3135-0112 State Arts Agencies Final Descriptive Report Forms & Ins

Rev. 3/22/2013

OMB # 3135-0112 Expires 11/30/13

PARTNERSHIP AGREEMENTS - STATE ARTS AGENCIES

FINAL DESCRIPTIVE REPORT
Grants Numbers 13-6100-2xxx

Introduction:
Attached are the instructions and required format for the Final Descriptive Report (FDR) for State Arts
Agencies' (SAA) Partnership Agreements. The format is designed to facilitate accountability, analysis of
information about arts agencies, and cooperation among state arts agencies, regional groups, and the
Endowment through information exchange. You are required to use this format in reporting on all
Partnership Agreement activities.
The FDR consists of the DETAIL section, TOTALS page, Data Sequencing Form, and if applicable,
Narrative Requirement for Folk Arts Partnership funds.
•

DETAIL – a list of all grants, awards, and activities carried out under the Partnership Agreement.

•

TOTALS – a chart of actual project cost including administrative expenses and source of funds.

•

Data Sequencing Form (Part 1) – cover sheet for the DETAIL section.

•

Folk Arts Partnership Narrative Requirement (Part 2) – a brief summary of folk arts activities
(only applicable if Folk Arts Partnership funds are included on the grant letter).

A list of definitions for the FDR Data Fields is incorporated into the instructions.
The Partnership Agreement must be matched one to one (dollar for dollar) unless otherwise noted on your
award letter or through an amendment. The TOTALS page and the Federal Financial Report (FFR) is
used to verify that the required match has been met. Federal funds, direct or indirect, cannot be used to
match the Partnership Agreement.
Report only on allowable activities/costs funded through your Partnership Agreement – including awards
and programmatic activities.
If you have questions or would like assistance completing this report, please call the State and Regional
staff at (202) 682-5430.

DETAIL SECTION INSTRUCTIONS & DEFINITIONS
You are reporting on Partnership Agreement activity and costs. This includes subawards and any other
allowable expenses included in the approved project budget. These are expenses covered by NEA funds
and matching funds.
To complete the DETAIL section, create an electronic data file that includes all fields that constitute an
award record per the FDR Data Fields List in "Attachment 1."
Instructions and definitions for each field are given below. The definitions, for the most part, come from
the National Standard for Arts Information Exchange.
The structure of the data file should be explained in the Data Sequencing Form to allow NEA to certify
your data file.
New definition fields are highlighted in yellow.
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1. For each grant, award, and/or activity that you are reporting, complete a record that includes all of
the data fields from the FDR Data Fields List.
a. For each blank that requires a number, fill in only one number.
b. If data is not available enter "-1" or leave blank. Do not use zero for this purpose. Zero
should only be used numerically.
2. List the records for each grant, award, and/or activity on which you are reporting as described
below:
a. activity for which there is an application and award process, regardless of the funding
source. Information on non-funded applications is not a part of NEA reporting requirements.
b. other program activities of your agency (for example, publication of a newsletter,
sponsorship of a statewide meeting, technical assistance, etc.).
Records may be listed in any order. You may find it convenient to list applications and awards by
arts discipline, grant program, or alphabetically. However, the individual data fields must be in the
prescribed sequence.
Reminder: the DETAIL section is submitted in electronic format.
Additional instructions are available at,
www.nasaa-arts.org/Research/Planning-and-Accountability/National-Standard-Reference-Center/.

DEFINITIONS:
Organizational / Individual Information
1. Applicant Name (National Standard Grants Management System (GMS) field #1)
Name of the organization or individual that applied for funds from your "Arts Agency." If your "Arts Agency"
itself used funds to carry out a non-administrative program activity, enter name of your "Arts Agency."
2. Applicant Address
Street address or Rural Route Number of applicant. Provide mailing address only if street address is not
currently being collected. Applicants based at an individual’s personal address skip to question #3.
3. Applicant City (National Standard GMS field #1)
City where "Applicant Name" is located.
4. Applicant State (National Standard GMS field #1)
Two-character state abbreviation of state or jurisdiction in which "Applicant City" is located. Enter “FO” if
grant is awarded outside the United States.
5&6. Applicant ZIP Code & ZIP + 4 (National Standard GMS field #1)
ZIP Code for address of "Applicant Name". Leave this field blank if grant is awarded outside the United
States.
7. Applicant Status (National Standard GMS field #1.A)
Legal status of "Applicant Name." Choose the one item which best describes the applicant.
01 Individual
Grants Numbers 13-6100-2xxx

06 Government - Regional
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02 Organization - Nonprofit
03 Organization - Profit
04 Government - Federal
05 Government - State

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07 Government - County
08 Government - Municipal
09 Government - Tribal
99 None of the Above

