Community-Based Job Training Grant Recipients Survey

ATTACHMENT 2

CBJTG Recipient Survey Instrument

PAGE 1.

Community-Based Job Training Grants: Grantee Survey

Thank you for taking the time to participate in the Survey of Community-Based Job Training Grants (CBJTG).

• Who is administering this survey? The Urban Institute, a nonprofit, nonpartisan research organization, is under contract with the U.S. Department of Labor (DOL), Employment and Training Administration (ETA) to conduct an evaluation of the CBJTG program, which includes this survey.

• What is the purpose of the survey? This survey will develop an inventory of activities undertaken with the grant funds and will provide information about promising strategies for developing effective training programs.

• How long will it take to complete? This survey will take approximately 60 minutes.

• Is participation mandatory? Please note that the solicitation for grant applications requires grantees to participate in an evaluation activities sponsored by DOL/ETA, including any that occur after the expiration of the grant.

• Who will see my responses? The Urban Institute treats the information you provide as private. All reports based on the survey will report findings at the aggregate level and responses to the survey will not be identified by organization or person in any publication.

• Who can I contact with questions? If you have any questions please contact:

Alexandra Stanczyk at (202) 261-5732 or [email protected]

Lauren Eyster at (202) 261-5621 or [email protected]

Thank you again for participating in this survey. We greatly appreciate your time and assistance.

Please return by XXXX.

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is XXXXXXX and expires on XXXXX. The time required to complete this information collection is estimated to average XXXX, including the time to review instructions, search existing data resources, gather the data needed, and complete and review the information collection. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this form, please write to: U.S. Department of Labor Employment and Training Administration, Room N-5641 Frances Perkins Building, Attention: Bogdan Tereshchenko, 200 Constitution Ave., NW, Washington, DC 20210.

PAGE 2.

Instructions:

Technical Instructions:

• This web-based survey can be saved and completed in several sittings by simply clicking the "Next" button at the bottom of the page to save your work.  Upon reentering the survey, you will be routed to the last completed question. 

• The survey allows for multiple respondents, which allows you to delegate sections of the survey to individuals who might have more in-depth information on a particular program or section.  To share the survey, simply forward on your username and password. Two users, however, cannot simultaneously enter information from different computers at the same time.

• Should you prefer to complete the survey on paper rather than computer, we will either mail you a paper version or email you a Microsoft Word document version of this survey. To request a survey in an alternative format, please contact Alexandra Stanczyk at (202) 261-5732 or [email protected].

Survey Contents: The survey is divided into nine sections:

• Respondent contact information;

• Basic information about the community-based job training grant;

• Training and other program activities;

• Capacity-building activities;

• Partnering with employers and other organizations;

• Leveraged resources;

• Sustainability of programming;

• Accomplishments; and

• Information about your organization.

Suggested Reference Documents: It may be necessary or helpful to have the following documents on hand while completing the survey, particularly for the sections pertaining to training activities, capacity-building activities, and leveraged resources:

• the original grant application and any modifications; and

• quarterly reports submitted to DOL.

Scope of Questions: Unless otherwise indicated, survey questions refer to all CBJTG-funded educational and training programs. Please answer in the affirmative if any of your CBJTG funded educational and training programs had the experience in question. We recognize that your CBJTG activities may be part of a larger effort by your organization but please answer the questions to the best of your ability as they are directly related to the CBJTG activities.

PAGE 3.

Section A. Respondent Contact Information

(Questions A3-A5 will be pre-entered to allow respondents to change if incorrect)

We have the following contact information in our records. Please correct the information as needed:

1. Name of primary person completing the survey:

2. Job title:

3. Name of institution or organization:

4. Contact information

1. Mailing address: ______________________

2. Phone: ______________________

3. E-mail: ______________________

4. Website: ______________________

5. Name, title, and organization of individual responsible for managing the grant (if different than survey respondent):

1. Full name: ______________________

2. Title: ______________________

3. Organization: ______________________

PAGE 4.

Section B. Basic Information about Your Community-Based Job Training Grant (CBJTG) Program

The purpose of this section is to confirm and obtain general information about your CBJTG program and the overall design and objectives of the grant activities.

1. Was your grant still operational as of September 30, 2010?

__ Yes __ No

PAGE 5.

2. What is the industry of focus for your CBJTG program activities? Check all that apply.

1. __ Advanced Manufacturing

2. __ Aerospace

3. __ Automotive

4. __ Aviation

5. __ Biotechnology

6. __ Construction

7. __ Education

8. __ Energy

9. __ Engineering & Process Technology

10. __ Financial Services

11. __ Forestry

12. __ Geospatial Technology

13. __ Health Care

14. __ Hospitality

15. __ Information Technology

16. __ Movie/TV Production

17. __ Nanotechnology

18. __ Transportation

19. __ Non-Sector Specific

20. __ Other, please specify _______________

3. Under your CBJTG grant, does/did your institution/organization operate all grant-funded programs and activities or do/did you contract or have financial arrangements with others for some of them?

1. __ My institution/organization operates/d all grant activities and has/d no contracts or financial arrangements for other organizations to operate grant activities

2. __ My institution/organization operates/d some grant activities and has/d contracts or financial arrangements with other organizations to operate some grant activities

3. __ My institution/organization operates/d no grant activities and has/d contracts or financial arrangements with other organizations to operate all grant activities

4. __ Don’t know

PAGE 6.

