Blanket Justification forNEA Funding Application Guidelines and Reporting Requirements for Individuals

NATIONAL ENDOWMENT FOR THE ARTS

GRANTS TO INDIVIDUALS
INSTRUCTIONS FOR REQUESTING PAYMENT
[ For All Grant Years ]
Rev. Nov 2002

To request your grant funds, please use the Payment Request Form for Grants to Individuals
available on the Endowment’s Web site at www.arts.gov/manageaward. The following
instructions are provided to assist you in completing this form.
If you have any questions or need additional forms, please contact the Grants & Contracts
Office at (202) 682-5403.
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Before you begin, please note the following:
•

Funds can only be remitted via Electronic Funds Transfer to your United States financial
institution ("bank"). (See Step 8 of these instructions.) No funds can be transferred to a
foreign financial institution.

•

We are unable to make any funds available before the start date of your grant.

•

Generally you can expect to receive payment within 30 days of submitting your request(s)
to the Endowment if your payment form is completed correctly. Please plan
accordingly.

•

Consolidate your requests so that the amount of Federal funds requested at any one time
is at least $1,000.

•

Check your grant award package for any "special" reporting requirements that apply to
your grant. Some grantees are required to submit certain information (e.g., signed
contracts, copyright releases, etc.) before Federal funds can be released.

STEP-BY-STEP INSTRUCTIONS: The numbers listed below correspond to the numbers on
your payment request form.
1.

Enter your name.

2.

Enter your permanent address.

3.

Enter your Grant Number as stated in your grant award letter (e.g., 03-5211-5000).
TIP: Do not confuse this with the application number (e.g., A02-000001). Failure
to include your Grant Number will delay the processing of your request.
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4.

Enter your E-mail address, if you have one.

5.

a.

Enter your grant amount.

b.

Enter all amounts previously requested.

c.

Enter the amount you are now requesting, recognizing that the sum of “b” and "c"
cannot be more than "a."

7.

Progress Report. A progress report must be provided the first time the cumulative
amount requested exceeds two-thirds of the grant amount. Please type or print and
generally limit your report to the space provided. Please refer to the blue "Reporting
Requirements" document found in your grant award package for specific instructions.
TIP: When the progress report is due, the Endowment will not be able to
process your payment request if it is not accompanied by a required and
acceptable progress report. This is a common reason payment requests are
delayed.

8.

Sign and date the form and include the telephone number where we can reach you
should we have any questions regarding your payment request. Your signature also
indicates that you are agreeing to all the terms and conditions of the grant.

9.

You must complete this section in order to receive your grant funds. Funds will be
transferred electronically to your U.S. bank and deposited directly into either your
checking or savings account.
FOR THE ACH TRANSFER OF FUNDS, please provide the following:
•
•
•
•
•
•

the name of your bank;
the city and state;
your bank's nine-digit Routing Transmittal Number (RTN);
your bank account number to be credited
the type of account (check applicable box); and
your social security number (required by the U.S. Treasury in order to transfer
your funds electronically).

The banking information must be included on each payment request.
TIP: Please ensure that your bank's RTN and your bank account number are
correct and legible. An incorrect number will prevent your bank from crediting
your account.
A sample check graphic is provided to assist you in identifying your routing and
account numbers. (The routing and account numbers may be in slightly different
places on your check.) Please contact your financial institution to verify the correct
routing and account numbers.

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The routing number must be nine digits. If the first two digits are not 01 through 12
or 21 through 32, the direct deposit will be rejected. Your check may state that it is
payable through a bank different from the financial institution at which you have your
checking account. If so, do not use the routing number on that check. Instead,
contact your financial institution for the correct routing number to enter on this line.
The checking account number can be up to 17 digits (no letters). Include hyphens but omit
spaces and special symbols. Do not include the check number.

TIP: Funds must be transferred directly to a checking or savings account.
Funds cannot be transferred to a trust.
TIP: The Endowment is unable to use Fedline (further-wire-to secondary
accounts) for amounts under $100,000. Please do NOT enter a second bank
account number at the bottom of the form.
TIP: To verify receipt of funds, call your bank, not the Endowment. You must
ask if it received an ACH payment (do not use any other term) to your account.
You are encouraged to FAX your request to the Grants & Contracts Office at (202) 682-5610
or 5609.
NOTE: The delivery of first-class mail to NEA has been delayed since October 2001. Delays are
expected to continue for the foreseeable future. If you do not FAX your payment request, please
consider using an alternative delivery service.

[NOTE: Do NOT send a hard copy if you fax your payment request.]

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