GSA Form 1364D Proposal To Lease Space/Lease Proposal Data

Request for Lease Proposals (RLP) Number

PROPOSAL TO LEASE SPACE

DATED: (Offer good until award)

SECTION I - DESCRIPTION OF PREMISES
1a. Building Name

1b. Building Street Address

1. BUILDING
DESCRIPTION 1c. City
2. BUILDING
SIZE
(Entire Building)

1d. State

2a. General Purpose
(Office)

2b. Warehouse

2c. Other
(Lab/Special Use)

RSF
3a. General Purpose
(Office)

3. SPACE
OFFERED

1e. 9-Digit ZIP Code

RSF
3b. Warehouse

RSF
3c. Other
(Lab/Special Use)

RSF

RSF

RSF

ABOA

ABOA

ABOA

2d. Total Square
Footage
(2a + 2b + 2c)
3d. Total Square
Footage
(3a + 3b + 3c)

2e. Total Building Parking
Structured
Surface

RSF

3e. Total Building Parking
Structured
Surface

RSF

ABOA

4. COMMON AREA
FACTOR (CAF)

SECTION II - RATES
Lease Number
5. EXISTING LEASE
(To be filed out by
Government)

RSF

6. OFFERED RATES

Rent Component

Rate per
RSF

Annual

Rate per
ABOA

Decrease

Number of Parking Spaces

Increase

ABOA SF

Rent Component

a. Shell

a. Shell

b. Operating Costs

b. Operating Costs

c. Amortized Tenant
Improvements

c. Amortized Tenant
Improvements

d. Building Specific
Amortized Capital

d. Building Specific
Amortized Capital

e. Total Annual Parking
Cost

e. Total Annual Parking
Cost

f. Antenna/Roof

f. Antenna/Roof

g. Other

g. Other

h. Total
(a+b+c+d+e+f+g)

h. Total
(a+b+c+d+e+f+g)

i Note:

Rate per
RSF

Annual

Rate per
ABOA

i. Enter here the principal amount and interest rate to amortize Tenant
Improvements, and the principal amount and interest rates to amortize Building
Specific Amortized Capital items.
Note: Indicate any rate changes beyond the firm term:
j. Additional Financial Aspects of the Lease

j. Additional Financial Aspects of the Lease
Adjustment for Vacant Premises: $

per ABOA SF

Adjustment for Vacant Premises: $
HVAC Overtime Rate: $

zone
floor
(choose one)
For rates based on a "per zone" basis, provide the following:
Number of zones in offered Space:

Building's Normal Hours of HVAC Operation:
Monday - Friday

AM to

PM

Saturday

AM to

PM

Sunday

AM to

PM

HVAC Overtime Rate: $

per hour

Areas requiring 24-hour
HVAC (LAN, etc.)
$

per

GENERAL SERVICES ADMINISTRATION

per ABOA SF
per hour per

Areas requiring 24-hour HVAC (LAN, etc.) $

SF

per

space

SF

NOTE: THE COST TO PROVIDE 24-HOUR HVAC SERVICE IS
REIMBURSED SEPARATELY FROM RENT. THE COST FOR THESE
OVERTIME UTILITIES MUST NOT BE INCLUDED IN THE OFFERED
RENTAL RATE OR BASE OPERATING COSTS.
Building's Normal Hours of HVAC Operation:
Monday - Friday

AM to

PM

Saturday

AM to

PM

Sunday

AM to

PM

GSA 1364D 12/2012

j. Additional Financial Aspects of the Lease (Continued):
%

Percent of Government Occupancy:
$

Current Year Taxes:
Based on fully assessed value?

Yes

No

Is the offered space part of multiple tax bills?

Yes

No

If so, provide tax ID numbers and square footage for each. Attach the legal
description of the offered property.

SECTION III - TERM
8. RENEWAL OPTIONS

7. INITIAL LEASE TERM (Full Term)
a. Number of Years b. Years Firm

c. Number of Days Notice for
Government to Terminate
Lease

a. Shell Rate /
RSF / YR

b. Years
Each

c. Number of
Options

d. Number of Days Notice
to Exercise Option

SECTION IV - ADDITIONAL TERMS AND CONDITIONS
9. COMMISSIONS (If applicable), ATTACH COMMISSION AGREEMENT
a. Tenant Representative Commission b. Owners Representative Commission
%