If you answered b or c, then:

1. What percentage of your CBJTG funds do (did) you contract out to other organizations?

1. __ 1-25%

2. __ 26-50%

3. __ 51-75%

4. __ 76-100%

5. __ Don’t know

2. How many organizations do (did) you have a contract or other financial arrangements with to operate CBJTG activities?

### organization(s)

3. What CBJTG activities do (did) these organizations operate or support? (Check all that apply)

1. __ Training programs

2. __ Capacity building activities (e.g., curriculum development, web site development)

3. __ Other, please specify: ______________________

4. With what types of organizations do (did) you have a contract or financial arrangement associated with the CBJTG grant? (Check all that apply)

1. __ Community college

2. __ Community college district

3. __ Community-based organization

4. __ Employer

5. __ Faith-based organization

6. __ Independent consultant

7. __ Industry association

8. __ Technical college

9. __ State community college system

10. __ University or other four-year institution

11. __ Workforce investment system organization (e.g., Workforce

Investment Board, One-Stop Career Center)

12. __ Other, please specify: ­­­­­­­­­­­_______________________

PAGE 7.

CBJTG Project Design and Objectives:

4. Does your CBJTG program address the following workforce issues?

Workforce Issues	Yes	No
a. Insufficient number of skilled workers in the community in the industry of focus
b. Lack of available education and/or training programs for industry in the community
c. Lack of training facilities, trainers/teachers, and/or equipment
d. Low levels of education or skills in the community
e. Poor employment opportunities, especially for low-skilled or other disadvantaged workers
f. Other, please specify________________
g. Other, please specify_______________
h. Other, please specify _______________

5. On a scale of 1 to 4, with 1 being “not important at all” and 4 being “very important,” how important are (were) the following training objectives for your CBJTG program?

If your CBJTG program does not have or include the specific training objectives listed or an “other” training objective, please check the "Not applicable" box.

Training objectives	1 Not important at all	2 A little important	3 Somewhat important	4 Very important	Not applicable/ Did not have this objective
a. Meeting trainee enrollment goals
b. Meeting trainee credential/certificate attainment goals
c. Meeting graduation/completion goals
d. Matching graduates with available jobs
e. Increasing earnings for graduates
f. Creating opportunities for promotion or moving up career ladders/ lattices
g. Increasing trainee satisfaction with training program
h. Meeting employer needs
i. Increasing skills of the workforce, including incumbent and dislocated workforce
j. Other, please specify________________

6. On a scale of 1 to 4, with 1 being “not important at all” and 4 being “very important,” how important are (were) the following capacity-building objectives for your CBJTG program?

If your CBJTG program does not have or include the specific capacity-building objectives listed or an “other” capacity-building objective, please check the "Not applicable" box.

Capacity-building objectives	1 Not important at all	2 A little important	3 Somewhat important	4 Very important	Not applicable/Did not have this objective
Developing new educational/training programs
Expanding the number of education/training slots
Hiring or retraining faculty or instructors
Hiring or retraining staff to support education/training activities
Developing financial aid or scholarship programs
Expanding existing financial aid or scholarship options for trainees
Updating existing programs (including updating curriculum and upgrading equipment)
Designing or implementing new instructional techniques or technologies
Creating train-the-trainer programs (instructional training for faculty or other trainers)
Attracting future workers to the industry (e.g., creating “pipelines” of new workers or youth)
Improving access of disadvantaged workers to educational and training opportunities
Other, please specify: __________________________

Recruitment and Target Populations:

7. Which of the following groups did/does your CBJTG program actively recruit or target? Note: categories below are not mutually exclusive.

Population groups	Yes	No
Dislocated workers
New entry-level workers
Incumbent workers
Unemployed workers
Youth (pre-high school)
Youth (high school)
Youth (out-of-school/dropout)
People with disabilities
Veterans
Immigrants/refugees
African Americans
Hispanics
American Indians
Asian Pacific Islanders
Low-income/disadvantaged
Men
Women
Underemployed
Older workers
t. Other, please specify: _____________________

PAGE 8.

Section C. Training and Other Program Activities

This section includes questions about the education/training programs (e.g., certificate/degree programs, apprenticeship/on-the-job training programs, summer programs for youth) that you operate(d) using CBJTG funds. Please complete this section using the definition of “education/training programs” that makes the most sense for your project; later questions gather more detailed information on your education/training programs.

Note that this survey can be filled out by multiple respondents if it is helpful to share this section with anyone in your organization who might have in-depth knowledge of particular grant-funded training/education programs.

Information on CBJTG-funded Education/Training Programs:

1. How many education/training programs do you operate with CBJTG funds? ___________

C1a. Of these grant-funded training/education programs, how many primarily served youth?

(Youth 18 and under, including pre-high school, high school, and out-of-school youth) (Write "DK" if you do not know)______

C1b. How many primarily served adults? (Write "DK" if you do not know) _____________

C1c. How many served both youth and adults? (Write "DK" if you do not know) __________

PAGE 9.

