Grant Application Guidance Survey

Forms and Documents

Document Name	Status
Form 1 Grant Application Guidance Survey Form and Instruction	New
Supporting Statement GAGSb - 20120227.docx Supporting Statement B	2012-02-27
Supporting Statement GAGSa - 20120227.docx Supporting Statement A	2012-02-27
Attach 4 - Second Federal Register Notice_February 2012.pdf Supplementary Document	2012-02-27
Attach 3 - First Federal Register Notice_August 1 2011.pdf Supplementary Document	2012-02-27
Attach 2 - NEA_Strategic_Plan_111003_Update.pdf Supplementary Document	2012-02-27
Attach 1 - EO 13571.pdf Supplementary Document	2012-02-27

IC Document Collections

IC ID	Document Title	Status
201331	Grant Application Guidance Survey Form and Instruction	New

ICR Details

OMB Control No: 3135-0133	ICR Reference No: 201202-3135-001
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: NEA	Agency Tracking No:
Title: Grant Application Guidance Survey
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/10/2012
	Date Received in OIRA: 02/27/2012
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2015	36 Months From Approved
Responses	5,714	0	0
Time Burden (Hours)	286	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: This request is for clearance of the Grant Application Guidance Survey to be administered by the National Endowment for the Arts to applicants to its grants program. This is a new survey intended to assess performance on one of the Agency's strategic outcomes for FY2012-2016. The intended period of administration is FY2012 through FY2016. In addition to assessing performance, the Survey is intended to provide customer feedback on grant application guidance provided by the Agency; this feedback will be used to improve customer service.

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Authorizing Statute(s): EO: EO 13571 Name/Subject of EO: Streamlining Service Delivery and Improving Customer Service
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 147	08/01/2011
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 33	02/17/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Grant Application Guidance Survey	1	Grant Application Guidance Survey

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	5,714	0	0	5,714	0	0
Annual Time Burden (Hours)	286	0	0	286	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: In Executive Order (EO) 13571, issued on April 27, 2011, the President stated that, "with advances in technology and service delivery systems in other sectors, the public's expectations of the Government have continued to rise," and that the Government "must keep pace with and even exceed those expectations." In addition, the President made clear that the Government "must also address the need to improve its services." EO 13571 called for departments and agencies to "establish mechanisms to solicit customer feedback on government services and use such feedback regularly to make service improvements, such as [to] collect ongoing, timely, actionable customer feedback to identify early warning signals of customer service issues, and conduct customer satisfaction surveys and report the results publicly to provide transparency and accountability." Through the Grant Application Guidance Survey, the NEA will solicit and collect customer feedback on the guidance it provides to organizations and government agencies that apply for grants. This feedback will be used regularly to identify customer service issues with the intent of improving Government service to its customers. Data collected from this survey will also be used to report on performance on one of the Agency's strategic outcomes from its FY2012-2016 Strategic Plan (attached), ensuring that survey results will be reported publicly. As stated on page 36 of the Strategic Plan, performance measure 4.2.2—Applicant Satisfaction with Application Guidance—was established to track success in achieving the Plan's outcome 4.2, "NEA is an efficient and vigilant steward of public funds." The stated intent of the Grant Application Guidance Survey, as presented in the description of performance measure 4.2.2, is to assess "applicants' satisfaction with the guidance provided to them during the application process."

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Annual Cost to Federal Government: $300

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/27/2012

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