Foreign Travel Management System

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form DOE F 551.1 Foreign Travel Management System	Form and Instruction	Modified	Available
FTMS Supporting Statemen 8-27-12 final.doc	Supporting Statement A	Uploaded 2012-08-27	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
188630	Foreign Travel Management System	Form and Instruction	Modified

ICR Details

OMB Control No: 1910-5144	ICR Reference No: 201208-1910-002
Status: Historical Inactive	Previous ICR Reference No: 200809-1910-005
Agency/Subagency: DOE/DOEOA	Agency Tracking No: Julie Squires
Title: Foreign Travel Management System
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Withdrawn and continue	Conclusion Date: 01/15/2013
	Date Received in OIRA: 08/27/2012
Terms of Clearance: Agency requested to withdraw the collection in order to resubmit as an 'extension of a previously approved collection.'

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2012	36 Months From Approved	01/31/2013
Responses	16,912	0	16,912
Time Burden (Hours)	4,228	0	4,228
Cost Burden (Dollars)	0	0	0

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Abstract: The Foreign Travel Management (FTMS) is the Department of Energy's centralized, secured, unclassified system which tracks, records and secures approval of all foreign travel conducted by DOE Federal employees and contractors. FTMS supports DOE Order 551.1D, "Official Foreign Travel" dated April 2, 2012. The system contains information as to the traveler's name, dates of travel, destination, purpoe of travel and associated costs.

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Authorizing Statute(s): US Code: 48 USC 952.247.70 Name of Law: Foreign Travel
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 112	06/11/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 165	08/24/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Foreign Travel Management System	DOE F 551.1 , DOE F 551.1	PREVIOUS FORM REMOVED ,   DOE REQUEST FOR APPROVAL OF FOREIGN TRAVEL

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Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: FTMS' contract costs are $450,000 a year to maintain, operate, and develop the system including other direct costs such as housing the services and license fees. Due to an increase of approved foreign travel, the number of responses and burden hours has increase accordingly.

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Annual Cost to Federal Government: $450,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/27/2012

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