Service School Perkins

Perkins Data Provider Instructions Appendix B: Loan Code Tables

Appendix B:Federal Perkins Loan Program Code and Error Tables

Introduction 1

Table B–1: Loan Type Codes 2

Table B–2: Perkins Loan Status Codes 3

Table B–3: Perkins Loan Transfer Codes 16

Table B–4: Enrollment Status Codes 18

Table B–5: Deferment Type Codes 19

Table B–6: Deferment Type Usage Codes 20

Table B–7: Cancellation Type Codes 23

Table B–8: Perkins Commercial Servicer Codes (NSLDS ID) 25

Table B–9: Detail and PPC Record Errors (Sorted by Field Code Number) 26

Table B–10: Detail and PPC Record Errors (Sorted by Error Code Number) 38

Table B–11: PC Version—File Level and Header Error Messages 50

Table B–12: Mainframe (z/OS) Version—File Level and Header Error Messages 52

Table B–13: Academic Level Codes 54

Introduction

The National Student Loan Data System (NSLDS) uses codes to describe various loan conditions and events. These codes are concise and, like an abbreviation, describe a whole series of events using only a character or two. This saves considerable space in the database and simplifies the processing of data. The code tables contain a number of data elements listed in the Data Dictionary (Appendix A) (e.g., Code for Loan Status, Type of Deferment). The following tables list the available codes and their definitions. You should carefully match your codes to those used by NSLDS.

When the Data Dictionary refers to a field that “Must be a valid code” from a particular code table, use Appendix B to find the table. Using a code not listed on a specified table will cause an error.

Some of the codes, along with their associated dates, provide a full history of events on a loan in NSLDS. For example, you can view data in NSLDS showing when a loan was first originated (ID status), when it went into repayment (RP status), any deferment periods (DA status), and when it was paid in full (PF status). Recording of each event provides the Federal Perkins program administrators and researchers with key information on loan history. Thus, the codes are critical to the operation of the NSLDS.

Table B–1: Loan Type Codes

Table B–1: Loan Type Codes
Code	Loan Type
Loan Types Used by Federal Perkins Data Providers
DU	National Defense Loan
EU	Perkins Expanded Lending
IC	Income Contingent Loan (ICL)
NU	National Direct Student Loan (NDSL)
PU	Federal Perkins Loan
Loan Types Used by Other Data Providers (for Reference Only)
CL	FFEL Consolidation Loan
D1	Direct Stafford Subsidized Loan
D2	Direct Stafford Unsubsidized Loan
D3	Direct PLUS Graduate
D4	Direct PLUS Loan
D5	Direct Consolidation Unsubsidized Loan
D6	Direct Consolidation Subsidized Loan
D7	Direct Consolidation PLUS Loan
FI	Federally Insured Student Loan (FISL)
GB	FFEL PLUS Graduate
PL	FFEL PLUS Loan
RF	FFEL Refinanced Loan
SF	FFEL Stafford Subsidized Loan
SL	Supplemental Loan (SLS)
SU	FFEL Stafford Unsubsidized Loan

Table B–2: Perkins Loan Status Codes

Default Defined: For purposes of NSLDS and determining which loan status code to use, the definition of default is the same as is used to determine the school’s cohort default rate: “If a borrower’s default has persisted for at least 240 consecutive days (for a loan repayable monthly), or 270 consecutive days (for a loan repayable quarterly), the loan must be included in the school’s cohort default rate.” When a borrower is in default based on the cohort default rate definition, the school reports the loan using the appropriate default code from the table below.

