COPS Extension Request Form

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
COPS Extension Form	Form and Instruction	New	Available
COPS Extension Request Form	Form and Instruction	Removed	Available
Extension_RequestSupportingStatementFINAL_8.1.12.doc	Supporting Statement A	Uploaded 2012-08-01	Available
Violent Crime Act of 1994.pdf	Supplementary Document	Uploaded 2009-05-18	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
203543	COPS Extension Form	Form and Instruction	New
11701	COPS Extension Request Form	Form and Instruction	Removed

ICR Details

OMB Control No: 1103-0093	ICR Reference No: 201206-1103-003
Status: Historical Active	Previous ICR Reference No: 200905-1103-001
Agency/Subagency: DOJ/DOJADM	Agency Tracking No:
Title: COPS Extension Request Form
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/20/2012
	Date Received in OIRA: 06/27/2012
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2015	36 Months From Approved	08/31/2012
Responses	2,500	0	2,700
Time Burden (Hours)	1,250	0	1,350
Cost Burden (Dollars)	1,250	0	0

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Abstract: The COPS Extension Request Form will be used for in conjunction with all COPS Office grant programs. The two-page form allows grantees to request an extension of time for a particular grant by providing the status of its hiring/project activities, describing the reason the project cannot be implemented or completed on time, and providing current financial information. This information is used to determine whether the grantee has made adequate progress in implementing their project and has sufficient funds available for the requested extension period.

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Authorizing Statute(s): PL: Pub.L. 103 - 322 10003 Name of Law: Violent Crime and Control Act of 1994
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 14829	03/13/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 29690	06/18/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
COPS Extension Form	N/A	COPS Extension Request Form
COPS Extension Request Form	None	COPS Standard Extension Worksheet

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,500	2,700	0	0	-200	0
Annual Time Burden (Hours)	1,250	1,350	0	0	-100	0
Annual Cost Burden (Dollars)	1,250	0	0	0	1,250	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The burden decrease from 2700 respondents to 2500 respondents annually for this ICR has occurred due to number of grantees being awarded funding decreasing since the last update to this collection. The form still takes about .5 hours to complete, but the decrease in approximately 200 responses has caused the burden hours to know be 1250 instead of the previously approved 1350.

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Annual Cost to Federal Government: $25,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/27/2012

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