%

c. Schedule of Commission Payments
% at lease award and

% at lease occupancy

10. SPECIFIC OFFERED INCENTIVES (i.e., free rent, free space)

11. ADDITIONAL REMARKS OR CONDITIONS WITH RESPECT TO THIS OFFER

SECTION V - OWNER IDENTIFICATION AND CERTIFICATION
12. RECORDED OWNER
b. Address

a. Name

c. City

d. State

e. ZIP +4

13. BY SUBMITTING THIS OFFER, THE OFFEROR AGREES UPON ACCEPTANCE OF THIS PROPOSAL BY HEREIN SPECIFIED DATE, TO LEASE
TO THE UNITED STATES OF AMERICA, THE PREMISES DESCRIBED, UPON THE TERMS AND CONDITIONS AS SPECIFIED HEREIN, IN FULL
COMPLIANCE WITH AND ACCEPTANCE OF THE AFOREMENTIONED RLP, WITH ATTACHMENTS.
I have read the RLP and its attachments in its entirety and I am requesting no deviations.
14. Offeror's Interest in Property
Agent
Other
Owner
15. OFFEROR

Check if same as Recorded Owner

a. Name

b. Address

f. Title

g. E-Mail Address

i. Offeror's Signature

GENERAL SERVICES ADMINISTRATION

c. City

d. State

e. ZIP +4

h. Telephone Number
j. Date Signed

GSA 1364D 12/2012 Page 2

LEASE PROPOSAL DATA
1

In Response to Request for Lease Proposals (RLP) Number

DATE:

Offeror's Interest in the Property:
Fee owner
Other
Attach evidence of Offeror's interest in property (e.g., deed) and representative's authority to bind Offeror.

2

Flood Plains:
The Property is

in a base (100-year) flood plain

in a 500-year flood plain

not in a flood plain.

(See RLP Section 2, Flood Plains.)
Seismic Safety: The Building
RLP does not contain seismic requirements. No documentation required.
RLP contains seismic requirements. The Building
3

Fully meets seismic requirements or meets an exemption under the RLP
Does not meet seismic requirements, but will be retrofitted to meet seismic requirements
Will be constructed to meet seismic requirements
Will not meet seismic requirements
(See RLP Section 2, Seismic Safety.) Attach appropriate documentation.

4

Asbestos-Containing Material (ACM): The Property
Contains no ACM, or contains ACM in a stable, solid matrix that is not damaged or subject to damage.
Contains ACM not in a stable, solid matrix.
(See RLP Section 2, Asbestos.)

5

Fire/Life Safety:
The Property
Meets

Does not meet Lease fire/life safety standards.

(See RLP Section 2, Fire Protection and Life Safety)
6

Accessibility:
The Property

Meets

Does not meet Lease accessibility standards.

(See RLP Section 2, Accessibility.)

7

ENERGY STAR®: The Building
Has received the ENERGY STAR® Label within the past twelve months. Date:
Has not received the ENERGY STAR® Label within the past twelve months; the Offeror has evaluated energy
savings measures and
Determined that none are cost effective.
Determined that the following are cost effective (List):

(See RLP Section 2, Energy Independence and Security Act.) Attach Appropriate Documentation.