Table B−2: Perkins Loan Status Codes
Code	Status	Definition	Report this Date in Date of Loan Status Field	Open/Closed, Student Eligibility, Balance Requirements
AE (See Loan Trans-fer Code Table)
BC	Bankruptcy, Discharged	A non-defaulted loan for which a bankruptcy has been filed and the loan has been discharged by a bankruptcy court.	Report the date of the court order discharging the loan. The Date of Loan Status equals the Date of Outstanding Principal Balance and Date of Cancellation. For initial population and through June 30, 1995, report one of the following dates, in this order of preference: The date of the court order discharging the loan The date the school received the court order discharging the loan The date the school determined that it must terminate collection activities due to the discharge of the debt	CLOSED STUDENT ELIGIBLE Amount of Outstanding Principal Balance must be zero.
BK	Bankruptcy Active	A non-defaulted loan for which a bankruptcy has been filed and the loan has not been discharged by a bankruptcy court.	Report the date the notice of the first meeting of creditors was issued. For initial population and through June 30, 1995, report one of the following dates, in this order of preference: The date the notice of the first meeting of creditors was issued The date of the first meeting of creditors The date the school received the notice of the first meeting of creditors	OPEN STUDENT ELIGIBLE Amount of Outstanding Principal Balance must have a positive balance.
CA	Loan Reversal	A loan for which one or more of the following conditions exist: The loan’s proceeds were never disbursed to the student The school’s check was never cashed Borrower fully repaid loan during the award year and initial grace period has not expired A correction of an overaward and refund condition resulted in the loan being fully repaid Data Provider wants to nullify a duplicated loan or erroneously reported loan record	Report one of the following dates, in this order of preference: The date the event occurred The date the event was processed. To nullify a Perkins loan, report the loan identifiers, setting the loan status to ‘CA’, and setting the Loan Status Date to the date the loan was nullified. All other fields in the record may be set to default values. The loan will be nullified (status changed to ‘CA’) and the dollar values set to zero.	CLOSED STUDENT ELIGIBLE Provide the loan identifiers plus Code for Loan Status and Date of Loan Status. Leave other fields with their appropriate default values (zeros or spaces).
CS	Closed School Discharge	Loan approved for discharge due to a closed school determination. Identifies a loan for which a discharge application has been received and the loan discharge has been approved due to a closed school. Includes: A loan for which 100% of the loan, plus interest paid by the student, is discharged A loan where part of the loan is paid under a discharge, but part is paid for other reasons A loan previously closed and subsequently eligible for a closed school discharge	Report the date the loan discharge was approved. For a loan that was previously reported as closed for other reasons, report the date the loan discharge was approved. For a loan with an additional financial transaction pending, report the date the financial transaction occurred resulting in the loan being closed.	CLOSED STUDENT ELIGIBLE Amount of Outstanding Principal Balance must be zero.
DA	Deferred	A loan for which the school granted the postponement of periodic installments of principal because the borrower meets the eligibility requirements specified in regulations. Note: Before a DA code can be used, the grace period must have expired and the loan must have entered repayment. If the student continued or returned to school before the grace period expired, the loan is reported in an IA status.	Report the beginning date of the deferment. This date must be the same as the Date Deferment Starts.	OPEN STUDENT ELIGIBLE Amount of Outstanding Principal Balance must have a positive balance.
DB	Defaulted, Then Bankrupt, Active	A loan for which the Borrower defaulted, then subsequently declared bankruptcy, and the loan has not been discharged.	For bankruptcies on which the school is first notified, by any means, of the bankruptcy on or after July 1, 1995, report the date the notice of the first meeting of creditors was issued. For initial population and through June 30, 1995, report one of the following dates, in this order of preference: The date the notice of the first meeting of creditors was issued The date of the first meeting of creditors The date the school received the notice of the first meeting of creditors	OPEN STUDENT INELIGIBLE Amount of Outstanding Principal Balance must have a positive balance.
DC	Defaulted, Compromise	A loan for which the borrower defaulted, the school agreed on a compromise settlement with the borrower, and the borrower satisfied the conditions of the compromise.	Report the date the compromise was satisfied. The Date of Loan Status equals Date of Outstanding Principal Balance. For initial population and through June 30, 1995, report one of the following dates, in this order of preference: The date the school approved the compromise The date the borrower accepted the compromise The date the school terminated collection due to compromise The date the compromise was entered in the school’s system	CLOSED STUDENT ELIGIBLE Amount of Outstanding Principal Balance must be zero.
DD	Defaulted, Then Died	A loan on which the borrower defaulted and the school terminated collection activities due to the borrower’s death.	Report the date the borrower died. The Date of Loan Status equals Date of Outstanding Principal Balance and Date of Cancellation. For initial population and through June 30, 1995, report one of the following dates, in this order of preference: The date the borrower died The date the school terminated collection due to the borrower’s death	CLOSED STUDENT INELIGIBLE Amount of Outstanding Principal Balance must be zero.
DF (was DU)	Defaulted, Unresolved	A loan on which the borrower defaulted, the school is pursuing collections, but the borrower has not made at least six consecutive payments on the loan. This includes defaults that are being contested. DF does not include any loan on which a borrower met the conditions for a XD loan status, but subsequently became delinquent. Such loans are reported in a DZ loan status.	Defaults must be reported to NSLDS using the definition used in cohort default rate calculations on the annual Fiscal Operations Report and Application to Participate (‘FISAP’), which is: “If a borrower’s default has persisted for at least 240 consecutive days (for a loan repayable monthly), or 270 consecutive days (for a loan repayable quarterly), the loan must be included in the school’s cohort default rate.” When a borrower is in default based on the cohort default rate definition, the school reports the loan using the DF code or one of the other default codes if appropriate.	OPEN STUDENT INELIGIBLE Amount of Outstanding Principal Balance must have a positive balance.
DK	Defaulted, Then Bankrupt, Discharged	A loan for which the borrower defaulted, then the borrower subsequently declared bankruptcy and the loan was discharged.	Report the date of the court order discharging the loan. The Date of Loan Status equals Date of Outstanding Principal Balance and Date of Cancellation. For initial population and through June 30, 1995, report one of the following dates, in this order of preference: The date of the court order discharging the loan The date the school received the court order discharging the loan The date the school determined that it must terminate collection activities due to the discharge of the debt.	CLOSED STUDENT ELIGIBLE Amount of Outstanding Principal Balance must be zero.
DN	Defaulted, then paid in full by consolidation	Defaulted loans that are paid in full by a consolidation loan. Note: Report a non-defaulted loan paid in full through consolidation with a PN code.	Report the date the loan was paid in full.	CLOSED STUDENT ELIGIBLE Amount of Outstanding Principal Balance must be zero.
DP	Defaulted, Paid in Full	A loan for which the borrower defaulted and then the borrower repaid the entire amount due (including accrued interest, fees, or other charges). Note: If a defaulted loan is paid through loan consolidation, report the loan using the DN code.	Report the date when the loan was paid in full. The Date of Loan Status equals Date of Outstanding Principal Balance.	CLOSED STUDENT ELIGIBLE Amount of Outstanding Principal Balance must be zero.
DR	Defaulted loan included in a rolled-up loan	A loan that is no longer being serviced because it was combined with another loan. For example, one loan is assigned to DMCS, but the loan is really a combination of three loans. In this example, report the two loans not assigned with this code. This code will be used to clean up rolled-up loans from the past. Data providers are advised that rolled-up loans are not permitted. Loans must be assigned individually to DMCS in the same manner as reported to NSLDS.	Report the date the loan was rolled-up into another loan.	CLOSED STUDENT ELIGIBLE Amount of Outstanding Principal Balance must be zero.
DS	Defaulted, Then Disabled	A loan for which the Borrower defaulted and then the school terminated collection activities due to the conditional disability of the borrower.	Report the date the school approved the conditional disability.	OPEN STUDENT ELIGIBLE Amount of Outstanding Principal Balance should have a positive balance. Note: Discharge becomes permanent when TPD reports zero balance for Amount of Outstanding Principal Balance. At that point, the loan is considered closed.
DU (See DF)
DW	Defaulted, Write-Off	A loan on which the borrower defaulted and the school has ceased collection activity as follows: Defaulted loans with a balance of less than $25 including principal, interest, and other allowable charges Defaulted loans with balances of less than $200 including principal, interest, and other allowable charges, if the school carried out the required due diligence and if the account has had no activity for four years	Report the date the school approved the write-off. The Date of Loan Status equals Date of Outstanding Principal Balance.	CLOSED STUDENT INELIGIBLE Amount of Outstanding Principal Balance must have a positive balance. The balance must reflect the principal amount still owed by the borrower.
DX (See XD)
DZ	Defaulted, 6 consecutive payments, then missed payment(s)	Loans that were in an XD (formerly DX) status, but the borrower missed one or more payments or otherwise did not comply with the repayment agreement. A loan is eligible for an XD (formerly DX) status only one time. Once a loan becomes a DZ, it remains in this status until closed.	Report the date the payment was due, but was not paid by borrower.	OPEN STUDENT INELIGIBLE Amount of Outstanding Principal Balance must have a positive balance.
FB	Forbearance	A loan for which the borrower is granted a temporary cessation of payments, is allowed an extended period for making payments, or is temporarily accepting smaller payments than were previously scheduled.	Report the beginning date of the forbearance period.	OPEN STUDENT ELIGIBLE Amount of Outstanding Principal Balance must have a positive balance.
FC	False Certification Discharge	Loan approved for discharge due to a false certification determination. Identifies a loan for which a discharge application has been received and the loan discharge has been approved due to false certification. Includes: A loan where 100% of the loan, plus interest paid by the student, is discharged A loan where part of the loan is paid under a discharge, but part has been paid for other reasons A loan previously closed and subsequently eligible for a false certification discharge.	Report the date the loan discharge was approved. For a loan previously reported as closed for other reasons, report the date the loan discharge was approved. For a loan with an additional financial transaction pending, report the date the financial transaction occurred resulting in the loan being closed.	CLOSED STUDENT ELIGIBLE Amount of Outstanding Principal Balance must be zero.
FR	Fraud	A loan which the borrower was convicted of fraud.	Report the date the data provider became aware of the fraud conviction.	OPEN STUDENT INELIGIBLE There may be a positive balance in the Amount of Outstanding Principal Balance.
FX	Fraud, Satisfied	A loan for which the borrower was convicted of fraud and the borrower has repaid the entire amount due (including any accrued interest, fees, or other charges).	Report the date when the loan was paid in full. The Date of Outstanding Principal Balance equals the Date of Loan Status.	CLOSED STUDENT ELIGIBLE Amount of Outstanding Principal Balance must be zero.
IA	Loan Originated (Disbursed)	A loan for which at least one disbursement has been made. A loan remains in an IA status until it enters grace or other appropriate code.	Report the Date of First Disbursement.	OPEN STUDENT ELIGIBLE Amount of Outstanding Principal Balance must have a positive balance.
ID (Now IA, IG, or IM)
IG	In Grace Period	A loan in the loan grace period.	For students completing their academic program, report the day after the enrollment period end date. For students who withdraw, report the day after the withdraw date. For borrowers completing a period of ‘In Military Grace’ who are not enrolled or do not intend to re-enroll, report the end date of the borrower’s military service period.	OPEN STUDENT ELIGIBLE Amount of Outstanding Principal Balance must have a positive balance.
IM	In Military Grace	A loan not in repayment (i.e., in IA or IG status) and the borrower is called or ordered to active military duty for longer than 30 days. The IM status is not to be confused with a military deferment which is used for loans which have entered repayment. (ED will provide guidance for data providers on regulatory requirements and time limits.)	Report the day the borrower entered the military.	OPEN STUDENT ELIGIBLE Amount of Outstanding Principal Balance must have a positive balance.
IP	In post-deferment grace period	A loan in which a borrower has a new grace period following a qualifying deferment.	Report the day after the deferment expires.	OPEN STUDENT ELIGIBLE Amount of Outstanding Principal Balance must have a positive balance.
PC (Now DN & PN)
PF	Paid in Full	A non-defaulted loan that the borrower has repaid in full to the school, including principal, interest, and any other allowable charges. This includes: Loans fully repaid by a cancellation Bankruptcy loans (BK) paid in full by or on behalf of the borrower (loan not discharged) Loans in which the school has written of an account with a balance of less than $5.00, including principal, interest, and other allowable charges Note: If loan is paid in full as a result of the borrower obtaining a Consolidation loan, report as PN.	Report the date the loan was paid in full. The Date of Loan Status equals Date of Outstanding Principal Balance.	CLOSED STUDENT ELIGIBLE Amount of Outstanding Principal Balance must be zero.
PN	Non-defaulted, Paid in Full Through Consolidation Loan	A non-defaulted loan that is paid in full as a result of the borrower obtaining a Consolidation Loan. Note: Report a Defaulted loan paid in full through consolidation with a DN code.	Report the date the loan was paid in full. The Date of Loan Status equals the Date of Outstanding Principal Balance.	CLOSED STUDENT ELIGIBLE Amount of Outstanding Principal Balance must be zero.
RP	In Repayment	A loan that is not in default, not in a condition authorizing cessation of payments (e.g., deferment, forbearance) and for which the borrower has been placed into repayment. Note: A loan remains in an IG status until the grace period has expired and repayment begins. A student who transfers and attends another institution, but who did not fully use the grace period, is reported as IA.	Report one of the following dates, in this order of preference: For loans entering repayment after an in-school or grace status, enter the date after the grace period expires. The Date of Loan Status is equal to the Date Entered Repayment. Each time the loan returns to repayment after having been in another loan status (e.g., deferment, forbearance), enter the day after the previous status ended. In this case, the Date of Loan Status is not equal to the Date Entered Repayment. The Date Entered Repayment does not change once the student has been placed in repayment.	OPEN STUDENT ELIGIBLE Amount of Outstanding Principal Balance must have a positive balance.
UC	Non-defaulted loan purchased by the school.	A non-defaulted loan purchased by the school.	Report the date the loan was purchased by the school.	CLOSED STUDENT ELIGIBLE Amount of Outstanding Principal Balance must be zero.
UD	Defaulted loan purchased by the school.	A defaulted loan purchased by the school. Note: If the borrower can establish that the loan was paid in full, update the status to DP. This will reestablish the borrower’s eligibility.	Report the date the loan was purchased by the school.	CLOSED STUDENT INELIGIBLE Amount of Outstanding Principal Balance must be zero.
VA	Disabled Veteran Discharged	A loan approved for discharge by ED based on documentation from the Department of Veterans Affairs that the Veteran borrower is totally disabled and unemployable due to a service-connected disability..	Report the effective date as indicated by the VA in the Rating Decision section of the VA documentation or in the Notification of Eligibility for Loan Discharge from ED.	CLOSED STUDENT ELIGIBLE Amount of Outstanding Principal Balance must be zero.
XD (was DX)	Defaulted, Six Consecutive Payments	A loan on which the borrower defaulted, made satisfactory arrangements to repay the loan balance, and made at least six consecutive monthly payments on time under these arrangements. Failure to make a payment results in a change of Loan Status to “Defaulted, six consecutive payments, then missed payments” (DZ) and the XD loan status cannot be used again. A loan can be in this status only once in the life of the loan.	Report the date the school received the sixth consecutive payment on the defaulted loan.	OPEN STUDENT ELIGIBLE Amount of Outstanding Principal Balance must have a positive balance.
Date revised 05-16-2011

Table B–3: Perkins Loan Transfer Codes

Table B–3: Perkins Loan Transfer Codes
Code	Status	Definition	Reporting Rules / Data Providers
AE	Assigned to U.S. Department of Education or TPD (Loan Transferred)	A loan that has been assigned and accepted by the U.S. Department of Education for collection or to TPD. Once the loan has been successfully reported with the AE code (i.e., it contains no errors), you should stop extracting the loan since such loans will err out of future submittals. A loan must be successfully reported to NSLDS with a valid Loan Status Code (other than AE) before the loan can be reported as assigned to ED or TPD. Loans first reported in an AE status (i.e., assigned to ED) will be rejected.	Report the “Certification Date” (item #12, on the Federal Perkins Loan Program/NDSL Assignment Form: Institutional Certification). Report the ‘Certification Date’ in the Date of Loan Status field (field code 262), and ‘AE’ in the Loan Status code field. Debt Collection Services will match on this certification date to assume ownership.

Perkins Loan Transfer Code Notes

In order to transfer a loan from one data provider to another (e.g., a Perkins loan assigned to ED), a complete ‘handshake’ must take place between the two data providers, that is, the current data provider must release the loan which then enables the new data provider (DMCS or TPD) to report on it. NSLDS does not consider this as a loan status code but, rather, a loan transfer code. Schools use the code AE to transfer, or assign a loan to DMCS or TPD.

Although loan transfer codes use the loan status code field on the Database Extract file, they are NOT loan status codes and do not update the loan status code fields in NSLDS. Instead, they indicate that the loan is in transit to another data provider. It is only when the new data provider reports on the loan that it is actually transferred to the new data provider. If the previous data provider reports the loan with a non-transfer loan status before the new data provider reports on the loan, NSLDS will assume that the transfer request was incorrect and the loan will be retained by the previous data provider.

Requirements

The current data provider must successfully report a loan to NSLDS before the data provider can report the loan has been transferred. Edits will be added to ensure a loan exists on NSLDS before a transfer is processed. The edits are necessary to ensure historical data is loaded to NSLDS before the loan is transferred. For example, deferment information on a school-held loan is not transferred to DMCS with a loan. If the school did not load the loan to NSLDS before the transfer, the deferment data would be lost.

The new data provider will not be able to report on a transferred loan until the current data provider successfully notified NSLDS that the loan has been transferred. Similarly, the previous data provider continues to hold the loan until the new data provider successfully reports. Because of the various reporting cycles, the loan may not be updated for 30–60 days. The current method for reporting on a transferred loan by data providers is not changed.

