Defense Sexual Assault Incident Database

Maintain Victim Case Profile

DSAID Use Case Specification
Version 1.6.3

Table of Contents
1

Description

3

2

Actors

3

3

Pre-Conditions

3

4

Triggers

3

5

Basic Flow – Create Victim Case Profile

3

6

Alternative Flows

6

6.1
6.2

Alternative Flow #1 - Update Victim Case Profile
Alternative Flow #2 - Delete Victim Case Profile

6
19

7

Exception Flows

19

8

Post Conditions

20

9

Extension Points

20

10 Special Requirements

20

11 Activity Diagram

20

12 References

21

Maintain Victim Case Profile
1

Description

This use case describes how a Sexual Assault Response Coordinator (SARC), a Service
Sexual Assault Prevention and Response (SAPR) Program Manager or a MAJCOM
(Major Command)/Supervisory SARC creates and updates a Victim Case Profile (also
known as a Defense Sexual Assault Incident Database (DSAID) case) for both
"Restricted" and "Unrestricted" reporting. It also describes how a SAPR Program
Manager can delete a Victim Case Profile.

2

Actors

SARC
MAJCOM/Supervisory SARC
Service SAPR Program Manager

3

Pre-Conditions

UC1.1.1 User is logged into the system.
UC1.1.2 SARC Profile must be available in DSAID for retrieval.
UC1.1.3 Victim Advocate (VA) information must be available in DSAID for retrieval.
UC1.1.4 Location Code information must be updated periodically and available in
DSAID for retrieval.
UC1.1.5 Victim Case Profile (DSAID case) is already selected for update and deletion.

4

Triggers
N/A

5

Basic Flow – Create Victim Case Profile

UC1.2.1 The user requests the system to create a new Victim Case Profile.
Alternative Flow #1: Update Victim Case Profile.
SYS278 The system shall allow the user to create a new victim case profile.
BR53 Only SARC, Service SAPR Program Manager and MAJCOM/Supervisory
SARC can create a new victim case profile in DSAID.
BR82 A SARC who is assigned to a victim case can maintain that case even if
his/her Location Code is different than that of the victim's.
UC1.2.2 The user selects the reporting type (either “Restricted” or “Unrestricted”) for the
new Victim Case Profile and his/her primary Location Code.
SYS279 The system shall require the user to specify the Reporting Option:
Restricted or Unrestricted.
DR1.32 Report Type

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SYS359 The system shall require the user to select a primary Location Code for
the SARC before the DSAID Control Number is generated.
DR5.14 SARC Location Code
DBR108 If a user manually enters the Location Code, it must be
one of the Location Codes maintained in DSAID.
There can be more than one Location Code associated with a Field
Level SARC or a MAJCOM/Supervisory SARC.
BR55 Each victim case profile must have one of the following designated
Reporting Options: Restricted or Unrestricted.
DR1.32 Report Type
UC1.2.3 The system generates and displays the DSAID Control Number (DSAID Victim
Number) and populates or requires the user to specify Assigned SARC(s), based on the
reporting type and SARC Primary Location Code information.
SYS250 The system shall display a message if there is no SARC associated with
the Location Code.
SYS280 The system shall generate a DSAID Control Number for each new case
that is created.
DR1.4 Victim Number (DSAID Control Number)
SYS281 The system shall display the DSAID Control Number after the Reporting
Type is specified.
DR1.4 Victim Number (DSAID Control Number)
SYS379 The system shall populate and display the Assigned SARC Name(s) for
the case, for all the SARC(s) within the same Service as the user and that have the
Primary Location Code specified in the SARC profile.
DR1.53 Assigned SARC Name(s)
DBR119 There can be more than one SARC that is assigned to a
DSAID victim case.
SYS380 If the Primary Location Code is "Temporary Location", the system shall
display a list of SARC Name(s) within the same Service as the user and that have
the "Temporary Location" specified in the SARC profile.
DR1.53 Assigned SARC Name(s)
DBR119 There can be more than one SARC that is assigned to a
DSAID victim case.
SYS381 The system shall require the user to select at least one SARC Name as
the Assigned SARC for the case.
SYS403 The system shall generate a Victim Number (DSAID Control Number)
with the order of the following components:
- 2 Character Designation: "UU" for Unrestricted Report; "RR" for Restricted
Report; "RU" indicating conversion from Restricted to Unrestricted.
- 2 characters based on SARC Affiliation: AF for Air Force, AR for ARMY, NV
for Navy, MC for Marine Corp; NG for National Guard; CG for Coast Guard;
followed by "-".
-Location Code (character length to be determined) - Primary Location Code of
the Assigned SARC selected when a DSAID case is created.
- 4 digit Calendar Year, followed by "-".

