National Hospital Care Survey

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Initial Hospital Intake	Form	Modified	Available
Annual FSASC Interview	Form	New	Available
Quarterly Transmission of UB-04 Data	Form	Modified	Available
Ambulatory Unit Induction	Form	Modified	Available
Annual Ambulatory Hospital Interview	Form	Modified	Available
Annual Inpatient Hospital Interview	Form	Modified	Available
Recruitment Survey Presentation	Form	Modified	Available
NHCS 2013 - 2015 Supporting Statement Part B Final 0 4 12 13.docx	Supporting Statement B	Uploaded 2013-04-15	Available
Attachment U- NHCS FAQ Brochure .pdf	Supplementary Document	Uploaded 2013-01-31	Available
Attachment T - AS Patient Record Form.docx	Supplementary Document	Uploaded 2013-01-31	Available
Attachment S - OPD Patient Record form.docx	Supplementary Document	Uploaded 2013-01-31	Available
Attachment R - ED Patient Record form.docx	Supplementary Document	Uploaded 2013-04-15	Available
Attachment H- ERB Approval Notice for NHCS .pdf	Supplementary Document	Uploaded 2013-01-30	Available
Attachment G- Westat Data Security Plan .pdf	Supplementary Document	Uploaded 2013-01-30	Available
Attachment F - Hospital Ambulatory Data Collection Flow Chart.docx	Supplementary Document	Uploaded 2013-04-15	Available
Attachment E- Intro Letter to FSASCs.docx	Supplementary Document	Uploaded 2013-01-30	Available
Attachment D - Ambulatory Intro Letter to Hospitals EDs OPDs ASLs.docx	Supplementary Document	Uploaded 2013-01-30	Available
Attachment C- Intro Letter to Hospitals.docx	Supplementary Document	Uploaded 2013-01-30	Available
Attachment B- Federal Register Notice for NHCS.pdf	Supplementary Document	Uploaded 2013-01-30	Available
Attachment A - Legislative Authority to Collect Data on Hospital Utilization.rtf	Supplementary Document	Uploaded 2013-01-30	Available
Attachment Q- List of UB04 Data Elements.docx	Supplementary Document	Uploaded 2013-01-31	Available
Attachment Q- List of UB04 Data Elements.docx	Supplementary Document	Uploaded 2013-01-31	Available
NHCS 2013 - 2015 Supporting Statement Part A__Revised 032713_LM.DOCX	Supporting Statement A	Uploaded 2013-04-15	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
6666	Initial Hospital Intake Questionnaire	Form	Modified	Initial Hospital Intake
205650	FSASC Pulling and Refiling Patient Records	Instruction	New
205649	FSASC Prepare and Transmit UB-40	Instruction	New
205648	Annual FSASC Interview	Form	New	Annual FSASC Interview
205647	Pulling and re-filing Patient Records (ED, OPD, and ASL)	Instruction	New
186285	Prepare and transmit UB-04 for Inpatient and Ambulatory	Form	Modified	Quarterly Transmission of UB-04 Data
186284	Ambulatory Unit Induction	Form	Modified	Ambulatory Unit Induction
186283	Annual Ambulatory Hospital Interview	Form	Modified	Annual Ambulatory Hospital Interview
186282	Annual Inpatient Hospital Interview	Form	Modified	Annual Inpatient Hospital Interview
186281	Recruitment Survey Presentation	Form	Modified	Recruitment Survey Presentation

ICR Details

OMB Control No: 0920-0212	ICR Reference No: 201302-0920-001
Status: Historical Active	Previous ICR Reference No: 201104-0920-011
Agency/Subagency: HHS/CDC	Agency Tracking No: 18672
Title: National Hospital Care Survey
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 04/15/2013
Retrieve Notice of Action (NOA)	Date Received in OIRA: 02/01/2013
Terms of Clearance: NCHS will communicate regularly with OMB about outcome of its preliminary work regarding combining NHAMCS with the NHCS, and the expected timing of combining these ICRs as well as its progress on developing the frame for the free standing ambulatory care facilities.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2016	36 Months From Approved	04/30/2014
Responses	131,516	0	2,711
Time Burden (Hours)	7,224	0	3,520
Cost Burden (Dollars)	0	0	0

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Abstract: NCHS requests approval to continue the NHCS and to begin to integrate the NHAMCS into NHCS as part of a broader strategy to improve efficiency by minimizing redundancy in data collection, broadening capability to collect more relevant data on transitions in care, and identifying opportunities to exploit administrative and electronic clinical data systems. NHCS will electronically collect administrative claims data, but as hospitals adopt EHRs, it will be poised to accept electronic files. In 2013 NHAMCS will operate in tandem with the ambulatory component of NHCS so data from the two surveys can be compared.

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Authorizing Statute(s): US Code: 42 USC 242k Name of Law: Public Health Service Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 61411	10/09/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 6327	01/30/2013
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 10

table that charts list of burden

IC Title	Form No.	Form Name
Ambulatory Unit Induction	none	Ambulatory Unit Induction
Annual Ambulatory Hospital Interview	none, none	Annual Ambulatory Hospital Interview
Annual FSASC Interview	none	Annual FSASC Interview
Annual Inpatient Hospital Interview	none	Annual Inpatient Hospital Interview
FSASC Prepare and Transmit UB-40
FSASC Pulling and Refiling Patient Records
Initial Hospital Intake Questionnaire	none	Initial Hospital Intake
Prepare and transmit UB-04 for Inpatient and Ambulatory	none	Quarterly Transmission of UB-04 Data
Pulling and re-filing Patient Records (ED, OPD, and ASL)
Recruitment Survey Presentation	none	Recruitment Survey Presentation

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	131,516	2,711	0	128,805	0	0
Annual Time Burden (Hours)	7,224	3,520	0	3,704	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The increase in burden is due to hospital outpatient and emergency departments and Freestanding Ambulatory Surgery facilities that will be included in the NHCS.

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Annual Cost to Federal Government: $9,173,000

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Yes

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/01/2013

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