Defense Sexual Assault Incident Database

Maintain SARC Profile

DSAID Use Case Specification
Version 1.6.3

Table of Contents
1

Description

3

2

Actors

3

3

Pre-Conditions

3

4

Triggers

3

5

Basic Flow - Update SARC Profile

3

6

Alternative Flows

9

6.1
7

Alternative Flow #1 - Delete Inactive SARC Profile

Exception Flows
7.1

Exception Flow #1 - No Matching SARC Profile Found

9
10
10

8

Post Conditions

10

9

Extension Points

10

10 Special Requirements

10

11 Activity Diagram

10

12 References

12

Maintain SARC Profile
1

Description

This use case describes how SARC Profile for a SAPRO Analyst, a Sexual Assault
Response Coordinator (SARC), a MAJCOM/Supervisor SARC, Service Sexual Assault
Prevention and Response (SAPR) Program Manager or a Service System Manager is
maintained. This use case explains how a SAPRO Analyst, SARC,
MAJCOM/Supervisor SARC, Service SAPR Program Manager or a Service System
Manager can update an existing SARC Profile, save the changes, and if necessary, delete
an inactive SARC Profile.

2

Actors

SAPRO Super User
Service SAPR Program Manager
SAPRO Analyst
SARC
MAJCOM/Supervisory SARC
Service System Manager

3

Pre-Conditions

UC13.1.1 SAPRO Analyst, SARC, MAJCOM/Supervisor SARC, Service SAPR
Program Manager or, Service System Service Manager is logged into the system
UC13.1.2 Location Code information must be updated periodically and available in
DSAID for retrieval.

4

Triggers
N/A

5

Basic Flow - Update SARC Profile

UC13.3.3 If the user is a Service SAPR Program Manager or Service System Manager,
the system provides the search SARC option with the following criteria:
SARC Name
SARC’s assigned Location Code(s)
Extend to: <>
If the user attempts to update his/her SARC profile, go to step 5.
SYS112 The system shall allow the user to specify one of the following criteria in
order to search for a SARC Profile: SARC Name, SARC's assigned Location
Code or SARC ID (generated by DSAID).
DR5.1 SARC ID
DR5.4 SARC Last Name
DR5.5 SARC First Name

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DR5.14 SARC Location Code
DBR108 If a user manually enters the Location Code, it must be
one of the Location Codes maintained in DSAID.
There can be more than one Location Code associated with a Field
Level SARC or a MAJCOM/Supervisory SARC.
SYS367 The system shall allow a partial search on SARC's First Name and Last
Name.
DR5.4 SARC Last Name
DR5.5 SARC First Name
BR30 Only the Service SAPR Program Manager or Service System Manager can
update a SARC profile for anyone within the same Service Affiliation.
BR110 Every user who has a SARC Profile can update his/her own SARC profile.
BR125 Only the SAPRO Super User can update a SARC profile for a SAPRO
Analyst.
UC13.3.4 The user specifies the search criteria.
UC13.3.5 The system displays a list of SARC Profiles found based on the search criteria
with the following information, but not limited to:
SARC Name
SARC’s assigned Location Code(s)
SARC Status
Exception Flow #1: No Matching SARC Found.
SYS113 The system shall search SARC Profiles by all matching criteria entered
by the user.
SYS114 The system shall display a list of SARCs found based on the search
criteria specified by the user, with the following information (but not limited to):
SARC Name, SARC's assigned Location Code and SARC Status.
DR5.1 SARC ID
DR5.2 SARC Status
DR5.4 SARC Last Name
DR5.5 SARC First Name
DR5.6 SARC Middle Name
DR5.14 SARC Location Code
DBR108 If a user manually enters the Location Code, it must be
one of the Location Codes maintained in DSAID.
There can be more than one Location Code associated with a Field
Level SARC or a MAJCOM/Supervisory SARC.
SYS115 The system shall sort the found list of SARC Profiles by SARC Status
and SARC Name in alphabetical order.
UC13.3.6 The user selects a SARC Profile.
SYS116 The system shall allow user to select a SARC Profile.
UC13.3.7 The system displays the existing information in the selected SARC Profile or
in the SARC Profile of the user.