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- 5 digit Unique # number starting from 00001 for every calendar year, unique to
a Service and Calendar Year.
Example:
RRNV-[Location Code]-2009-00001
UUAR-[Location Code]-2009-00001
RUAF-[Location Code]-2009-00002
UC1.2.4 The user enters the basic information required for creating a Victim Case
Profile.
Extends to: <>
SYS200 The system shall populate the Victim Assigned Location Name based on
the Victim Location Code that is either manually entered or searched by the user.
DR1.25 Victim Assigned Location Name
DBR123 Victim Assigned Location Name is only required when
the Victim Type is "Military", "DoD Civilian", "DoD Contractor"
or "Other Government Civilian.
SYS282 The system shall indicate the required data elements for creating a new
victim case profile, based on the reporting type selected and the reporting type's
specified data requirements.
DR1.1 Victim Last Name
DR1.2 Victim First Name
DR1.5 Victim Identification Type
DR1.6 Victim Identification Number
DBR2 If SSN is selected, the format of Victim Identification
Number follows NNN-NN-NNNN.
DR1.8 Victim Age at the Time of Incident
DBR3 Victim Age at the time of incident has to be between
number 0 and 99 or Unknown.
DR1.31 Date of Report to DoD
DBR15 Date of Report to DoD is required to open a case in
DSAID and must be less than or equal to today's date.
UC1.2.5 The system validates the data entered by the user.
SYS283 The system shall validate the required data elements for creating or
changing a victim case profile.
UC1.2.6 The user selects to create the DSAID case as "Open" or "Open with Limited
Information" status.
SYS376 The system shall allow the user to select to open a DSAID case as
"Open" or "Open with Limited Information".
SYS377 The system shall require the user to enter "Explanation for Open with
Limited Information Status" when Open with Limited Information" status is
selected.
DR1.111 Explanation for Open with Limited Information Status

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DBR116 Explanation for Open with Limited Information Status is
required when "Open with Limited Information" is selected for
DSAID Case Status.
BR87 Only an Unrestricted Report can have "Open with Limited Information"
case status.
UC1.2.7 If the user selects to create a case with "Open" Status and all the validation rules
are met, then the system saves the victim information with "Open" assigned to DSAID
Case Status and captures the DSAID Case Open Date.
Otherwise, the system displays the appropriate message and then goes to Step 4.
SYS285 The system shall save the status of the victim case profile as selected by
the user.
SYS286 The system shall capture the DSAID Case Open Date.
DR1.95 DSAID Case Open Date
DBR100 The system shall update DSAID Case Open Date with
the system date when DSAID Case Status is updated to "Open".
SYS287 The system shall display a message indicating which validation rule
failed for creating or changing a victim case profile.
SYS363 The system shall capture the new DSAID Control Number of the DSAID
Case, Assigned SARC(s), Action, and the Date of the action when a DSAID Case
Number is created.
UC1.2.8 If the user selects to have a case with "Open with Limited Information" Status,
the system saves the victim information with "Open with Limited Information" assigned
to DSAID Case Status and captures the DSAID Case Open Date.
SYS285 The system shall save the status of the victim case profile as selected by
the user.
SYS286 The system shall capture the DSAID Case Open Date.
DR1.95 DSAID Case Open Date
DBR100 The system shall update DSAID Case Open Date with
the system date when DSAID Case Status is updated to "Open".
SYS363 The system shall capture the new DSAID Control Number of the DSAID
Case, Assigned SARC(s), Action, and the Date of the action when a DSAID Case
Number is created.
UC1.2.9 The use case ends.

6

Alternative Flows

6.1
Alternative Flow #1 - Update Victim Case Profile
UC1.3.1.1 The system displays the selected Victim Case Profile and associated incident
and subject information, if available.

