| Reporting |
|
|
|
|
|
A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
|
|
|
G =E-F |
|
| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Due to Program Change - HHFKA |
Due to Adjustment |
Total Difference |
|
| State Agency Level |
|
| SFSP |
225.3(b) |
SA, by November 1 of each fiscal year, notify USDA if it intends to administer the Summer Food Service Program. |
|
53 |
1 |
53 |
0.25 |
bkowtha:
change due to increase in number of SAs
13.25 |
13 |
|
|
0.25 |
0.25 |
|
| SFSP |
225.4(a) |
SAs, by Feb. 15 of each year, submit to FNSRO a Program Management and Administration Plan for that fiscal year. |
|
53 |
1 |
53 |
bkowtha:
In consultation with SA staff, reduced time from 40 hours per response to 1 hour for this task. MAP is a admin function and report submission is the burden portion of task.
1.00 |
bkowtha:
Change due to reevaluation of task.
53 |
2,080 |
|
|
-2027.00 |
-2027 |
|
| SFSP |
225.6(b)(2) |
SAs in form potential sponsors of procedure for advance and administrative cost payments. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0.00 |
|
|
| SFSP |
225.6 (b)(2) |
SAs inform sponsors of procedures for applying for start-up payments. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0.00 |
0 |
|
| SFSP |
225.6 (h)(2) |
SAs develop a standard contract for use by sponsors and FSMCs |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0.00 |
0 |
|
| SFSP |
225.7 (c) |
SAs develop and make available to sponsor food specifications and model meal quality standards to be a part of all contracts between vended sponsors and FSMCs. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0.00 |
0 |
|
| SFSP |
225.7 (d) |
SAs conduct program monitoring assistance, to include pre-approval visits, sponsor reviews, follow-up reviews, development of monitoring system, FSMC facility visits, development of forms, and corrective action. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0.00 |
0 |
|
| SFSP |
225.7 (d) (2) |
SAs conduct program monitoring assistance for sites. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0.00 |
0 |
|
| SFSP |
225.7 (d) (6), 225.7 (e) |
SAs conduct inspections of food service management company, self-preparation and vended sponsors' food preparation facilities. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0.00 |
0 |
|
| SFSP |
225.7 (f) |
SAs establish a financial management system to identify program costs and establish standards for sponsor recordkeeping and reporting. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0.00 |
0 |
|
| SFSP |
225.8(d)(2) |
SAs, within 5 days of approval of sponsors, must notify FNSROs of sponsors, approved sites, locations, and days of operation and estimated daily attendance. |
|
53 |
bkowtha:
Total number of sponsors operating the program/number of state agencies -4754/53= 90
90 |
4,770 |
bkowtha:
reduced time from 8 hours to one hour because development of report is admin responsibility and submitting should not take more than one hour.
1.00 |
bkowtha:
Change due to change in number of sponsors operating the program as well as reductoin in amount of time it takes to complete task.
4,770 |
30,784 |
|
|
-26014.00 |
-26014 |
|
| SFSP |
225.8(b) |
SAs submit to FNS a final report on SFSP operations for each month of operations. |
FNS-418 |
53 |
bkowtha:
This report is done once a month in summer plus once every 90 days - assuming that program starts in May and ends in September.
3 |
159 |
2.00 |
bkowtha:
Chnge due to change in state agences
318 |
312 |
|
|
6.00 |
6 |
|
| SFSP |
225.8(d)(1) |
SAs submit to FNSRO a list of names and addresses of potential private nonprofit organizations and for each site, the address, first day of operation, and estimated daily attendance by May 1 each year. |
|
53 |
1 |
53 |
bkowtha:
reduced time from 4 hours to one hour to complete the task. This change in view of automation in data collection.
1.00 |
bkowtha:
SAs sibmit one report and time is adjusted in consultation with SA staff.
53 |
4,576 |
|
|
-4523.00 |
-4523 |
|
| SFSP |
225.9(b)(2) |
SAs prepare and submit a list sponsors eligible to receive commodities and daily number of eligible means to be served by each sponsor by June 1. |
|
53 |
bkowtha:
one report per SA
1 |
53 |
1.00 |
bkowtha:
Change due to change in number of state agencies.
