Enrollment Form Changes

2012-2013 SAIG PAPER ENROLLMENT FORM CHANGES

	Location of Change on Paper Form	Description of Change	Origin/Reason of Change Request
	CHANGES APPLICABLE TO ALL THREE FORMS: INSTITUTION/LENDER/GUARANTY AGENCY, STATE AGENCY AND FAFSA COMPLETION
	All pages – Global – Footer – all documents	Change “December 2010” to “January 2012”	Yearly Form Revision date
	Global – throughout all documents	Inserted “, HEA, after Title IV	FSA Review
	Global – throughout all documents	Removed “www.” from the SAIG urls	FSA Review
	Global – throughout all documents, Office Use Only box	Changed “number” to “Number”	FSA Review
	Global – throughout all documents	Initial caps for Social Security Number	FSA Review
	Primary DPA Signature pages – in all documents	Added a breach of data statement – “In the event of an unauthorized disclosure or breach of applicant information or other sensitive information (such as personally identifiable information), the DPA must notify Federal Student Aid immediately.”	FSA Review
	Throughout all documents	Insert dash in Third-Party consistently	FSA Review
	Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses – All documents	Updated system of records notice reference to “April 19, 2010 (75 Fed. Reg. 20345-20350) http://edocket.access.gpo.gov/2010/2010-8959.htm In numbers 5 and 10, remove the underline under the period.	FSA Review
	Authority for Maintenance of the System and Disclosure of Social Security Number	Inserted “(November 23, 1943)” after “Executive Order 9397” and before the comma	FSA Review
	Global – throughout all documents	Changed “TIVAS” to “Federal Loan Servicers”	FSA Review
	Global – Signature Pages in all documents	Changed the first letter in the underlined title to initial caps	FSA Review
	Certification by the Authorizing Official – all documents	Added the trustworthy staff certification statement – “Our organization has provided security due diligence and will hire and allow only trustworthy staff to access Federal Student Aid (FSA) data. As a Department of Education Partner, I certify this individual to be trustworthy.”	FSA Review
	Global – throughout all documents	Changed “email” to “e-mail”	FSA Review
	Global – throughout all documents	Changed “TG number” to “TG Number”	FSA Review
	Primary and Non-Primary DPA Responsibilities – all documents	Added citation “(5 U.S.C. 552a(i)(3))” to end of paragraph	FSA Review
	Global – throughout all documents	Change “website” to “Web site”	FSA Review
	Attachment A: – all documents	Updated glossary for accuracy, consistency and addition of new terms	FSA Review
	Global – all documents	Renumber questions in document after adding new questions.	Yearly Form Revisions
	CHANGES APPLICABLE TO BOTH THE INSTITUTION/LENDER/GUARANTY AND STATE AGENCY FORMS
	Enrollment to Participate in the U.S. Department of Education’s Student Aid Internet Gateway (SAIG)	Inserted “Each entity also is provided with a” at the beginning of second sentence	FSA Review
	Global – throughout both documents	Changed “Destination Point (TG Number/Mailbox)” to “Destination Point (which is identified by a TG Number/Mailbox)”	FSA Review
	Global – throughout both documents	Change “inactivated” to “deactivated”	FSA Review
	Global – throughout both documents	Inserted “Non-Primary” before DPA to distinguish Primary DPA responsibilities from those of the Non-Primary DPA	FSA Review
	Throughout both documents	Change “TIVAS” and “ED Servicers” to “Federal Loan Servicers”	FSA review
	Responsibilities of the Primary and Non-Primary Destination Point Administrators	Bullet 2 – Added “to obtain privacy protected information about the student.”	FSA Review
	Attachment B: Federal Student Aid User Statement	Updated User statement to accommodate users accessing the new electronic services not just the SAIG	FSA Review
	Glossary CPS description in both documents	Add comment as marked up in document: The CPS manages the application and eligibility determination portion of the federal student aid process.  It gathers information from applicants via the Free Application for Federal Student Aid (FAFSA), applies computerized edits and calculations to determine the student’s eligibility, and communicates the results to the students, schools, state agencies, third party servicers, and other federal computer systems.	FSA review