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UC1.3.1.2 The user selects to update a Victim Case Profile and other editable incident
information.
Alternative Flow #2: Delete Victim Case Profile.
SYS200 The system shall populate the Victim Assigned Location Name based on
the Victim Location Code that is either manually entered or searched by the user.
DR1.25 Victim Assigned Location Name
DBR123 Victim Assigned Location Name is only required when
the Victim Type is "Military", "DoD Civilian", "DoD Contractor"
or "Other Government Civilian.
SYS210 The system shall allow the user to manually enter or update victim data,
as applicable to the type of reporting option (restricted or unrestricted) for the
DSAID case, which are not populated by the system interface data load by each
Service.
DR1.1 Victim Last Name
DR1.2 Victim First Name
DR1.3 Victim Middle Name
DR1.5 Victim Identification Type
DR1.6 Victim Identification Number
DBR2 If SSN is selected, the format of Victim Identification
Number follows NNN-NN-NNNN.
DR1.7 Victim Birth Date
DR1.8 Victim Age at the Time of Incident
DBR3 Victim Age at the time of incident has to be between
number 0 and 99 or Unknown.
DR1.9 Victim Gender
DR1.10 Victim Race
DR1.11 Victim Ethnicity
DR1.12 Victim Type
DBR152 Victim Type values "Foreign National" and "Foreign
Military" are only applicable if Report Type is "Unrestricted".
DR1.13 Victim Affiliation
DBR4 If Victim Type is "Military," Only Affiliations applicable
are Service related.
If Victim Type is "DoD Civilian," all Affiliations are applicable.
Other Victim Types will not have Victim Affiliation.
DR1.14 Victim Pay Grade
DBR5 Victim Pay Grade will only be required when Victim Type
is "Military".
DR1.16 Victim Pay Plan
DBR6 Victim Pay Plan of a Victim is required only when Victim
Type is "DoD Civilian" or "Other Government Civilian".
DR1.17 Victim Grade
DBR7 Victim Grade is only captured when Victim Type is DoD
Civilian or Other Government Civilian.
If Victim Pay Plan is "Unknown", then Victim Grade is defaulted
to "Unknown"

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DR1.18 Victim Duty Status
DBR8 Victim Duty Status is only required when Victim Type is
"Military".
DR1.19 Victim National Guard Service
DBR9 Victim National Guard Service is only required when
Victim Duty Status is "National Guard".
DR1.20 Victim NG State Affiliation
DBR10 Victim NG State Affiliation is only required when Victim
Duty Status is "National Guard".
DR1.21 Victim NG Title 10 Category
DBR11 Victim NG Title 10 Category is only required when
Victim National Guard Service is "Title 10".
DR1.22 Victim NG Title 32 Category
DBR12 Victim NG Title 32 Category is only required when
Victim National Guard Service is "Title 32".
DR1.24 Victim Assigned Location Code
DBR122 Victim Assigned Location Code is only required when
the Victim Type is "Military", "DoD Civilian", "DoD Contractor"
or "Other Government Civilian.
DR1.26 Victim Assigned Unit UIC
DBR124 Victim Assigned Unit UIC is only required when the
Victim Type is "Military", "DoD Civilian", "DoD Contractor" or
"Other Government Civilian.
DR1.27 Victim Assigned Unit Name
DBR125 Victim Assigned Unit Name is only required when the
Victim Type is "Military", "DoD Civilian", "DoD Contractor" or
"Other Government Civilian.
DR1.28 Victim Dependent Status
DR1.29 Victim Recruit/Training Status
DBR80 Victim Recruit/Training Status is only required when
Victim Type is "Military"
DR1.30 NG Victim Recruit/Training Status
DBR14 NG Victim Recruit/Training Status is only required when
Victim National Guard Service is "Title 32" or "State" and Victim
Recruit/Training Status of the victim is "Yes".
DR1.32 Report Type
DR1.33 Date Victim Informed of Options
DBR16 Date Victim informed of Options must be less than or
equal to today's date.
DR1.34 Date Victim Signed Election Form
DBR17 Date Victim Signed Election Form must be less than or
equal to today's date.
DR1.35 Restricted Report Reason
DBR18 Restricted Report Reason is only required when Report
Type is "Restricted".
DR1.36 If Other, Explain (Restricted Report Reason)

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DBR19 If Other, Explain is only required when Restricted Report
Reason is "Other".
DR1.37 Restricted Report Exception Applied
DR1.38 Reason for Exception
DBR20 Reason for Exception is only required when Restricted
Report Exception Applied is "Yes".
DR1.39 Date Victim Signed Form Electing to Convert from Restricted to
Unrestricted
DBR21 Date Victim Signed Form Electing to Convert from
Restricted to Unrestricted must be less than or equal to today's
date.
DR1.40 Conversion Reason if Known or Available
DBR130 Conversion Reason if known or Available is only
applicable when Date Victim Signed Form Electing to Convert
from Restricted to Unrestricted is populated.
DR1.41 Victim Transferred to New SARC?
DR1.43 New SARC Location Name
DR1.44 Relationship to Subject
DR1.45 Commander Name
DR1.46 Command Notification Accomplished within 24 hrs?
DR1.47 If No, Reason (Command Notification Accomplished within 24
hrs?)
DBR22 If No, Reason is only required when Command
Notification Accomplished within 24 hrs? is "No".
DR1.48 Incident Occurred on Deployment?
DR1.49 Incident Occurred on TDY?
DR1.50 Incident Occurred on Leave?
DR1.51 Was Victim in Military at Time of Assault?
DBR114 Did assault occur when the victim was in military? is
only required when the Victim Type is "Military", " DoD
Civilian", "DoD Contractor", "US Civilian", or "Other
Government Civilian".
DR1.52 Does location require mandatory reporting for medical care for a
sexual assault?
DR1.54 VA assigned?
DR1.55 Assigned VA Name
DBR23 Assigned VA Name is only required when VA assigned?
is "Yes".
DR1.56 VA Not Assigned Reason
DBR24 VA not assigned reason is only required when VA
assigned? is "No".
DR1.57 Was Forensic Exam Offered?
DR1.58 If No, Reason (Was forensic exam offered?)
DBR25 If No, Reason is only required when Was forensic exam
offered? is "No".
DR1.59 Forensic Exam Completed?

