COPS Office Monitoring Information Collections

Forms and Documents

Document Name	Status
28 C.F.R. Part 23 Monitoring Kit Form	Removed
Monitoring Request for Documentation Form	Modified
Justification for Change in Burden Hours.docx Supplementary Document	2013-01-09
COPSLaw.doc Supplementary Document	2010-01-26
SupportingStatement-2013.doc Supporting Statement A	2013-01-09

IC Document Collections

IC ID	Document Title	Status
45858	28 C.F.R. Part 23 Monitoring Kit Form	Removed
44933	Monitoring Request for Documentation Form	Modified

ICR Details

OMB Control No: 1103-0100	ICR Reference No: 201301-1103-001
Status: Historical Active	Previous ICR Reference No: 201001-1103-001
Agency/Subagency: DOJ/DOJADM	Agency Tracking No:
Title: COPS Office Monitoring Information Collections
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/29/2013
	Date Received in OIRA: 01/30/2013
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2016	36 Months From Approved	03/31/2013
Responses	150	0	140
Time Burden (Hours)	450	0	320
Cost Burden (Dollars)	0	0	0

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Abstract: COPS Office grantees that are selected for in-depth monitoring of their grant implementation and equipment grantees that report using COPS funds to implement a criminal intelligence system will be required to respond. The Monitoring Information Collections include one type of information collection: the Monitoring Request for Documentation.

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Authorizing Statute(s): PL: Pub.L. 103 - 322 10002 Name of Law: Violent Crime and Control Act of 1994
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 59664	09/28/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 71830	12/04/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Monitoring Request for Documentation	None	Monitoring Request for Documentation
28 C.F.R. Part 23 Monitoring Kit	None	28 C.F.R. Part 23 Monitoring Kit

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	150	140	0	-100	110	0
Annual Time Burden (Hours)	450	320	0	-200	330	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Although the 28 C.F.R. Part 23 is no longer in use for the Monitoring Collection, the total burden hours has increased from 320 to 450 hours annually. This is due to the Monitoring Request for Documentation instrument being utilized much more frequently in its place (from 40 respondents to 150 annually, with 3 hours to complete each instrument). The Grants Monitoring Division (GMD) is mandated to provide grantee oversight each fiscal year, and this estimate of 150 grantees is a consistent number of respondents that are required to respond.

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Annual Cost to Federal Government: $5,325

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/30/2013

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