Birth Certificate and Hospital Discharge Linkage—State Survey
OSTLTS Generic Information Collection Request
OMB No. 0920-0879
Supporting Statement – Section B
Submitted: August 24, 2012
Program Official/Project Officer
Shin Kim, MPH
Epidemiologist
Centers for Disease Control and Prevention
Division of Reproductive Health
4770 Buford Hwy NE, MS K-23, Atlanta, GA 30341
Phone: (770) 488-6281
Fax: (770) 488-6283
Email: [email protected]
Section B – Data Collection Procedures
Respondent Universe and Sampling Methods
The respondent population consists of representatives from the state health department in all 52 vital records jurisdictions, which includes all 50 states, the District of Columbia, and New York City. Eligible representatives include the state vital registrars and State Systems Development Initiative (SSDI) Coordinators. One to two potential respondents in the potential respondent universe will be surveyed. Due to the significant contextual differences between states and the limited size of the potential respondent universe, it is preferable to survey the entire universe. This is the first time this data collection has been performed, so there are no data on response rate from a previous data collection. We anticipate a response rate of 85% or higher in this data collection.
Table B-1: Potential Respondent Universe
Entity |
Potential Respondent |
N |
Health Department |
Vital Registrars |
52 |
Health Department |
State Systems Development Initiative Coordinators |
52 |
Total Universe of Potential Respondents |
104 |
|
Procedures for the Collection of Information
Data will be collected through a one-time web-based survey administered to the entire potential respondent universe. Eligible respondents include the state vital registrars and SSDI Coordinators (N=104). One survey responses per state/district will be allowed. An advance email notification (see Attachment D) will be sent to all potential respondents informing them of the planned survey and announcing the dates the survey will be administered. A second email will be sent including a link to the online survey along with additional information and survey instructions (see Attachment E). The survey will remain open for 60 business days to allow ample time for respondents to complete the survey. Respondents have to complete the survey in a single session. Reminders will be emailed on day 20 and day 40 of the survey. Reminder phone calls will begin on day 30. Reminders will only be used for non-respondents (see Attachment F).
The survey will be administered one time as an evaluation of administrative data linkages within states. Data will be collected and stored in survey software maintained by the national associations collecting the data and will be cleaned and sent to CDC for analysis. Data will be analyzed using SAS and descriptive tables will be created.
Methods to Maximize Response Rates and Deal with Nonresponse
Advance notification and reminder emails will be utilized to maximize response rates. The notification and emails will be sent by the national organizations that have direct relationships with the states, the National Association for Public Health Statistics and Information System (NAPHSIS) and the Association of Maternal and Child Health Programs (AMCHP) to potential respondents. The national organizations will also make phone calls to non-respondents to encourage participation.
The purpose of this survey is to determine whether a state has a birth certificate and hospital discharge linkage, the process and quality of the linkage, the resources related to linking, and barriers and limitations to linkages. Recommendations for future collaboration will also be obtained. Higher response rates will yield more reliable information; however, no scientific inferences will be made.
Tests of Procedures or Methods to be Undertaken
The web-based version of the questionnaire was cognitively tested and pilot tested by nine public health professionals. Feedback from this group was used to refine questions as needed, ensure accurate programming and skip patterns and establish the estimated time required to complete the survey. The pilot test ranged from 15 to 25 minutes with an average of 20 minutes to complete. We decided to use the upper range of 25 minutes for the total burden hours.
Individuals Consulted on Statistical Aspects and Individuals Collecting and/or Analyzing Data
The data collection was designed by the project lead who will also analyze the data. Statistical consultation with be provided by a Senior Epidemiologist. Partner organizations provided feedback on the data collection tool, created the data entry system, and will provide consultation on the statistical analyses.
Shin Y. Kim, MPH Dhelia Williamson, PhD
Epidemiologist Epidemiologist
CDC/NCCDPHP/DRH/MIHB CDC/NCCDPHP/DRH/MIHB
Phone:770-488-6281 Phone: 770-488-2440
Email: [email protected] Email: [email protected]
Patricia Potrzebowski, PhD Sukhjeet Ahuja, MD
Executive Director Director, Health Statistics and Research
NAPHSIS NAPHSIS
Phone: 301-563-6001 Phone: 301-563-6001
Email: [email protected] Email: [email protected]
Caroline Stampfel, MPH
Senior Epidemiologist
AMCHP
Phone: 202-775-0436
Email: [email protected]
LIST OF ATTACHMENTS – Section B
Note: Attachments are included as separate files as instructed.
Advance Survey Notification Email
Survey Notification Email
Reminders (Email and Telephone)
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | gel2 |
| File Modified | 0000-00-00 |
| File Created | 2021-01-31 |