Since neither DMCS (GA556) nor TPD (GA582) makes new loans, they will only be permitted to report on loans specifically transferred to them by another data provider. An exception process has been established to override this rule where warranted (e.g., old loans never loaded to NSLDS). A tracking process has been established to monitor loan transfers and to work with data providers who experience difficulty in either reporting a loan transfer or reporting on a loan transferred to the data provider.

Assumptions

The most recently reported Loan Status Code will continue to be used by NSLDS until the new holder reports on the loan. The new data provider will be able to report and/or update the Loan Status Date to a date before the loan was transferred.

Once a loan has been successfully reported to NSLDS as a transferred loan, the point of contact for the loan will be the new data provider. For example, School 1 transfers a loan to DMCS. DMCS becomes the contact as soon as the transfer is reported to NSLDS by School 1.

If the previous data provider (School 1) reports on the loan with a non-transfer loan status before the new data provider (DMCS) reports on the loan, NSLDS will assume that the transfer was incorrect and the loan will be retained by School 1.

To track loans being transferred, an NSLDS table was created. The table will allow the tracking of each loan transferred including the data provider releasing the loan, the date released, the new data provider and the date the new data provider took possession. If a loan is reported as transferred but is not updated in a timely manner by the new data provider, NSLDS will follow up with the new data provider.

Table B–4: Enrollment Status Codes

Table B–4: Enrollment Status Codes
Code	Type
A	Approved Leave of Absence
D	Deceased
F	Full Time
G	Graduated
H	Half Time or More, but Less Than Full Time
L	Less Than Half Time
N	Not Available (Use only if the Date of First Disbursement is prior to July 23, 1992, and you do not have required data.)
W	Withdrawn

Table B–5: Deferment Type Codes

Table B–5: Deferment Type Codes
Code	Description
AC	ACTION Programs
AP	Armed Forces or PHS
EH	Economic Hardship
EP	Full-time Family Service to High Risk
FM	Full-time Teacher of Math
FN	Full-time Nurse/Medical Tech
FP	Full-time Provider
FS	Full-time Special ED Teacher
FT	Full-time Student
GF	Graduate Fellowship Program
HD	Head Start
HS	Hardship
HT	Half-time Student
IR	Internship/Residency
LE	Law Enforcement
LF	Loan Deferred Pending Future Cancellation (Note: This code may be used only when placing a loan in deferment (or postponement) for a period of time while a borrower is providing services that qualify for loan cancellation.)
MO	Active Duty Military/Military Operations
MR	National Guard / Military Reserve
NO	National Oceanic and Atmospheric Administration Corps (NOAA)
PC	Peace Corps
PL	Parental Leave
RT	Rehabilitation Training
TD	Temporary Disability
TE	Tax-Exempt Organizations
TL	Teacher Low-income Institution
TS	Teacher Shortage
UE	Unemployment less than 3 years
WM	Working Mother
Date Revised 11-02-2009

Table B–6: Deferment Type Usage Codes

Table B–6: Deferment Type Usage Codes
Loan Type	Code	Begin Date	End Date
DU	AC	0001-01-01	1993-06-30
DU	AP	0001-01-01	9999-12-31
DU	EH	1993-07-01	9999-12-31
DU	EP	1993-07-01	9999-12-31
DU	FM	0001-01-01	9999-12-31
DU	FN	1993-07-01	9999-12-31
DU	FP	0001-01-01	9999-12-31
DU	FS	1993-07-01	9999-12-31
DU	FT	0001-01-01	9999-12-31
DU	GF	1993-07-01	9999-12-31
DU	HD	1993-07-01	9999-12-31
DU	HS	0001-01-01	1993-06-30
DU	IR	0001-01-01	1993-06-30
DU	LE	1990-11-29	9999-12-31
DU	MO	0001-01-01	9999-12-31
DU	MR	0001-01-01	9999-12-31
DU	PC	0001-01-01	1993-06-30
DU	RT	1993-07-01	9999-12-31
DU	TD	0001-01-01	1993-06-30
DU	TE	0001-01-01	1993-06-30
DU	TL	1993-07-01	9999-12-31
DU	UE	1993-07-01	9999-12-31
EU	AC	0001-01-01	9999-12-31
EU	AP	0001-01-01	9999-12-31
EU	EH	1993-07-01	9999-12-31
EU	EP	1993-07-01	9999-12-31
EU	FM	1993-07-01	9999-12-31
EU	FN	1993-07-01	9999-12-31
EU	FP	1993-07-01	9999-12-31
EU	FS	1993-07-01	9999-12-31
EU	FT	0001-01-01	9999-12-31
EU	GF	1993-07-01	9999-12-31
EU	HD	1993-07-01	9999-12-31
EU	HS	0001-01-01	1993-06-30
EU	HT	0001-01-01	9999-12-31
EU	IR	0001-01-01	1993-06-30
EU	LE	1990-11-29	9999-12-31
EU	MO	0001-01-01	9999-12-31
EU	MR	0001-01-01	9999-12-31
EU	NO	0001-01-01	1993-06-30
EU	PC	0001-01-01	9999-12-31
EU	PL	0001-01-01	1993-06-30
EU	RT	1993-07-01	9999-12-31
EU	TD	0001-01-01	1993-06-30
EU	TE	0001-01-01	9999-12-31
EU	TL	1993-07-01	9999-12-31
EU	UE	1993-07-01	9999-12-31
EU	WM	0001-01-01	1993-06-30
NU	AC	0001-01-01	1993-06-30
NU	AP	0001-01-01	9999-12-31
NU	EH	1993-07-01	9999-12-31
NU	EP	1993-07-01	9999-12-31
NU	FP	0001-01-01	9999-12-31
NU	FS	1993-07-01	9999-12-31
NU	FT	0001-01-01	9999-12-31
NU	GF	1993-07-01	9999-12-31
NU	HD	1993-07-01	9999-12-31
NU	HS	0001-01-01	1993-06-30
NU	HT	0001-01-01	9999-12-31
NU	IR	0001-01-01	1993-06-30
NU	LE	1990-11-29	9999-12-31
NU	MO	0001-01-01	9999-12-31
NU	MR	0001-01-01	9999-12-31
NU	PC	0001-01-01	1993-06-30
NU	RT	1993-07-01	9999-12-31
NU	TD	0001-01-01	1993-06-30
NU	TE	0001-01-01	1993-06-30
NU	TL	1993-07-01	9999-12-31
NU	UE	1993-07-01	9999-12-31
PU	AC	0001-01-01	9999-12-31
PU	AP	0001-01-01	9999-12-31
PU	EH	1993-07-01	9999-12-31
PU	EP	1993-07-01	9999-12-31
PU	FM	1993-07-01	9999-12-31
PU	FN	1993-07-01	9999-12-31
PU	FP	1993-07-01	9999-12-31
PU	FS	1993-07-01	9999-12-31
PU	FT	0001-01-01	9999-12-31
PU	GF	1993-07-01	9999-12-31
PU	HD	1993-07-01	9999-12-31
PU	HS	0001-01-01	1993-06-30
PU	HT	0001-01-01	9999-12-31
PU	IR	0001-01-01	1993-06-30
PU	LE	1990-11-29	9999-12-31
PU	MO	0001-01-01	9999-12-31
PU	MR	0001-01-01	9999-12-31
PU	NO	0001-01-01	1993-06-30
PU	PC	0001-01-01	9999-12-31
PU	PL	0001-01-01	1993-06-30
PU	RT	1993-07-01	9999-12-31
PU	TD	0001-01-01	1993-06-30
PU	TE	0001-01-01	9999-12-31
PU	TL	1993-07-01	9999-12-31
PU	UE	1993-07-01	9999-12-31
PU	WM	0001-01-01	1993-06-30
Date Revised 11-02-2009

Table B–7: Cancellation Type Codes

Table B–7: Cancellation Type Codes
Code	Type
Teacher Cancellation Codes
PT	Perkins Teacher Service Includes: Qualifying Elementary and Secondary school teaching Teaching in low income schools or low-income educational service agency Teaching in special education for handicapped children
PS	Perkins Teaching in a Teacher Shortage Field
DT	Defense Teacher/Military Prior 1972
Public Service Cancellation Type Codes
FF	Firefighter – Full-Time with a local, State, or Federal fire department or fire district.
LB	Librarian – Master’s degree in Library Science serving in a Title I funded school or a public library in a Title I school area.
PE	Perkins Early Intervention Includes: Child and family services to high-risk children Qualified professional provider of early intervention Staff in a pre-kindergarten, children or Head Start educational preschool program.
PL	Perkins Law Enforcement Includes: Law Enforcement Corrections Officer Attorney in a Federal or Community Public Defender’s office
PN	Perkins Nurse/Medical Technician
SP	Speech-language Pathologist with a Master’s Degree working with Title I eligible schools.
TB	Full-time Faculty Member at a Tribal College or University.
PM	Perkins Military Service
PV	Perkins Volunteer Service
Loan Discharging Type Codes
PB	Perkins Bankruptcy
PI	Perkins Disability
PD	Perkins Death
PE	Perkins Early Intervention (Includes Family Service to High Risk)
Date Revised 03-03-2010

Table B–8: Perkins Commercial Servicer Codes (NSLDS ID)

Table B–8: Perkins Commercial Servicer Codes (NSLDS ID)
Code	Servicer’s Full Name
AFSACP	ACS – Affiliated Computer Services, Inc
EDUSER	Campus Partners
ECSINC	Educational Computer Systems, Inc. (ECSI)
EDDTSY	Educational Data Systems
EDFDRS	Educational Funding Resources, Inc.
FAMECP	Financial Aid Management for Education, Inc. (FAME)
FISVCP	Financial Institutions Service Corp.
MITSWT	Mitchell Sweet & Associates
RGNZLZ	R. Gonzalez Management, Inc.
REGENT	Regents Information Systems
UNISAC	UNISA
UASINC	University Accounting Service

Table B–9: Detail and PPC Record Errors
(Sorted by Field Code Number)