GENERAL SERVICES ADMINISTRATION

GSA 1364D 12/2012 Page 3

GSA FORM 1364-S INSTRUCTIONS
NOTE: THE 1364D IS AVAILABLE AS A TABLE IN WORD (.DOC) FORMAT. OFFERORS ARE NOT LIMITED BY THE CELL SIZE AS THE
DOCUMENT WILL EXPAND TO ACCOMMODATE ADDITIONAL INFORMATION AS NEEDED. IT IS EXPECTED THAT A COMPLETE OFFER MAY
RESULT IN A 1364 THAT EXCEEDS THE 2 PAGE FORMAT PROVIDED.
SECTION I – DESCRIPTION OF PREMISES
1. BUILDING DESCRIPTION
Block 1a
Building Name
If applicable, the Offeror should provide the building name of the proposed facility/building, to house the Government’s space requirement.
Block 1b
Building Address
The Offeror must provide the building street address of the proposed facility/building, to house the Government’s space requirement. If an
unimproved site is being offered, attach a site plan as detailed in the RLP.
Block 1c
Building City
The Offeror must provide the name of the City the proposed facility/building is located.
Block 1d
Building State
The Offeror must provide the name of the State or U.S. Territory the proposed facility/building is located.
Block 1e
Building 9-Digit ZIP Code
The Offeror must provide the 9-Digit United States Postal Service Zip Code for the address of the proposed facility/building.
The 9-Digit Zip Code can be found on the United States Postal Service Web Site either on http://zip4.usps.com/zip4/welcome.htm or
http://www.usps.com/
2. BUILDING SIZE
Block 2a
General Purpose (Office)
If the building/facility offered is, or will be constructed as, a general-purpose office and/or retail facility, the Offeror must provide the total rentable
square feet of space in the building being offered to house the Government’s space requirement. Rentable space is the area for which a tenant is
charged rent. The rentable square feet are determined by the building owner and agreed to by the Contracting Officer. The rentable space may
include a share of building support/common areas such as elevator lobbies, building corridors, and floor service areas. Floor service areas typically
include restrooms, janitor rooms, telephone closets, electrical closets, and mechanical rooms. The rentable space does not include vertical building
penetrations and their enclosing walls, such as stairs, elevator shafts, and vertical ducts.
Block 2b
Warehouse
If the building/facility offered was, or will be, constructed as a warehouse, the Offeror must provide the total rentable square feet of space in the
building being offered to house the Government’s space requirement.
Block 2c
Other
If the building/facility offered was, or will be, constructed with Lab or Special Use space, the Offeror must provide the total rentable square feet of
space in the building being offered to house the Government’s space requirement.
Block 2d Total Square Footage
The purpose for this block is to quantify the total square footage in the offered building. This line should equal the sum of 2a, 2b and 2c.
Block 2e Total Parking
The Offeror shall provide the number of parking spaces for the entire building/facility, which are under the control of the Offeror. If the offered building
shares parking with neighboring buildings, the Offeror is requested to give the total number of surface and/or structured parking available along with
the total number of parking spaces surface and/or structured allocated to the offered building.
3. SPACE OFFERED
Block 3a
General Purpose (Office)
If the building/facility offered is, or will be constructed as, a general-purpose office and/or retail facility, the Offeror must provide the total rentable
square feet and ANSI BOMA Office Area square feet of space being offered to house the Government’s space requirement.
Rentable space is the area for which a tenant is charged rent. The rentable square feet are determined by the building owner and agreed to by the
Contracting Officer. The rentable space may include a share of building support/common areas such as elevator lobbies, building corridors, and floor
service areas. Floor service areas typically include restrooms, janitor rooms, telephone closets, electrical closets, and mechanical rooms. The
rentable space does not include vertical building penetrations and their enclosing walls, such as stairs, elevator shafts, and vertical ducts.

GENERAL SERVICES ADMINISTRATION

GSA 1364D 12/2012 Page 4

3. SPACED OFFERED (Continued)
The Government recognizes the American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) international
standard (Z65.1 1996) definition for Office Area. ANSI/BOMA Office Area square feet shall be computed by measuring the area enclosed by the
finished surface of the room side of corridors (corridors in place as well as those required by local codes and ordinances to provide an acceptable
level of safety and/or to provide access to essential building elements) and other permanent walls, the dominant portion (refer to Z65.1) of building
exterior walls, and the center of tenant separating partitions. Where alcoves, recessed entrances, or similar deviations from the corridor are present,
ANSI/BOMA Office Area square feet shall be computed as if the deviation were not present.
Block 3b
General Purpose (Warehouse)
If the building/facility offered was, or will be, constructed as a warehouse, the Offeror must provide the total rentable square feet of space being
offered to house the Government’s space requirement.
Block 3c
Other
If the building/facility offered was, or will be, constructed with Lab or Special Use space, the Offeror must provide the total rentable square feet of
space being offered to house the Government’s space requirement.
Block 3d Total Square Footage
The purpose for this block is to quantify the total square footage being offered to the government. This line should equal the sum of 3a, 3b and 3c.
Block 3e Offered Reserved Parking
The Offeror shall provide the number of structured and surface parking spaces that are being offered to the government.
Block 4 C.A.F.
The Offeror must provide the Common Area Factor (a conversion factor(s) determined by the building owner and applied by the Offeror to the ANSI/
BOMA Office Area square feet to determine the rentable square feet for the offered space). The equation is rentable square feet divided by ANSI/
BOMA Office Area square feet.
If the space offered is on multiple floors and does not have a single common area factor because of changes in floor design due to building
architecture/building systems or due to full floor and partial floor occupancy under the same lease proposal, the Government requests the common
area factors itemized by location and by floor. If the offer is the successful offer, the Government, on a case-by-case basis, may request to have one
common area factor, which would be the blended/averaged common area factor. This blended/averaged common area factor may be placed on
contract documents, for internal Government purposes.
If the product of rentable square feet divided by ANSI/BOMA Office Area square feet does not round evenly, the Government requests that the result
be provided up to 9 decimal places.
SECTION II – RATES
5. EXISTING LEASE
This section pertains to the existing GSA lease and is to be completed by the government. This information is intended to provide a basis for the
offeror when considering their new offered rates.
6. OFFERED RATES
Block 6a
Shell
State the rental consideration required to provide the shell space and other improvements as defined in the RLP.
Block 6b
Operating
The Offeror must provide any and all services, utility expenses, excluding ownership and managerial costs, on a first lease year rentable square foot
basis. If an offeror proposes set changes in rent for operating costs rather than using the operating cost adjustment paragraph in the RLP or Lease,
indicate changes in operating costs and the number of years each rate is in effect.
Block 6c
Amortization of Tenant Improvements
State the annual rent and psf rates to amortize any tenant improvements identified in the RLP. The Offeror is reminded that tenant improvements
shall provide for all alterations for the government-demised area above the building shell build-out.
Block 6d
Building Specific Amortized Capital
State the annual rent and psf rates to amortize the costs of Building Specific Amortized Capital costs. They must be priced separately from any
tenant improvements.
Block 6e
Total Annual Parking Cost
The Offeror shall state whether the offered rental rate(s) above include parking costs. If not, provide the annual cost per space for structured and
surface parking spaces.
Block 6f
Antenna/Roof
The Offeror shall state whether the offered rental rate(s) above include antenna/roof costs. If not, provide the annual cost for use of the roof.