2. From what geographic area are (were) the participants drawn? (Check only one)

1. ____ Within one city

2. ____ Within one county

3. ____ Multiple counties in a state

4. ____ Multiple counties in more than one state

5. ____ All counties in a state

6. ____ Multiple states

7. ____ Other (please specify)

3. What are the general characteristics of your program participants to date? (Check all that apply, categories may not be mutually exclusive)

1. _____ Dislocated workers

2. _____ Incumbent workers

3. _____ New entry-level workers

4. _____ Unemployed

5. _____ Underemployed

6. _____ Youth, Pre-High School

7. _____ Youth, High School

8. _____ Youth, Out-of school/dropout

9. _____ Low Income/ Disadvantaged

10. _____ Other, please specify:_____________

11. _____ Other, please specify:_____________

12. _____ Do not know

4. Which of the following recruitment strategies does (did) your training program use? (Check all that apply)

1. ____ Direct mail campaigns

2. ____ Distribution of flyers, posters or other self-produced educational/informational

materials

3. ____ Door-to-door outreach

4. ____ Informational websites

5. ____ In-person presentations in the community (e.g., at schools, neighborhood centers,

libraries)

6. ____ Media outreach campaigns (e.g., TV, radio, newspapers, professionally prepared

ads on buses/bus shelters)

7. ____ Partnerships with employers and industry organizations

8. ____ Referrals from community- or faith-based organizations

9. ____ Referrals from the workforce system

10. ____ Toll-free informational hotlines

11. ____ Did not have a recruitment strategy

12. ____ Other, please specify:________________________

PAGE 10.

5. For each of the following recruitment strategies (auto-populate from C4), how effective did you find it? Rate a given strategy “effective” if you would recommend it without reservation to an operator of a similar program in the future, with the knowledge of the gamut of available recruitment strategies and under time and resource constraints similar to those your program faced.

Recruitment Strategy	Effective	Somewhat effective	Not effective
Direct mail campaigns
Distribution of flyers, posters or other self-produced educational/informational materials
Door-to-door outreach
In-person presentations in the community (e.g., at schools, neighborhood centers, libraries)
Informational websites
Media outreach campaigns (e.g., TV, radio, newspapers, professionally prepared ads on buses/bus shelters)
Partnerships with employers and industry organizations
Referrals from community- or faith-based organizations
Referrals from the workforce system
Toll-free informational hotlines
Other, please specify:________________________

6. On a scale of 1 “A great challenge/problem” to 4 “Not a challenge/problem at all”, do (did) any of the following potential problems or barriers affect your recruitment or enrollment of participants? (Check all that apply for each program)

If your CBJTG grant program does not have or include the specific factors listed or an “other” factor, please check the "Not applicable" box.

Potential recruitment or enrollment problems/barriers	1 A great challenge/ problem	2 Somewhat of a challenge/problem	3 A minor challenge/problem	4 Not a challenge at all	Not applicable
Adverse economic and labor market conditions
Difficulties with identifying and finding eligible participants
Insufficient referrals from partner community-based organizations
Insufficient referrals from partner employers/employer organizations
Insufficient referrals from partner(s) in the workforce system
Insufficient resources devoted to outreach and recruitment
Lack of effectiveness of selected outreach strategies
Low or inadequate basic skill levels of applicants
Participants’ difficulties with transportation
Other (please specify) ____________

7. List the job titles/occupations for which your grant-funded education/training programs prepare participants (e.g., Registered Nurse, Industrial Maintenance Technician, Certified Supply Chain Professional, Emergency Medical Technician).

1. ________________

2. ________________

3. ________________

4. ________________

5. ________________

6. ________________

7. ________________

8. ________________

9. ________________

10. ________________

11. ________________

12. ________________

13. ________________

14. ________________

15. ________________

PAGE 11.

8. Are the occupations for which participants are trained (auto-populate from C8) part of established, industry-recognized career ladders/career pathways?

Occupation (from C7)	Part of an established career pathway/ladder	Not part of an established career pathway/ladder
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.

9. What specific education and training components are included in each of your programs? (Check all that apply)

1. ____ Classroom-based occupational/instruction other than college level

2. ____ Cooperative education or work-study program

3. ____ Distance learning or online tutorials

4. ____ English as a second language classes

5. ____ For credit courses that lead to a degree or certificate

6. ____ Job shadowing

7. ____ Longer-term on-the-job training experiences (including registered apprenticeships)

8. ____ Mentorships

9. ____ Non-credit college-level courses

10. ____ Other preparatory classes (e.g., pre-apprenticeship)

11. ____ Part of an established career pathway/ladder

12. ____ Remedial/basic education classes (e.g., adult basic education)

13. ____ Short-term on-the-job training experience (e.g., internships)

14. ____Other, please specify

10. What credential(s) do (did) participants receive upon completing training for each of the following job titles/occupations? (Check all that apply)

Education/Training Programs	Applied Associate’s Degree	Associate’s degree	Bachelor’s degree	Industry-Recognized Certificate	Occupational certificate	Occupational license	Other, please specify	None
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.

11. What support services do (did) your organization or its partners provide to participants in your grant-funded training/education programs? (check all that apply)

1. ____Child care assistance

2. ____Coordination with public assistance

3. ____”Critical friend,” coach, or mentor

4. ____ Emergency assistance (e.g., rental or utility assistance)

5. ____ Financial aid

6. ____ Financial counseling

7. ____ Peer support groups

8. ____ Personal/family counseling

9. ____ Transportation assistance

10. ____ Other (please specify)

11. ____ None

12. What employment services do (did) your organization or its partners make available to participants in your grant-funded training/education programs? (check all that apply for each program)

1. ____ Employment/career counseling

2. ____ Interviewing skills/résumé workshops

3. ____ Job search assistance

4. ____ Referrals to job openings

5. ____Other, please specify

6. ____None

PAGE 12.

Questions C13 and C14 ask for general assessments across all CBJTG-funded education/training programs.

13. On a scale of 1-4, with 1 being “Very difficult” and 4 being “Not difficult at all,” how would you rate your experiences in the following areas?