Table B–9: Detail and PPC Record Errors (Sorted by Field Code Number)
Field Code No.	Detail or PPC	Field Name	Error Code No.	Error Message Text
220	Detail	Code for Original School	1113	Code for Original School is required
220	Detail	Code for Original School	1150	Invalid Code for Original School
220	Detail	Code for Original School	1240	Original School Code not = School Code on Header Record
221	Detail	Student’s Social Security Number	1164	Invalid Student Social Security Number
221	Detail	Student’s Social Security Number	1179	Student Social Security Number is required
221	Detail	Student’s Social Security Number	1251	Student Social Security Number currently used by another Student
222	Detail	Date of Student’s Birth	1103	19000101 invalid when Date of First Disb > Initial Load Date
222	Detail	Date of Student’s Birth	1165	Invalid Date of Student’s Birth
222	Detail	Date of Student’s Birth	1176	Date of Student’s Birth is required
222	Detail	Date of Student’s Birth	1280	Year of Date of Student’s Birth must be < Submittal Date
222	Detail	Date of Student’s Birth	1380	Dt of Student’s Birth must be >= Date of 1st Disb - 90 yrs
222	Detail	Date of Student’s Birth	1381	Dt of Stu’s Birth must be <= Dt of 1st Disb – 12 yrs
223	Detail	Student First Name	1127	Field must be left-justified
223	Detail	Student’s First Name	1178	Student First Name is required
224	Detail	Type of Loan/Other Aid	1155	Invalid Type of Loan/Other Aid
224	Detail	Type of Loan/Other Aid	1183	Type of Loan/Other Aid is required
225	Detail	Date of First Disbursement	1195	Invalid Date of First Disbursement
225	Detail	Date of First Disbursement	1202	Date of First Disbursement is required
225	Detail	Date of First Disbursement	1373	Date of First Disbursement for DU loan must be >= 19580101
225	Detail	Date of First Disbursement	1374	Date of First Disbursement for NU loan must be >= 19720701
225	Detail	Date of First Disbursement	1375	Date of First Disbursement for PU loan must be >= 19870101
225	Detail	Date of First Disbursement	1376	Date of First Disbursement for EU loan must be >= 19950701
225	Detail	Date of First Disbursement	1377	Date of 1st Disb for SE Overpmts must be >= 19580101
225	Detail	Date of First Disbursement	1378	Date of First Disbursement for DU loan must be <= 19720630
225	Detail	Date of First Disbursement	1379	Date of First Disbursement must be <= Submittal Date
225	Detail	Date of First Disbursement	1423	Identifiers must be unique on each detail record
226	Detail	Record Type Indicator	1236	Record Type Indicator must be “Z” or spaces
227	Detail	Action Code	1157	Invalid Action Code
227	Detail	Action Code	1252	Cannot report on a loan assigned to ED
227	PPC	Action Code	1315	Loan has disbursement, delete is not allowed
240	Detail	New Code for Original School	1203	Invalid New Code for Original School
240	Detail	New Code for Original School	1211	New Code for Original School is required
241	Detail	New Student SSN	1135	Invalid New Student SSN
241	Detail	New Student SSN	1212	New Student SSN is required
241	Detail	New Student’s Social Security Number	1250	New Student Social Security Number currently used by another student
242	Detail	New Date of Student’s Birth	1136	Invalid New Date of Student Birth
242	Detail	New Date of Student’s Birth	1213	New Date of Student Birth is required
242	Detail	New Date of Student’s Birth	1281	Year of New Date of Student Birth must be < Submittal Date
242	Detail	New Date of Student’s Birth	1389	New Dt of Stu’s Birth must be >= New Dt 1st Disb - 90 yrs
242	Detail	New Date of Student’s Birth	1390	New Dt of Stu’s Birth must be <= New Dt 1st Disb – 12 yrs
243	Detail	New Student First Name	1127	Field must be left-justified
243	Detail	New Student First Name	1214	New Student First Name is required
244	Detail	New Type of Loan/Other Aid	1215	New Type of Loan/ Other Aid is required
244	Detail	New Type of Loan/Other Aid	1216	Invalid New Type of Loan/Other Aid
245	Detail	New Date of First Disbursement	1171	Loan Already Exists, cannot change key
245	Detail	New Date of First Disbursement	1196	Invalid New Date of First Disbursement
245	Detail	New Date of First Disbursement	1210	New Date of First Disbursement is required
245	Detail	New Date of First Disbursement	1382	New Date of 1st Disb for DU loan must be >= 19580101
245	Detail	New Date of First Disbursement	1383	New Date of 1st Disb for NU loan must be >= 19720701
245	Detail	New Date of First Disbursement	1384	New Date of 1st Disb for PU loan must be >= 19870101
245	Detail	New Date of First Disbursement	1385	New Date of 1st Disb for EU loan must be >= 19950701
245	Detail	New Date of First Disbursement	1386	New Date of 1st Disb for SE Overpmts must be >= 19580101
245	Detail	New Date of First Disbursement	1387	New Date of 1st Disb for DU loan must be <= 19720630
245	Detail	New Date of First Disbursement	1388	New Date of First Disbursement must be <= Submittal Date
260	Detail	Date Entered Repayment	1143	Invalid Date Entered Repayment
260	Detail	Date Entered Repayment	1197	Date Entered Repayment is required
260	Detail	Date Entered Repayment	1263	Year must be > or = Year in Date of First Disbursement
260	Detail	Date Entered Repayment	1282	Date Entered Repayment is not used for Grants
260	Detail	Date Entered Repayment	1394	Date Entered Repayment must be >= Date of Disbursement
260	Detail	Date Entered Repayment	1395	Dt Entered Repayment must be <= Dt of 1st Disb + 15 yrs
261	Detail	Amount of Loan	1108	Amount of Loan is required
261	Detail	Amount of Loan	1204	Amount of Loan must be equal to Amount of Disbursement
261	Detail	Amount of Loan	1209	Invalid Amount of Loan
261	Detail	Amount of Loan	1286	Amount of Loan is not used for Grants
261	Detail	Amount of Loan	1419	Amount of Loan must be <= 40000
261	Detail	Amount of Loan	1439	Amount of Loan Amount <= 6,600.
261	Detail	Amount of Loan	1440	Amount of Loan must be <= 9,600.
262	Detail	Date of Loan Status	1120	Date of Loan Status is required
262	Detail	Date of Loan Status	1140	Invalid Date of Loan Status
262	Detail	Date of Loan Status	1283	Date of Loan Status is not used for Grants
262	Detail	Date of Loan Status	1396	Loan Closed prior to 19891001 must be reported as cancelled
262	Detail	Date of Loan Status	1397	Based on Loan status, Date must be >= Date Entered Repayment
262	Detail	Date of Loan Status	1398	Based on Loan status, Date must be > Date of 1st Disb
262	Detail	Date of Loan Status	1399	Date of Loan Status must be <= Submittal Date
262	Detail	Date of Loan Status	1424	For ID stat, must be >= Dt 1st Disb or = Enroll Per Beg Dt
262	Detail	Date of Loan Status	1429	For IA stat, Dt of Loan Stat must = Dt of 1st Disb
263	Detail	Code for Loan Status	1112	Code for Loan Status is required
263	Detail	Code for Loan Status	1151	Invalid Code for Loan Status
263	Detail	Code for Loan Status	1287	Code for Loan Status is not used for Grants
263	Detail	Code for Loan Status	1428	AE loan status not valid on first reporting of loan
264	Detail	Date of Cancellation	1119	Date of Loan Cancellation is required
264	Detail	Date of Cancellation	1141	Invalid Date of Cancellation
264	Detail	Date of Cancellation	1319	Date of Cancellation is not used for Grants
264	Detail	Date of Cancellation	1360	Date must be > preceding date
264	Detail	Date of Cancellation	1403	Date of Cancellation must be <= Submittal Date
264	Detail	Date of Cancellation	1422	Date of Cancellation must be > = Date of First Disbursement
265	Detail	Amount of Cancellation	1102	Amount of Cancellation must be < or = Amount of Disbursement
265	Detail	Amount of Cancellation	1105	Amount of Cancellation for Loan is required
265	Detail	Amount of Cancellation	1207	Invalid Amount of Cancellation
265	Detail	Amount of Cancellation	1359	Amount of Cancellation is not used for Grants
266	Detail	Date of Disbursement	1106	19000101 invalid when Date of First Disbursement > or = 19920723
266	Detail	Date of Disbursement	1118	Date of Disbursement is required
266	Detail	Date of Disbursement	1142	Invalid Date of Disbursement
266	Detail	Date of Disbursement	1320	Date of Disbursement is not used for Grants
266	Detail	Date of Disbursement	1360	Date must be > preceding date
266	Detail	Date of Disbursement	1361	Def value for this field cannot modify a real value
266	Detail	Date of Disbursement	1400	Date of Disbursement must be > = Date of First Disbursement
266	Detail	Date of Disbursement	1401	Date of Disbursement must be <= Submittal Date
266	Detail	Date of Disbursement	1402	Date of Disb must be <= Dt Enroll Period Ends + 90 days
267	Detail	Amount of Disbursement	1107	Amount of Disbursement is required
267	Detail	Amount of Disbursement	1205	Invalid Amount of Disbursement
267	Detail	Amount of Disbursement	1328	Amount of Disbursement is not used for Grants
268	Detail	Student’s Last Name	1237	Student Last Name is required
268	Detail	Student’s Last Name	1238	Field must be left-justified
269	Detail	Student SSN Indicator	1156	Invalid Social Security Number Indicator
269	Detail	Student’s SSN Indicator	1180	Student Social Security Number Indicator is required
270	Detail	Student’s Academic Level	1288	Student Academic Level is not used for Grants
270	Detail	Student’s Academic Level	1361	Def value for this field cannot modify a real value
271	Detail	Indicator of Grant Overpayment	1130	Indicator of Grant Overpayment is required
271	Detail	Indicator of Grant Overpayment	1132	Invalid Indicator of Grant Overpayment
271	Detail	Indicator of Grant Overpayment	1290	Indicator of Grant Overpayment is not used for Grants
272	Detail	Date Grant Overpayment Repaid	1122	Date Grant Overpayment Repaid is required
272	Detail	Date Grant Overpayment Repaid	1133	Invalid Date Grant Overpayment Repaid
272	Detail	Date Grant Overpayment Repaid	1254	Date Grant Overpayment Repaid must be < or = Submittal Date
272	Detail	Date Grant Overpayment Repaid	1291	Date Grant Overpayment Repaid is not used for Loans
272	Detail	Date Grant Overpayment Repaid	1416	Date Grant Overpayment Repaid must be >= Date of 1st Disb
273	Detail	Date Enrollment Period Begins	1106	19000101 is invalid when Date of First Disbursement > or = 19920723
273	Detail	Date Enrollment Period Begins	1147	Invalid Date Enrollment Period Begins
273	Detail	Date Enrollment Period Begins	1198	Date Enrollment Period Begins is required
273	Detail	Date Enrollment Period Begins	1284	Date Enrollment Period Begins is not used for Grants
273	Detail	Date Enrollment Period Begins	1391	Dt Enrollment Perd Begin must be >= Dt of 1st Disb – 2 yrs
273	Detail	Date Enrollment Period Begins	1392	Date Enrol Per Begin must be <= Dt of 1st Disb + 30 days
274	Detail	Date Enrollment Period End	1106	19000101 is invalid when Date of First Disbursement > or = 19920723
274	Detail	Date Enrollment Period Ends	1125	Date must be later than Date Enrollment Period Begins
274	Detail	Date Enrollment Period Ends	1148	Invalid Date Enrollment Period Ends
274	Detail	Date Enrollment Period Ends	1199	Date Enrollment Period Ends is required
274	Detail	Date Enrollment Period Ends	1285	Date Enrollment Period Ends is not used for Grants
274	Detail	Date Enrollment Period Ends	1393	Dt Enrol Per End must be <= Dt Enrol Per Begin + 15 yrs
275	Detail	Student’s Middle Initial	NA	[No edits on this field.]
276	Detail	Type of Deferment	1158	Invalid Type of Deferment
276	Detail	Type of Deferment	1182	Type of Deferment is required
276	Detail	Type of Deferment	1332	Type of Deferment is not used for Grants
277	Detail	Date Deferment Starts	1115	Date Deferment Starts is required
