Att D - Advance Emails

ATTACHMENT – D: Advance Survey Notification Email

Send message 1 week prior to survey opening [Date TBD pending OMB approval]

From:

To: All Vital Registrars or MCH Epidemiologists (States, DC, and NYC)

Subject: Birth Certificate and Hospital Discharge Linkage-State Survey

Dear [Insert Health Official name]

Birth certificate and hospital discharge data are routinely used for monitoring local, state, and national trends in maternal health outcomes and characteristics. However, neither birth certificate nor administrative hospital discharge data are alone sufficient to address questions about pregnancy conditions, risk behavior, and neonatal outcomes. States use linked data to inform maternal and child health programs, improve public health policy, and as a data source for monitoring state and national trends of pregnancy conditions, risk behaviors, and neonatal outcomes.

The Centers for Disease Control and Prevention in collaboration with NAPHSIS and AMCHP is conducting a survey to assess the utility of birth certificate and hospital discharge linkages in the United States. We are interested in surveying you regarding:

1. availability of birth certificate and hospital discharge linkages,

2. utilization of the linkages,

3. and quality of the linkages .

In general, CDC does not expect these collections to yield data that can be generalized, but will produce needed information regarding important health topics that affect state and local public health issues. CDC expects to use these findings to understand better the range of experiences among state, local, tribal, and territorial governmental officials/employees and as one of many inputs into decision making and/or program management or evaluation.

The survey will be administered online and will be open from [actual date TBD pending OMB approval]. The survey should take approximately 20-25 minutes to complete. Additional information and a link to the survey will be emailed to you on [Enter date]. Your participation in this survey is voluntary.

If you have preliminary questions or concerns, please contact [Enter name ]at [Enter phone number] or via email at [Enter email].

Thank you for your consideration.

Sincerely,

Signature Line

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