NIH Intramural Research Training Award, Program Application (OD)

Forms and Documents

Document Name	Status
Form 1 Summer Internship Program Biomedical Research (SIP) Form and Instruction	Modified
Form 12 GPP Interview Experience Form and Instruction	New
Form 11 Time to Complete Application Form Form and Instruction	New
Form 10 Survey Race-Ethnicity-Gender-Birth Year Form and Instruction	New
Form 16 Reference Recommendation Letters for All Programs Form and Instruction	New
Form 14 UGSP - Deferment Form (Completed by University Staff) Form and Instruction	New
Form 14 UGSP - Deferment Form (Completed by Applicant) Form and Instruction	New
Form 13 UGSP - Certificate of Eligibility (Completed by University Staff) Form and Instruction	New
Form 13 UGSP - Certificate of Eligibility (Completed by Applicant) Form and Instruction	New
Form 9 Alumni Database Form and Instruction	New
Form 8 Undergraduate Scholarship Program (UGSP) Form and Instruction	New
Form 7 National Graduate Student research Conference (NGSRC) Form and Instruction	New
Form 6a Graduate Partnerships Program (GPP) - Application (Select Institutional Partnerships and Individual) Form and Instruction	New
Form 6a Graduate Partnerships Program (GPP) - Application (Select Institutional Partnerships) Form and Instruction	New
Form 5 Technical Training Program (PBT) Form and Instruction	New
Form 4 Community College Summer Enrichment Program (CCSEP) Form and Instruction	New
Form 3 Post-baccalaureate Training Program (PBT) Form and Instruction	New
Form 2 Biomedical Engineering Summer Intership Program (BESIP) Form and Instruction	Modified
A15-PrivacyActApplicability.pdf Supplementary Document	2013-07-17
SSA-y2013-v10.doc Supporting Statement A	2013-07-17

IC Document Collections

IC ID	Document Title	Status
43627	Summer Internship Program Biomedical Research (SIP) Form and Instruction	Modified
207796	GPP Interview Experience Form and Instruction	New
207795	Time to Complete Application Form Form and Instruction	New
207794	Survey Race-Ethnicity-Gender-Birth Year Form and Instruction	New
207793	Reference Recommendation Letters for All Programs Form and Instruction	New
207792	UGSP - Deferment Form (Completed by University Staff) Form and Instruction	New
207791	UGSP - Deferment Form (Completed by Applicant) Form and Instruction	New
207790	UGSP - Certificate of Eligibility (Completed by University Staff) Form and Instruction	New
207789	UGSP - Certificate of Eligibility (Completed by Applicant) Form and Instruction	New
207788	Alumni Database Form and Instruction	New
207787	Undergraduate Scholarship Program (UGSP) Form and Instruction	New
207786	National Graduate Student research Conference (NGSRC) Form and Instruction	New
207785	Graduate Partnerships Program (GPP) - Application (Select Institutional Partnerships and Individual) Form and Instruction	New
207784	Graduate Partnerships Program (GPP) - Application (Select Institutional Partnerships) Form and Instruction	New
207783	Technical Training Program (PBT) Form and Instruction	New
207782	Community College Summer Enrichment Program (CCSEP) Form and Instruction	New
207781	Post-baccalaureate Training Program (PBT) Form and Instruction	New
200079	Biomedical Engineering Summer Intership Program (BESIP) Form and Instruction	Modified

ICR Details

OMB Control No: 0925-0299	ICR Reference No: 201307-0925-002
Status: Historical Active	Previous ICR Reference No: 201211-0925-010
Agency/Subagency: HHS/NIH	Agency Tracking No: 19980
Title: NIH Intramural Research Training Award, Program Application (OD)
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/21/2013
	Date Received in OIRA: 07/18/2013
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2016	36 Months From Approved	03/31/2014
Responses	39,600	0	121,160
Time Burden (Hours)	18,355	0	46,256
Cost Burden (Dollars)	0	0	0

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Abstract: The Office of Intramural Training & Education (OITE) administers a variety of programs and initiatives to recruit pre-college through post-doctoral educational level individuals into the National Institutes of Health Intramural Research Program (NIH-IRP) to facilitate develop into future biomedical scientists. To identify qualified prospective students, the OITE has developed an application that contains the following target areas of assessment: personal information, eligibility criteria, contact information, student identification number, training program selection, scientific discipline interests, educational history, standardized examination scores, reference information, resume components, employment history, employment interests, dissertation research details, letters of recommendation, financial aid history, sensitive data, future networking contact, travel information, as well as feedback questions about interviews and application submission experiences. NIH investigators directly involved in the evaluation of prospective trainees will use information contained in the application.

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Authorizing Statute(s): US Code: 42 USC 282(b)(13) Name of Law: Public Health and Welfare
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 17935	03/25/2013
30-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 42090	07/15/2013
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 18

IC Title	Form No.	Form Name
Summer Internship Program Biomedical Research (SIP)	1	SIP
Biomedical Engineering Summer Intership Program (BESIP)	2	BESIP
Post-baccalaureate Training Program (PBT)	3	PBTP
Community College Summer Enrichment Program (CCSEP)	4	CCSEP
Technical Training Program (PBT)	5	TTP
Graduate Partnerships Program (GPP) - Application (Select Institutional Partnerships)	6a, 6b, 6c	GPPa ,   GPPb ,   GPPc
Graduate Partnerships Program (GPP) - Application (Select Institutional Partnerships and Individual)	6a, 6b, 6c	GPPa ,   GPPb ,   GPPc
National Graduate Student research Conference (NGSRC)	7	NGSRC
Undergraduate Scholarship Program (UGSP)	8	UGSP
Alumni Database	9	Alumni Database
UGSP - Certificate of Eligibility (Completed by Applicant)	13	Certification Form
UGSP - Certificate of Eligibility (Completed by University Staff)	13	Certificate Form
UGSP - Deferment Form (Completed by Applicant)	14	Deferment Form
UGSP - Deferment Form (Completed by University Staff)	14	Deferment Form
Reference Recommendation Letters for All Programs	16	Recommendation Letters
Survey Race-Ethnicity-Gender-Birth Year	10	Optional Information
Time to Complete Application Form	11	Time to Complete
GPP Interview Experience	12	GPP Interview Experience

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	39,600	121,160	0	0	-81,560	0
Annual Time Burden (Hours)	18,355	46,256	0	0	-27,901	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The reduction in the number of burden hours comes from the following elements that have been implemented since the 2011 clearance approval: o The NIH Academy program was removed from the reporting table because admission is restricted to current trainees of the NIH Postbaccalaureate Program; no applications are accepted from the general public. o The NIH Postdoctorate application is no longer is use; it was therefore removed from the burden table. o Based on the responses from this past year, the response rate for the 'Time to Complete' survey is not 100%, but rather 4% of all applicants. o Based on the responses from this past year, the response rate for the 'Race/Ethnicity/Gender/Birth Year/Disability' survey is not 100%, but rather 25% of all applicants. o In calculating the burden time for the 'Time to Complete', 'Race/Ethnicity/Gender/Birth Year/Disability', and 'GPP Interview Experience' surveys, the following criteria were used: o 1-minute to answer 3-radio button questions; or minimum of 3-minutes for very short surveys with 5 or less radio button questions o Text box fields for open-ended responses were set to 1-minute per text box

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Annual Cost to Federal Government: $383,412

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/18/2013

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