Accounts Receivable Confirmations

OMB Control Number 1010-0162
Expires March 31, 2009

SAMPLE LETTER
«Name»
«Address_1»
«Address_2»
«City» «St» «Postal»
Dear «MM»:
The U.S. Department of the Interior, Office of Inspector General (OIG), has contracted with KPMG
LLP to conduct an audit of the Minerals Management Service (MMS) financial statements for the year
ending September 30, 2005. As part of that audit, KPMG must verify whether MMS records for the
item below agree with your records. According to MMS records, the following is a summary of
certain transactions with you, as of the close of business on July 31, 2005:
Customer ID

Royalty/Invoice PAD
Number
Number

«PayorCode» «Royl»

«PAD»

Date
Received
«Due»

Original
Amount

Balance as
of July 31,
2005 (Note)
«IssuedAmt» «Balance»

Note: The balance represents the total of the royalty or invoice, less payments applied by MMS
through July 31, 2005. It is possible that payments may have been received by MMS but not applied
to your balance as of that date.
Please compare the information above with your records, complete the statement below, and fax this
letter directly to KPMG at (303) 295-8829 or send a PDF document of this letter by electronic mail to
[email protected]. In addition, please send the original to the auditors at:
KPMG LLP
Attn: Mr. Jason Myers
707 17th Street, Suite 2700
Denver, Colorado 80202.
An addressed envelope is enclosed for your convenience. Please reply by September 1, 200X.
The MMS authorizes the release of the information requested in this letter to the Office of the
Inspector General or its agent, KPMG. The requested information should be sent directly to KPMG.

Deborah Gibbs Tschudy
Deputy Associate Director
Minerals Revenue Management
Minerals Management Service

«Name»

Customer ID

Royalty/Invoice PAD
Number
Number

«PayorCode» «Royl»

«PAD»

The information stated above is

Date
Received

Original
Amount

«Due»

«IssuedAmt»

Balance as
of July 31,
2005 (Note)

( ) correct.
( ) not correct.

Please give details of differences, if any.

Company _________________________________
Signature _________________________________
Title

_________________________________

Date

_________________________________

Paperwork Reduction Act of 1995 (PRA) Statement: The PRA (44 U.S.C. 3501 et seq.) requires us to inform you that we collect this information to
comply with the 2005 Chief Financial Officers Act audit of Minerals Revenue Management, Minerals Management Service. Responses are voluntary;
however, we strongly encourage your timely response. Proprietary information is protected in accordance with standards established by the Federal Oil
and Gas Royalty Management Act of 1982 (30 U.S.C. 1733), the Freedom of Information Act (5 U.S.C. 552(b)(4)), and the Department regulations (43
CFR 2). The KPMG has signed a nondisclosure statement that binds them to these requirements. An agency may not conduct or sponsor, and a person is
not required to respond to, a collection of information unless it displays a currently valid OMB Control Number. Public reporting burden for this form is
estimated to average 15 minutes per response, including the time for reviewing instructions, gathering and maintaining data, and completing and reviewing
the letter. Direct comments regarding the burden estimate or any other aspect of this form to the Information Collection Clearance Officer, Minerals
Management Service, Mail Stop 5438, 1849 C Street, NW., Washington, DC 20240.