53.00 |
52 |
|
|
1.00 |
1 |
|
| SFSP |
225.9(d)(4) |
SAs forward reimbursements for valid claims. |
|
53 |
bkowtha:
average number of sponsors (4754/53=90) x 3 reports =270
270 |
14,310 |
0.50 |
bkowtha:
increase due to increase in number of sponsors.
7,155 |
5,772 |
|
|
1383.00 |
1383 |
|
| SFSP |
225.10 |
SAs arrange for audits of their own operations per 7 CFR Part 3015. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0.00 |
0 |
|
| SFSP |
225.12(a) |
SAs establish claims against sponsors and recover payment not properly payable. |
|
53 |
bkowtha:
10% of average number sponsors
9 |
477 |
bkowtha:
reduced time from 8 hours to 4 hours per SA guidance and automation of tasks.
4.00 |
bkowtha:
Change due to change in sponsors as well change in time it takes to complete the task.
1,908 |
2,912 |
|
|
-1004.00 |
-1004 |
|
| SFSP |
225.13 (a) |
SAs establish hearing appeal procedures. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0.00 |
0 |
|
| SFSP |
225.17 |
SAs make available to sponsors information on procurement standards. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0.00 |
0 |
|
| SFSP |
225.18(b)(2) |
SAs notify terminated sponsors in writing. |
|
53 |
bkowtha:
based on CACFP statistics, about 5% of average sponsors (4754/53=90*5/100
5 |
265 |
1.00 |
265 |
208 |
|
|
57.00 |
57 |
|
| SFSP |
225.15(j) |
SAs that plan to use or disclose information in ways not permitted must obtain written consent form parent/guardian. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0.00 |
0 |
|
| SFSP |
225.15(k) |
SAs should enter into written agreement with party requesting disclosure information. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0.00 |
0 |
|
| State Agency Level Total |
|
53 |
381.00 |
20,193 |
0.722441 |
14,588 |
46,709 |
0 |
0 |
-32120.75 |
-32,120.75 |
|
| Sponsors Level |
|
| SFSP |
225.6 (c)(1) |
Sponsors submit written application to SAs for participation in SFSP. |
|
bkowtha:
note increase in number of sponsors
4,754 |
1 |
4,754 |
bkowtha:
minor change in time after consultation with SA staff
3.30 |
15688.20 |
12,794 |
|
|
2,894 |
2894.20 |
|
| SFSP |
225.6(c)(2) |
Sponsors submit site information for each site where a food service operation is proposed. |
|
4,754 |
1 |
4,754 |
1.00 |
4,754 |
3,842 |
|
|
912 |
912 |
|
| SFSP |
225.6(c)(3) |
Sponsors must submit a statement of its policy for serving free meals. |
|
bkowtha:
This task is meant for new sponsors only
475 |
1 |
475 |
bkowtha:
reduction in time per SA guidance
0.01 |
5 |
3,842 |
|
|
-3,837 |
-3,837 |
|
| SFSP |
225.6(e) |
Sponsors approved for participation in SFSP enter into written agreements with SAs to operate program in accordance with regulatory requirements. |
|
bkowtha:
based on available data from NDB, it appears that there is 10% increase in sponsors each year. Permanent agreements are created for new sponsors.
475 |
1 |
475 |
bkowtha:
number changed due to taking out proposed rule reference
0.12 |
58 |
473 |
|
|
-415 |
-415 |
|
| SFSP |
225.6(h)(2)(iii) |
Sponsors provide FSMC with a list of approved sites. |
|
bkowtha:
FNS estimates that less than 1/3 of sponsors use FSMCs based on discussion with RO staff.