277	Detail	Date Deferment Starts	1144	Invalid Date Deferment Starts
277	Detail	Date Deferment Starts	1239	Date must be > or = Date Entered Repayment
277	Detail	Date Deferment Starts	1322	Date Deferment Starts is not used for Grants
277	Detail	Date Deferment Starts	1360	Date must be > preceding date
277	Detail	Date Deferment Starts	1404	Date Deferment Starts must be > = Date of Disbursement
277	Detail	Date Deferment Starts	1405	Date Deferment Starts must be > = Date of First Disbursement
277	Detail	Date Deferment Starts	1406	Date Deferment Starts must be <= Submittal Date
278	Detail	Date Deferment Stops	1116	Date Deferment Stops is required
278	Detail	Date Deferment Stops	1124	Date Deferment Stops must be later than Date Deferment Starts
278	Detail	Date Deferment Stops	1145	Invalid Date Deferment Stops
278	Detail	Date Deferment Stops	1323	Date Deferment Stops is not used for Grants
278	Detail	Date Deferment Stops	1407	Date Defer Stop must be <= Date Deferment Start + 3 yrs
278	Detail	Date Deferment Stops	1408	Date Defer Stop must be <= Date Deferment Start + 5 yrs
278	Detail	Date Deferment Stops	1409	Date Defer Stop must be <= Date Deferment Start + 7 yrs
278	Detail	Date Deferment Stops	1410	Dt Deferment Stop must be <= Dt Deferment Start + 15 yrs
280	Detail	Code for Servicer	1246	Code for Servicer is required
280	Detail	Code for Servicer	1326	Code for Servicer not used for Grants
281	Detail	Date Enrollment Status Effective	1106	19000101 is invalid when Date of First Disbursement > or = 19920723
281	Detail	Date Enrollment Status Effective	1117	Date Enrollment Status Effective is required
281	Detail	Date Enrollment Status Effective	1200	Invalid Date Enrollment Status Effective
281	Detail	Date Enrollment Status Effective	1293	Date Enrollment Status Effective is not used for Grants
281	Detail	Date Enrollment Status Effective	1411	Based on Enrol Stat, Dt must be >= Dt of 1st Disb - 15 yrs
281	Detail	Date Enrollment Status Effective	1412	Based on Enrol Stat, Dt must be >= Dt of 1st Disb - 60 days
281	Detail	Date Enrollment Status Effective	1413	Date Enrollment Status Effective must be <= Submittal Date
282	Detail	Code for Enrollment Status	1111	Code for Enrollment Status is required
282	Detail	Code for Enrollment Status	1153	Invalid Code for Enrollment Status
282	Detail	Code for Enrollment Status	1272	Value invalid when Date of First Disb > or = 19920723
282	Detail	Code for Enrollment Status	1292	Code for Enrollment Status is not used for Grants
283	Detail	Date of Outstanding Principal Balance	1109	Date of Outstanding Principal Balance is required
283	Detail	Date of Outstanding Principal Balance	1146	Invalid Date of Outstanding Principal Balance
283	Detail	Date of Outstanding Principal Balance	1316	Date of OPB must be > preceding date
283	Detail	Date of Outstanding Principal Balance	1321	Date of Outstanding Principal Bal is not used for Grants
283	Detail	Date of Outstanding Principal Balance	1414	Date of Outstanding Prin Bal must be >= Date of 1st Disb
283	Detail	Date of Outstanding Principal Balance	1415	Date of Outstanding Prin Bal must be <= Submittal Date
283	Detail	Date of Outstanding Principal Balance	1430	Date of Outstanding Principal Balance may not precede multiple, previously reported dates
283	Detail	Date of Outstanding Principal Balance	1431	Based on time of reporting, later Date of Outstanding Principal Balance is required
284	Detail	Amount of Outstanding Principal Balance	1208	Invalid Amount of Outstanding principal Balance
284	Detail	Amount of Outstanding Prin Bal	1330	Amount of Outstanding Principal Bal is not used for Grants
284	Detail	Amount of Outstanding Principal Balance	1420	Amount of Outstanding Prin Bal must be <= Amount of Loan
284	Detail	Amount of Outstanding Principal Balance	1421	Amount of Outstanding Prin Bal must be <= 40000
284	Detail	Amount of Outstanding Principal Balance	1426	For Closed Loans, Outstanding Prin Balance must be zero
284	Detail	Amount of Outstanding Principal Balance	1427	For open loans, Outstanding Principal Balance must be > zero
284	Detail	Amount of Outstanding Principal Balance	1441	Amount of Outstanding Prin Bal must be <= $6,600.
284	Detail	Amount of Outstanding Principal Balance	1442	Amount of Outstanding Prin Bal must be <= $9,600.
285	Detail	Interest Rate	1219	Invalid Interest Rate
285	Detail	Interest Rate	1327	Interest Rate is not used for Grants
286	Detail	Code for Current School	1169	Invalid Code for Current School
286	Detail	Code for Current School	1170	Code for Current School is required
286	Detail	Code for Current School	1206	99999900 Invalid when Date of First Disbursement > or = 19920723
286	Detail	Code for Current School	1325	Code for Current School is not used for Grant
287	Detail	Date of Servicer Responsibility	1201	Invalid Date of Servicer Responsibility
287	Detail	Date of Servicer Responsibility	1245	Date of Servicer Responsibility is required
287	Detail	Date of Servicer Responsibility	1324	Date of Servicer Responsibility is not used for Grants
287	Detail	Date of School Servicer Responsibility	1417	Date of Servicer Respons must be > = Date of 1st Disbrsmnt
287	Detail	Date of School Servicer Responsibility	1418	Date of Servicer Respons must be <= Submittal Date
288	Detail	Type of Cancellation	1218	Invalid Type of Cancellation
288	Detail	Type of Cancellation	1253	Type of Cancellation is required
288	Detail	Type of Cancellation	1331	Type of Cancellation is not used for Grants
300	PPC	Code for Original School	N/A	[No edits on this field]
301	PPC	Student’s Social Security Number	N/A	[No edits on this field]
301	PPC	Student’s Social Security Number	1110	Student not found
302	PPC	Date of Student’s Birth	N/A	[No edits on this field]
303	PPC	Student’s First Name	N/A	[No edits on this field]
304	PPC	Type of Loan/Other Aid	N/A	[No edits on this field]
305	PPC	Date of First Disbursement	N/A	[No edits on this field]
305	PPC	Date of First Disbursement	1123	Loan not found
306	PPC	Record Type Indicator	N/A	[No edits on this field]
307	PPC	Action Code	1101	Action code must be spaces
308	PPC	Old Date of Loan Status	1221	Invalid Old Date of Loan Status
308	PPC	Old Date of Loan Status	1261	Old Date of Loan Status is required
308	PPC	Old Date of Loan Status	1301	Old Date of Loan Status does not exist
308	PPC	Old Date of Loan Status	1329	PPC Correction/delete not allowed on Current Loan Status
308	PPC	Old Date of Loan Status	1333	Old Date of Loan Status is not used for Grants
309	PPC	New Date of Loan Status	1222	Invalid New Date of Loan Status
309	PPC	New Date of Loan Status	1308	New Date of Loan Status already exists
309	PPC	New Date of Loan Status	1334	New Date of Loan Status is not used for Grants
309	PPC	New Date of Loan Status	1368	Event Sequence Error; New Date of Loan Status
310	PPC	New Code for Loan Status	1228	Invalid Code for Loan Status
310	PPC	New Code for Loan Status	1353	New Code for Loan Status is not used for Grants
311	PPC	Old Date Deferment Starts	1223	Invalid Old Date Deferment Starts field
311	PPC	Old Date Deferment Starts	1231	Old Date Deferment Starts is required
311	PPC	Old Date Deferment Starts	1302	Old Date Deferment Starts does not exist
311	PPC	Old Date Deferment Starts	1335	Old Date Deferment Starts is not used for Grants
314	PPC	New Type of Deferment	1158	Invalid Type of Deferment
314	PPC	New Type of Deferment	1354	New Type of Deferment is not used for Grants
315	PPC	New Date Deferment Starts	1225	Invalid New Date Deferment Starts field
315	PPC	New Date Deferment Starts	1309	New Date Deferment Starts already exists
315	PPC	New Date Deferment Starts	1336	New Date Deferment Starts is not used for Grants
315	PPC	New Date Deferment Starts	1369	Event Sequence Error; New Date Deferment Start Date
316	PPC	New Date Deferment Stops	1226	Invalid New Date Deferment Stops field
316	PPC	New Date Deferment Stops	1234	New Date Deferment Stops must be > New Date Deferment Starts
316	PPC	New Date Deferment Stops	1267	New Date Deferment Stops must be > Old Date Deferment Starts
316	PPC	New Date Deferment Stops	1337	New Date Deferment Stops is not used for Grants
316	PPC	New Date Deferment Stops	1370	Event Sequence Error; New Date Deferment Stop Date
318	PPC	Old Date Enrollment Status Effective	N/A	[No edits on this field]
319	PPC	New Date Enrollment Status Effective	N/A	[No edits on this field]
320	PPC	New Code for Enrollment Status	N/A	[No edits on this field]
323	PPC	Filler	N/A	[No edits on this field]
323	PPC	Date Provider Identifier	N/A	[No edits on this field]
332	PPC	New Date of Cancellation	1255	Invalid New Date of Cancellation
332	PPC	New Date of Cancellation	1298	Event Sequence Error; New Cancellation Date
332	PPC	New Date of Cancellation	1312	New Date of Cancellation already exists
332	PPC	New Date of Cancellation	1343	New Date of Cancellation is not used for Grants
333	PPC	Old Date of Servicer Responsibility	1256	Invalid Old Date of Servicer Responsibility
333	PPC	Old Date of Servicer Responsibility	1270	Old Date of Servicer Responsibility is required
333	PPC	Old Date of Servicer Responsibility	1304	Old Date of Servicer Responsibility does not exist
333	PPC	Old Date of Servicer Responsibility	1340	Old Date of Servicer Responsibility is not used for Grants
334	PPC	New Date of Servicer Responsibility	1220	Event Sequence Error; New Date of Servicer Responsibility
334	PPC	New Date of Servicer Responsibility	1257	Invalid New Date of Servicer Responsibility
334	PPC	New Date of Servicer Responsibility	1341	New Date of Servicer Responsibility is not used for Grants
335	PPC	Old Date of Disbursement	1276	Old Date of Disbursement is required
335	PPC	Old Date of Disbursement	1295	Invalid Old Date of Disbursement
335	PPC	Old Date of Disbursement	1313	New Date of Disbursement already exists
335	PPC	Old Date of Disbursement	1344	Old Date of Disbursement is not used for Grants
335	PPC	Old Date of Disbursement	1366	PPC Correction/delete not allowed on Current Disbursement
336	PPC	New Date of Disbursement	1259	Invalid New Date of Disbursement
336	PPC	New Date of Disbursement	1313	New Date of Disbursement already exists
336	PPC	New Date of Disbursement	1345	New Date of Disbursement does not exist
336	PPC	New Date of Disbursement	1351	Default value for this field cannot modify a real value
337	PPC	New Amount of Cancellation	1260	Invalid New Amount of Cancellation
337	PPC	New Amount of Cancellation	1352	New Amount of Cancellation is not used for Grants
338	PPC	Old Code for Current School	N/A	[No edits on this field]
339	PPC	New Code for Current School	N/A	[No edits on this field]
340	PPC	Old Code for Servicer	1268	Invalid Old Code for Servicer
340	PPC	Old Code for Servicer	1271	Old Code for Servicer is required
340	PPC	Old Code for Servicer	1349	Old Code for Servicer is not used for Grants
341	PPC	New Code for Servicer	1269	Invalid New Code for Servicer
341	PPC	New Code for Servicer	1350	New Code for Servicer is not used for Grants
342	PPC	Old Date of Cancellation	1274	Date of Cancellation is Required
342	PPC	Old Date of Cancellation	1277	Invalid Old Date of Cancellation
342	PPC	Old Date of Cancellation	1305	Old Date of Cancellation does not exist
342	PPC	Old Date of Cancellation	1342	Old Date of Cancellation is not used for Grants
343	PPC	New Type of Cancellation	1356	New Type of Cancellation is not used for Grants
343	PPC	New Type of Cancellation	1358	Invalid Type of Cancellation
343	PPC	New Type of Cancellation	1365	PPC Correction/delete not allowed on Current Cancellation

