Public Housing Assessment System (PHAS) Memorandum of Agreement (MOA), MOA Monthly Report, and Improvement Plan (IP)

Forms and Documents

Document Name	Status
Form HUD-53336-A Public Housing Assessment System (PHAS) Memorandum of Agreement (MOA), MOA Monthly Report, and Improvement Plan (IP) Form	Modified
Hsg Act - Attachment B (4).docx Supplementary Document	2011-04-22
83i_2577-0237_1 2011 docx revised 8-17- 2011 docx (2).docx Supporting Statement A	2011-08-17
Hsg Act - Attachment B (4).doc Supplementary Document	2007-10-18

IC Document Collections

IC ID	Document Title	Status
27927	Public Housing Assessment System (PHAS) Memorandum of Agreement (MOA), MOA Monthly Report, and Improvement Plan (IP) Form	Modified

ICR Details

OMB Control No: 2577-0237	ICR Reference No: 201102-2577-003
Status: Historical Active	Previous ICR Reference No: 200710-2577-003
Agency/Subagency: HUD/PIH	Agency Tracking No: PRA-2011-2
Title: Public Housing Assessment System (PHAS) Memorandum of Agreement (MOA), MOA Monthly Report, and Improvement Plan (IP)
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 09/05/2011
	Date Received in OIRA: 05/25/2011
Terms of Clearance: OMB notes that this collection was in violation of the PRA from March 1, 2011 until the date of this approval.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2014	36 Months From Approved
Responses	2,184	0	0
Time Burden (Hours)	25,134	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: A Public Housing Agency (PHA) which is designated Troubled or substandard under the Public Housing Assessment System (PHAS) must enter into a Memorandum of Agreement (MOA) with HUD to outline its planned improvements. Similarly, a PHA which is a standard performer, but receives a total PHAS score between 70% and 60% must submit an Improvement Plan (IP). These plans are designed to address deficiencies in a PHA's operations found through the PHAS assessment process (management, financial, physical, or resident related) and any other deficiencies identified by HUD through independent assessments or other methods.

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Authorizing Statute(s): US Code: 44 USC Chapter 35 as amended Name of Law: Paperwork Reduction Acto f 1995
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 5394	01/31/2011
30-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 24911	05/03/2011
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Public Housing Assessment System (PHAS) Memorandum of Agreement (MOA), MOA Monthly Report, and Improvement Plan (IP)	HUD-53336-A, HUD-53336-B, HUD-53337, HUD-53338	Memorandum of Agreement ,   Memorandum of Agreement (MOA) Part B ,   Memorandum of Agreement (MOA) Progress Report ,   Improvement Plan

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,184	0	0	1,168	0	1,016
Annual Time Burden (Hours)	25,134	0	0	-2,012	0	27,146
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The reduction in burden hours reflects a fewer number of PHAs with current PHAS scores below the thresholds prompting the requirements for Memorandum of Agreements MOAs and Improvements Plans (IPs). The decrease in the burden hours used in this renewal resulted from the decrease in troubled PHAs from the 2008 renewal. In 2008, the Department used 201 troubled PHAs in calculating the burden hours for this collections tool. However, preparing for this renewal actual data from 2008 through 2010 demonstrated that the average number of troubled PHAs is 172. Therefore, since the number of inputs (troubled PHAs) was reduced, the burden hours and costs for this collection tool reduced. No other aspects of this form or tool have been altered. The average number of troubled PHAs being reduced during the period of 2008 and 2010 can be attributed transition year one and two scoring as the Department moves toward a new scoring model reflective of asset management.

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Annual Cost to Federal Government: $25,134

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/25/2011

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