1,426 |
1 |
1,426 |
0.50 |
bkowtha:
Change due to change in number of sponsors
713.00 |
961 |
|
|
-248 |
-248 |
|
| SFSP |
225.6(h)(3) |
Sponsors submit requests to SAs for exception to unitizing requirement for certain components of a meal. |
|
bkowtha:
1% of sponsors
47 |
1 |
47 |
0.50 |
bkowtha:
Change due to change in number of sponsors
23.50 |
10 |
|
|
14 |
14 |
|
| SFSP |
225.6(h)(5) 225.6 (h)(2) |
Sponsors submit to SAs copies of contracts with FSMC, bids received, and reason for selection on FSMC chosen. |
|
bkowtha:
FNS estimates that less than 1/3 of sponsors use FSMCs based on discussion with RO staff.
1,426 |
1 |
1,426 |
20.00 |
bkowtha:
Change due to change in number of sponsors
28,520 |
38,420 |
|
|
-9,900 |
-9,900 |
|
| SFSP |
225.15(j) |
Sponsors that plan to use or disclose info in ways not permitted by law must obtain written consent from parent/guardian. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0 |
0 |
|
| SFSP |
225.15(k) |
Sponsors should enter into written agreement with the party eligibility information. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0 |
0 |
|
| Sponsors Level Totals |
|
4,754 |
2.80963 |
13,357.000 |
3.7255278 |
49,761.875 |
60,341.00000 |
0 |
0 |
-10,579 |
-10579.1 |
|
| Camp and Other Sites Level |
|
| SFSP |
225.6(c)(5) |
Camps submit copy of hearing procedures. |
|
791 |
1 |
791 |
0.25 |
197.750 |
192 |
|
|
6.25 |
6.25 |
|
| SFSP |
225.15 |
Camps and other distribute free meal applications to children enrolled in SFSP. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
0 |
0 |
|
| Camps and Other Sites Level Totals |
|
791 |
1.00000 |
791 |
0.2500000 |
197.750 |
192 |
- |
- |
6 |
6 |
|
| Household Level |
|
| SFSP |
225.15(f) |
Households read instructions, complete free meal and return to camps and sites. |
|
100,589 |
1 |
100,589 |
0.50 |
50,294.500 |
50,295 |
|
|
0 |
0 |
|
| SFSP |
225.15(j) |
Households provide written consent for sponsors to use or disclose information. |
|
100,589 |
1 |
100,589 |
0.25 |
25,147.250 |
25,147 |
|
|
0 |
0 |
|
| Household Level Totals |
|
100,589 |
2.00000 |
201,178.00000 |
0.3750000 |
75,441.750 |
75,441.55000 |
0 |
0 |
0 |
0.20000 |
|
|
|
Total Reporting Burden |
|
106,187 |
2.217965 |
235,519 |
0.5943878 |
139,989.625 |
182,683 |
0 |
0 |
(42,700) |
(42,693) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Program Rule |
Estimated # Respondents |
Responses per Respondents |
Number of Responses |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Due to Program Change - HHFKA |
Due to Adjustment |
Total Difference |
|
|
|
|
SA burden |
53.0 |
381.0 |
20,193.0 |
0.7 |
14,588.25 |
46,709.0 |
- |
- |
(32,121) |
(32,120.8) |
|
|
|
|
Sponsor burden |
4,754.0 |
2.8 |
13,357.0 |
3.7 |
49,761.88 |
60,341.0 |
|
|
(10,579.1) |
(10,579.1) |
|
|
|
|
Camps and other sites burden |
791.0 |
1.0 |
791.0 |
0.3 |
197.75 |
191.5 |
|
|
6.3 |
6.3 |
"Please un-hide the colums 40-47 for more data" |
|
|
|
Household burden |
100,589.0 |
2.0 |
201,178.0 |
0.4 |
75,441.75 |
75,441.6 |
|
|
0.2 |
0.2 |
|
|
|
|
Total |
106,187 |
2.22 |
235,519 |
0.59 |
#REF! |
#REF! |
0 |
0 |
-42,693 |
#REF! |
|
| Recordkeeping |
|
|
|
|
|
A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
|
|
|
G =E-F |
|
| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Recordkeepers |
Records Per Recordkeeper |
Total Annual Records |
