29 CFR 95.51--Monitoring and reporting program performance

Office of the Secretary of Labor

§ 95.52

REPORTS AND RECORDS

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§ 95.50 Purpose of reports and records.
Sections 95.51 through 95.53 set forth
the procedures for monitoring and reporting on the recipient’s financial and
program performance and the necessary standard reporting forms. They
also set forth record retention requirements.
§ 95.51 Monitoring and reporting program performance.
(a) Recipients are responsible for
managing and monitoring each project,
program, subaward, function or activity supported by the award. Recipients
shall monitor subawards to ensure subrecipients have met the audit requirements as delineated in § 95.26.
(b) DOL shall prescribe the frequency
with which performance reports shall
be submitted. Except as provided in
paragraph (f) of this section, performance reports shall not be required more
frequently than quarterly or, less frequently than annually. Annual reports
shall be due 90 calendar days after the
grant year; quarterly or semi-annual
reports shall be due 30 days after the
reporting period. DOL may require annual reports before the anniversary
dates of multiple-year awards in lieu of
these requirements. The final performance reports are due 90 calendar days
after the expiration or termination of
the award.
(c) If inappropriate, a final technical
or performance report shall not be required after completion of the project.
(d) When required, performance reports shall generally contain, for each
award, brief information on each of the
following:
(1) A comparison of actual accomplishments with the goals and objectives established for the period, the
findings of the investigator, or both.
Whenever appropriate and the output
of programs or projects can be readily
quantified, such quantitative data
should be related to cost data for computation of unit costs.
(2) Reasons why established goals
were not met, if appropriate.
(3) Other pertinent information including, when appropriate, analysis
and explanation of cost overruns or
high unit costs.

(e) Recipients shall not be required to
submit more than the original and two
copies of performance reports.
(f) Recipients shall immediately notify DOL of developments that have a
significant impact on the award-supported activities. Also, notification
shall be given in the case of problems,
delays, or adverse conditions which
materially impair the ability to meet
the objectives of the award. This notification shall include a statement of the
action taken or contemplated, and any
assistance needed to resolve the situation.
(g) DOL may make site visits, as
needed.
(h) DOL shall comply with clearance
requirements of 5 CFR part 1320 when
requesting performance data from recipients.
(Approved by the Office of Management and
Budget, Approval Number 1225–0017)

§ 95.52 Financial reporting.
(a) The following forms or such other
forms as may be approved by OMB are
authorized for obtaining financial information from recipients:
(1) SF–269 or SF–269A, Financial Status
Report. (i) Recipients shall use the SF–
269, SF–269A, or other OMB-approved
forms to report the status of funds for
all nonconstruction projects or programs. DOL may, however, have the
option of not requiring the SF–269 or
SF–269A when the SF–270, Request for
Advance or Reimbursement, or SF–272,
Report of Federal Cash Transactions, is
determined to provide adequate information to meet its needs, except that a
final SF–269 or SF–269A shall be required at the completion of the project
when the SF–270 is used only for advances.
(ii) DOL shall prescribe whether the
report shall be on a cash or an accrual
basis. If DOL requires accrual information and the recipient’s accounting
records are not normally kept on the
accrual basis, the recipient shall not
convert its accounting system, but
shall develop such accrual information
through best estimates based on an
analysis of the documentation on hand.
(iii) DOL shall determine the frequency of the Financial Status Report
for each project or program, considering the size and complexity of the

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