Annual Mandatory Collection of Elementary and Secondary Education Data for EDFacts

Forms and Documents

Document Name	Status
Form B1 Annual Mandatory Collection for Elementary and Secondary Education for EDFacts Form	Modified
Attachment_F_Response_to_questions_from_OMB.docx Supplementary Document	2013-02-19
Attachment_E_Response_to_Public_Comments_EDFACTS.docx Supplementary Document	2012-12-10
Attachment_C_Changes.docx Supplementary Document	2013-02-19
Supporting_Statement_A_EDFACTS.docx Supporting Statement A	2012-12-10

IC Document Collections

IC ID	Document Title	Status
45336	Annual Mandatory Collection for Elementary and Secondary Education for EDFacts Form	Modified

ICR Details

OMB Control No: 1875-0240	ICR Reference No: 201212-1875-001
Status: Historical Active	Previous ICR Reference No: 201208-1875-001
Agency/Subagency: ED/OPEPD	Agency Tracking No: 1749.34
Title: Annual Mandatory Collection of Elementary and Secondary Education Data for EDFacts
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 02/19/2013
	Date Received in OIRA: 12/12/2012
Terms of Clearance: The Department will report back to OMB before their next renewal of this collection about its retrospective review of all essential data currently being collected under EDFacts and what can be eliminated and/or streamlined.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/29/2016	36 Months From Approved	09/30/2013
Responses	55	0	15,059
Time Burden (Hours)	116,325	0	2,449,514
Cost Burden (Dollars)	0	0	0

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Abstract: The collection, use, and reporting of education data is an integral component of the mission of the U.S. Department of Education (ED). EDFacts, an ED initiative to put performance data at the center of EDEUR(TM)s policy, management, and budget decision-making processes for all K-12 educational programs, has transformed the way in which ED collects and uses data. EDFacts provides an electronic submission system for SEAs, and centralizes within ED the availability of the performance data supplied by state education agencies (SEAs) to enable better analysis and use in policy development, planning, and management. ED is currently in the process of collecting data for the 2010-11, 2011-12, and 2012-13 school years as approved by OMB (1875-0240). ED seeks another three-year approval for this collection. The proposed collection includes the 2013-14, 2014-15, and 2015-16 school years. (As part of this approval, it should be understood that ED is authorized to collect the data about these school years over whatever time is required to secure complete and accurate data from each state education agency.) ED seeks OMB approval under the Paperwork Reduction Act to collect the elementary and secondary education data from state education agencies as described in the five sections of Attachment B that document all of the data groups. ED encourages the public to review, at a minimum, Attachment C, which outlines the changes between what is currently collected and what is newly proposed for collection. To the extent that any of these proposed new data groups are not available as of the 2013-14 school year, ED seeks to know from the SEA data providers if those data will be available in future years. If information for a data group is not currently available, please provide information beyond the fact that it is not available. Are there specific impediments to providing this data that you can describe? Is the definition for the data group unclear or ambiguous? Do the requested permitted values align with the way your state collects the data? This is very important information because the collection of these data is mandatory. ED also seeks to know if the SEA data definitions are consistent and compatible with the EDFacts definitions and accurately reflect the way data is stored and used for education by state education agencies. The answers to these questions by the data providers will influence the timing and content of the final EDFacts proposal for the collection of these data. In addition, ED requests that SEAs and other stakeholders respond to the directed questions found in Attachment D.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 56634	09/13/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 73994	12/12/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Annual Mandatory Collection for Elementary and Secondary Education for EDFacts	N/A, N/A, B1, B3, B4	Overview and Directory ,   N/A ,   Data Groups ,   Data Categories ,   N/A

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	55	15,059	0	-15,004	0	0
Annual Time Burden (Hours)	116,325	2,449,514	0	-2,333,189	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: ED will be clearing the Civil Rights Data Collection separately from EDFacts. Therefore, the burden hours related to CRDC are no longer part of the EDFacts clearance. The new burden estimates for the IDEA, Part B, Section 618 Table 8--recently transferred from OSEP to EDFacts--are estimated to be 150 hours per respondent per year. These hours are included in the total estimated burden hours for EDFacts. This change results in a decrease in burden and responses of 2,333,189 hours and 15,004 responses respectively.

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Annual Cost to Federal Government: $10,543,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/12/2012

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