Visa Compliance System - PIA

Visa Compliance System
PRIVACY IMPACT ASSESSMENT SUMMARY
System Name: Visa Compliance System
Managing Office: USAID Bureau for Economic Growth, Agriculture and Trade, Office of Education

SUMMARY: The United States Agency for International Development (USAID) gives notice that it has conducted a
Privacy Impact Assessment (PIA) for Bureau for Economic Growth, Agriculture and Trade (EGAT), Office of
Education (ED) Visa Compliance System. VCS holds data regarding foreign nationals who receive instruction funded
by USAID, whose training will take place in the United States, and to request a J-1 visa for travel to the United States.
What elements of PII are being collected?
The Office of Education uses VCS to collect full name, date and place of birth. VCS also collects gender, e-mail
address, phone number, physical address, country of birth, country of residence, country of citizenship, photograph,
and passport number.
Why is the PII being collected?
The Office of Education uses VCS to track the foreign national’s entry to, and departure from, the US, their
attendance at training/exchange visitor programs, and to obtain the State Department’s DS-2019 form in order to
apply for a visa for travel to the United States.
What opportunities are provided to individuals to consent to the use of this information collection?
Participation is voluntary unless required in contractual mechanisms between USAID and USAID partner
organizations.
What is the Agency's intended use of the information?
The Office of Education uses VCS to track the foreign national’s entry to, and departure from, the US, their
attendance at training/exchange visitor programs, and to obtain the State Department’s DS-2019 form in order to
apply for a visa for travel to the United States.
Who has access to the information?
Only VCS users, on a need-to-know basis, have access to the information maintained within it. The information is
also shared with the Department of State and the Department of Homeland Security.
What authorities permit the collection of this information?
The Foreign Assistance Act of 1961.
Information Security
The VCS system is protected by secure Internet communication protocol, and requires that users authenticate using
login and password. The system resides within the security perimeter and is subject to security scans.
Does this collection require a System of Record Notice?
No.