	Glossary ISIR description in both documents	Add comment as marked up in document: The term ISIR refers to all processed student information records that are sent electronically to institutions by the Central Processing System (CPS).The ISIR contains all information reported on the Free Application for Federal Student Aid (FAFSA), key processing results, and National Student Loan Data System (NSLDS) financial aid history information.	FSA review
	Throughout documents on application pages	Updated award years to add 2012-2013 and remove the earliest award year	Yearly Form Revisions
	CHANGES ONLY TO INSTITUTION/LENDER/GUARANTY FORM
	Throughout document Institution form only	Capitalize “Agencies”, “Servicers’ and “Lenders” when referring to Guaranty Agencies, Guaranty Agency Servicers, FFELP Lenders or Lender Servicers	FSA Review
	Throughout document Institution form only	Removed initial caps for “system” and “programs” when referring to COD systems, eCB programs, or Conditional Disability Discharge program	FSA Review
	Throughout document Institution form only	Removed repetitively spelling out system acronyms once they are initially spelled out (e.g. Common Origination and Disbursement (COD))	FSA Review
	Throughout document	Add the following to the FMS description: FSA's Financial Management System (FMS) is a centralized system for all FSA financial transactions. It allows FP users to: collect, process, maintain, transmit, and report data about financial events. FMS also provides functionality to support financial planning and budgeting activities, accumulate and report cost information, and the preparation of financial statements. The Lender Reporting Application (LaRS)	FSA review
	Throughout document	Add the following to the DMCS description: Debt Management and Collections System (DMCS): The Debt Management and Collections System (DMCS) houses all defaulted debts held by Federal Student Aid. This includes, but is not limited to, FFELP loans assigned from Guaranty Agencies; Program Overpayments and Perkins loans assigned from schools; and all the Direct Loan program defaults. The system also interfaces with other government agencies such as the U.S. Department of the Treasury for the Treasury Offset Program (TOP), Health and Human Services for National Directory of New Hires (NDNH) information. To enroll for this service, complete Step One; Step Two, Question 12; Step Three; and Step Four.	FSA review
	Throughout document	Added “Gainful Employment” language and services throughout document	FSA review
	How the Enrollment Process Works	Inserted “(Attachment B)” after “Federal Student Aid User Statement”	FSA Review
	How the Enrollment Process Works	Bullet 4 – Lenders and Servicers will need the Lender ID (LID) or Lender/Servicer ID number assigned by ED. Bullet 5 – Federal Loan Servicers will need the Federal Loan Servicer ID assigned by ED Replaced “you” with “the Chief Officer within the organization of the Primary DPA” Replaced “any DPA” with “any of your organization’s DPAs”	FSA review
	Step Two, Section 2 is for FFELP Guaranty Agencies (GAs), Guaranty Agency (GA) Servicers and Federal Loan Servicers only	Remove “Loan Processing and Issuance Fee (LPIF) back up detail as marked up in document. Remove item “GA Loan Processing and Issuance Fee back up detail” Remove definition from Glossary	FSA review
	Step Two, Section 2 is for FFELP Guaranty Agencies (GAs), Guaranty Agency (GA) Servicers and Federal Loan Servicers only	Changed “13-B” to “14-B” in item 14D. Changed “Question 14” to “Question 15” in item 15. Changed “Question 15” to “Question 16” in item 16. Changed “Question 16” to “Question 17” in item 17A. Changed “Question 16-B” to “Question 17-B” in item 17B.	FSA Review
	Step Two, Section 3 is for FFELP Lenders and Lender Servicers only	Changed “Question 18” to “Question 19” in item 19.	FSA Review
	Step Three: Responsibilities of the Primary and Non-Primary Destination Point Administrators, #1	Revised the 4th bullet to read: “Only the DPA listed in Step One, Question 4, page 13 and referenced in Question 12, page 18; Question 17, page 20; Question 18, page 21; and Question 20, page 22 is permitted to use the National Student Loan Data System (NSLDS).”	FSA Review
	Step Three: Responsibilities of the Primary and Non-Primary Destination Point Administrators, #2	Revised item 2 title to read: “Additional Requirements of the Primary DPA:”	FSA Review
	Step Three – must be completed by all applicants	Replace “this statement” with “the Responsibility of the Primary and Non-Primary Destination Point Administrators statement”	FSA Review
