HUD 52832 Physical Needs Assessment

OMB Approval No. 2577-0157
(exp. 11/30/2008)

U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing

Physical Needs Assessment
Comprehensive Grant Program (CGP)
HA Name

Original
Revision Number _________

Development Number

Development Name

DOFA Date
or
Construction Date

Development Type

Occupancy Type

Structure Type

Rental
Turnkey III - Vacant
Turnkey III - Occupied
Mutual Help
Section 23, Bond Financed

Family
Elderly
Mixed

Detached/Semi-Detached
Row
Walk-Up
Elevator

Number of Buildings

Number of Vacant Units

Current Bedroom Distribution

0 _____
3 _____

1 _____

2 _____

4 _____

5 _____ Total Current
Units

%

5+_____

General Description of Needed Physical Improvements

Urgency of
Need (1-5)

Total Preliminary Estimated Hard Cost for Needed Physical Improvements

$

Per Unit Hard Cost

$

Physical Improvements Will Result in Structural/System Soundness at a Reasonable Cost

Yes

No

Development Has Long-Term Physical and Social Viability

Yes

No

Date Assessment Prepared
Source(s) of Information

Page ___ of ___

form HUD-52832 (10/96)
ref Handbook 7485.3

Public reporting burden for this collection of information is estimated to average 35 hours per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct
or sponsor, and a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number.
This collection of information requires that each eligible applicant submit comprehensive plan information to HUD every six years in order to receive its annual
formula grant. This information will be used by HUD to determine whether the comprehensive plan/annual submission meets statutory and regulatory
requirements for the annual formula grant. Responses to the collection are required by Section 14(e)(1)(A) and (C) of the U.S. Housing Act of 1937, as amended.
The information requested does not lend itself to confidentiality.

Instructions for Preparation of Form HUD-52832—Physical Needs Assessment
Report Submission: Prepare a separate form HUD-52832 for each development in the HA’s inventory, which is eligible for Comprehensive Grant
Program (CGP) funding, for all HA-wide nondwelling needs, e.g., maintenance equipment, and for any development needs. Submit these forms to
HUD as part of the submission of the original Comprehensive Plan in the
first year of participation in the CGP and every sixth year when a complete
revision of the physical needs assessment is required. On an as-needed
basis, submit a revised form where physical needs have significantly
changed since the last needs assessment and the HA wishes to include these
needs in the Five-Year Action Plan. Developments which are contiguous
and treated as one development for management purposes may be grouped
together on a single form.
Heading Instructions:
HA Name. Enter the HA name.
Original or Revision Number. Self Explanatory. Every sixth year a new
original is prepared.
Development Number. Enter an 11-digit alpha numeric code as follows:
two-digit State code (alpha); two-digit Field Office code (numeric); P for
Public Housing or B for Indian Housing; three-digit HA number (numeric);
and three-digit development number (numeric). For example,
VA05PO36001. In lieu of a development number, enter “HA-wide” for
physical needs that are HA-wide in nature.
DOFA Date. Enter the Date of Full Availability (DOFA).
Construction Date. For acquired developments enter the actual date of
construction or for scattered sites, the average date of construction of all
buildings. Note: When the construction date is provided, this date will be
used in lieu of the DOFA, subject to a 50-year cap.
General Characteristics. Check the appropriate box that describes the
type of development, the type of occupancy, and the type of structure. CGP
funds may be used to provide for modernization activities in Turnkey III
units that are vacant or non-homebuyer occupied, or to provide for limited
activities in homeowner-occupied units as long as the work is completed
prior to conveyance.
If Turnkey III - Vacant is checked, indicate the number of vacant or
non-homebuyer-occupied units planned for substantial rehabilitation
next to the box and circle “V”. By so doing, the HA indicates that: (1)
the proposed modernization will result in bringing the identified units
into full compliance with the homeownership objectives under the
Turnkey III Program; and (2) the HA has homebuyers who both are
eligible for homeownership, in accordance with the requirements of 24
CFR Part 904 for PHAs or 24 CFR Part 950, Subpart G, for IHAs, and
have demonstrated their intent to be placed into the Turnkey III units
proposed to be substantially rehabilitated.
If Turnkey III - Occupied is checked, indicate the number of Turnkey
III units which are paid off, where work will be performed to meet
statutory or regulatory requirements next to the box and circle “O”.
Number of Buildings. Enter the number of buildings containing dwelling
units.
Current Bedroom Distribution. Enter the current number of units for each
bedroom size.
Vacant Units. Enter the number of vacant units as of the date this form is
prepared and the percentage of vacant units to the total number of units in
the development.
Total Current Units. Enter the number of units in this development under
ACC.
Column Instructions:
General Description of Needed Physical Improvements. Enter a general
description of all unfunded physical improvements that must be undertaken

