HIV Prevention Program Evaluation and Monitoring System for Health Departments and Community-Based Organizations (PEMS)

Forms and Documents

Document Name	Status
Counseling, Testing and Referral for Community-Based Organizations Form and Instruction	Modified
Counseling, Testing and Referral for Health Jurisdictions (CTR scan) Form and Instruction	Modified
Supporting Statement B .doc Supporting Statement B	2010-06-02
Attachment 10 AOC approval letter.pdf Supplementary Document	2010-06-02
Attachment 9 Burden Calculations.docx Supplementary Document	2010-06-02
Attachment 8 PEMS Authority to Operate.pdf Supplementary Document	2010-06-02
Attachment 7 CDC HIV DATA COLLECTIONS 051110.docx Supplementary Document	2010-06-02
Attachment 6 B Rules of Behavior PEMS Users.doc Supplementary Document	2010-06-02
Attachment 6 A Rules of Behavior PEMS System Admins.doc Supplementary Document	2010-06-02
Attachment 4 Consultants.docx Supplementary Document	2010-06-02
Attachment 3 A PEMS Home Page.docx Supplementary Document	2010-06-02
Attachment 2 - 60day FRN.pdf Supplementary Document	2010-06-02
Attachment 1 Legislative Authority.pdf Supplementary Document	2010-06-02
Attachment 3 A PEMS Home Page.docx Supplementary Document	2010-06-21
Attachment 3 A PEMS Home Page.docx Supplementary Document	2010-06-21
Supporting Statement A 051110.docx Supporting Statement A	2010-06-02

IC Document Collections

IC ID	Document Title	Status
7165	PEMS Data Collection for Health Jurisdictions Other-NHME variables and values	Modified
180698	PEMS Data Collection for Community-Based Organizations (Training) Other-NHME variables and values	Modified
180697	PEMS Data Collection for Health Jurisdictions (Training) Other-NHME variable and values	Modified
180696	Counseling, Testing and Referral for Community-Based Organizations Form and Instruction	Modified
180695	PEMS Data Collection for Health Jurisdictions (HIV testing non-scan) Other-NHME variables and values	Modified
180694	Counseling, Testing and Referral for Health Jurisdictions (CTR scan) Form and Instruction	Modified
180693	PEMS Data Collection for Community-Based Organizations Other-NHME variables and values	Modified

ICR Details

OMB Control No: 0920-0696	ICR Reference No: 201007-0920-002
Status: Historical Active	Previous ICR Reference No: 200806-0920-001
Agency/Subagency: HHS/CDC	Agency Tracking No:
Title: HIV Prevention Program Evaluation and Monitoring System for Health Departments and Community-Based Organizations (PEMS)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/18/2010
	Date Received in OIRA: 07/14/2010
Terms of Clearance: Approved with the understanding that additional modifications to the collection may be made in light of the recently published National HIV/AIDS Strategy.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2013	36 Months From Approved	08/31/2010
Responses	3,580	0	2,268
Time Burden (Hours)	298,660	0	181,512
Cost Burden (Dollars)	0	0	0

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Abstract: CDC requests a revision to the HIV Prevention Program Evaluation and Monitoring System (PEMS) for standardized HIV prevention program data from health departments and community-based organizations. The data are used to monitor the delivery of prevention services data to clients and report on required program performance indicators.

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Authorizing Statute(s): US Code: 42 USC 306 Name of Law: Public Health Service Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	75 FR 18502	04/12/2010
30-day Notice:	Federal Register Citation:	Citation Date:
	75 FR 35817	06/23/2010
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 7

IC Title	Form No.	Form Name
PEMS Data Collection for Health Jurisdictions
PEMS Data Collection for Community-Based Organizations
Counseling, Testing and Referral for Health Jurisdictions (CTR scan)	none, none, none, none	HIV test scan form - page 3 ,   HIV test scan form - page 1 ,   HIV test scan form - page 2 ,   HIV test scan form - Pacific Islands
PEMS Data Collection for Health Jurisdictions (HIV testing non-scan)
Counseling, Testing and Referral for Community-Based Organizations	none, none, none, none	HIV test form - page 1 ,   HIV test form - page 2 ,   HIV test form - page 3 ,   HIV test form - Pacific Islands
PEMS Data Collection for Health Jurisdictions (Training)
PEMS Data Collection for Community-Based Organizations (Training)

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,580	2,268	0	1,312	0	0
Annual Time Burden (Hours)	298,660	181,512	0	117,148	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Increases in burden are based on additional funding for HIV testing, studies that require collection of data at multiple times, and additional grantees reporting data. The increase in prevention activities, not an increase in reporting requirements, cause the increase in burden.

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Annual Cost to Federal Government: $439,666

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/14/2010

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