GENERAL SERVICES ADMINISTRATION

GSA 1364D 12/2012 Page 5

6. OFFERED RATES (Continued)
Block 6g
Other
The Offeror shall include any additional costs not identified in boxes 6a – 6f in this box.
Block 6h
Total
This line should equal the sum of 6a – 6g.
Block 6i
Enter the principal amounts and interest rates for amortization of Tenant Improvements and Building-Specific Amortized Capital requirements.
Note: The Offeror must provide any additional information that impacts the offer here. Provide additional pages as necessary.
Block 6j
Additional Financial Aspects of the Lease
Various paragraphs of the RLP discuss the items listed below. So that the offer fully addresses these issues, provide the following information:
● the proposed rental adjustment for vacant premises;
● normal hours of operation for HVAC
● the overtime HVAC rate;
● rate for areas requiring 24 hour HVAC (per RLP requirements such as LAN rooms, etc.)--these costs will be paid separately by the occupant agency.
SECTION III – TERM
Block 7a
Number of Years for Initial Term
The Offeror is requested to confirm that the total initial term of the proposal is consistent with the Solicitation for Offers and its attachments.
Block 7b
Years Firm
The Offeror is requested to confirm that the firm term portion of the total initial term of the proposal is consistent with the Solicitation for Offers and its
attachments. Block 21a may be the same as Block 21b, as defined by the Solicitation for Offers and its attachments.
Block 7c
Days Notice to Terminate
If the Solicitation for Offers requires, or if the Offeror provides termination rights during the term of the proposed lease, the Offeror must provide the
number of days notice required for the Government to terminate the proposed lease.
Block 8a
Renewal Option Shell Rate
If the Solicitation for Offers requires a renewal option, the renewal options will be evaluated in accordance with the Solicitation for Offers. Block 22a
requests the shell rate per rentable square foot proposed by the Offeror.
The Offeror is reminded that the Government anticipates that the tenant build-out will be fully amortized at the end of the firm term. Any desired rent
increases or decreases should be reflected in the shell rate and fully explained as part of this written proposal.
If the Offeror submits an unsolicited renewal option, the Offeror understands that even if his/her offer is the successful offer the Contracting Officer,
may choose not to incorporate the renewal option into the lease language.
Please note procurement and appropriation regulations may prevent GSA from incorporating a renewal option into the lease agreement and may
prevent GSA from ultimately exercising a renewal option written into the lease agreement.
Block 8b
Renewal Option--Years Each
The Offeror is requested to confirm that the renewal term of the proposal is consistent with the Solicitation for Offers and its attachments. If the
Solicitation for Offers requested more than one renewal term, the Offeror is requested to confirm that the renewal terms of the proposal are consistent
with the Government’s requirement.
Block 8c
Number of Renewal Options
The Offeror is requested to confirm that the number of renewal option periods reflected in this proposal is consistent with the Solicitation for Offers
and its attachments.
Block 8d
Days Notice to Exercise Renewal Options
If the Solicitation for Offers requires a renewal option, the number of days notice required to exercise the renewal option is requested. The
Solicitation for Offers may specify a number of days notice as determined by the Contracting Officer. Otherwise, the number of days notice should be
reasonable and in accordance with market conditions.

