)

Secondary Target Capability (4)

II.D. Strategy – National Priorities
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION
From the drop-down boxes, select the National Priority(ies) that this MultiApplicant Investment supports; up to four may be selected.
(For a list of the current National Priorities, refer to
http://www.fema.gov/pdf/government/training/tcl.pdf)
National Priority (1)

National Priority (2)

National Priority (3)

National Priority (4)

47
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

III.A. Funding Plan
CONTENT PROVIDED SEPARATELY BY INDIVIDUAL CO-PARTNERS
Provide the total estimated cost to implement this Investment during the three
year, FY 2009 HSGP period of performance by completing the following table:
• For each solution area that has an associated FY 2009 HSGP cost, provide a
brief summary of the planned expenditures (including personnel)
• If this Multi-Applicant Investment includes optional cost sharing funds, provide
the cash or in-kind funding amounts in the appropriate section of the funding
table and describe how those funds will be applied
• Other sources of funding should be identified and described appropriately
(1,500 char. max per solution area)
FY 2009 Homeland Security Grant
Program Estimated Costs
SHSP

UASI

MMRS

CCP

FY 2009
HSGP
Estimated
Total

Optional Cost
Sharing
Cash

Other
Funding
Source

Grand Total

In-kind

Planning
Organization
Equipment
Training
Exercises
Total

Planning (1,500 char. max)

Organization (1,500 char. max)

Equipment (1,500 char. max)

48
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

Training (1,500 char. max)

Exercises (1,500 char. max)

Optional Cost Sharing [Cash] (1,500 char. max)

Optional Cost Sharing [In-kind] (1,500 char. max)

Other Funding Sources (1,500 char. max)

49
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

III.B. Accomplishments:
CONTENT PROVIDED SEPARATELY BY INDIVIDUAL CO-PARTNERS
Identify up to five accomplishments that will be achieved within the three year, FY
2009 HSGP period of performance. For each accomplishment:
• Identify the planned end date for when the accomplishment will occur
• Identify at least one milestone that will indicate the Multi-Applicant
Investment is progressing towards the accomplishment
• Identify at least one challenge that may impede achievement of the
accomplishment within the period of performance.
(1,000 char. max per solution area)
Accomplishment 1
Accomplishment
(1,000 char.
max)

Milestones
(1,000 char.
max)

Challenges
(1,000 char.
max)

50
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

Accomplishment 2
Accomplishment
(1,000 char.
max)

Milestones
(1,000 char.
max)

Challenges
(1,000 char.
max)

Accomplishment 3
Accomplishment
(1,000 char.
max)

Milestones
(1,000 char.
max)

Challenges
(1,000 char.
max)

51
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

Accomplishment 4
Accomplishment
(1,000 char.
max)

Milestones
(1,000 char.
max)

Challenges
(1,000 char.
max)

Accomplishment 5
Accomplishment
(1,000 char.
max)

Milestones
(1,000 char.
max)

Challenges
(1,000 char.
max)

52
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

III.C. Challenge Mitigation
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION
• Describe the collaborative management team’s roles and responsibilities,
governance structure, and subject matter expertise required to implement this
Multi-Applicant Investment.
• Explain how the management team will mitigate challenges and ensure that
the expected accomplishments and milestones for this Multi-Applicant
Investment will be achieved within the three year, FY 2009 HSGP period of
performance. (Part of overall Investment 15,000 char. max)

53
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

IV.A. Impact on Identified Risk
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION
Describe how achieving this Multi-Applicant Investment’s accomplishments will
reduce overall regional risk and how the collaborative effort will make this
possible. (Part of overall Investment 15,000 char. max)

54
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.

IV.B. Sustainability
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION
Describe the long-term approach to sustaining the capabilities created or
enhanced by this Multi-Applicant Investment, or explain why this Multi-Applicant
Investment will not be sustained. (Part of overall Investment 15,000 char. max)

55
*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV*
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.