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DR1.60 Location of Forensic Exam Conducted
DBR26 Location of Forensic Exam Conducted is only required
when Forensic Exam Completed? is "Yes".
DR1.61 If Forensic Exam not completed, was it because SAFE Kit and/or
other needed supplies not available?
DBR27 If Forensic Exam not completed, was it because SAFE Kit
and/or other needed supplies not available? is only required
when Forensic Exam Completed is "No".
DR1.62 Date of Forensic Exam
DBR28 Date of Forensic Exam is only required when Forensic
Exam Completed is "Yes".
DR1.63 Expiration Date of SAFE Kit
DBR29 Expiration Date of SAFE Kit is always one year from
Date of Forensic Exam and populated by DSAID.
DR1.64 Storage Location of SAFE Kit
DR1.65 Evidence Identifier
DBR30 Evidence Identifier is only required when the victim
reports the incident as "Restricted".
DR1.66 Victim Notified SAFE Kit Due to Expire
DR1.67 Date Victim Notified SAFE Kit Due to Expire
DBR31 Date Victim Notified SAFE Kit Due to Expire is only
required when Victim Notified SAFE Kit Due to Expire is "Yes".
DR1.68 If No, Reason (Victim Notified SAFE Kit Due to Expire)
DBR32 If No, Reason is only required when Victim Notified
SAFE Kit Due to Expire is "No".
DR1.69 Type of Referral Support
DR1.70 If Other, Explain (Type of Referral Support)
DBR34 If Other, Explain is only required when Type of Referral
Support is "Other".
DR1.71 Referral Resource Type
DR1.72 Date of Referral
DR1.73 LOD Initiated?
DBR35 LOD Initiated? is only required when Victim Duty Status
is "National Guard" or "Reserve".
DR1.74 Victim Safety Assessment Completed?
DR1.75 Victim Safety Concern Identified
DBR36 Victim Safety Concern Identified is only required when
Victim Safety Assessment Completed is "Yes".
DR1.76 Victim Safety Concern Note(s)
DBR37 Victim Safety Concern Note(s) is only required when
Victim Safety Concern Identified is "Yes". At least one note has to
be entered, if Victim Safety Assessment Completed is "Yes".
SARCs are allowed to enter up to 6 Note entries.
DR1.77 Safety Concern Note Date
DBR98 Safety Concern Note Date is populated by DSAID when a
Safety Concern Note is entered by SARC.

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DR1.78 Military Protective Order Offered
DR1.79 Military Protective Order Requested
DR1.80 Effective Date of Military Protective Order
DR1.81 Civilian Protective Order Offered
DR1.82 Civilian Protective Order Requested
DR1.83 Effective Date of Civilian Protective Order
DBR39 Effective Date of Civilian Protective Order is only
required when Civilian Protective Order Requested is "Yes".
DR1.84 Victim Moved (Local)
DR1.85 Date Victim Moved (Local)
DBR40 Date Victim Moved (Local) is only required when Victim
Moved (Local) is "Yes".
DR1.86 Subject Moved (Local)
DR1.87 Date Subject Moved (Local)
DBR41 Date Subject Moved (Local) is only required when
Subject Moved (Local) is "Yes".
DR1.88 Victim Moved (ie, PCS)
DR1.89 Date Victim Moved (PCS)
DBR42 Date Victim Moved (PCS) is only required when Victim
Moved (PCS) is "Yes".
DR1.90 Subject Moved (ie, PCS)
DR1.91 Date Subject Moved (PCS)
DBR43 Date Subject Moved (PCS) is only required when Subject
Moved (PCS) is "Yes".
DR1.92 Are All Referrals Completed?
DR1.93 Is DSAID Case Still Under Case Management Group Review?
DR1.97 Victim Informed of Right to Request Installation Transfer
DBR83 Victim Informed of Right to Request Installation Transfer
is only required when Victim Type is "Military".
DR1.98 Victim Requested Installation Transfer
DBR84 Victim Requested Installation Transfer is only required
when Victim Type is "Military".
DR1.99 Victim Granted Installation Transfer
DBR85 Victim Requested Installation Transfer is only required
when Victim Type is "Military".
DR1.101 Victim NG State Status
DBR92 Victim NG State Status is only required when Victim NG
Service is "State".
DR1.102 If No, Reason (Victim Safety Assessment Completed)
DBR88 If No, Reason is only required if Victim Safety
Assessment Completed is "No".
DR1.103 If No, Reason (LOD Initiated)
DBR91 If No, Reason is only required if LOD Initiated is "No".
DR1.106 Military Protective Order Violated?
DBR136 Military Protective Order Violated? is only required
when Effective Date of Military Protective Order is populated.