Table B–10: Detail and PPC Record Errors
(Sorted by Error Code Number)

Table B−10: Detail and PPC Record Errors (Sorted by Error Code Number)
Field Code No.	Detail or PPC	Field Name	Error Code No.	Error Message Text
307	PPC	Action Code	1101	Action code must be spaces
265	Detail	Amount of Cancellation	1102	Amount of Cancellation must be < or = Amount of Disbursement
222	Detail	Date of Student’s Birth	1103	19000101 invalid when Date of First Disb > Initial Load Date
265	Detail	Amount of Cancellation	1105	Amount of Cancellation for Loan is required
266	Detail	Date of Disbursement	1106	19000101 invalid when Date of First Disbursement > or = 19920723
273	Detail	Date Enrollment Period Begins	1106	19000101 is invalid when Date of First Disbursement > or = 19920723
274	Detail	Date Enrollment Period End	1106	19000101 is invalid when Date of First Disbursement > or = 19920723
281	Detail	Date Enrollment Status Effective	1106	19000101 is invalid when Date of First Disbursement > or = 19920723
267	Detail	Amount of Disbursement	1107	Amount of Disbursement is required
261	Detail	Amount of Loan	1108	Amount of Loan is required
283	Detail	Date of Outstanding Principal Balance	1109	Date of Outstanding Principal Balance is required
301	PPC	Student’s Social Security Number	1110	Student not found
282	Detail	Code for Enrollment Status	1111	Code for Enrollment Status is required
263	Detail	Code for Loan Status	1112	Code for Loan Status is required
220	Detail	Code for Original School	1113	Code for Original School is required
277	Detail	Date Deferment Starts	1115	Date Deferment Starts is required
278	Detail	Date Deferment Stops	1116	Date Deferment Stops is required
281	Detail	Date Enrollment Status Effective	1117	Date Enrollment Status Effective is required
266	Detail	Date of Disbursement	1118	Date of Disbursement is required
264	Detail	Date of Cancellation	1119	Date of Loan Cancellation is required
262	Detail	Date of Loan Status	1120	Date of Loan Status is required
272	Detail	Date Grant Overpayment Repaid	1122	Date Grant Overpayment Repaid is required
305	PPC	Date of First Disbursement	1123	Loan not found
278	Detail	Date Deferment Stops	1124	Date Deferment Stops must be later than Date Deferment Starts
274	Detail	Date Enrollment Period Ends	1125	Date must be later than Date Enrollment Period Begins
223	Detail	Student First Name	1127	Field must be left-justified
243	Detail	New Student First Name	1127	Field must be left-justified
271	Detail	Indicator of Grant Overpayment	1130	Indicator of Grant Overpayment is required
271	Detail	Indicator of Grant Overpayment	1132	Invalid Indicator of Grant Overpayment
272	Detail	Date Grant Overpayment Repaid	1133	Invalid Date Grant Overpayment Repaid
241	Detail	New Student SSN	1135	Invalid New Student SSN
242	Detail	New Date of Student’s Birth	1136	Invalid New Date of Student Birth
262	Detail	Date of Loan Status	1140	Invalid Date of Loan Status
264	Detail	Date of Cancellation	1141	Invalid Date of Cancellation
266	Detail	Date of Disbursement	1142	Invalid Date of Disbursement
260	Detail	Date Entered Repayment	1143	Invalid Date Entered Repayment
277	Detail	Date Deferment Starts	1144	Invalid Date Deferment Starts
278	Detail	Date Deferment Stops	1145	Invalid Date Deferment Stops
283	Detail	Date of Outstanding Principal Balance	1146	Invalid Date of Outstanding Principal Balance
273	Detail	Date Enrollment Period Begins	1147	Invalid Date Enrollment Period Begins
274	Detail	Date Enrollment Period Ends	1148	Invalid Date Enrollment Period Ends
220	Detail	Code for Original School	1150	Invalid Code for Original School
263	Detail	Code for Loan Status	1151	Invalid Code for Loan Status
282	Detail	Code for Enrollment Status	1153	Invalid Code for Enrollment Status
224	Detail	Type of Loan/Other Aid	1155	Invalid Type of Loan/Other Aid
269	Detail	Student SSN Indicator	1156	Invalid Social Security Number Indicator
227	Detail	Action Code	1157	Invalid Action Code
276	Detail	Type of Deferment	1158	Invalid Type of Deferment
314	PPC	New Type of Deferment	1158	Invalid Type of Deferment
221	Detail	Student’s Social Security Number	1164	Invalid Student Social Security Number
222	Detail	Date of Student’s Birth	1165	Invalid Date of Student’s Birth
286	Detail	Code for Current School	1169	Invalid Code for Current School
286	Detail	Code for Current School	1170	Code for Current School is required
245	Detail	New Date of First Disbursement	1171	Loan Already Exists, cannot change key
222	Detail	Date of Student’s Birth	1176	Date of Student’s Birth is required
223	Detail	Student’s First Name	1178	Student First Name is required
221	Detail	Student’s Social Security Number	1179	Student Social Security Number is required
269	Detail	Student’s SSN Indicator	1180	Student Social Security Number Indicator is required
276	Detail	Type of Deferment	1182	Type of Deferment is required
224	Detail	Type of Loan/Other Aid	1183	Type of Loan/Other Aid is required
225	Detail	Date of First Disbursement	1195	Invalid Date of First Disbursement
245	Detail	New Date of First Disbursement	1196	Invalid New Date of First Disbursement
260	Detail	Date Entered Repayment	1197	Date Entered Repayment is required
273	Detail	Date Enrollment Period Begins	1198	Date Enrollment Period Begins is required
274	Detail	Date Enrollment Period Ends	1199	Date Enrollment Period Ends is required
281	Detail	Date Enrollment Status Effective	1200	Invalid Date Enrollment Status Effective
287	Detail	Date of Servicer Responsibility	1201	Invalid Date of Servicer Responsibility
225	Detail	Date of First Disbursement	1202	Date of First Disbursement is required
240	Detail	New Code for Original School	1203	Invalid New Code for Original School
261	Detail	Amount of Loan	1204	Amount of Loan must be equal to Amount of Disbursement
267	Detail	Amount of Disbursement	1205	Invalid Amount of Disbursement
286	Detail	Code for Current School	1206	99999900 Invalid when Date of First Disbursement > or = 19920723
265	Detail	Amount of Cancellation	1207	Invalid Amount of Cancellation
284	Detail	Amount of Outstanding Principal Balance	1208	Invalid Amount of Outstanding principal Balance
261	Detail	Amount of Loan	1209	Invalid Amount of Loan
245	Detail	New Date of First Disbursement	1210	New Date of First Disbursement is required
240	Detail	New Code for Original School	1211	New Code for Original School is required
241	Detail	New Student SSN	1212	New Student SSN is required
242	Detail	New Date of Student’s Birth	1213	New Date of Student Birth is required
243	Detail	New Student First Name	1214	New Student First Name is required
244	Detail	New Type of Loan/Other Aid	1215	New Type of Loan/ Other Aid is required
244	Detail	New Type of Loan/Other Aid	1216	Invalid New Type of Loan/Other Aid
288	Detail	Type of Cancellation	1218	Invalid Type of Cancellation
285	Detail	Interest Rate	1219	Invalid Interest Rate
334	PPC	New Date of Servicer Responsibility	1220	Event Sequence Error; New Date of Servicer Responsibility
308	PPC	Old Date of Loan Status	1221	Invalid Old Date of Loan Status
309	PPC	New Date of Loan Status	1222	Invalid New Date of Loan Status
311	PPC	Old Date Deferment Starts	1223	Invalid Old Date Deferment Starts field
315	PPC	New Date Deferment Starts	1225	Invalid New Date Deferment Starts field
316	PPC	New Date Deferment Stops	1226	Invalid New Date Deferment Stops field
310	PPC	New Code for Loan Status	1228	Invalid Code for Loan Status
311	PPC	Old Date Deferment Starts	1231	Old Date Deferment Starts is required
316	PPC	New Date Deferment Stops	1234	New Date Deferment Stops must be > New Date Deferment Starts
226	Detail	Record Type Indicator	1236	Record Type Indicator must be “Z” or spaces
268	Detail	Student’s Last Name	1237	Student Last Name is required
268	Detail	Student’s Last Name	1238	Field must be left-justified
277	Detail	Date Deferment Starts	1239	Date must be > or = Date Entered Repayment
220	Detail	Code for Original School	1240	Original School Code not = School Code on Header Record
287	Detail	Date of Servicer Responsibility	1245	Date of Servicer Responsibility is required
280	Detail	Code for Servicer	1246	Code for Servicer is required
241	Detail	New Student’s Social Security Number	1250	New Student Social Security Number currently used by another student
221	Detail	Student’s Social Security Number	1251	Student Social Security Number currently used by another Student
227	Detail	Action Code	1252	Cannot report on a loan assigned to ED
288	Detail	Type of Cancellation	1253	Type of Cancellation is required
272	Detail	Date Grant Overpayment Repaid	1254	Date Grant Overpayment Repaid must be < or = Submittal Date
332	PPC	New Date of Cancellation	1255	Invalid New Date of Cancellation
333	PPC	Old Date of Servicer Responsibility	1256	Invalid Old Date of Servicer Responsibility
334	PPC	New Date of Servicer Responsibility	1257	Invalid New Date of Servicer Responsibility
336	PPC	New Date of Disbursement	1259	Invalid New Date of Disbursement
337	PPC	New Amount of Cancellation	1260	Invalid New Amount of Cancellation
308	PPC	Old Date of Loan Status	1261	Old Date of Loan Status is required
260	Detail	Date Entered Repayment	1263	Year must be > or = Year in Date of First Disbursement
316	PPC	New Date Deferment Stops	1267	New Date Deferment Stops must be > Old Date Deferment Starts
340	PPC	Old Code for Servicer	1268	Invalid Old Code for Servicer
341	PPC	New Code for Servicer	1269	Invalid New Code for Servicer
333	PPC	Old Date of Servicer Responsibility	1270	Old Date of Servicer Responsibility is required
340	PPC	Old Code for Servicer	1271	Old Code for Servicer is required
282	Detail	Code for Enrollment Status	1272	Value invalid when Date of First Disb > or = 19920723
342	PPC	Old Date of Cancellation	1274	Date of Cancellation is Required
335	PPC	Old Date of Disbursement	1276	Old Date of Disbursement is required
342	PPC	Old Date of Cancellation	1277	Invalid Old Date of Cancellation
222	Detail	Date of Student’s Birth	1280	Year of Date of Student’s Birth must be < Submittal Date
242	Detail	New Date of Student’s Birth	1281	Year of New Date of Student Birth must be < Submittal Date
260	Detail	Date Entered Repayment	1282	Date Entered Repayment is not used for Grants
262	Detail	Date of Loan Status	1283	Date of Loan Status is not used for Grants
273	Detail	Date Enrollment Period Begins	1284	Date Enrollment Period Begins is not used for Grants
274	Detail	Date Enrollment Period Ends	1285	Date Enrollment Period Ends is not used for Grants
261	Detail	Amount of Loan	1286	Amount of Loan is not used for Grants
263	Detail	Code for Loan Status	1287	Code for Loan Status is not used for Grants
270	Detail	Student’s Academic Level	1288	Student Academic Level is not used for Grants
271	Detail	Indicator of Grant Overpayment	1290	Indicator of Grant Overpayment is not used for Grants
272	Detail	Date Grant Overpayment Repaid	1291	Date Grant Overpayment Repaid is not used for Loans
282	Detail	Code for Enrollment Status	1292	Code for Enrollment Status is not used for Grants
281	Detail	Date Enrollment Status Effective	1293	Date Enrollment Status Effective is not used for Grants
335	PPC	Old Date of Disbursement	1295	Invalid Old Date of Disbursement
332	PPC	New Date of Cancellation	1298	Event Sequence Error; New Cancellation Date
308	PPC	Old Date of Loan Status	1301	Old Date of Loan Status does not exist
311	PPC	Old Date Deferment Starts	1302	Old Date Deferment Starts does not exist
333	PPC	Old Date of Servicer Responsibility	1304	Old Date of Servicer Responsibility does not exist