Experiences	1 Very difficult	2 Somewhat difficult	3 A little difficult	4 Not difficult at all	Not applicable
Finding appropriate curriculum
Having applicants with basic skill levels needed to enter the training program
Having enough qualified faculty or trainers
Having the proper training facilities and equipment
Placing trainees in jobs after program completion
Receiving referrals from partner organizations
Recruiting eligible participants
Retaining trainees in the program

14. In your opinion, how successful would you say the program has been in each of the following areas (auto-populate from B5)?

Issues	1 Not at all successful	2 Not very successful	3 Somewhat successful	4 Very successful	Too soon to tell	Not applicable
a. Meeting enrollment goals
b. Achieving high graduation/completion rates
c. Matching graduates with available jobs
d. Increasing earnings for graduates
e. Creating opportunities for promotion or moving up career ladders/lattices
f. Meeting employer needs
g. Increasing trainee satisfaction
h. Other (please specify)

PAGE 13.

Goals and Progress to Date for CBJTG-Funded Activities

This section asks about your program’s overall goals and progress to date.

15. In which of the following areas did your program propose training goals in your original grant application? (Check all that apply)

1. Enrollment

2. Program completion/graduation

3. Credential attainment

4. Employment or job placement

5. Employment/job retention

6. Other (please specify) ________________________

7. No original training/education goals

PAGE 14.

16. In each area (auto-populate from C15) what was the original goal for your project, including all training programs? (in number of persons-do not use percentages)

1. Enrollment __________ (# of persons)

2. Program completion/graduation __________ (# of persons)

3. Credential attainment __________ (# of persons)

4. Employment or job placement __________ (# of persons)

5. Employment/job retention __________ (# of persons)

6. Other (please specify) ________________________ (# of persons)

17. For the proposed goals (auto-populate from C15), which of the goals have been met to date? (Check all that apply)

1. Enrollment

2. Program completion/graduation

3. Credential attainment

4. Employment or job placement

5. Employment/job retention

6. Other (please specify) ________________________

PAGE 15.

18. (For operational grantees only) For the proposed goals that have not been met to date (auto-populate from C15), do you anticipate that they will be met by the end of your grant? (Check all that apply)

1. Enrollment

2. Program completion/graduation

3. Credential attainment

4. Employment or job placement

5. Employment/job retention

6. Other (please specify) ________________________

Questions C19 – C21 ask about your training programs that have separate goals and/or information on progress to date for youth.

19. In what areas do (did) your CBJTG-funded training/education programs have separate goals for youth? (Check all that apply)

1. Enrollment

2. Placement in employment or post-secondary education

3. Attainment of a credential or degree

4. Increase in one or more educational functioning levels

5. Employment or education retention

6. Earnings

7. Completion of basic skills education or other work readiness activities

8. Other (please specify) ________________________

9. No specific youth goals

PAGE 16.

20. For the proposed youth-specific goals (auto-populate from C19), which of the goals have been met to date? (Check all that apply)

1. Enrollment

2. Placement in employment or post-secondary education

3. Attainment of a credential or degree

4. Increase in one or more educational functioning levels

5. Employment or education retention

6. Earnings

7. Completion of basic skills education or other work readiness activities

8. Other (please specify) ___________________

PAGE 17.

21. (For operational grantees only) For the proposed youth-specific goals that have not been met to date (auto-populate from C20), do you anticipate that they will be met by the completion of your grant? (Check all that apply)

1. Enrollment

2. Placement in employment or post-secondary education

3. Attainment of a credential or degree

4. Increase in one or more educational functioning levels

5. Employment or education retention

6. Earnings

7. Completion of basic skills education or other work readiness activities

8. Other (please specify) ________________________

PAGE 18.

Section D. Capacity-Building Activities

This section asks about the capacity-building activities undertaken during the grant period and how these activities were structured to meet the grant’s objectives.

1. What capacity-building activities are you implementing (did your program implement) using CBJTG funds? (Check all that apply)

1. __ Certification program development

2. __ Curriculum development

3. __ Degree program development

4. __ Dual enrollment, articulation, or other programs that link secondary and post-

secondary programs

5. __ Hiring or retraining staff to support education/training activities

6. __ Improvement or expansion of existing training program

7. __ Installation and use of new instructional techniques or technologies

8. __ New training program

9. __ Programs to attract future workers to the industry

10. __ Program to share faculty from business or other sectors

11. __ Training of new or incumbent faculty or instructors

12. __ Other, please specify_____________________________________

PAGE 19. (“D1 - Continued”)

D1b. If a or b (will automatically skip if not applicable):

1. What is (was) the goal for the number of training slots per year to be created? ______

2. How many new training slots per program year have been created as of XXX? _______

D1c. If a, c or d, what types of credentials are being (were) created? (Check all

that apply) (will automatically skip if not applicable)

1. __ Associate’s degree

2. __ Industry-recognized certificate

3. __ Occupational certificate

4. __ Occupational license

5. __ Other type of credential, please specify: ______________________________

6. __ None

D1d. If h, how has (was) your curriculum (been) developed for your training programs?

