Student Assistance General Provisions - Subpart E -- Verification Student Aid Application Information

Forms and Documents

Document Name	Status
Form 1845-0041 Individuals and Households - Respondents Form and Instruction	Removed
Form 1845-0041 Institutions - respondent type Form and Instruction	Removed
1845-0041 v6 Table VERIFICATION 10 19 10.xls Supplementary Document	2010-10-19
1845-0041 v6 SuppState Verification 10 19 10.doc Supporting Statement A	2010-10-20

IC Document Collections

IC ID	Document Title	Status
22266	Individuals and Households - Respondents Form and Instruction	Removed
193303	Subpart E Verfication: State, Local, or Tribal	Modified
193302	Subpart E Verfication: Private Sector	Modified
193301	Subpart E Verification: Individuals	Modified
193300	Subpart E Verification Previous Burden	Modified
182585	Institutions - respondent type Form and Instruction	Removed

ICR Details

OMB Control No: 1845-0041	ICR Reference No: 201010-1845-004
Status: Historical Active	Previous ICR Reference No: 201005-1845-003
Agency/Subagency: ED/FSA	Agency Tracking No: 4427
Title: Student Assistance General Provisions - Subpart E -- Verification Student Aid Application Information
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/09/2010
	Date Received in OIRA: 10/20/2010
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2013	36 Months From Approved	01/31/2011
Responses	33,670,369	0	3,036,371
Time Burden (Hours)	4,713,934	0	1,022,384
Cost Burden (Dollars)	0	0	0

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Abstract: The proposed regulations will revise the verification process. Updating information will be expanded to include the updating of a student's marital status during the award year, which under the current regulations is prohibited. The proposed regulations would decrease the number of items to be verified, from the current five required to an average of three data elements as selected on an individual basis. We propose to accept information that has been retrieved directly from the IRS and unchanged by the applicant. The proposed regulations eliminate the verification tolerances and require that all data changes be transmitted to the Department to insure that our systems contain correct data.

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Authorizing Statute(s): US Code: 20 USC 1001 et seq Name of Law: Higher Education Act of 1965, as amended
  

Citations for New Statutory Requirements: PL: Pub.L. 110 - 315 485(a)(6) Name of Law: Higher Education Opportunity Act of 2008

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
1840-AD02	Final or interim final rulemaking	75 FR 66831	10/29/2010

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	75 FR 34806	06/18/2010
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Subpart E Verification Previous Burden
Individuals and Households - Respondents	1845-0041, 1845-0041	Verification worksheet (This is an optional form.) ,   Verification worksheet (This is an optional form.)
Subpart E Verfication: State, Local, or Tribal
Subpart E Verification: Individuals
Institutions - respondent type	1845-0041, 1845-0041	Verification worksheet (This is an optional form.) ,   Verification Worksheet (This is an optional form.)
Subpart E Verfication: Private Sector

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	33,670,369	3,036,371	5,100,000	25,533,998	0	0
Annual Time Burden (Hours)	4,713,934	1,022,384	612,000	3,079,550	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The increase of 612,000 burden hours is due to a statutory change in the Higher Education Opportunity Act (HEOA) (Pub. L. 110-315) (Section 485(a)(6)) made to the Higher Education Act of 1965, as amended (HEA) that authorizes the Secretary to work in cooperation with the Internal Revenue Service (IRS) in order for an individual to retrieve his or her financial information from the IRS consistent with the regulations at 34 CFR 668.57(a)(3). This information retrieval directly from the IRS, if unchanged by the applicant, will be accepted as verified information. The remaining increase of 3,079,550 burden hours is a result of programmatic changes to prevent and combat fraud, waste and abuse, and align the regulations with enhancements made to the Federal Student Aid application processing system. The changes will revise the verification process to include collecting updated information about dependency status such as a student’s marital status during the award year. The regulation change will also decrease the number of items to be verified from the current five required data elements to an average of three data elements as selected on an individual basis. These regulation changes also eliminate the verification tolerances and require all data changes to be transmitted to the Department to ensure that applicant data in our system is correct.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/20/2010

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