Supporting Statement PART A
0985-004 Supplemental Form to the Financial Status Report for all AoA Title III Grantees
A. Justification
Circumstances Making the Collection of Information Necessary
The Administration on Aging requires grantees funded under the Older American Act, P.L. 106-501, to report semi-annually on the financial status report of the performance of their projects. The specifications for reporting are consistent with 45 CFR 92.40 (b)(1). The financial report is submitted on standard form OMB 269. This clearance requests an extension of the currently approved Supplemental collection form.
Purpose and Use of the Information Collection
The information submitted by State Agencies will be used by AoA to respond to statutory requirements relative to expenditures of Title III program funds, to effectively monitor use of funds, and to respond to Congress, OMB, GAO and others.
Use of Improved Technology and Burden Reduction
The information may be submitted in electronic format.
Efforts to Identify Duplication and Use of Similar Information
No other data source collects similar information.
Impact on Small Business or Other Small Entities
This Information does not involve small businesses. It is collected from the 56 Title III State Agencies on Aging and the Supplemental Form is typically limited to two pages.
Consequences of Collecting the Information Less Frequently
The Financial Status Report is a semi-annual report. If the reports were not to be made less frequently, opportunities to monitor and provide needed guidance would not be available to grantees.
Special Circumstances Relating to the Guidelines of 5 CFR 1320.5
There are no special circumstances requiring explanation
Comments in Response to the Federal Register Notice and Efforts to Consult Outside the Agency
AoA received no comments to the Federal Register Notice Published July 21, 2010: http://www.gpo.gov/fdsys/pkg/FR-2010-07-21/pdf/2010-17822.pdf
Explanation of Any Payment or Gift to Respondents
No payment provided
Assurance of Confidentiality Provided to Respondents
Data in the Financial Status Reports are not confidential. It is financial and program data concerning the use of Federal funds.
Justification for Sensitive Questions
There are no questions of a sensitive nature required.
Estimates of Annualized Burden Hours and Costs
Estimated number of Respondents……………………………………………… 56
Frequency of Response……………………………………………...twice per year
Estimated Annual Hour Burden (56 times 2) ……………………………112 hours
Estimates of Other Total Annual Cost Burden to Respondents and Record Keepers
There are no additional costs to the respondents other than their time.
Annualized Costs to the Federal Government
Hours Used in Calculation:
Preparing AoA Supplemental Form, and instructions,
and request of OMB review:………………………………………………40 hours
Disseminating reporting instructions and Supplemental
Form to the network……………………………………………………….. 8 hours
Regional Office Review of Supplemental Form from each
State (1/2 hour for each of the 56 State Agencies)
is 28 x 2 per year…………………………………………………………..56 hours
Central office analysis and computerization of
information submitted .……………………………………………………40 hours
Total Government Hours…………144 hours
Government Salary for Corresponding 144 hours:
DC Salary Table 2010 GS-13-1 has a
yearly rate of $89,033 and an hourly rate of
$42.66 per hour. Estimated 84 hours……………………………………….$3,583
DC Salary Table 2010 GS-12-1 has a
yearly rate of $77,872 and an hourly rate of
$35.88 per hour. Estimated 56 hours……………………………………….$2,009
DC Salary Table 2010 GS-7-1 has a
yearly rate of $42,209 and an hourly rate of
$20.22 per hour. Estimated 4 hours…………………………………………...$81
Total Costs to Government…………$5,674
Explanation for Program Changes or Adjustments
There have been no changes in burden hours.
Plans for Tabulation and Publication and Project Time Schedule
AoA normally issues a press release on newly funded projects. In addition, a Compendium of Active Grants is posted on http://www.aoa.gov/AoaRoot/grants/Compendium/index.aspx each year.
Reason(s) Display of OMB Expiration Date is Inappropriate
The Administration of Aging will display the expiration date on the Supplemental Form to the Financial Status Report.
Exceptions to Certification for paperwork Reduction Act Submissions
There are no exceptions to the certification state.
B. Statistical Methods (used for collection of information employing statistical methods)
These collections do not employ statistical methods
| File Type | application/msword |
| File Title | Billing Code 4154-01 |
| Author | DHHS |
| Last Modified By | ELong |
| File Modified | 2010-10-29 |
| File Created | 2010-10-12 |