(Check all that apply) (will automatically skip if not applicable)

1. __ Adapted from pilot courses funded through the grant

2. __ Based on industry-recognized standards

3. __ Based on input from employers and/or industry

4. __ Developed in collaboration with other colleges or state education systems

5. __ Used available ETA products/materials (e.g., curriculum available on ETA’s

knowledge-sharing and e-learning platform www.workforce3one.org)

6. __ Used “off the shelf” curriculum or curriculum already in use elsewhere

7. __ Used standard processes (e.g., DACUM)

8. __ Other, please specify: ________________________________________

D1e. If i, what populations did (are) you target(ing) to develop new pipelines of future workers for your industry of focus? (Check all that apply) (will automatically skip if not applicable)

1. __ Elementary school students

2. __ Middle school students

3. __ High school students

4. __ Out-of-school youth

5. __ Dislocated (laid-off) workers

6. __ Unemployed

7. __ Other workers, please specify: __________

2. Have any of your CBJTG-funded activities resulted in any of the following products? (Check all that apply)

1. __ Assessment tools

2. __ Distance learning programs

3. __ Formal career ladder/lattice models

4. __ New or improved web sites

5. __ New or revised curricula and course materials

6. __ Outreach or recruitment materials

7. __ Reports on or analyses of CBJTG-funded efforts

8. __ Training curricula blended with basic skills education or training

9. __ Training program designs and tools

10. __ CBJTG-funded activities did not result in any products

11. __ Other, please specify: ______________________________________

3. Other than through ETA’s e-learning and knowledge-sharing platform www.workforce3one.org, are the products (mentioned in D2) being shared with other programs and organizations?

1. __ Yes, please specify specific programs and organizations: _________________________________________

2. __ No

PAGE 20.

4. In your opinion, how successful has this grant-funded program been in the following areas?

If your CBJTG grant program does not have or include the specific issues listed or an “other” issue, please check the "Not applicable" box.

Issues	1 Not at all successful	2 A little successful	3 Somewhat successful	4 Very successful	Too soon to tell	Not applicable
a. Developing new training programs
b. Expanding the number of training slots
c. Hiring or funding new faculty or instructors
d. Hiring or funding new staff to support training programs
e. Developing financial aid or scholarship options for trainees
f. Designing or implementing new instructional techniques or technologies
g. Creating train-the-trainer programs
h. Attracting future workers to the industry
i. Improving access to education and training opportunities for disadvantaged populations
j. Other, please specify: _______

PAGE 21.

Section E. Partnering with Employers and Other Organizations

This section includes questions about the partners engaged in CBJTG activities and their roles.

1. What types of organizations do (did) you partner with for CBJTG? (Check all that apply)

1. __ Career or job centers (other than One-Stop Career Centers)

2. __ Community colleges, community college consortia, community college districts, or workforce development departments within community colleges

3. __ Community-based organizations or other social services agencies

4. __ Economic development organizations

5. __ Faith-based organizations

6. __ Industry associations, employers, or chambers of commerce

7. __ Local government

8. __ One-Stop Career Centers

9. __ Philanthropic community (e.g., foundations)

10. __ School districts

11. __ Seed and venture capital organizations or individuals, investor networks, or entrepreneurs

12. __ State government

13. __ Technical colleges

14. __ Unions

15. __ Universities or other four-year colleges

16. __ Vocational schools

17. __ Workforce investment boards

18. __ None, we do not partner with other organizations (skip to section F)

19. __ Other, please specify: _____________

PAGE 22.

2. Which of the following partners (auto-populated based on those checked in E1) did you work with in the planning stages of your program? (Check all that apply)

1. __ Career or job centers (other than One-Stop Career Centers)

2. __ Community colleges, community college consortia, community college districts, or

workforce development departments within community colleges

3. __ Community-based organizations or other social services agencies

4. __ Economic development organizations

5. __ Faith-based organizations

6. __ Industry associations, employers, or chambers of commerce

7. __ Local government

8. __ One-Stop Career Centers

9. __ Philanthropic community (e.g., foundations)

10. __ School districts

11. __ Seed and venture capital organizations or individuals, investor networks, or

entrepreneurs

12. __ State government

13. __ Technical colleges

14. __ Unions

15. __ Universities or other four-year colleges

16. __ Vocational schools

17. __ Workforce investment boards

18. __ Other, please specify: _____________

3. Which of the following partners (auto-populated based on those checked in E1) did you work with while operating your CBJTG activities?

1. __ Career or job centers (other than One-Stop Career Centers)

2. __ Community colleges, community college consortia, community college districts, or

workforce development departments within community colleges

3. __ Community-based organizations or other social services agencies

4. __ Economic development organizations

5. __ Faith-based organizations

6. __ Industry associations, employers, or chambers of commerce

7. __ Local government

8. __ One-Stop Career Centers

9. __ Philanthropic community (e.g., foundations)

10. __ School districts

11. __ Seed and venture capital organizations or individuals, investor networks, or

entrepreneurs

12. __ State government

13. __ Technical colleges

14. __ Unions

15. __ Universities or other four-year colleges

16. __ Vocational schools

17. __ Workforce investment boards

18. __ Other, please specify: _____________

4. List the names up to five (5) organizational partners that dedicated the most time/resources or played the most active/significant role in developing or implementing the CBJTG-funded project.

1. _________________

2. _________________

3. _________________

4. _________________

5. _________________

PAGE 23.

5. Indicate the type of organization for each partner? (auto-populated from E4)

Partners	Partner 1	Partner 2	Partner 3	Partner 4	Partner 5
Career or job centers (other than One-Stop Career Centers)
Community-based organizations or other social services agencies
Economic development organizations
Faith-based organizations
Industry associations, employers, or chambers of commerce
Local government
One-Stop Career Centers
Philanthropic community (e.g., foundations)
School districts
Seed and venture capital organizations or individuals, investor networks, or entrepreneurs
State government
Technical colleges
Unions
Universities or other four-year colleges
Vocational schools
Workforce investment boards
Other, please specify: _____________

PAGE 24.