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DR1.107 If Yes, Whom? (Military Protective Ordered Violated)
DBR111 If Yes, Whom? is only required if Military Protective
Order Violated? is "Yes".
DR1.108 Is Victim Administratively Discharged Within one year of
Reporting?
DBR117 Is Victim Administratively Discharged Within one year
of Reporting is only required when Victim Type is "Military".
DR1.109 Victim Dependent Relationship
DBR113 Victim Dependent Relationship is only required when
Victim Dependent Status is "Yes - Military Dependent" or "Yes DoD Civilian (OCONUS) Dependent".
DR1.112 Referral Service Comment
SYS319 The system shall allow the user to manually enter data for each Service
based on source information associated with the data and interface mapping
requirements.
SYS320 If there is more than one subject involved in a DSAID case, the system
shall allow the user to enter more than one value for "Relationship to Subject."
DR1.44 Relationship to Subject
SYS321 The system shall allow the user to enter up to 6 note entries for "Victim
Safety Concern Note(s)."
DR1.76 Victim Safety Concern Note(s)
DBR37 Victim Safety Concern Note(s) is only required when
Victim Safety Concern Identified is "Yes". At least one note has to
be entered, if Victim Safety Assessment Completed is "Yes".
SARCs are allowed to enter up to 6 Note entries.
SYS322 The system shall record the system date as "Safety Concern Note Date"
when a safety concern note entry is created by the user.
DR1.77 Safety Concern Note Date
DBR98 Safety Concern Note Date is populated by DSAID when a
Safety Concern Note is entered by SARC.
SYS340 The system shall populate the Location Name, based on the Location
Code that is either manually entered or searched by the user.
DR2.16 Incident Location Name
SYS352 The system shall allow the user to enter more than one Type of Referral
Support.
DR1.69 Type of Referral Support
SYS353 The system shall allow the user to enter the associated information for
each type of referral support that the user enters.
DR1.70 If Other, Explain (Type of Referral Support)
DBR34 If Other, Explain is only required when Type of Referral
Support is "Other".
DR1.71 Referral Resource Type
DR1.72 Date of Referral
DR1.112 Referral Service Comment
SYS356 The system shall allow the user to manually enter or update incident
data, as applicable to the type of reporting option (restricted or unrestricted) for

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the DSAID case, which are not populated by the system interface data load by
each Service.
DR2.1 Investigative Case File Opened?
DR2.2 If No, Reason (Investigative Case File Opened?)
DBR45 If No, Reason is only required when Investigative Case
File Opened? is "No".
DR2.3 If Other, Specify (Investigative Case File Opened?)
DBR46 If Other, Specify is only required when If No, Reason is
"Other".
DR2.4 Investigative Case Number
DBR47 Investigative Case Number is only required when
Investigative Case File Opened? is "Yes".
DR2.8 Agency Conducting Investigation
DR2.9 Date of Incident
DBR153 If filled, this date must be less than or equal to Date of
Report to DoD.
DR2.10 Is Date of Incident Estimated?
DR2.11 Incident Time of Day
DR2.12 Incident Day of Week
DR2.13 Incident Location
DR2.14 Type of Location
DR2.15 Incident Location Code
DBR49 Incident Location Code is only required when Incident
Location is "On Military Installation/Ship (Other than academy
grounds)" or "On Academy Grounds".
DR2.17 Was alcohol involved? (Subject/Victim)
DR2.18 Were drugs involved? (Subject/Victim)
DR2.19 Weapon Used?
DR2.20 Type of Offense Investigated
DBR145 Type of Offense Investigated value "Indecent Assault
(Art. 134)" is only applicable when Date of Incident is prior to
October, 1, 2007.
Type of Offense Investigated values "Aggravated Sexual Assault
(Art.120), Aggravated Sexual Contact (Art.120), Abusive Sexual
Contact (Art.120), Wrongful Sexual Contact (Art.120)" are only
applicable when Date of Incident is after October, 1, 2007.
DR2.23 Date Investigative Activity Opened
DBR151 Date Investigative Activity Opened is only required if
"Agency Conducting Investigation" is not "None".
DR2.24 Investigative Activity Completed?
DR2.25 Date Investigative Activity Completed
DBR50 Date Investigative Activity Completed is only required
when Investigative Activity Completed? is "Yes."
DR2.26 Victim Witness Assistance Program (VWAP) information
provided?
DR2.28 Initial Investigative Agency Location