GENERAL SERVICES ADMINISTRATION

GSA 1364D 12/2012 Page 6

SECTION IV – ADDITIONAL TERMS AND CONDITIONS
Block 9a
Tenant Representative Commission
If GSA uses an authorized Realty Company as its official tenant representative, the Offeror must provide the total percentage of commission allocated
in the proforma, for this proposal, to the tenant representative/tenant broker. This information is necessary to measure the national broker contract
program results.
The General Services Administration (GSA) may designate an authorized Realty Company as the Government’s representative. While a GSA
Contracting Officer must execute the lease agreement, the authorized Realty Company will be entitled to the tenant representative/tenant broker
commission, which is a common commercial real estate business practice. Such commission shall be payable to the authorized Realty Company in
the form of a check due in accordance with local laws and customs but no later than the lease commencement date.
Under the terms of the contract between GSA and the authorized Realty Company, the authorized Realty Company will forego a certain percentage
previously agreed to by the authorized Realty Company. The Offeror will apply the percentage foregone by the authorized Realty Company as a
credit to the Shell Rent of the lease (herein, commission credit). Said credit will ultimately be reflected in a reduction to the shell rent on the Standard
Form 2, entitled “U.S Government Lease for Real Property.”
The Solicitation for Offers will state the percentage forgone by the authorized Realty Company.
For purposes of the price evaluation, any commission credits shall be treated as a lump sum credit and will be evaluated in accordance with the
procedures established in the “Price Evaluation” paragraph in the SUMMARY section of the Solicitation for Offers. The commissions paid to the GSA
authorized Realty Company, as direct payment, will not be applied to the present value analysis.
A proforma is defined as the ownerships’ projected financial analysis on their income and expenses in determining their proposal to the Government.
Block 9b
Owner's Representative Commission
If GSA uses an authorized Realty Company as its official tenant representative, the Offeror must provide the total percentage of commission allocated
in the proforma, for this proposal, to the owner’s representative/owner’s broker. This block is to gather information and measure the national broker
contract
program results.
Block 9c
Schedule of Commission Payments
If GSA uses an authorized Realty Company as its official tenant representative, the Offeror must provide the schedule of commission payments as
allocated in the proforma, for this proposal. Under the terms of the contract between GSA and the authorized Realty Company, the authorized Realty
Company will forego a certain percentage referenced above as the commission credit as part of the Realty Companies contract with GSA. The
remaining commission shall be payable to the authorized Realty Company in the form of a check due in accordance with local laws and customs but
no later than the lease commencement date. This block is to gather information on the timing of commission payments to measure the national
broker contract program results.
Block 10
Specific Offered Incentives
The Offeror is requested to describe any incentives included in their offer such as free rent or free space.
Block 11
Additional Remarks or Conditions with respect to this offer
The Offeror must provide any additional information that impacts the offer. Provide additional pages as necessary.
SECTION V – OWNER IDENTIFICATION AND CERTIFICATION
Block 12
Recorded Owner
The Offeror must provide the name and full address of the recorded owner of the property proposed in response to the Government’s requirement.
Block 13
Agreement to Lease to the United States
By submitting this offer, the Offeror agrees upon acceptance of this proposal by the herein specified date, to lease to the United States of America,
the premises described, upon the terms and conditions as specified herein, in full compliance with and acceptance of the aforementioned Solicitation
for Offers, with attachments.
Box 14
Offeror's Interest in the Property
The Offeror must identify their interest in the property, whether they have an ownership interest, they are an agent, or some other relationship to the
property being proposed in response to the Government’s requirement. If the Offeror is an agent, provide a copy of the agency agreement indicating
control of the property.
Block 15
Offeror Information
The proposal must include the Offeror’s name, title, address, email address, phone, signature and date of signature.
The Contracting Officer may request an authority to represent letter from the ownership identifying the Offeror as his/her official representative. Refer
to the Parties to Execute Lease clause in the Solicitation Provisions (GSA Form 3516) for additional information that will be required prior to any lease
execution.

GENERAL SERVICES ADMINISTRATION

GSA 1364D 12/2012 Page 7