Estimated Avg. # of Hours Per Record |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Due to Program Change |
Due to an Adjustment |
Total Difference |
|
| State Agency Level |
|
| SFSP |
225.8 (a), 225.13(d) |
SAs maintain complete and accurate accounting records appeals for three years. |
|
|
|
|
|
|
|
|
|
|
|
|
|
1. Reviews |
|
53 |
39 |
2067 |
0.08 |
165.360 |
0 |
|
165.360 |
|
0 |
|
| 2. Appeals |
|
53 |
2 |
106 |
0.08 |
8.480 |
0 |
|
8.480 |
|
0 |
|
| 3. Accounting |
|
53 |
bkowtha:
4754/53=90
90 |
4770 |
0.08 |
381.600 |
0 |
|
381.600 |
|
0 |
|
| SFSP |
225.15(j) |
SAs that plan to use or disclose information in ways not permitted must obtain written consent parent/guardian. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
0.000 |
|
0 |
|
| SFSP |
225.15(k) |
SA should enter into written agreement with party requesting disclosure information. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
0.000 |
|
0 |
|
| SFSP |
225.18(i)(2) |
SA documents the process used to determine the data and report that process to FNS on or before March 1 of each year. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
0.000 |
|
0 |
|
| State Agency Level Totals |
|
53 |
131.00000 |
6,943.00000 |
0.0800000 |
555.440 |
0.00000 |
0.00000 |
555.44000 |
0.00000 |
0.00000 |
|
| Sponsor Level |
|
| SFSP |
225.15 (c), 225.15 (a), 225.9(g) |
Sponsors must maintain records which justify all costs and meals claimed. |
|
bkowtha:
increase in sponsors
4,754 |
1 |
4,754 |
0.08 |
380 |
0 |
- |
380.320 |
- |
- |
|
| SFSP |
225.15(j) |
Sponsors that plan to use or disclose info in ways not permitted by law must obtain written consent from parent/guardian. |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
0.000 |
|
- |
|
| SFSP |
225.15(k) |
Sponsors should enter into written agreement with the party requesting eligibility information |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
- |
0.000 |
|
|
|
| SFSP |
225.16(b) |
Camps and sponsors must maintain copies of the documentation establishing the eligibility of child receiving meals and all other meal service requirement information. |
|
bkowtha:
increase in sponsors
4,754 |
90 |
427,860 |
0.08 |
34,229 |
0 |
|
34228.800 |
|
|
|
| Sponsor Level Totals |
|
4,754 |
91.000 |
432,614.000 |
0.080 |
34,609 |
0 |
0 |
34,609 |
0 |
0 |
|
| Camp and Other Sites Level |
|
| SFSP |
225.6(c)(5)(xii) |
Camps must maintain a written record of hearing for 3 years. |
|
791 |
1 |
791 |
0.3 |
237 |
|
|
237.300 |
|
237 |
|
| Camp and Other Sites Level Total |
|
791 |
1.00000 |
791.00000 |
0.30000 |
237.30000 |
- |
- |
237 |
- |
237 |
|
|
|
Total Recordkeeping Burden |
|
5,598 |
78.66 |
440,348 |
0.08 |
35,402 |
0 |
0 |
35,402 |
0 |
237 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Program Rule |
Estimated # Recordkeepers |
Records Per Recordkeeper |
Total Annual Records |
Estimated Avg. # of Hours Per Record |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Due to Program Change |
Due to an Adjustment |
Total Difference |
|
|
|
|
SA burden |
53 |
131.00 |
6,943 |
0.08 |
555 |
0 |
0 |
555 |
0 |
0 |
|
|
|
|
Sponsor burden |
4,754.0 |
91.0 |
432,614.0 |
0.1 |
34,609.1 |
- |
|
34,609.1 |
|
- |
|
|
|
|
Camps and sites burden |
791.0 |
1.0 |
791.0 |
0.3 |
237.3 |
- |
|
237.3 |
|
- |
|
|
|
|
Total |
5,598 |
79.66 |
445,946 |
#REF! |
35,402 |
#REF! |
0 |
35,402 |
0 |
#REF! |
|