BHPr Performance Report for Grants and Cooperative Agreements

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 1 BHPr Performance Report	Form and Instruction	Removed	Available
Form 1 BHPr Performance Measures Forms	Form and Instruction	New	Available
Form 2 BHPr Program Applications	Form and Instruction	Removed	Available
SDS Mapping.docx	Supplementary Document	Uploaded 2013-05-22	Available
DPHIE Mapping_05172013.docx	Supplementary Document	Uploaded 2013-05-22	Available
DN_Mapping_051713a.docx	Supplementary Document	Uploaded 2013-05-22	Available
DMD_Mapping_05172013.docx	Supplementary Document	Uploaded 2013-05-22	Available
Performance goals model.docx	Supplementary Document	Uploaded 2012-06-13	Available
Programs Reporting _SS.docx	Supplementary Document	Uploaded 2012-06-13	Available
Supporting Statement.docx	Supporting Statement A	Uploaded 2013-04-04	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
6345	BHPr Performance Report	Form and Instruction	Removed
206385	BHPr Performance Measures Forms	Form and Instruction	New
199902	BHPr Program Applications	Form and Instruction	Removed

ICR Details

OMB Control No: 0915-0061	ICR Reference No: 201304-0915-001
Status: Historical Active	Previous ICR Reference No: 201110-0915-003
Agency/Subagency: HHS/HSA	Agency Tracking No: 19184
Title: BHPr Performance Report for Grants and Cooperative Agreements
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 05/22/2013
	Date Received in OIRA: 04/08/2013
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2016	36 Months From Approved	06/30/2013
Responses	3,526	0	4,800
Time Burden (Hours)	7,737	0	26,100
Cost Burden (Dollars)	0	0	0

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Abstract: The BHPr Performance Report for Grants and Cooperative Agreements (formerly known as the Uniform Progress Report (UPR) for HRSA Continuation Training Grants) is an annual progress report required from each health professions and nursing education grantees who has an approved, funded project with a project period of more than one year. The report is required to determine the extent to which objectives of the project have been met so that a decision regarding continuation funding can be made.

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Authorizing Statute(s): US Code: 42 USC 296 Name of Law: Nurse Education
   PL: Pub.L. 105 - 392 101 Name of Law: Health Professions Education and Financial Assistance Program
   US Code: 42 USC 292 Name of Law: Health Research and Training Facilities and Training of Professional Health Personnel
   US Code: 42 USC 201 Name of Law: Health Professions Education and Partnership Act of 1998
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 953	01/07/2013
30-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 19496	04/01/2013
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
BHPr Performance Measures Forms	1, 2	BHPr Performance Measures Forms ,   BHPr Progress Report
BHPr Performance Report	1	PRGCA Manual
BHPr Program Applications	2	BHPr Program Applications

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,526	4,800	0	-1,274	0	0
Annual Time Burden (Hours)	7,737	26,100	0	-18,363	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Forms

Short Statement: There are currently over 26,000 total burden hours approved by OMB for this activity. This request is for approval of roughly 7,737 burden hours, a significant decrease of over 18,000 hours. The decrease in burden is due to 1) a significant reduction in forms which were collecting duplicative data and 2) an increase in efficiency of the electronic reporting system. BHPr has improved the electronic reporting process by providing user-friendly templates. The new web-based reporting system features reduce the need for manual data entry thus reducing burden. The system is designed to pre-populate fields with previously entered data thus reducing date re-entry by the user; automates the calculation of total counts; and allows grantees the ability to enter data into spreadsheets that are available in the web-based reporting system. As a technological enhancement to previous years, several of the revised forms will have the option to update previous information reported--reducing the need to re-report information which does not vary during the life of a specific grant. For example, demographic information about individuals receiving direct financial support (e.g., stipends, loans, or scholarships) will only have to be reported once. Using grantee-developed unique identifiers, each grantee will only be required to update specific fields--such as financial award amounts, attrition status, graduation status, and 1-year follow-up. There were approximately 80 different forms that were being used across the bureau for various grant programs. The number of forms being used for reporting has been reduced to approximately 20 forms. The reduction in forms has resulted in significantly decreasing the burden, but more importantly they have improved the quality and accuracy of data reported. Application instructions have been revised to provide clarity in the instructions in order to reduce the amount of data entry time when submitting the performance data. The PRGCA manual will be divided into sections that represent each division in BHPr and each division will have the forms that are specific to each grant program as well as directions for completing each form.

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Annual Cost to Federal Government: $270,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Yes

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/08/2013

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