to bring the development (dwelling and nondwelling structures, dwelling
and nondwelling equipment, and site) up to a level at least equal to the
modernization and energy conservation standards and to comply with other
program requirements. Also, include any replacements of equipment,
systems and structural elements that will be needed, assuming routine and
timely maintenance, within the next five years. Enter only physical improvements that are eligible for CGP funding. Do not enter any physical
improvements already funded by CIAP or other sources which the HA plans
to complete. However, enter physical improvements currently funded under
CIAP where the HA plans to reprogram CIAP funds for other work under
the CGP.
On a separate form, include any unfunded physical improvement needs for
HA-wide nondwelling structures and equipment. Also, include any replacements/rehabilitation of nondwelling structures and equipment that
will be needed, assuming routine and timely maintenance, within the next
five years.
Describe the proposed improvements in broad categories, such as kitchens,
bathrooms, roofs, electrical systems, heating systems, landscaping, nondwelling structures, lead-based paint abatement, physical accessibility, maintenance facility, computer hardware, etc. Include all broad categories of
needed work without regard to the availability and/or source of funds.
If there are no current needs and the HA does not anticipate any replacement
needs within the next five years, enter a statement to that effect in this
section. Such a statement does not preclude the HA from amending the
needs assessment at any time within the five-year period if unforeseen needs
arise or from identifying new needs which have occurred when the needs
assessment is revised every sixth year.
Urgency of Need. For each broad category of work identified under the
General Description of Needed Physical Improvements, enter a number that
corresponds to the urgency of the need on a HA-wide basis, with “1”
reflecting the most urgent need and “5” reflecting the least urgent need.
Assign a “1” to activities required to correct emergency conditions and to
meet statutory or other legally mandated requirements, such as physical
accessibility.
Total Preliminary Estimated Hard Cost for Needed Physical Improvements. Enter the total preliminary estimated hard cost for the broad work
categories listed in the General Description of Needed Physical Improvements; excluding any management improvements, administration, architectural/engineering fees, relocation or other soft costs.
Per Unit Hard Cost. Divide the Total Preliminary Estimated Hard Cost for
Needed Physical Improvements by the total number of current units in the
development and enter the per unit hard cost.
Physical Improvements Will Result in Structural/System Soundness at
a Reasonable Cost. Check Yes or No. For cost reasonableness, the
preliminary estimate of hard costs for work proposed at the development
shall be 90 percent or less of Total Development Cost (TDC).
Development Has Long-Term Physical and Social Viability. Check Yes
or No as to whether the HA has determined that the development has longterm physical and social viability. Note: If No is checked, attach the
viability analysis and an explanation of what actions are proposed regarding
the nonviable development.
Date Assessment Prepared. Self-explanatory.
Source(s) of Information. Identify the source(s) of information used to
develop the General Description of Needed Physical Improvements. Retain
such information in HA files (1) as supporting documentation for the needs
assessment, (2) for post-review by HUD, or (3) for submission to HUD upon
request.

form HUD-52832 (10/96)
ref Handbook 7485.3