	Step Four – must be completed by all applicants	Replace “the responsibility statement” with “the Responsibility of the President/CEO/Chancellor, or Equivalent Person or Designee statement”	FSA Review
	Step One: Provide the following information, Item 1	Added “Check the applicable box below.” Change selection (A, B and C) titles to initial caps Changed “mailbox” to “Mailbox”	FSA Review
	Step Two, Section 1	Inserted “your institution’s” before “OPE-ID”	FSA Review
	Step Three: Responsibilities of the Primary and Non-Primary Destination Point Administrators, Item 2	Inserted “processing” before “by batch or online”	FSA Review
	Step Four: Certification of the President/CEO/Chancellor, Equivalent Person, or Designee	Before #1 and #2, added “Section “ so it reads “Section 1.” and “Section 2. “ In the document instructions, it references Section 1 and Section 2 in Step Four.	FSA Review
	Step Four: Certification of the President/CEO/Chancellor, Equivalent Person, or Designee, #2	In last bullet, deleted “That” and started sentence with “You”	FSA Review
	Step Four: Certification of the President/CEO/Chancellor, Equivalent Person, or Designee	In all signature boxes, move “Box n” from the upper right corner to the upper left corner	FSA Review
	Throughout document, Institution form only	Replace “Debt Management Collection System” with “Debt Management and Collections System”	FSA review
	CHANGES ONLY TO STATE AGENCY FORM
	Enrollment to Participate in the U.S. Department of Education’s Student Aid Internet Gateway (SAIG)	Initial caps for Federal Student Aid Systems Changed “web site” to “Web site”	FSA Review
	Available Services for State Scholarship and Grant Agencies	Changed “school” to “State scholarship and grant agency’s” Italicized “residents” and “non-residents” to add to Glossary	FSA Review
	Instructions for Completing Enrollment, Step One	Changed “the box” to “Box A” (Item 1A) Changed “the box” to “Box B” (Item 1B) Changed “the box” to “Box C” and “mailbox” to “Mailbox” (Item 1C)	FSA Review
	Instructions for Completing Enrollment, Step Two	Replaced “Complete all required information” with “Check the boxes for the type of ISIR services you wish to receive.” (Item 5A) Changed “check the box” with “check the ‘Yes’ box, check the ‘NSLDS Online-View Only’ box, specify your state, and select all applicable job functions.”	FSA Review
	Instructions for Completing Enrollment, Step Four	Replaced “this statement” with “the Responsibilities of the Primary and Non-Primary Destination Point Administrators statement.”	FSA Review
	Instructions for Completing Enrollment, Step Five	Replaced “sign this certification statement” with “sign the Certification of the Legally Authorized Officer on behalf of the State Scholarship Agency statement”	FSA Review
	Step One: Provide the following information, Item 1	Added “Check the applicable box below.” Change selection (A, B and C) titles to initial caps Replaced “primary Destination Point” with “an additional Destination Point” Changed “mailbox” to “Mailbox”	FSA Review
	Global – throughout document	Changed “Scholarship Agency” or “grant agency’ to “scholarship and grant agency”	FSA Review
	Step Three, Agency Participation Agreement	Replaced “the following” with “this Agreement”	FSA Review
	Step Three, Agency Participation Agreement, Article I	Updated Privacy Act reference to August 3, 2011 (18-11-01)	FSA Review
	Step Three, Agency Participation Agreement, Article II	Renumbered the paragraphs Removed “guaranteeing of Federal student loans	FSA Review
	Step Three, Agency Participation Agreement, Article III	Replaced “article” with “Agreement” Removed “Article II or paragraph (1) of Article III of” Inserted “Title IV, HEA” and “student” in the last paragraph	FSA Review
	Step Four: Responsibilities of the Primary and Non-Primary Destination Point Administrators	Italicized SAIG users to add to glossary	FSA Review
	Authority for Maintenance of the System and Disclosure of Social Security Numbers	Initial caps on “number” and “federal”	FSA Review
	Step Five: Certification of the Legally Authorized Officer on behalf of the State Scholarship Agency, #1	In 6th bullet, deleted “That” and started sentence with “Each”	FSA Review
	CHANGES ONLY TO FAFSA COMPLETION FORM
	Title Changes In FAFSA Completion form only	Changed to: “For Local Educational Agencies (LEAs), Public Secondary Schools, Private Secondary Schools, and State Agencies” Guaranty Agencies is removed.	FSA Review
