Petroleum Supply Reporting System

U. S. DEPARTMENT OF ENERGY ENERGY INFORMATION ADMINISTRATION Washington, D. C. 20585

OMB No. 1905-0165 Expiration Date: XX/XX/XX (Revised XXXX)

EIA-817
MONTHLY TANKER AND BARGE MOVEMENTS REPORT
INSTRUCTIONS

QUESTIONS

If you have any questions about Form EIA-817 after reading the instructions, please contact the Survey Manager at (202) 586‑7484.

PURPOSE

The Energy Information Administration (EIA) Form EIA-817, "Monthly Tanker and Barge Movements Report," is used to collect data on the movement of crude oil and petroleum products. A summary of the data appear on EIA’s website at www.eia.gov and in numerous government publications.

WHO MUST SUBMIT

Form EIA-817 is mandatory pursuant to Section 13(b) of the Federal Energy Administration Act of 1974 Public Law 93-275 and must be completed by:

• All companies that have custody of crude oil or petroleum products transported by tanker and barge between PAD Districts; and

• All companies that have custody of crude oil or petroleum products originating from a PAD District and transported to the Panama Canal with the intent that the crude oil or petroleum products be further transported to another PAD District.

Commodities transported on company-owned tankers and barges are to be reported on Form EIA-817. In addition, the EIA-817 requires those parties that charter or lease the services of transportation companies, either on a contract or spot basis, to report to the EIA those shipments carried out by such firms.

For purposes of this report, custody is defined as physical possession of crude oil or petroleum products on a company‑owned tanker or barge. Companies that lease vessels or contract for movement of crude oil or petroleum products on a tanker or barge between PAD Districts are also considered to have custody.

WHEN TO SUBMIT

Form EIA-817 must be received by the EIA by the 20^th calendar day following the end of the report period (e.g., the Form EIA-817 covering the January 2010 report period must be received by February 20, 2010).

HOW TO SUBMIT

Instructions on how to report via mail, facsimile, secure file transfer, or e-mail are printed on PART 2 of Form EIA-817.

• Secure File Transfer: This form may be submitted to the EIA by facsimile, e-mail, or secure file transfer. Should you choose to submit your data via e-mail or facsimile, we must advise you that e-mail and facsimile are insecure means of transmission because the data are not encrypted, and there is some possibility that your data could be compromised. You can also send your Excel files to EIA using a secure method of transmission: HTTPS. This is an industry standard method to send information over the web using secure, encrypted processes. (It is the same method that commercial companies use to communicate with customers when transacting business on the web.) To use this service, we recommend the use of Microsoft Internet Explorer 5.5 or later or Netscape 4.77 or later. Send your surveys using this secure method to:

https://signon.eia.doe.gov/upload/noticeoog.jsp

• Electronic Filing Option: The PC Electronic Data Reporting Option (PEDRO) is a Windows-based application that will enable you to enter data interactively, import data from your own database, validate your data online, and transmit the encrypted data electronically to EIA via the Internet or a dial-up modem. If you are interested in receiving this free software, contact the Electronic Data Collection Support Staff at (202) 586-9659.

COPIES OF SURVEY FORMS, INSTRUCTIONS AND DEFINITIONS

Copies in portable document format (PDF) and spreadsheet format (XLS) are available on EIA's website. You may access the materials by following the steps:

http://www.eia.gov/survey/#petroleum

Files must be saved to your personal computer. Data cannot be entered interactively on the website.

GENERAL INSTRUCTIONS

Definitions of petroleum products and other terms are available on our website. Please refer to these definitions before completing the survey form.

PART 1. RESPONDENT IDENTIFICATION

• Enter the year and month. The monthly report period begins at 12:01 a.m. on the first day of the month and ends midnight of the last day of the month.

• Enter the 10-digit EIA ID Number. If you do not have a number, submit your report leaving this field blank. EIA will advise you of the number.

• If there has been a change since the last report, enter an “X” in the block provided

• Enter the name of the reporting company.

• Enter the Doing Business As “DBA” name if appropriate.

• Enter the physical address of the reporting company.

• Enter the mailing address of the Contact. (Note: If the physical address and mailing address are the same, provide the information only for the physical address.)

• Enter the name, telephone number, fax number, and e‑mail address of the person to contact concerning information shown on the report. The person listed should be the person most knowledgeable of the specific data reported.

PART 2. SUBMISSION/RESUBMISSION INFORMATION

Submission

Refer to “How to Submit” section for more details or methods for submitting data.

Resubmission

A resubmission is required whenever an error greater than 5 percent of a previously reported value is discovered by a respondent or if requested by the EIA.

Enter "X" in the resubmission box if you are correcting information previously reported.

Enter only those data cells which are affected by the changes. You are not required to file a complete form when you resubmit.

Report any unusual aspects of your reporting month’s operations in the Comments section below Parts 1 and 2.