342	PPC	Old Date of Cancellation	1305	Old Date of Cancellation does not exist
309	PPC	New Date of Loan Status	1308	New Date of Loan Status already exists
315	PPC	New Date Deferment Starts	1309	New Date Deferment Starts already exists
332	PPC	New Date of Cancellation	1312	New Date of Cancellation already exists
335	PPC	Old Date of Disbursement	1366	Old Date of Disbursement already exists
336	PPC	New Date of Disbursement	1313	New Date of Disbursement already exists
227	PPC	Action Code	1315	Loan has disbursement, delete is not allowed
283	Detail	Date of Outstanding Principal Balance	1316	Date of OPB must be > preceding date
264	Detail	Date of Cancellation	1319	Date of Cancellation is not used for Grants
266	Detail	Date of Disbursement	1320	Date of Disbursement is not used for Grants
283	Detail	Date of Outstanding Principal Balance	1321	Date of Outstanding Principal Bal is not used for Grants
277	Detail	Date Deferment Starts	1322	Date Deferment Starts is not used for Grants
278	Detail	Date Deferment Stops	1323	Date Deferment Stops is not used for Grants
287	Detail	Date of Servicer Responsibility	1324	Date of Servicer Responsibility is not used for Grants
286	Detail	Code for Current School	1325	Code for Current School is not used for Grant
280	Detail	Code for Servicer	1326	Code for Servicer not used for Grants
285	Detail	Interest Rate	1327	Interest Rate is not used for Grants
267	Detail	Amount of Disbursement	1328	Amount of Disbursement is not used for Grants
308	PPC	Old Date of Loan Status	1329	PPC Correction/delete not allowed on Current Loan Status
284	Detail	Amount of Outstanding Prin Bal	1330	Amount of Outstanding Principal Bal is not used for Grants
288	Detail	Type of Cancellation	1331	Type of Cancellation is not used for Grants
276	Detail	Type of Deferment	1332	Type of Deferment is not used for Grants
308	PPC	Old Date of Loan Status	1333	Old Date of Loan Status is not used for Grants
309	PPC	New Date of Loan Status	1334	New Date of Loan Status is not used for Grants
311	PPC	Old Date Deferment Starts	1335	Old Date Deferment Starts is not used for Grants
315	PPC	New Date Deferment Starts	1336	New Date Deferment Starts is not used for Grants
316	PPC	New Date Deferment Stops	1337	New Date Deferment Stops is not used for Grants
333	PPC	Old Date of Servicer Responsibility	1340	Old Date of Servicer Responsibility is not used for Grants
334	PPC	New Date of Servicer Responsibility	1341	New Date of Servicer Responsibility is not used for Grants
342	PPC	Old Date of Cancellation	1342	Old Date of Cancellation is not used for Grants
332	PPC	New Date of Cancellation	1343	New Date of Cancellation is not used for Grants
335	PPC	Old Date of Disbursement	1344	Old Date of Disbursement is not used for Grants
336	PPC	New Date of Disbursement	1345	New Date of Disbursement does not exist
340	PPC	Old Code for Servicer	1349	Old Code for Servicer is not used for Grants
341	PPC	New Code for Servicer	1350	New Code for Servicer is not used for Grants
336	PPC	New Date of Disbursement	1351	Default value for this field cannot modify a real value
337	PPC	New Amount of Cancellation	1352	New Amount of Cancellation is not used for Grants
310	PPC	New Code for Loan Status	1353	New Code for Loan Status is not used for Grants
314	PPC	New Type of Deferment	1354	New Type of Deferment is not used for Grants
343	PPC	New Type of Cancellation	1356	New Type of Cancellation is not used for Grants
343	PPC	New Type of Cancellation	1358	Invalid Type of Cancellation
265	Detail	Amount of Cancellation	1359	Amount of Cancellation is not used for Grants
264	Detail	Date of Cancellation	1360	Date must be > preceding date
266	Detail	Date of Disbursement	1360	Date must be > preceding date
277	Detail	Date Deferment Starts	1360	Date must be > preceding date
266	Detail	Date of Disbursement	1361	Def value for this field cannot modify a real value
270	Detail	Student’s Academic Level	1361	Def value for this field cannot modify a real value
343	PPC	New Type of Cancellation	1365	PPC Correction/delete not allowed on Current Cancellation
335	PPC	Old Date of Disbursement	1366	PPC Correction/delete not allowed on Current Disbursement
309	PPC	New Date of Loan Status	1368	Event Sequence Error; New Date of Loan Status
315	PPC	New Date Deferment Starts	1369	Event Sequence Error; New Date Deferment Start Date
316	PPC	New Date Deferment Stops	1370	Event Sequence Error; New Date Deferment Stop Date
225	Detail	Date of First Disbursement	1373	Date of First Disbursement for DU loan must be >= 19580101
225	Detail	Date of First Disbursement	1374	Date of First Disbursement for NU loan must be >= 19720701
225	Detail	Date of First Disbursement	1375	Date of First Disbursement for PU loan must be >= 19870101
225	Detail	Date of First Disbursement	1376	Date of First Disbursement for EU loan must be >= 19950701
225	Detail	Date of First Disbursement	1377	Date of 1st Disb for SE Overpmts must be >= 19580101
225	Detail	Date of First Disbursement	1378	Date of First Disbursement for DU loan must be <= 19720630
225	Detail	Date of First Disbursement	1379	Date of First Disbursement must be <= Submittal Date
222	Detail	Date of Student’s Birth	1380	Dt of Student’s Birth must be >= Date of 1st Disb - 90 yrs
222	Detail	Date of Student’s Birth	1381	Dt of Stu’s Birth must be <= Dt of 1st Disb – 12 yrs
245	Detail	New Date of First Disbursement	1382	New Date of 1st Disb for DU loan must be >= 19580101
245	Detail	New Date of First Disbursement	1383	New Date of 1st Disb for NU loan must be >= 19720701
245	Detail	New Date of First Disbursement	1384	New Date of 1st Disb for PU loan must be >= 19870101
245	Detail	New Date of First Disbursement	1385	New Date of 1st Disb for EU loan must be >= 19950701
245	Detail	New Date of First Disbursement	1386	New Date of 1st Disb for SE Overpmts must be >= 19580101
245	Detail	New Date of First Disbursement	1387	New Date of 1st Disb for DU loan must be <= 19720630
245	Detail	New Date of First Disbursement	1388	New Date of First Disbursement must be <= Submittal Date
242	Detail	New Date of Student’s Birth	1389	New Dt of Stu’s Birth must be >= New Dt 1st Disb - 90 yrs
242	Detail	New Date of Student’s Birth	1390	New Dt of Stu’s Birth must be <= New Dt 1st Disb – 12 yrs
273	Detail	Date Enrollment Period Begins	1391	Dt Enrollment Perd Begin must be >= Dt of 1st Disb – 2 yrs
273	Detail	Date Enrollment Period Begins	1392	Date Enrol Per Begin must be <= Dt of 1st Disb + 30 days
274	Detail	Date Enrollment Period Ends	1393	Dt Enrol Per End must be <= Dt Enrol Per Begin + 15 yrs
260	Detail	Date Entered Repayment	1394	Date Entered Repayment must be >= Date of Disbursement
260	Detail	Date Entered Repayment	1395	Dt Entered Repayment must be <= Dt of 1st Disb + 15 yrs
262	Detail	Date of Loan Status	1396	Loan Closed prior to 19891001 must be reported as cancelled
262	Detail	Date of Loan Status	1397	Based on Loan status, Date must be >= Date Entered Repayment
262	Detail	Date of Loan Status	1398	Based on Loan status, Date must be > Date of 1st Disb
262	Detail	Date of Loan Status	1399	Date of Loan Status must be <= Submittal Date
266	Detail	Date of Disbursement	1400	Date of Disbursement must be > = Date of First Disbursement
266	Detail	Date of Disbursement	1401	Date of Disbursement must be <= Submittal Date
266	Detail	Date of Disbursement	1402	Date of Disb must be <= Dt Enroll Period Ends + 90 days
264	Detail	Date of Cancellation	1403	Date of Cancellation must be <= Submittal Date
277	Detail	Date Deferment Starts	1404	Date Deferment Starts must be > = Date of Disbursement
277	Detail	Date Deferment Starts	1405	Date Deferment Starts must be > = Date of First Disbursement
277	Detail	Date Deferment Starts	1406	Date Deferment Starts must be <= Submittal Date
278	Detail	Date Deferment Stops	1407	Date Defer Stop must be <= Date Deferment Start + 3 yrs
278	Detail	Date Deferment Stops	1408	Date Defer Stop must be <= Date Deferment Start + 5 yrs
278	Detail	Date Deferment Stops	1409	Date Defer Stop must be <= Date Deferment Start + 7 yrs
278	Detail	Date Deferment Stops	1410	Dt Deferment Stop must be <= Dt Deferment Start + 15 yrs
281	Detail	Date Enrollment Status Effective	1411	Based on Enrol Stat, Dt must be >= Dt of 1st Disb - 15 yrs
281	Detail	Date Enrollment Status Effective	1412	Based on Enrol Stat, Dt must be >= Dt of 1st Disb - 60 days
281	Detail	Date Enrollment Status Effective	1413	Date Enrollment Status Effective must be <= Submittal Date
283	Detail	Date of Outstanding Principal Balance	1414	Date of Outstanding Prin Bal must be >= Date of 1st Disb
283	Detail	Date of Outstanding Principal Balance	1415	Date of Outstanding Prin Bal must be <= Submittal Date
272	Detail	Date Grant Overpayment Repaid	1416	Date Grant Overpayment Repaid must be >= Date of 1st Disb
287	Detail	Date of School Servicer Responsibility	1417	Date of Servicer Respons must be > = Date of 1st Disbrsmnt
287	Detail	Date of School Servicer Responsibility	1418	Date of Servicer Respons must be <= Submittal Date
261	Detail	Amount of Loan	1419	Amount of Loan must be <= 40000
284	Detail	Amount of Outstanding Principal Balance	1420	Amount of Outstanding Prin Bal must be <= Amount of Loan
284	Detail	Amount of Outstanding Principal Balance	1421	Amount of Outstanding Prin Bal must be <= 40000
264	Detail	Date of Cancellation	1422	Date of Cancellation must be > = Date of First Disbursement
225	Detail	Date of First Disbursement	1423	Identifiers must be unique on each detail record
262	Detail	Date of Loan Status	1424	For ID stat, must be >= Dt 1st Disb or = Enrol Per Beg Dt
284	Detail	Amount of Outstanding Principal Balance	1426	For Closed Loans, Outstanding Prin Balance must be zero
284	Detail	Amount of Outstanding Principal Balance	1427	For open loans, Outstanding Principal Balance must be > zero
263	Detail	Code for Loan Status	1428	AE loan status not valid on first reporting of loan
262	Detail	Date of Loan Status	1429	For IA stat, Dt of Loan Stat must = Dt of 1st Disb
283	Detail	Date of Outstanding Principal Balance	1430	Date of Outstanding Principal Balance may not precede multiple, previously reported dates
283	Detail	Date of Outstanding Principal Balance	1431	Based on time of reporting, later Date of Outstanding Principal Balance is required
261	Detail	Amount of Loan	1439	Amount of Loan must < = 6,600
261	Detail	Amount of Loan	1440	Amount of Loan must < = 9,600
284	Detail	Amount of Outstanding Principal Balance	1441	Amount of Outstanding Prin Bal must be <= $6,600
284	Detail	Amount of Outstanding Principal Balance	1442	Amount of Outstanding Prin Bal must be <= $9,600
300	PPC	Code for Original School	N/A	[No edits on this field]
301	PPC	Student’s Social Security Number	N/A	[No edits on this field]
302	PPC	Date of Student’s Birth	N/A	[No edits on this field]
303	PPC	Student’s First Name	N/A	[No edits on this field]
304	PPC	Type of Loan/Other Aid	N/A	[No edits on this field]
305	PPC	Date of First Disbursement	N/A	[No edits on this field]
306	PPC	Record Type Indicator	N/A	[No edits on this field]
318	PPC	Old Date Enrollment Status Effective	N/A	[No edits on this field]
319	PPC	New Date Enrollment Status Effective	N/A	[No edits on this field]
320	PPC	New Code for Enrollment Status	N/A	[No edits on this field]
323	PPC	Filler	N/A	[No edits on this field]
323	PPC	Date Provider Identifier	N/A	[No edits on this field]
338	PPC	Old Code for Current School	N/A	[No edits on this field]
339	PPC	New Code for Current School	N/A	[No edits on this field]
275	Detail	Student’s Middle Initial	NA	[No edits on this field.]
Date Revised 12-18-2008