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DBR154 The Initial Investigative Agency Location is only
required if "Investigative Case File Opened" is "Yes".
DR2.32 Country
DBR118 Country is only required when Incident Location Code is
"Temporary Location".
DR2.33 City
DBR120 City is only required only Incident Location is "Off
Military Installation/Ship/Academy Grounds".
DR2.34 State/Country
DBR121 State/Country is only required only Incident Location is
"Off Military Installation/Ship/Academy Grounds".
SYS357 The system shall allow the user to manually enter or update subject data
in a DSAID Case, which are not populated by the system interface data load by
each Service.
DR3.1 Subject Last Name
DR3.2 Subject First Name
DR3.3 Subject Middle Name
DR3.4 Subject Identification Type
DR3.5 Subject Identification Number
DBR51 If SSN is selected, the format of Identification number
follows NNN-NN-NNNN.
DR3.6 Subject Birth Date
DR3.7 Subject Age at the Time of Incident
DBR52 Subject Age at the Time of Incident has to be between
number 0 and 99.
DR3.8 Subject Gender
DR3.9 Subject Race
DR3.10 Subject Ethnicity
DR3.11 Subject Type
DR3.12 Subject Affiliation
DBR53 If Subject Type is "Military", Only Affiliations applicable
are Service related.
If Subject Type is "DoD Civilian", All Affiliations are applicable.
Other Subject Types will not have Subject Affiliation.
DR3.13 Subject Pay Grade
DBR54 Subject Pay Grade will only be required when Subject
Type is "Military".
DR3.15 Subject Pay Plan
DBR55 Subject Pay Plan of a Subject is required only when
Subject Type is "DoD Civilian" or "Other Government Civilian".
DR3.16 Subject Grade
DBR56 Subject Grade is only captured when Subject Type is
"DoD Civilian" or "Other Government Civilian".
If Subject Pay Plan is "Unknown", then Subject Grade is defaulted
to "Unknown".
DR3.17 Subject Duty Status

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DBR57 Subject Duty Status is only required when Subject Type is
"Military".
DR3.18 Subject National Guard Service
DBR58 Subject National Guard Service is only required when
Subject Duty Status is "National Guard".
DR3.19 Subject NG State Affiliation
DBR59 Subject NG State Affiliation is only required when
Subject Duty Status is "National Guard".
DR3.20 Subject NG Title 10 Category
DBR60 Subject NG Title 10 Category is only required when
Subject National Guard Service is "Title 10".
DR3.21 Subject NG Title 32 Category
DBR61 Subject NG Title 32 Category is only required when
Subject National Guard Service is "Title 32".
DR3.23 Subject Assigned Location Code
DBR126 Subject Assigned Location Code is only required when
the Subject Type is "Military", "DoD Civilian", "DoD Contractor"
or "Other Government Civilian.
DR3.25 Subject Assigned Unit UIC
DBR128 Subject Assigned Unit UIC is only required when the
Subject Type is "Military", "DoD Civilian", "DoD Contractor" or
"Other Government Civilian.
DR3.26 Subject Assigned Unit Name
DBR129 Subject Assigned Unit Name is only required when the
Subject Type is "Military", "DoD Civilian", "DoD Contractor" or
"Other Government Civilian.
DR3.27 Subject Dependent Status
DR3.28 NG Subject Recruit/Training Status
DBR63 NG Subject Recruit/Training Status is only required when
Duty Status of a subject is "National Guard", National Guard
Service is "Title 32" or "State" and Subject Recruit/Training Status
of the victim is "Yes".
DR3.29 Subject Duty Assignment
DBR82 Subject Duty Assignment is only required when Subject
Type is "Military".
DR3.30 Subject Type for Restricted Reports
DBR64 Subject Type for Restricted Reports is only required when
Subject Report Type is "Restricted".
DR3.31 Subject NG State Status
DBR89 Subject NG State Status is only required when Subject
NG Service is "State".
SYS361 The system shall allow the user to enter more than one subject in the
same DSAID case.
SYS365 If incident and, or subject information already exists in DSAID, then
DSAID shall allow the user to associate that incident and, or subject information
to a DSAID case if the corresponding Investigative Case Number exists.