	Enrollment to Participate in the Electronic Data Exchange with the U.S. Department of Education’s Federal Student Aid Systems In FAFSA Completion form only	Inserted “completion status” Changed “an” to “your”	FSA Review
	About Enrollment In FAFSA Completion form only	Inserted “to be able to make” before “changes to enrollment” and added “information” afterwards	FSA Review
	Available Services In FAFSA Completion form only	Added “s” to “(LEA)” Inserted “FAFSA Completion” before “information” Removed “on FAFSA submission”	FSA Review
	How the Enrollment Process Works In FAFSA Completion only	Added “See Step 1 below for additional information”	FSA Review
	How the Enrollment Process Works In FAFSA Completion only	Changed “any” to “your organization’s” and inserted “you can” before “send a letter”	FSA Review
	Step One – must be completed by all applicants, Item 1 In FAFSA Completion only	Changed “new participants” to “a new participant” Changed “the box” to “Box A” (Item 1A) Changed “the box” to “Box B” (Item 1B) Inserted “about an” before “organization” (Item 1B)	FSA Review
	Step Two – must be completed by all applicants In FAFSA Completion only	Removed an extra “s” after “DPA” Changed “this statement” to “the Responsibilities of the Primary Destination Point Administrator (Primary DPA) statement”	FSA Review
	Step Three – must be completed by all applicants In FAFSA Completion only	Changed “Section 2, the responsibility statement” to “Box 2, the Certification by the President/CEO/Superintendent, or Equivalent Person statement” Changed “Section 2” to “Step 3” Revised last paragraph to read “Your completed enrollment form must include original signatures, stamped or photocopied signatures are not acceptable. The completed enrollment form must be submitted to the Federal Student Aid at the address on the bottom of page 2.”	FSA Review
	Step One: Provide the following information, Item 1 In FAFSA Completion only	Added “Check the appropriate box below” Revised 1B to read “Changing/adding information to the existing FAFSA Completion Tracking account”	FSA Review
	Step One: Provide the following information, Item 3 In FAFSA Completion only	Added “Other ED approved entity” and “ED provided code (X digits)”	FSA Review
	Step One: Provide the following information, Item 4 In FAFSA Completion only	Change “for Primary DPA” to “about the Primary DPA” Changed “a user ID” to “an ED user ID”
	Step Two: Responsibilities of the Primary Destination Point Administrator (Primary DPA)”, Item 1 In the FAFSA Completion form only	Revised the following bullets to read: Bullet 1- “Must be able to document that an established relationship between the Primary DPA’s employer and the student exists (e.g., the LEA has attendance records for the student about whom the LEA is requesting FAFSA Completion data and therefore the student is affiliated with the participating organization) before requesting and accessing information about that student from Federal Student Aid systems. Bullet 2 – Inserted “the Primary DPA” before “must consent” Bullet 4 – Inserted “Primary DPA and the participating organization must ensure that” Bullet 8 – Replaced “the individual” with “the Primary DPA”; replaced “leaving a position” with “leaving his or her position”; removed “his or her” before “job responsibilities”; added “and when corrections or changes are required”	FSA Review
	Authority for Maintenance of the System and Disclosure of Social Security Numbers In the FAFSA Completion form only	Inserted “use of one’s” before “Social Security number” Changed “federal purposes” to “Federal purposes” Removed “with” between “provided” and “access” Inserted “your” before “Social Security Number”	FSA Review
	Purpose(s): In the FAFSA Completion form only	Spelled out acronyms for the FSA systems	FSA Review
	Primary DPA Responsibilities In the FAFSA Completion form only	Removed all references to “non-Primary DPA” Added “Box 1” to the upper left side of the signature box	FSA Review
	Step Three: Certification by the President/CEO/Superintendent, or Equivalent Person In the FAFSA Completion form only	Replaced “equivalent person” with “equivalent executive with legal authority for the entity” Replaced “each individual” with “the individual” Replaced “as an Primary DPA” with “as the Primary DPA” Changed “FAFSA Completing” to “FAFSA Completion” Changed “for Primary DPA’s” to “the Primary DPA” Removed “and Primary DPA’s” In last bullet, deleted “That” and started sentence with “You” Moved “Box 2” and “Box 3” from the upper right side of the signature boxes to the upper left side	FSA Review