Defense Sexual Assault Incident Database

Generate SAFE Kit Expiration Notification

DSAID Use Case Specification
Version 1.6.3

Table of Contents
1

Description

3

2

Actors

3

3

Pre-Conditions

3

4

Triggers

3

5

Basic Flow – Generate SAFE Kit Expiration Notification

3

6

Alternative Flows

5

7

Exception Flows

5

8

Post Conditions

5

9

Extension Points

6

10 Special Requirements

6

11 Activity Diagram

6

12 References

7

Generate SAFE Kit Expiration Notification
1

Description

This use case describes how the Defense Sexual Assault Incident Database (DSAID)
generates a Sexual Assault Forensic Examination (SAFE) kit expiration notification with
the victim(s) information to all assigned Sexual Assault Response Coordinators (SARCs)
and Major Command (MAJCOM)/Supervisory SARC who is responsible for victim's
Assigned SARC location and is within the same service of the assigned SARC(s). The
notification contains a list with the DSAID Control Number, the SAFE kit expiration date
and the Evidence Identifier. DSAID starts to send notifications to all assigned SARC(s)
and MAJCOM/Supervisory SARC, if the SAFE kit(s) for the victim(s) will expire within
60 days prior to the SAFE kit expiration date. If the assigned SARC(s) or
MAJCOM/Supervisory SARC has not contacted the victim(s) after the notification has
been sent, DSAID notifies the assigned SARC(s) and MAJCOM/Supervisory SARC
again until the assigned SARC or MAJCOM/Supervisory SARC indicates in DSAID that
the victim has been notified, the victim has died or the victim has ETS/Retired. The
notification is auto-generated by DSAID for restricted cases that have either an "Open" or
"Closed" status.

2

Actors

DSAID

3

Pre-Conditions

UC8.1.1 DSAID number is created for the victim.
UC8.1.2 Expiration date of SAFE kit is saved in the victim case profile.

4

Triggers
N/A

5

Basic Flow – Generate SAFE Kit Expiration Notification

UC8.2.1 The use case begins when the system checks the expiration date of the SAFE kit
if the SAFE kit is approaching the expiration date for all the restricted reports that are in
“Open” or “Closed” status.
SYS60 The system shall check on a daily basis, if there is any SAFE kit that is
expiring in 60 days for all the restricted reports that are in "Open" or "Closed"
status.
UC8.2.2 If there is any SAFE kit in the restricted cases that is expiring in 60 days or the
assigned SARC or MAJCOM/Supervisory SARC has not contacted the victim(s) after the
notification, the system generates a notification including the new victim(s) SAFE kit
expiration information and previously notified victim(s) SAFE kit expiration information

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until the victim has been notified, the victim has died or the victim has ETS/Retired. The
notification shall include required information for the assigned SARC(s) and the
MAJCOM/Supervisory SARC.
If no SAFE kit in restricted reports is expiring in 60 days, and all victims from the
previous notifications have been notified, go to step 4.
SYS61 The system shall generate a SAFE kit expiration notification for the new
SAFE kit(s) that is expiring in 60 days.
DR1.4 Victim Number (DSAID Control Number)
DR1.63 Expiration Date of SAFE Kit
DBR29 Expiration Date of SAFE Kit is always one year from
Date of Forensic Exam and populated by DSAID.
DR1.64 Storage Location of SAFE Kit
DR1.65 Evidence Identifier
DBR30 Evidence Identifier is only required when the victim
reports the incident as "Restricted".
SYS62 If the assigned SARC or MAJCOM/Supervisory SARC has not contacted
the victim after the notification, the system shall regenerate the notification again,
regardless of SAFE Kit Expiration Date.
DR1.4 Victim Number (DSAID Control Number)
DR1.63 Expiration Date of SAFE Kit
DBR29 Expiration Date of SAFE Kit is always one year from
Date of Forensic Exam and populated by DSAID.
DR1.64 Storage Location of SAFE Kit
DR1.65 Evidence Identifier
DBR30 Evidence Identifier is only required when the victim
reports the incident as "Restricted".
SYS63 The system shall generate a notification with all the required information
regarding the expiring SAFE kit.
DR1.4 Victim Number (DSAID Control Number)
DR1.63 Expiration Date of SAFE Kit
DBR29 Expiration Date of SAFE Kit is always one year from
Date of Forensic Exam and populated by DSAID.
DR1.64 Storage Location of SAFE Kit
DR1.65 Evidence Identifier
DBR30 Evidence Identifier is only required when the victim
reports the incident as "Restricted".
SYS65 If there is no SAFE Kit(s) expiring in 60 days, the assigned SARC or
MAJCOM/Supervisory SARC had contacted the victim(s) after post notification,
the system shall not generate the notification.
DR1.66 Victim Notified SAFE Kit Due to Expire
SYS383 If the victim has died or the victim has ETS/Retired, the system shall not
generate the notification.
DR1.68 If No, Reason (Victim Notified SAFE Kit Due to Expire)
DBR32 If No, Reason is only required when Victim Notified
SAFE Kit Due to Expire is "No".