SPECIFIC INSTRUCTIONS

PART 3. TANKER AND BARGE MOVEMENT

Report all quantities to the nearest whole number in thousand barrels (42 U.S. gallons/barrel). Quantities ending in 499 or less are rounded down, and quantities ending in 500 or more are rounded up (e.g., 106,499 barrels are reported as 106 and 106,500 barrels are reported as 107).

Report data for only those lines which are applicable to your operation. If there are no data for a specific line, leave the entire line blank. Shaded cells on the form are those in which data are not currently required to be reported.

Report all shipments of crude oil or petroleum products for which your company has custody at the time of shipment.

Shipments that move through the Panama Canal from one PAD District to another PAD District are reported as regular waterborne movements between the original shipping PAD District and the final destination PAD District. To avoid double-counting in cases where there is a change in custody at the Panama Canal, the company that shipped the crude oil or petroleum products from a PAD District to the Panama Canal reports the entire movement. In the event the complete movement takes place in two different months, the entire movement is reported in the month when the crude oil or petroleum products were shipped to the Panama Canal.

Report movements of crude oil and/or petroleum products only between shipping PAD Districts and receiving PAD Districts.

Use Table 1 to determine the PAD District classification of each State.

Table 1. State Classification

PAD DISTRICT 1
SUB-PADD 1A	SUB-PADD 1B	SUB-PADD 1C
Connecticut Maine Massachusetts New Hampshire Rhode Island Vermont	Delaware Dist. Columbia Maryland New Jersey New York Pennsylvania	Florida Georgia N. Carolina S. Carolina Virginia West Virginia

PAD DISTRICT 2
Illinois Indiana Iowa Kansas	Kentucky Michigan Minnesota Missouri	Nebraska N. Dakota Ohio Oklahoma	S. Dakota Tennessee Wisconsin

PAD DISTRICT 3	PAD DISTRICT 4	PAD DISTRICT 5
Alabama Arkansas Louisiana Mississippi New Mexico Texas	Colorado Idaho Montana Utah Wyoming	Alaska Arizona California Hawaii Nevada Oregon Washington

Finished Motor Gasoline

• Report finished motor gasoline blended with fuel ethanol that contains 55% denatured fuel ethanol or less by volume as Ed55 and Lower (code 166).

• Report finished motor gasoline blended with fuel ethanol that contains greater than 55% denatured fuel ethanol by volume as Greater than Ed55 (code 149).  All or most of the gasoline reported in this product category will be E85.

PROVISIONS REGARDING CONFIDENTIALITY OF INFORMATION

The information reported on this form will be protected and not disclosed to the public to the extent that it satisfies the criteria for exemption under the Freedom of Information Act (FOIA), 5 U.S.C. §552, the DOE regulations, 10 C.F.R. §1004.11, implementing the FOIA, and the Trade Secrets Act, 18 U.S.C. §1905.

The Federal Energy Administration Act requires the EIA to provide company-specific data to other Federal agencies when requested for official use. The information reported on this form may also be made available, upon request, to another component of the Department of Energy (DOE); to any Committee of Congress, the Government Accountability Office, or other Federal agencies authorized by law to receive such information. A court of competent jurisdiction may obtain this information in response to an order. The information may be used for any nonstatistical purposes such as administrative, regulatory, law enforcement, or adjudicatory purposes.

Disclosure limitation procedures are not applied to the statistical data published from this survey's information. Thus, there may be some statistics that are based on data from fewer than three respondents, or that are dominated by data from one or two large respondents. In these cases, it may be possible for a knowledgeable person to estimate the information reported by a specific respondent.

Company specific data are also provided to other DOE offices for the purpose of examining specific petroleum operations in the context of emergency response planning and actual emergencies.

The data collected on Form EIA-817, “Monthly Tanker and Barge Movement Report,” is used to report aggregate statistics on and conduct analyses of movements of crude oil and petroleum products.

SANCTIONS

The timely submission of Form EIA-817 by those required to report is mandatory under Section 13(b) of the Federal Energy Administration Act of 1974 (Public Law 93-275), as amended. Failure to respond may result in a civil penalty of not more than $2,750 each day for each violation, or a fine of not more than $5,000 for each willful violation.

The government may bring a civil action to prohibit reporting violations which may result in a temporary restraining order or a preliminary or permanent injunction without bond. In such civil action, the court may also issue mandatory injunctions commanding any person to comply with these reporting requirements.

FILING FORMS WITH THE FEDERAL GOVERNMENT AND ESTIMATED REPORTING BURDEN

Respondents are not required to file or reply to any Federal collection of information unless it has a valid OMB control number. Public reporting burden for this collection of information is estimated to average 2 hours and 15 minutes per response. This includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information including suggestions for reducing this burden to: Energy Information Administration, Office of Survey Development and Statistical Integration, EI-21, 1000 Independence Avenue, S.W., Washington, D.C. 20585; and to the Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, D.C. 20503.

EIA-817, Monthly Tanker and Barge Movement Report Page 1