6. What resources and/or services does (did) the workforce investment system provide to your CBJTG activities? (Check all that apply)

1. __ Access to financial aid (e.g., Pell grants)

2. __ Access to support services

3. __ Advisory committee/steering committee participation

4. __ Connections to employers or industry associations

5. __ Curriculum development

6. __ Direct funding/training contracts

7. __ Internships

8. __ Job placement services

9. __ Job shadowing

10. __ Mentoring

11. __ Operation of training activities

12. __ Referral to or assistance developing apprenticeships

13. __ Referrals to your training programs

14. __ Use of facilities

15. __ Use of Individual Training Accounts (ITA)

16. __ Use of staff as trainers

17. __ None

18. __ Other, please specify____________

7. What resources do (did) employers or industry associations provide to the CBJTG activities? (Check all that apply)

1. __ Advisory committee/steering committee participation

2. __ Apprenticeships

3. __ Curriculum development

4. __ Financial resources for training

5. __ Internships

6. __ Interviews of program graduates

7. __ Job shadowing opportunities

8. __ Mentoring

9. __ Operation of training programs

10. __ Paid time for incumbent workers in training, or other incentives to workers for

training

11. __ Referrals of employees to your training program

12. __ Referrals of individuals outside partner organization to your training program

13. __ Support services

14. __ Use of facilities

15. __ Use of staff/employees as trainers

16. __ None

17. __ Other, please specify____________

8. What roles do (did) your other partner organizations play in the implementation of the project? (Check all that apply)

1. __ Access to financial aid (e.g., Pell grants)

2. __ Advisory committee/steering committee participation

3. __ Apprenticeships

4. __ Curriculum development

5. __ Direct funding/training contracts

6. __ Employment services

7. __ Internships

8. __ Job shadowing opportunities

9. __ Mentoring

10. __ Operation of training programs

11. __ Referrals to your training program

12. __ Support services

13. __ Use of facilities

14. __ Use of staff

15. __ None

16. __ Other, please specify____________

9. On a scale of 1 to 5, with 1 being definitely not and 5 being definitely will, which partnerships are likely to continue after the end of the grant? (auto-populated from E1)

Partners	1 Will not continue	2 Not likely to continue	3 Unsure	4 Likely to continue	5 Will continue
Career or job centers (other than One-Stop Career Centers)
Community-based organizations or other social services agencies
Economic development organizations
Faith-based organizations
Industry associations, employers, or chambers of commerce
Local government
One-Stop Career Centers
Philanthropic community (e.g., foundations)
School districts
Seed and venture capital organizations or individuals, investor networks, or entrepreneurs
State government
Technical colleges
Unions
Universities or other four-year colleges
Vocational schools
Workforce Investment Boards
Other, please specify: _____________

E9. (past – for those survey respondents whose grants have ended) Which partnerships have continued after the end of the grant? (auto-populated from E1)

Partners	Continued	Did not continue
Career or job centers (other than One-Stop Career Centers)
Community-based organizations or other social services agencies
Economic development organizations
Faith-based organizations
Industry associations, employers, or chambers of commerce
Local government
One-Stop Career Centers
Philanthropic community (e.g., foundations)
School districts
Seed and venture capital organizations or individuals, investor networks, or entrepreneurs
State government
Technical colleges
Unions
Universities or other four-year colleges
Vocational schools
Workforce Investment Boards
Other, please specify: _____________

10. Why did/will your partnerships not continue?

1. ___ Changing economic conditions

2. ___ Conflicting goals between your organization and partner organization

3. ___ Funding levels in partner organization

4. ___ Reached end of MOU, contract or financial arrangement

5. ___Staff turnover in partner organization

6. ___ Other, please specify: ____________________________________________

11. How difficult or easy has your experience been in the following areas? (Rate all that apply)

If your CBJTG grant program does not have experience in the listed areas or an “other” area, please check the "Not applicable" box.

Experiences	1 Very difficult	2 Somewhat difficult	3 A little difficult	4 Not difficult at all	Not applicable
a. Accessing planned leveraged resources
b. Engaging partners throughout the grant period
c. Communicating with partners
d. Working with partners during changing economic conditions
e. Other (please specify) _____________________________

12. In your opinion, how successful has your program been on supporting and strengthening partnerships with the following institutions?

If your CBJTG grant program does not have experience in the listed dimensions or an “other” dimension, please check the "Not applicable" box.

Dimensions	1 Not at all successful	2 A little successful	3 Somewhat successful	4 Very successful	Too soon to tell	Not applicable
a. Educational institutions
b. Employers or industry associations
c.  Public workforce system
d.  Other organizations ________________

PAGE 25.

Section F. Leveraged Resources

This section asks about the resources leveraged for your CBJTG-funded activities.

1. In your grant application, you proposed to “leverage” resources in the amount of $_______ (pre-enter amount from database). Please change if incorrect.