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SYS366 The system shall populate the Subject Assigned Location Name, based
on the Subject Location Code that is either manually entered or searched by the
user.
DR3.24 Subject Assigned Location Name
DBR127 Subject Assigned Location Name is only required when
the Subject Type is "Military","DoD Civilian", "DoD Contractor"
or "Other Government Civilian.
SYS369 The system shall allow the user to enter more than one set of Military
Protective Order (MPO) information for each victim.
DR1.78 Military Protective Order Offered
DR1.79 Military Protective Order Requested
DR1.80 Effective Date of Military Protective Order
DR1.106 Military Protective Order Violated?
DBR136 Military Protective Order Violated? is only required
when Effective Date of Military Protective Order is populated.
DR1.107 If Yes, Whom? (Military Protective Ordered Violated)
DBR111 If Yes, Whom? is only required if Military Protective
Order Violated? is "Yes".
SYS377 The system shall require the user to enter "Explanation for Open with
Limited Information Status" when Open with Limited Information" status is
selected.
DR1.111 Explanation for Open with Limited Information Status
DBR116 Explanation for Open with Limited Information Status is
required when "Open with Limited Information" is selected for
DSAID Case Status.
SYS378 The system shall allow the user to change DSAID Case Status between
"Open" and "Open with Limited Information".
SYS382 The system shall provide a standard list of major US and international
cities for user to select.
SYS400 When a Referral Service Comment is being entered for a restricted or
unrestricted case, the system shall provide a cautionary message indicating that
the victim's personal identification information (PII) or any information pertinent
to Health Insurance Portability and Accountability Act (HIPAA) must not be
entered for the Referral Service Comment of that case.
SYS404 If there is more than one subject involved in a DSAID case, the system
shall allow the user to enter more than one value for "Type of Offense
Investigated".
SYS416 The system shall prevent the user from modifying the Investigative Case
Number once entered, unless a case transfer is performed.
SYS417 The system shall prevent the user from modifying the 'Investigative
Case File Opened?' once the Investigative Case Number is populated.
SYS418 The system shall prevent the user from modifying the 'Agency
Conducting Investigation' once entered, unless a case transfer is performed.
SYS419 The system shall display the latest Investigative Case Number as readonly.
DR2.4 Investigative Case Number

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DBR47 Investigative Case Number is only required when
Investigative Case File Opened? is "Yes".
SYS420 The system shall display the latest DSAID Control Number as readonly.
DR1.4 Victim Number (DSAID Control Number)
SYS455 The system shall display Initial Investigative Agency Location as readonly once a victim case is transferred to a different investivative agency
regardless of within or across investigative agencies.
DR2.28 Initial Investigative Agency Location
DBR154 The Initial Investigative Agency Location is only
required if "Investigative Case File Opened" is "Yes".
SYS456 The system shall allow the user to select "DoD Safehelp Line" as Type
of Referral Support only when Referral Resource Type is "Military".
DR1.69 Type of Referral Support
DR1.71 Referral Resource Type
SYS460 The system shall allow the user to enter victim, subject and incident data
when Agency Conducting Investigation is "Air Force Security Forces".
BR24 If a user manually enters the Victim Location Code, it must be one of the
Location Codes maintained in DSAID.
DR1.24 Victim Assigned Location Code
DBR122 Victim Assigned Location Code is only required when
the Victim Type is "Military", "DoD Civilian", "DoD Contractor"
or "Other Government Civilian.
BR46 The user can update any data element except for those data elements that
are populated by DSAID Interface Source Systems (ie, I2MS).
BR54 The Assigned SARC(s) of the victim can update a victim case.
BR72 If a user manually enters the Incident Location Code, it must be one of the
Location Codes maintained by DSAID.
DR2.15 Incident Location Code
DBR49 Incident Location Code is only required when Incident
Location is "On Military Installation/Ship (Other than academy
grounds)" or "On Academy Grounds".
BR82 A SARC who is assigned to a victim case can maintain that case even if
his/her Location Code is different than that of the victim's.
BR85 If a user manually enters the Subject Location Code, it must be one of the
Location Codes maintained in DSAID.
DR3.23 Subject Assigned Location Code
DBR126 Subject Assigned Location Code is only required when
the Subject Type is "Military", "DoD Civilian", "DoD Contractor"
or "Other Government Civilian.
BR87 Only an Unrestricted Report can have "Open with Limited Information"
case status.
BR92 MAJCOM/Supervisory SARC can update a victim case when the
MAJCOM/Supervisory SARC is responsible for the Assigned SARC(s) Location
Code(s) of a victim and is within the same Service of the Assigned SARC(s).

