HUD-5378 Public Housing Construction Report

PublicHousing
ConstructionReport

OMB Approval No. 2577-0157 (exp . 3/31/2010)

U.S. Department of Housing
andUrbanDevelopment
Office of Public and Indian Housing

See Instructions on Back
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may
not collect or sponsor, and you are not required to respond to, a collection of information unless that collection displays a valid OMB control number.
This information is required by Section 6(c)(4) of the U.S. Housing Act of l937 and 24 CFR Part 941 HUD regulations. PHAs are responsible for contract
administration for low-income housing projects. The architect, or other person licensed under State law, prepares the report and submits it to the PHA
from the date of contract execution to final inspection. The report provides information on contractors, contract amount, starting/completing dates, progress
on site improvements and buildings, inspection forecast and acceptance for occupancy. HUD uses the information to track the progress of construction
to ensure that contract and inspection dates comply with HUD procedures. Responses to the collection of information are required to obtain a benefit. The
information requested does not lend itself to confidentiality.
Name of Public Housing Agency

Development Number

Total Number of Buildings

Development Name

Report Number

Total Dwelling Units Scheduled

Development Address and Telephone number of Project Office

Period Ended

Dwelling Units Scheduled
Elderly

1. Contract Data

Scheduled Completion:

Prime Contractors

%

Division
of Work

Totals

Actual Completion:

Adjusted Contract
Amount

Adjusted Value of
Work in Place

$

$

$

$

$

$

$

$

$

$

$

$

$

$

%
Contract
Starting
Date

Contract
Completion
Date

2. Average Effective Employment During Reporting Period:
3. Dwelling Buildings Progress

Not
Started

In
Progress

Completed

4. Site Improvements Progress

a. Foundations

a. Utilities

b. Mechanical Roughing

b. Streets and Walks

c. Interior Finish

c. Lawns and Planting

d. Punch List

d. Other

5. Supervisory and Inspection Force Employed by: (1) Local Authority:
Duty

Full Time

Duty

a.

c.

b.

d.

Item

In
Progress

Completed

(2)Architect:

Part Time

6. Inspection Forecast

Not
Started

Full Time Part Time

7. Acceptance for Occupancy and Use
No. of
Units

Date to
beReady

Item

a. Final - First Group

a. Dwelling Units Previously Accepted

b. Final - Second Group

b. Dwelling Units Accepted this Period

c. Final - Third Group

c. Total Dwelling Units Accepted to Date

No. of
Units

8. Narrative Report: Special Circumstances, Construction Delays, Problems, etc., if Project includes Other Facilities, such as Community M and M Building. Show the Percent
Completion under this heading, also include Status of Off-Site Work. Continue on back if necessary.

Contracting Officer's Name & Signature & Date:

x
Previous edition is obsolete

form HUD - 5378 (2/94)
ref Handbooks 7417.1 & 7450.1

8. Narrative Report: (continued)

Instructions for Preparation of form HUD - 5378, Public Housing Construction Report
1. General. Form HUD - 5378 shall be prepared and mailed on the 1st and
16th day of each calendar month of the construction period. Each
report shall be numbered in serial order, commencing with No. 1 and
continuing through the final report. All spaces must be filled on each
report, including the street address of the project and the telephone
number of the project office.
2. Body of Report.
a. Item 1: Contract Data
Completion Percentages: Fill in accurately the scheduled and the
actual completion percentages.
Prime Contractors: Arrange Prime Contracts in the order of award.
Division of Work: Enter the division of the work awarded to each.
Adjusted Contract Amount: For each contract, enter the contract
amount as adjusted by all approved Change Orders.
Adjusted Value of Work in Place: Each Contractor's latest periodical
estimate for partial payment shall be utilized.
Contract Starting Date: Enter the effective starting date established
by Notice to Proceed for each of the Contractors listed.
Contract Completion Date: Enter the contract completion date
established by Notice to Proceed for each of the Contractors listed.

d. Item 4: Site Improvements Progress: This covers all on-site nondwelling construction. Enter an "X" under each appropriate heading. If "In Progress," show the percentage of completion.
e. Item 5: Supervisory and Inspection Force: This should show the
current composition of these forces and by whom they are employed.
Employment: Indicate with an "X" by whom these forces are employed.
Duty: Enter the active duty assignments for the period. Do not use
individual's names.
Time Classification: Enter the number of persons performing the
duty under each time classification.
f. Item 6: Inspection Forecast: This forecast is to provide HUD with
advance information for planning itineraries of Construction Representatives and should be revised in successive reports as necessary.
g. Item 7: Acceptance of Occupancy and Use: These items are selfexplanatory.

b. Item 2: Average Effective Employment During Reporting Period:
This is intended to show the approximate size of the productive labor
force.

h. Item 8. Narrative Report: The report should be the historical record
of the construction of the project, written in conversational style, and
should include the names and titles of all official visitors, including
the Architects.

c. Item 3: Dwelling Building Progress: Enter the number of dwelling
buildings under each appropriate heading.

3. Signatures: The original and all copies must be signed and dated by the
Contracting Officer, with the name typed below the signature.

Previous edition is obsolete

form HUD - 5378 (2/94)
ref Handbooks 7417.1 & 7450.1