Ap B_Tailored Performance Data Indicators (Approved under 0584-0512)

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Assessment of the Contribution of an Interview to SNAP Program Eligibility and Benefit Determination Study

Ap B_Tailored Performance Data Indicators (Approved under 0584-0512)

OMB: 0584-0582

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APPENDIX b

tailored Performance data Indicators


This appendix contains tables that define the performance indicators and identify the types of data that will be reported through the site data collection tool.

Table 1 describes each indicator in terms of whether it is a count or a rate. If the indicator is a rate, the numerator and denominator for the rate are described also. As shown below, some indicators can be either a count or a rate depending upon whether an average is calculated, and many of the indicators are explicitly designed as comparisons either of counts or rates over multiple reporting months. These details are listed in the notes column for each applicable indicator.

Table 1: Performance Indicators


A. Performance Indicator

B. Rate/ Count

C. Numerator

D. Denominator

E. Notes

1

Change in number of application received

Count

N/A

N/A

Comparison month to month

2

Change in the method of submission

Count

N/A

N/A

Comparison month to month

3

Percent of clients completing scheduled interviews;

Rate

Count of clients completing interviews scheduled within a month.

Count of clients with scheduled interviews within a month


4

Time spent processing each application component;

Count or Rate

Total time spent on an application component

Total number of components completed

Can be a rate if averages are calculated

5

Timeliness of the application process;

Rate

Count of all applications processed in a timely manner within the month

Count of all applications processed within the month


6

Change in denial rates and reasons (including procedural denials)

Rate

Count of all cases with a denial within a certain month

OR

Count of all cases with a denial for a certain reason within a certain month.

Count of all cases with eligibility determination within a month

OR

Count of all cases with a denial within a certain month

Comparison month to month

7

Change in the proportion of cases with client initiated changes

Rate

Count of all cases with changes initiated by a client within a certain month

Count of all cases active in a certain month

Comparison month to month

8

Change in number of fraud cases reported

Count

N/A

N/A

Comparison month to month

9

Change in the number of workers assigned to various tasks (if relevant)

Count

N/A

N/A

Comparison month to month

10

Change in number of cases staff process

Count

N/A

N/A

Comparison month to month

11

Change in administrative costs by activity

Count or Rate

The cost of all activities in a category

The number of activities in a category

Can be a rate if averages are calculated


Table 2 identifies the information that will be collected from study sites using the data collection tool. Each piece of information below is needed either because it encompasses one of the indicators in table 1 (if the indicator is a simple count), or because it is necessary to calculate the indicator (if the indicator is a measure). This table lists the likelihood that study sites collect and report on each type of information, with the likelihood based on other work in the area of SNAP modernization and SNAP data collection and reporting capacity. The burden placed on sites to collect this information will depend on whether the sites already collect and report the information that the study team needs for other purposes, or if they will be collecting it for the first time. We will work with the states to determine what is available and how we can obtain additional information with the least amount of burden.

Table 2: Availability of Performance Data


A. Collected Information

B. Likelihood of Being Collected by States/Offices

C. Likelihood of Existing Monthly Reports whose Results can be Used for our Collection

1

The number of applications received

High

Multiple means of accepting applications may mean that offices have to combine data sources.

2

The number of interviews scheduled

High

High

3a

The number of interviews conducted: walk in vs. scheduled

Moderate

Low

3b

The number of interviews conducted: In person vs. telephone

Moderate

Low

4

The number of staff dedicated to specific tasks (e.g., interviewing, verifying information, determining eligibility, etc.)

Likelihood depends on the timekeeping system. FTE data or HR data may be needed.

Managers may have to verify information manually, and may need to use FTE data which is not updated daily but based on job descriptions.

5

The average number of days needed to process applications

Moderate

Low

6

The number of denials and the reasons for those denials

High

High

7

The number of cases reported to fraud unit

Likelihood depends on number of fraud cases.

Likelihood depends on number of fraud cases.

8

The number of cases with a client-initiated change

Likelihood depends on the client-initiated change methods

Moderate to low

9

Costs

High

Cost data may not be disaggregated to the staff action level. SNAP benefit data should be readily available.




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AuthorSharon D. Clark
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