1. How much of the planned leveraged resources were in the form of a financial contribution or grant from your own organization (not “in-kind” resources such as staff or equipment)? $___________

If unknown, please estimate:

1. __ $0

2. __ $1 - $499,000

3. __ $500,000 – 999,999

4. __ $1,000,000 – 1,999,999

5. __ $2,000,000 – 4,999,999

6. __ $5,000,000 or more

7. __ Don’t know

2. How much of the planned leveraged resources were in the form of a financial contribution or grant from partners (not “in-kind” resources such as staff or equipment)? $___________

If unknown, please estimate:

1. __ $0

2. __ $1 - $499,000

3. __ $500,000 – 999,999

4. __ $1,000,000 – 1,999,999

5. __ $2,000,000 – 4,999,999

6. __ $5,000,000 or more

7. __ Don’t know

3. How much of the planned leveraged resources were “in-kind” donations from your own organization (e.g., staff time, facilities, equipment) $_______ If unknown, please estimate:

   1. __ $0

   2. __ $1 - $499,999

   3. __ $500,000 – 999,999

   4. __ $1,000,000 – 1,999,999

   5. __ $2,000,000 – 4,999,999

   6. __ $5,000,000 or more

   7. __ Don’t know

4. How much of the planned leveraged resources were “in-kind” donations from partners (e.g., staff time, facilities, equipment) $_______ If unknown, please estimate:

   1. __ $0

   2. __ $1 - $499,999

   3. __ $500,000 – 999,999

   4. __ $1,000,000 – 1,999,999

   5. __ $2,000,000 – 4,999,999

   6. __ $5,000,000 or more

   7. __ Don’t know

PAGE 26.

2. What share of the planned resources have you been able to (were you able to) leverage for CBJTG grant activities as of September 30, 2010? Estimate the share from 1 (None) to 5 (All).

If your CBJTG grant program did not plan to receive resources from the listed types of leveraged resources or an “other” type of leveraged resource, please check the "Not applicable" box.

Type and Source of Leveraged Resources	1 None	2	3 Half	4	5 All	Not applicable
a. Financial contribution or grant (not “in-kind’ resources such as staff or equipment) from your own organization
b. Financial contribution or grant from partners
c.  “In-kind” donations from your own organization (e.g., staff time, facilities, equipment)
d.  “In-kind” donations from partners

3. What in-kind resources are being (were) provided to your CBJTG program? (check all that apply)

1. __ Curriculum

2. __ Expert consultants (e.g., trainers, curriculum developers, technology specialists,

web designers)

3. __ Staff time

4. __ Supplies

5. __ Training facility or space

6. __ Training/office equipment

7. __ Other, please specify: ____________________________

4. Are you on track to meet (or have you met) your original goals for amount of leveraged funds?

1. __ Yes

2. __ No

5. Are (did) these leveraged funds coming (come) from the planned sources listed in your original application/project plan?

1. __ Yes

2. __ No

6. Did you leverage any money that you did not anticipate? Please explain.

PAGE 27.

Section G. Sustainability of Programming

This section asks about the efforts underway to continue your CBJTG-funded activities after the end of the grant period.

1. Do you plan to maintain (have you maintained) the number of new training slots after the end of the CBJTG grant period? (auto-populated from D1)

1. __ Yes

2. __ No

2. How many of your (auto-populated # from C1) grant-funded education/training programs do you plan to continue operating (have you continued operating) after the end of the CBJTG grant period? ______________________

3. What are/will be the major challenges to sustaining each of your education/training programs?

1. __ Changes in the industry of focus

2. __ Insufficient funding

3. __ Insufficient partner support

4. __ Lack of potential participants/students

5. __ Staff time/experience in fundraising

6. __ No major challenges

7. __ Other, please specify:__________

PAGE 28.

If yes to G1 or if G2 is completed:

4. What specific role will (is) the public workforce system (WIBs and One-Stops, etc.) play (playing) in sustaining programming after the CBJT grant ends?

1. __ Access to financial aid (e.g., Pell grants)

2. __ Access to support services

3. __ Advisory committee/steering committee participation

4. __ Connections to employers or industry associations

5. __ Curriculum development

6. __ Direct funding/training contracts

7. __ Internships

8. __ Job placement services

9. __ Job shadowing

10. __ Mentorships

11. __ Operation of training activities

12. __ Referral to or assistance with developing apprenticeships

13. __ Referrals to your training programs

14. __ Use of facilities

15. __ Use of Individual Training Accounts (ITA)

16. __ Use of staff as trainers

17. __ None

18. __ Other, please specify____________

5. What specific role will (are) employer or industry association partners play (playing) in sustaining programming after the CBJT grant ends?

1. __ Advisory committee/steering committee participation

2. __ Apprenticeships

3. __ Curriculum development

4. __ Financial resources for training

5. __ Internships

6. __ Interviews of program graduates

7. __ Job shadowing opportunities

8. __ Mentoring

9. __ Operation of training programs

10. __ Paid time for incumbent workers in training, or other incentives to workers for

training

11. __ Referrals of employees to your training program

12. __ Referrals of individuals outside partner organization to your training program

13. __ Support services

14. __ Use of facilities

15. __ Use of staff/employees as trainers

16. __ None

17. __ Other, please specify____________

6. What specific role will (are) other partner organizations play (playing) in sustaining programming after the CBJT grant ends?

1. __ Access to financial aid (e.g., Pell grants)

2. __ Advisory committee/steering committee participation

3. __ Apprenticeships

4. __ Curriculum development

5. __ Direct funding/training contracts

6. __ Employment services

7. __ Internships

8. __ Job shadowing opportunities

9. __ Mentorships

10. __ Operation of training programs

11. __ Referrals to your training program

12. __ Support services

13. __ Use of facilities

14. __ Use of staff

15. __ None

16. __ Other, please specify____________

If the grant is still operational:

7. Will you or have you developed a plan in the following areas for continuing beyond the grant period?

Program Areas	Yes, have developed plans	No, will not develop plans	Have not developed plans yet
a. Capacity-building initiatives
b. Organizational/institutional partnerships
c. Recruitment
d. Training programs/initiatives
e. Other project components? Please specify: _____ __

If the grant is no longer operational:

8. Prior to grant completion, did you develop plans for continuing grant activities beyond the grant end date?

1. __ Yes

2. __ No

9. Have you continued all or at least part of grant activities after the end of the grant?

1. __ Yes

2. __ No

PAGE 27.