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SYS117 The system shall display the existing SARC Profile selected by the user.
DR5.1 SARC ID
DR5.2 SARC Status
DR5.3 SARC Status Date
DR5.4 SARC Last Name
DR5.5 SARC First Name
DR5.6 SARC Middle Name
DR5.7 SARC Gender
DR5.8 SARC Type
DR5.9 SARC Affiliation
DBR71 SARC Affiliation is only required when SARC Type is
"Military", "DoD Civilian", "DoD Contractor or "NG Technician
Dual Status (NG Only)".
DR5.10 SARC Duty Status
DBR72 SARC Duty Status is only required when SARC Type is
"Military".
DR5.11 SARC Reserve Service
DBR73 SARC Reserve Service is only required when SARC Duty
Status is "Reserve".
DR5.12 SARC Pay Grade
DBR74 SARC Pay Grade is only required when SARC Type is
"Military".
DR5.13 SARC Phone Number
DR5.14 SARC Location Code
DBR108 If a user manually enters the Location Code, it must be
one of the Location Codes maintained in DSAID.
There can be more than one Location Code associated with a Field
Level SARC or a MAJCOM/Supervisory SARC.
DR5.15 SARC Location Name
DR5.16 SARC Assigned Unit UIC
DR5.17 SARC Assigned Unit Name
DR5.18 SARC Background Check Performed
DR5.19 SARC Background Check Date
DBR137 SARC Background Check Date is only required when
SARC Background Check Performed is "Yes".
DR5.20 Required Initial SARC Training Completed?
DR5.21 Required Initial SARC Training Completion Date
DBR138 Required SARC Training Completion Date is only
required when Required SARC Training Completed? is "Yes".
DR5.22 SARC Annual/Refresher Training Completed?
DR5.23 SARC Annual/Refresher Training Completion Date
DBR139 SARC Annual/Refresher Training Completion Date is
only required when SARC Annual/Refresher Training Completed?
is "Yes" for each instance.
DR5.65 SARC NG State Affiliation

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DBR90 SARC NG State Affiliation is only required when SARC
Duty Status is "National Guard" or SARC Type is "NG Technician
Dual Status (NG Only)", "NG Technician Non-Dual Status (NG
Only)", "NG Contractor (NG Only)" or "State Employee (NG
Only)".
SYS425 The system shall display the user role for each SARC Profile.
UC13.3.8 The user selects to update the SARC Profile and status as appropriate.
Alternative Flow #1: Delete Inactive SARC Profile.
UC13.3.9 The system prompts the user to update SARC Profile information.
SYS106 The system shall allow the user to associate more than one Location
Code for each SARC or MAJCOM/Supervisory SARC.
DR5.14 SARC Location Code
DBR108 If a user manually enters the Location Code, it must be
one of the Location Codes maintained in DSAID.
There can be more than one Location Code associated with a Field
Level SARC or a MAJCOM/Supervisory SARC.
DR5.15 SARC Location Name
SYS118 The system shall allow the user to enter updated and/or additional SARC
Profile information.
DR5.2 SARC Status
DR5.4 SARC Last Name
DR5.5 SARC First Name
DR5.6 SARC Middle Name
DR5.7 SARC Gender
DR5.8 SARC Type
DR5.9 SARC Affiliation
DBR71 SARC Affiliation is only required when SARC Type is
"Military", "DoD Civilian", "DoD Contractor or "NG Technician
Dual Status (NG Only)".
DR5.10 SARC Duty Status
DBR72 SARC Duty Status is only required when SARC Type is
"Military".
DR5.11 SARC Reserve Service
DBR73 SARC Reserve Service is only required when SARC Duty
Status is "Reserve".
DR5.12 SARC Pay Grade
DBR74 SARC Pay Grade is only required when SARC Type is
"Military".
DR5.13 SARC Phone Number
DR5.14 SARC Location Code
DBR108 If a user manually enters the Location Code, it must be
one of the Location Codes maintained in DSAID.
There can be more than one Location Code associated with a Field
Level SARC or a MAJCOM/Supervisory SARC.

