In Your School (School Coordinator Responsibilities)

NAEP 2010 • Grade 12

In Your School
Timeline
f May 2009—Schools are notified of
their selection for NAEP 2010.
f June 2009—Schools are notified of
their assessment date. Dates should
be entered on the school calendar.
f Early Fall 2009—Schools receive a
packet of materials from their NAEP
State Coordinator with details on the
school coordinator responsibilities.
f September 2009—Schools
register for the MySchool website
and the school coordinator
completes the NAEP School Data
Collection Form.
f October–November 2009—
School coordinator, if requested,
submits the list of grade-eligible
students.
f October 2009–January 2010—
School coordinator notifies parents/
guardians about NAEP.
f Early January 2010—School
coordinator receives the
Preassessment Packet and
instructions for preparing for the
assessment. Prior to the preassessment visit with the NAEP
representative, the school
coordinator ensures that the
worksheets for students with
disabilities and English language
learners are completed.
f January 2010—The NAEP
representative and the school
coordinator meet to review the
Preassessment Packet of materials
and make final arrangements for the
assessment day.
f January 25–March 5, 2010
(Assessment Day)—NAEP staff
administer the assessment.

School Coordinator Responsibilities
As the school coordinator, you are the liaison for all
NAEP assessment activities in your school.

In the fall, your responsibilities will be:
Register for the MySchool website.
MySchool provides information for schools about what to expect
throughout the NAEP assessment process. An unlimited number of
school staff may register to access the site and receive e-mail notifications
about upcoming assessment activities. To register for MySchool, go to
www.mynaep.com and complete the registration form.
Access strategies for motivating grade 12 students.
Within the MySchool website, you have access to the Best Practices for
Improving Twelfth-Grade NAEP Participation. The guide includes
strategies and tips for: preparing and scheduling NAEP, motivating
students, working with teachers, and informing parents about NAEP. The
Best Practices Guide also includes resources such as PowerPoint
presentations, NAEP videos, and tools to customize for promoting NAEP
in your school. In the past few years, high school principals and NAEP
school coordinators have implemented ideas found in the guide to
increase grade 12 participation in NAEP. Grade 12 student participation
rates on NAEP increased from 66 percent in 2005 to 79 percent in 2007.
There is still room for improvement, but your encouragement of students
and your implementation of strategies make a difference.
Complete and submit the NAEP School Data Collection Form.
The NAEP School Data Collection Form collects the information needed
to select the student sample and begin assessment preparations. This form
can be completed electronically via the MySchool website or in hard copy.
Your NAEP State Coordinator will provide you with instructions on how to
submit this information.
For more information about NAEP, visit:

http://nces.ed.gov/nationsreportcard

If requested, provide the NAEP State
Coordinator with a list of grade-eligible
students.
NAEP requires a complete list of students in the
selected grade in order to select a random sample of
students to participate in the assessment and to
provide demographic information about students
who will be assessed. This list is usually submitted
electronically and may be prepared by the school,
district, or state. Your NAEP State Coordinator
will inform you if you need to submit this list.
Student names will always be kept confidential and
individual student responses or scores are never
reported.

Before the assessment date,
your responsibilities will be:
Receive the Preassessment Packet and begin final
preparations for the assessment.
In early January, you will receive a Preassessment
Packet that contains the list of selected students,
and instructions on how to make the final
preparations for NAEP. Your school’s NAEP
representative will call you within days of receiving
the materials to confirm the day and time for the
preassessment visit and to answer any questions
about the materials. The packet will also contain
the worksheets for students identified as English
language learners and/or students with disabilities.
Review the instructions for distributing and
completing these worksheets and then distribute
them to the staff person(s) most knowledgeable
about how these students are tested on their state
assessment. It is important that you review all the
items and complete the necessary tasks described in
the Preassessment Packet prior to the visit.
Inform parents/guardians.
By law, parents/guardians of children selected to
participate in NAEP must be informed, prior to
administering the assessment, that their child may

be excused from participation for any reason, is not
required to finish the assessment, and is not required
to answer all test questions. Your NAEP State
Coordinator will provide a Sample Parent/Guardian
Notification Letter and additional information
about how this requirement should be fulfilled.
These details will also be provided through the
MySchool website (www.mynaep.com).
Meet with the NAEP representative during the
scheduled preassessment visit.
In January, you will meet with the NAEP
representative to review the Preassessment Packet
contents and go over logistics for the NAEP
administration. During the meeting, you will
review the list of selected students to verify that
their demographic information is accurate and
complete. Details for the assessment day will be
finalized, such as which students will require
accommodations, how NAEP will be administered,
the time and locations of the assessment, and how
students and teachers will be notified.

On assessment day, your
responsibilities will be:
Ensure that students attend the session.
Prior to the assessment start time, you will need to
be available to ensure that students attend the
sessions. You and/or teachers of the selected
students are encouraged to remain in the room
during the assessment. NAEP staff will bring all
assessment materials to the school, including
laptop computers for any computer-based
assessments, and will conduct the session(s). It is
very important that attendance rates are as high as
possible to avoid the need for makeup sessions. If
attendance is less than 90 percent, a makeup
session will be needed, and the NAEP
representative will schedule another date and
administer the assessment to the absent students.

We thank you in advance for your help preparing for this important assessment!
This publication was prepared for the National Assessment of Educational Progress by Westat under contract ED-07-CO-0079 and by Hager Sharp under contract GS-23F-0024M to the National Center for
Education Statistics, U.S. Department of Education.