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BR17 A notification must be generated for the new SAFE kit(s) that is expiring in
60 days.
BR18 If the assigned SARC or MAJCOM/Supervisory SARC has not contacted
the victim after the initial notification, the notification must be regenerated again
until the victim is notified, regardless of SAFE Kit Expiration Date.
BR99 No further notification is to be sent if the victim has died or the victim has
ETS/Retired.
DR1.68 If No, Reason (Victim Notified SAFE Kit Due to Expire)
DBR32 If No, Reason is only required when Victim Notified
SAFE Kit Due to Expire is "No".
UC8.2.3 The system sends the notification to all assigned SARC(s) and to
MAJCOM/Supervisory SARC who is responsible for victim's Assigned SARC(s)
Location and is within the same Service of the Assigned SARC(s).
SYS64 The system shall send the SAFE Kit Expiration notification on a weekly
basis to all Assigned SARC(s) and MAJCOM/Supervisory SARC who is
responsible for victim's Assigned SARC(s) Location and is within the same
Service of the Assigned SARC(s).
DR1.24 Victim Assigned Location Code
DBR122 Victim Assigned Location Code is only required when
the Victim Type is "Military", "DoD Civilian", "DoD Contractor"
or "Other Government Civilian.
DR5.14 SARC Location Code
DBR108 If a user manually enters the Location Code, it must be
one of the Location Codes maintained in DSAID.
There can be more than one Location Code associated with a Field
Level SARC or a MAJCOM/Supervisory SARC.
BR19 The Safe Kit Expiration notification must be sent to all the Assigned
SARC(s) and to MAJCOM/Supervisory SARC who is responsible for victim's
Assigned SARC(s) Location and is within the same Service of the assigned
SARC(s).
UC8.2.4 The use case ends.

6

Alternative Flows
N/A

7

Exception Flows
N/A

8

Post Conditions
UC8.3.1 A notification is sent to the assigned SARC(s) and to
MAJCOM/Supervisory SARC who is responsible for victim's Assigned SARC(s)
Location and is within the same Service of the assigned SARC(s) with all the
required information regarding the expiring SAFE kits.

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9

Extension Points
N/A

10 Special Requirements
N/A

11 Activity Diagram
DSAID

Checks t he Expiration Date of t he
SAFE Kits for restricted reports

Are there any
SAFE Kits expiring
in 60 days?

No

Yes
Yes

Is this initial
notification?
No

Has SARC or
MAJCOM/Supervisory
SARC contacted the
victim post
notification?

Yes

No
Generate SAFE Kit
expiration notification
Send SAFE Kit expiration
notification

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12 References
REF3 DoDI 6495.02 Section E3.2.7.6.3.
Evidence shall be stored until a victim changes to unrestricted reporting, but may not
exceed 1 year from the date of the victim's restricted report of the sexual assault.
REF4 DoDI 6495.02 Section E4.3.4
At least 30 days prior to the expiration of the 1-year storage period, the activity shall
notify the appropriate SARC that the 1-year storage period is about to expire.
Accordingly, the SARC shall ensure notification to the victim. If the victim does not
desire to change from a restricted report to an unrestricted report, and does not request the
return of any personal effects or clothing maintained as part of the evidence prior to the
expiration of the 1-year storage period, in compliance with established procedures for the
destruction of evidence, the activity shall destroy the evidence maintained under that
victim's RRCN. The evidence shall similarly be destroyed if, at the expiration of 1-year, a
victim does not advise the SARC of his or her decision, or the SARC is unable to notify a
victim because the victim's whereabouts are no longer known. If, prior to the 1-year
period, a victim changes his or her reporting preference to the unrestricted reporting
option, the SARC shall notify the respective MCIO, who shall then assume custody of the
evidence maintained by the RRCN from the activity under established chain of custody
procedures. MCIO established procedures for documenting, maintaining, and storing the
evidence shall thereafter be followed.
REF7 DoD SAPR Data Collection & Reporting System Concept Design Report

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