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DR5.16 SARC Assigned Unit UIC
DR5.17 SARC Assigned Unit Name
DR5.18 SARC Background Check Performed
DR5.19 SARC Background Check Date
DBR137 SARC Background Check Date is only required when
SARC Background Check Performed is "Yes".
DR5.20 Required Initial SARC Training Completed?
DR5.21 Required Initial SARC Training Completion Date
DBR138 Required SARC Training Completion Date is only
required when Required SARC Training Completed? is "Yes".
DR5.22 SARC Annual/Refresher Training Completed?
DR5.23 SARC Annual/Refresher Training Completion Date
DBR139 SARC Annual/Refresher Training Completion Date is
only required when SARC Annual/Refresher Training Completed?
is "Yes" for each instance.
DR5.65 SARC NG State Affiliation
DBR90 SARC NG State Affiliation is only required when SARC
Duty Status is "National Guard" or SARC Type is "NG Technician
Dual Status (NG Only)", "NG Technician Non-Dual Status (NG
Only)", "NG Contractor (NG Only)" or "State Employee (NG
Only)".
SYS341 The system shall populate the SARC Location Name based on the
Location Code that is either manually entered or searched by the user.
DR5.15 SARC Location Name
SYS397 The system shall allow the user to enter more than one set of
Annual/Refresher training information for each SARC.
DR5.22 SARC Annual/Refresher Training Completed?
DR5.23 SARC Annual/Refresher Training Completion Date
DBR139 SARC Annual/Refresher Training Completion Date is
only required when SARC Annual/Refresher Training Completed?
is "Yes" for each instance.
BR31 There can be more than one Location Code associated with a SARC or
MAJCOM/Supervisory SARC.
DR5.14 SARC Location Code
DBR108 If a user manually enters the Location Code, it must be
one of the Location Codes maintained in DSAID.
There can be more than one Location Code associated with a Field
Level SARC or a MAJCOM/Supervisory SARC.
DR5.15 SARC Location Name
BR73 If a user manually enters the SARC Location Code, it must be one of the
Location Codes maintained by DSAID.
DR5.14 SARC Location Code
DBR108 If a user manually enters the Location Code, it must be
one of the Location Codes maintained in DSAID.
There can be more than one Location Code associated with a Field
Level SARC or a MAJCOM/Supervisory SARC.

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BR111 Only Service SAPR Program Manager and Service System Manager can
enter or update SARC Location, SARC Background check and SARC initial
training information for SARC and MAJCOM/Supervisory SARC within the
same Service.
BR112 SARC Location information is not required for SAPRO Analyst, Service
SAPR Program Manager and Service System Manager.
BR113 SARC Annual/Refresher Training information is not required for SAPRO
Analyst.
BR114 The SARC Profile Status can only be updated by Service SAPR Program
Manager and Service System Manager for SARC and MAJCOM/Supervisory
SARC within the same Service, or by SAPRO Super User for SAPRO Analyst.
UC13.3.10 The user enters updated information to the SARC Profile.
UC13.3.11 The system validates the entry.
SYS108 The system shall validate the SARC Profile information entered by the
user.
SYS388 If the SARC Status is being updated to "Inactive", the system shall check
if there are any DSAID cases (victims) that are only assigned to the SARC being
deactivated, if applicable.
SYS389 If there is any DSAID case(s) that is only assigned to the SARC being
deactivated, the system shall display a message indicating that the SARC cannot
be deactivated, list the DSAID Control Number(s) of these DSAID case(s) and
transfer of these cases to another SARC(s) is required before deactivating this
SARC. The message shall also indicate that a notification will be sent to the
Service SAPR Program Manager regarding the SARC deactivation.
SYS395 The system shall require the user to acknowledge the message and
change the SARC Status back to "Active", if applicable.
UC13.3.12 If all the validation rules are met, then the system saves the SARC Profile
information.
Otherwise go to Step 7.
SYS109 The system shall save the SARC Profile information.
SYS333 The system shall capture the system date for "SARC Status Date" when
"SARC Status" is updated.
DR5.2 SARC Status
DR5.3 SARC Status Date
SYS390 If there is DSAID case(s) that are only assigned to the SARC, the system
shall prevent the user from updating the SARC Profile to "Inactive" status, if
applicable.
SYS391 If a SARC status is updated to "Inactive", the system shall disassociate
the SARC from the assigned DSAID case(s).
DR5.2 SARC Status
SYS396 The system shall include the required information in the notification to
the Service SAPR Program Manager and also indicate the case(s) listed requires a
transfer to another SARC(s) before deactivating the SARC.
DR1.4 Victim Number (DSAID Control Number)