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BR93 Service SAPR Program Manager within the same Service of the Assigned
SARC(s) of a victim can update a victim case profile.
UC1.3.1.3 The user enters additional information or updates existing information to the
Victim Case Profile.
Extend to: <>
SYS290 The system shall prevent the user from updating any data elements that
have been loaded from a Service system.
SYS293 The system shall indicate the fields that have been updated by Service
systems.
SYS294 If the case selected for updating is a Restricted Reporting Type, the
system shall display all data elements pertinent to the DSAID case in editable
mode, as specified by the data requirements for Unrestricted Only/Restricted
Only.
SYS296 If the case selected for updating is an Unrestricted Reporting Type, the
system displays all fields pertinent to the DSAID case in editable mode, including
personal identifying information and the last four digits of the social security
number (SSN), as specified by the data requirements for Unrestricted
Only/Restricted Only.
DR1.1 Victim Last Name
DR1.2 Victim First Name
DR1.7 Victim Birth Date
DR1.9 Victim Gender
DR1.10 Victim Race
DR1.11 Victim Ethnicity
SYS319 The system shall allow the user to manually enter data for each Service
based on source information associated with the data and interface mapping
requirements.
BR54 The Assigned SARC(s) of the victim can update a victim case.
BR92 MAJCOM/Supervisory SARC can update a victim case when the
MAJCOM/Supervisory SARC is responsible for the Assigned SARC(s) Location
Code(s) of a victim and is within the same Service of the Assigned SARC(s).
BR93 Service SAPR Program Manager within the same Service of the Assigned
SARC(s) of a victim can update a victim case profile.
UC1.3.1.4 The system validates the data entered or updated by the user.
SYS283 The system shall validate the required data elements for creating or
changing a victim case profile.
BR56 Required data elements must be validated when creating or updating a
victim case profile.
UC1.3.1.5 If all the validation rules are met, then the system saves the victim information
and other related information.
Otherwise the system displays the appropriate message and then goes to Step 3.

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SYS287 The system shall display a message indicating which validation rule
failed for creating or changing a victim case profile.
SYS297 The system shall save the victim case profile with the updated and new
information.
SYS413 The system shall capture the Investigative Case Number of the DSAID
Case, Action, and the Date of the action when an Investigative Case Number is
associated to the DSAID Case.

UC1.3.1.6 The use case ends.

6.2
Alternative Flow #2 - Delete Victim Case Profile
UC1.3.2.1 The user selects to delete a Victim Case Profile.
SYS300 The system shall allow the user to remove a DSAID case (victim case
profile).
SYS301 If the investigative case has only one victim, then the system shall
remove all subject and incident information associated with the victim.
SYS302 If the investigative case has more than one victim, then the system shall
remove only the victim information.
BR58 Only Service SAPR Program Manager whose Service Affiliation is the
same as that of the Assigned SARC shall have the ability to remove a victim case
profile.
UC1.3.2.2 The system prompts the user to confirm the deletion.
SYS303 The system shall require the user to confirm the removal of a DSAID
Case.

UC1.3.2.3 If the user confirms the deletion, the system deletes the Victim Case Profile.
Otherwise, the profile is not deleted.
SYS304 The system shall remove a victim case profile only if the user confirms
the removal.

UC1.3.2.4 The use case ends.

7

Exception Flows
N/A

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8

Post Conditions

9

Extension Points
UC1.5.1 Search Location Code Use Case

10 Special Requirements
N/A

11 Activity Diagram
Actor

DSAID

Select to create or
update victim profile

No

Creat e
new?
Yes
Generate new
DSAID number

Select reporting type & SARC
Location Code

Enter victim
data
No
Select to update or delete a
selected victim profile

Update

Update
or Delete?

Is data
validated?
Yes
Save victim
profile

Delete

Prompt fo r deletion
confirmation

Enter confirmation
response

Deletion
con firmed?
Yes
Delete victim
profile

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No

12 References
REF7 DoD SAPR Data Collection & Reporting System Concept Design Report
REF9 DoDI 6495.02 Section E3.2.1.1.
Provide the senior commander with non-identifying personal information,
as defined in Enclosure 2, within 24 hours of a restricted report of sexual assault.
Recognizing there may be extenuating circumstances in the deployed environments, this
notification may be extended to 48 hours after the restricted report of the incident.
Command and installation demographics shall be taken into account when determining
the information to be provided.
REF12 DoDI 6495.02 Section E3.2.5.2.18
Document the services referred to and/or requested by the victim from the
time of the initial report of a sexual assault through the final disposition and/or until the
victim no longer desires services.
REF14 DoDI 6495.02 Section E3.2.6
Ensure victim advocacy is available for victims of sexual assault.
REF15 DoDI 6495.02 Section E3.2.7.4
Designate an official who, in cases of restricted reporting, shall generate an
alpha-numeric restricted reporting case number (RRCN), unique to each incident, that
shall be used in lieu of personal-identifying information to label and identify evidence
collected from a SAFE (i.e., SAFE kit, accompanying documentation, personal effects,
and clothing).

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