Table B–11: PC Version—File Level and Header Error Messages

Table B–11: PC Version—File Level and Header Error Messages
Error Type	Condition	Error Message Text
File Level	The first record in the Extract File must be a header record.	FILE ERROR – The First Record Must be a Header. Program cancelled.
File Level	The Code for Original School on detail records must be the same as the Code for Original School in the header record.	Detail Record School Code Not Equal to Header (Review the extract file school codes. If all school codes are correct, an invalid record length was detected. Verify that all records have a length of 300 bytes and re-submit the Extract File.)
File Level	The Code for Original School on Past Period Change records must be the same as the Code for Original School in the header record.	Past Period Change Record School Code Not Equal to Header
File Level	There are no detail records in the Extract File.	THE EXTRACT FILE IS EMPTY
File Level	DataPrep is unable to read the Extract File.	*** ERROR – Could Not Read Extract Record ***
File Level	The record length must be 300 bytes.	*** ERROR – Extract Record has INVALID LENGTH ***
Header Error	Code for Original School must be populated on header record.	SCHOOL CODE ON HEADER IS MISSING
Header Error	Code for Original School on header record must be a valid school ID.	SCHOOL CODE ON HEADER IS INVALID
Header Error	Sort Social Security Number must contain spaces. Invalid data populated on header record.	HEADER SORT SSN IS INVALID
Header Error	Data Provider Indicator must be set to S on header record.	DATA PROVIDER INDICATOR ON HEADER IS INVALID
Header Error	Data Provider Indicator must be populated.	DATA PROVIDER INDICATOR IS SPACES
Header Error	Submittal Date must be populated with the date when the Extract File was created.	SUBMITTAL DATE IS REQUIRED
Header Error	Submittal Date is not a real date.	SUBMITTAL DATE IS INVALID
Header Error	Initial Load Date must be populated with the date the initial Extract File was created.	INITIAL LOAD DATE IS REQUIRED
Header Error	Initial Load Date is not a real date.	INITIAL LOAD DATE INVALID
Header Error	Header record contains an error, but no error message can be found.	ERROR ON HEADER RECORD WAS FOUND BUT CODE NOT FOUND

Table B–12: Mainframe (z/OS) Version—File Level and Header Error Messages

Table B–12: Mainframe (z/OS) Version—File Level and Header Error Messages
Error Type	Condition	Error Message Text
File Level	The first record in the Extract File must be a header record.	FIRST RECORD ON EXTRACT FILE MUST BE A HEADER
File Level	The Code for Original School on detail records must be the same as the Code for Original School in the header record.	DETAIL SCHOOL CODE DOES NOT MATCH THE HEADER (Review the extract file school codes. If all school codes are correct, an invalid record length was detected. Verify that all records have a length of 300 bytes and re-submit the Extract File.)
File Level	The Code for Original School on Past Period Change records must be the same as the Code for Original School in the header record.	PPC SCHOOL CODE DOES NOT MATCH THE HEADER
File Level	There are no detail records in the Extract File.	RB479-E: There are no detail records in database extract
File Level	DataPrep is unable to read the Extract File.	RB311-E: Error reading extract file
File Level	The record length must be 300 bytes.	System generated abend code and message
Header Error	Code for Original School must be populated on header record.	SCHOOL CODE ON HEADER IS MISSING
Header Error	Code for Original School on header record must be a valid school ID.	SCHOOL CODE ON HEADER IS INVALID
Header Error	Sort Social Security Number must contain spaces. Invalid data populated on header record.	HEADER SORT SSN IS MUST EQUAL SPACES
Header Error	Data Provider Indicator must be set to S on header record.	DATA PROVIDER INDICATOR ON HEADER IS INVALID
Header Error	Data Provider Indicator must be populated.	DATA PROVIDER INDICATOR IS SPACES
Header Error	Submittal Date must be populated with the date when the Extract File was created.	SUBMITTAL DATE IS REQUIRED
Header Error	Submittal Date is not a real date.	SUBMITTAL DATE IS INVALID
Header Error	Initial Load Date must be populated with the date the initial Extract File was created.	INITIAL LOAD DATE IS REQUIRED
Header Error	Initial Load Date is not a real date.	INITIAL LOAD DATE INVALID
Header Error	Header record contains an error, but no error message can be found.	ERROR ON HEADER WAS FOUND BUT CODE NOT FOUND

Table B–13: Academic Level Codes
Code	Grade Level
1	Freshman / First Year (Including proprietary institution programs that are less than 1 year in duration.)
2	Sophomore / Second Year
3	Junior / Third Year
4	Senior / Fourth Year
5	Fifth Year / Other Undergraduate (May include sixth year undergraduate and continuing education students.)
A	First Year Graduate / Professional
B	Second Year Graduate / Professional
C	Third Year Graduate / Professional
D	Beyond Third Year Graduate / Professional
G	Graduate / Professional, Year of Study Unknown
N	Not Available (Used only for loans made prior to July 1, 2008.)
Date Revised 04-17-2008

June 1, 2012 Version 6.0

B–1