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DR5.1 SARC ID
DR5.4 SARC Last Name
DR5.5 SARC First Name
SYS399 The system shall discontinue the case transfer notification to the Service
SAPR Program Manager once the SARC subject to the notification has been
deactivated.
SYS427 When a SARC profile is updated, the system shall also update the
corresponding information in the user account.
SYS428 The system shall capture the SARC Status Date every time the SARC
Status is changed.
UC13.3.13 The use case ends.

6

Alternative Flows

6.1
Alternative Flow #1 - Delete Inactive SARC Profile
UC13.9.1.1 The system prompts the user to confirm the deletion.
SYS119 The system shall prompt the user for confirmation of removing a SARC
Profile.
BR115 Only Service SAPR Program Manager or Service System Manager can
remove a SARC Profile for SARC and MAJCOM/Supervisory SARC within the
same Service.
BR116 Only SAPRO Super User can remove a SARC Profile for SAPRO
Analyst.
UC13.9.1.2 If the user confirms the deletion, the system deletes the inactive SARC
Profile from DSAID.
Otherwise, the SARC Profile is not deleted.
SYS120 The system shall allow the user to remove only an "Inactive" SARC
Profile from DSAID.
SYS121 The system shall remove an inactive SARC Profile from DSAID upon
user confirmation.
SYS429 Once a SARC Profile is removed from DSAID, the system shall also
remove the corresponding user account.
BR32 SARC Profile must be maintained for no less than five years, as inactive
status, before a SARC Profile can be removed.
UC13.9.1.3 The use case ends.

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7

Exception Flows

7.1 Exception Flow #1 - No Matching SARC Profile Found
UC13.4.1.1 The system displays a message indicating no matching SARC Profile is
found.
SYS335 The system shall display a message indicating there is no matching
SARC Profile found.
UC13.4.1.2 The use case ends

8

Post Conditions
UC13.5.1 The SARC Profile is updated or deleted successfully.
UC13.5.2 The corresponding user account of the SARC profile is updated or deleted
successfully.

9

Extension Points
UC13.6.1 Search Location Code Use Case

10 Special Requirements
UC13.7.1 The user account for SAPRO Super User must be deactivated by DSAID
System Administrator.
UC13.7.2 Every DSAID user’s User Role(s) must be updated by DSAID System
Administrator.
UC13.7.3 SAPRO Super User Profile shall be created by DSAID system admin and
shall be assigned with both SAPRO Analyst role and SAPRO Super User role.

11 Activity Diagram

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Actor

DS AID

Select to update
SARC Profile
No

Yes

Require
Search?

Provide Search
Option
Se arch
result s
found?

Specify search criteria

No

Yes
Display list of
SARCs found

Select a SARC
Profile

Display selected
SARC Profile

Select to update or
delete SARC account
Delet e

Update
or Delete?

Update

Prompt for ent ering SARC
Pro file information

Enter SARC Profile
information

Validate SARC
Profile Data
Is profile
data valid?

No

Yes
Save Updated
SARC Profile
Display mess age for no
matching SARC Profile
Prompt to
confirm deletion

Enter confirmation
response

Deletion
confirmed?
Yes
Delete inactive
SARC Profile

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No

12 References
REF7 DoD SAPR Data Collection & Reporting System Concept Design Report
REF8 DoDI 6495.02 Section E3.2.1.1.
Establish the position of the SARC.
REF10 DoDI 6495.02 Section E3.2.5.2.4
Serve as the single point of contact (POC) to coordinate community sexual
assault response when a sexual assault is reported. The SARC shall assist the senior
commander to ensure victims of sexual assault receive the appropriate responsive care.

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