10. If yes, have you continued your program’s:

If your CBJTG grant program does not have or include the listed program areas or an “other” program area, please check the "Not applicable" box.

Program Areas	At the same level of effort as during the grant period	At a greater level of effort	At a smaller/ modified level of effort	Not sustained at all	Not applicable
a. Capacity-building initiatives
b. Organizational/institutional partnerships
c. Recruitment
d. Training programs/initiatives
e. Other project components? Please specify: _____ __

11. Were any new sources of funding and resources developed for your CBJTG activities after the grant ended and/or were you able to continue using the same funding and resources (other than DOL/ETA grant funds)?

1. __ All new funding and resources developed

2. __ New funding and resources developed but previous ones still used

3. __ Same funding and resources still used and no new ones developed

4. __ Do not know

PAGE 29.

Section H. Accomplishments

This section asks about your overall impressions of what you have been able to (were able to) accomplish with the CBJTG and any improvements you would suggest to the grant program.

1. In your opinion, what were the greatest accomplishments of your program? Please list.

1. ______________________________________________________________

______________________________________________________________

2. ______________________________________________________________

______________________________________________________________

3. ______________________________________________________________

______________________________________________________________

2. What were the biggest challenges and/or obstacles that your organization encountered as you tried to accomplish goals.

1. ______________________________________________________________

______________________________________________________________

2. ___________________________________________________________

______________________________________________________________

3. ______________________________________________________________

3. Please feel free to share anything else we may not have asked you about.

PAGE 30.

Section I. Information about Your Educational Institution or Public Workforce System Organization

The purpose of this final section is to learn about your institution, organization, or agency.

1. Based on your grant records, your organization or institution is a XXXX. (Response will be pre-entered and will allow respondent to change if incorrect) If this is incorrect, how would you classify the grantee organization/institution?

1. __ Community college or other post-secondary educational institution or group of post

secondary institutions (e.g., district or consortium)

2. __ An organization or agency within the public workforce investment system (e.g.,

workforce investment board, One-Stop Career Center, state or local workforce

agency)

3. __ This is correct

PAGE 31.

(Skip pattern will take respondents to separate questions for educational institutions or workforce organizations.)

(For educational institutions)

2. Is your educational institution a:

1. __ Community college

2. __ Technical college

3. __ Community college district

4. __ State community college system

5. __ Other, please specify ________________________

3. Approximately how many students or trainees attended programs at your institution (or for grantees that are community college districts or community college systems, in your district or system) in the 2009-2010 school year?

1. __ None

2. __ 1 - 2,500

3. __ 2,501 - 5,000

4. __ 5,001 - 10,000

5. __ 10,001 - 20,000

6. __ 20,001 - 30,000

7. __ More than 30,000

8. __ Don’t know

4. What year was your organization founded?

1. _______ (year)

2. __ Do not know

5. If the exact year is unknown, then please mark one of these ranges:

   1. __ After 1990

   2. __ 1960-1990

   3. __ Before 1960

   4. __ Don’t know

6. What is your institution’s/district’s/system’s budget for your most recent fiscal year?

1. $

2. __ Don’t know

If exact budget number is unknown, then please mark one of these ranges:

3. __ $0

4. __ $1-100,000

5. __ $100,001-500,000

6. __ $500,001-1,000,000

7. __ $1,000,001-2,500,000

8. __ $2,500,001-5,000,000

9. __ Over $5,000,000

10. __ Don’t know

PAGE 31.

7. What percentage of your student body in the 2009-2010 school year received a Pell grant?

11. __ 0%

12. __1-25%

1. __ 26-50%

2. __ 51-75%

3. __ 76-100%

4. __ Don’t know

(For workforce investment system organizations)

2. Is your organization a: (check all that apply)

1. __ Workforce investment board

2. __ One-Stop Career Center or One-Stop Operator

3. __ State workforce agency

4. __ Local workforce agency

5. __ Other, please specify __________________________________

2. Approximately how many clients did your organization serve in your most recent program year (not including customers that received “core services”)? Please use an unduplicated count.

1. __ None

2. __ 1-500

3. __ 501-1,000

4. __ 1,001-2,500

5. __ 2,501-5,000

6. __ 5,001-10,000

7. __ More than 10,000

8. __ Don’t know

2. What year was your organization founded?

1. _______ (year)

2. __ Do not know

If exact year is unknown, then please mark one of these ranges:

3. __ After 1990

4. __ 1960-1990

5. __ Before 1960

6. __ Don’t know

2. What was your organization’s budget for your most recent fiscal year?

1. $

2. __ Don’t know

If exact budget number is unknown, then please mark one of these ranges:

3. __ $0

4. __ $1-100,000

5. __ $100,001-500,000

6. __ $500,001-1,000,000

7. __ $1,000,001-2,500,000

8. __ $2,500,001-5,000,000

9. __ Over $5,000,000

10. __ Don’t know

2. What percentage of your clients in your most recent program year was considered low-income?

1. __ 0%

2. __ 1-25%

3. __ 26-50%

4. __ 51-75%

5. __ 76-100%

6. __ Don’t know

Thank you for taking the time to answer this survey!