8. Applicant Data Universal Numbering System (DUNS) number.
DUNS number of “Applicant Name”. In compliance with the Federal Funding Accountability and
Compliance Act, effective with awards beginning with the number 11- 6100-xxxx , SAAs and RAOs may
not make awards to an entity (non-profit, government, or business) that does not have a DUNS number.
Grantees who are individuals are exempted from this requirement. Enter “IND” if the grant was awarded to
a grantee with a legal status of “Individual” (see question #7).
9. Applicant Institution (National Standard GMS field #1.B)
Choose the one item which best describes the applicant.
01 Individual – Artist
02 Individual - Non-artist
03 Performing Group
04 Performing Group - College/University
05 Performing Group - Community
06 Performing Group – Youth
07 Performance Facility
08 Art Museum
09 Other Museum
10 Gallery/Exhibition Space
11 Cinema
12 Independent Press
13 Literary Magazine
14 Fair/Festival
15 Arts Center
16 Arts Council/Agency
17 Arts Service Organization
18 Union/Professional Association
19 School District
20 Parent-Teacher Organization
21 Elementary School
22 Middle School
23 Secondary School
24 Vocational/Technical School
25 Other School
26 College/University

27 Library
28 Historical Society
29 Humanities Council
30 Foundation
31 Corporation
32 Community Service Organization
33 Correctional Institution
34 Health Care Facility
35 Religious Organization
36 Seniors’ Center
37 Parks and Recreation
38 Government - Executive
39 Government - Judicial
40 Government - Legislative (House)
41 Government - Legislative (Senate)
42 Media - Periodical
43 Media - Daily Newspaper
44 Media - Weekly Newspaper
45 Media - Radio
46 Media - Television
47 Cultural Series Organization
48 School of the Arts
49 Arts Camp/Institute
50 Social Service Organization
51 Child Care Provider
99 None of the Above

10. Applicant Discipline* (National Standard GMS field #1.C)
Choose the one item which best describes the applicant‘s primary area of work in the arts.
01 Dance - include ballet, ethnic/jazz-folk-inspired, and modern; do not include mime--see "Theatre" 04 for
mime
02 Music - include band, chamber, choral, new, ethnic-folk inspired, jazz, popular, solo/recital, and
orchestral
03 Opera/Music Theatre - include opera and musical theater
04 Theatre - include theatre general, mime, puppet, and theatre for young audiences
05 Visual Arts - include experimental, graphics, painting, and sculpture
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06 Design Arts - include architecture, fashion, graphic, industrial, interior, landscape architecture, and
urban/metropolitan
07 Crafts - include clay, fiber, glass, leather, metal, paper, plastic, wood, and mixed media
08 Photography - include holography
09 Media Arts - include film, audio, video, and work created using technology or experimental digital media
10 Literature - include fiction, non-fiction, playwriting, and poetry.
11 Interdisciplinary - pertaining to art forms/art works that integrate more than one arts discipline to form a
single work (e.g., collaboration between/among the performing and/or visual arts). Include performance
art. Do not include Multidisciplinary work, described below in code 14.
12 Folklife/Traditional Arts - pertaining to oral, customary, material, and performance traditions informally
learned and transmitted in contexts characteristic of ethnic, religious, linguistic, occupational, and/or
regional groups. Do not include folk-inspired forms. (For example, interpretations of ethnic/folk dance or
music by artists outside the particular ethnic/folk tradition should be coded 01 or 02, respectively.)
13 Humanities - pertaining but not limited to the following fields: history, philosophy, languages, literature,
linguistics, archaeology, jurisprudence, history and criticism of the arts, ethics, comparative religion,
and those aspects of the social sciences employing historical or philosophical approaches. This last
category includes cultural anthropology, sociology, political theory, international relations, and other
subjects concerned with questions of value and not with quantitative matters.
14 Multidisciplinary - pertains to grants (including general operating support) that include activities in more
than one of the above disciplines; use this code to describe only those grants in which the majority of
activities cannot be attributed to one discipline. If the majority of supported activities are clearly within
one discipline, that discipline should be used instead of Multidisciplinary. Do not include
"interdisciplinary" activities or events - see Interdisciplinary, code 11.
15 Non-arts/Non-humanities - none of the above.

Project Overview
11. NEA Primary Strategic Outcome: choose one item that best describes the PRIMARY strategic outcome
associated with the award:
A: Creation: The Portfolio of American Art is Expanded
B: Engagement: Americans Throughout the Nation Experience Art
C: Learning: Americans of All Ages Acquire Knowledge or Skills in the Arts
D: Livability: American Communities are Strengthened Through the Arts
E. Understanding: Public knowledge and understanding about the contributions of the arts are enhanced.
12. NEA Secondary Strategic Outcome: choose one item that best describes the SECONDARY strategic
outcome associated with the award
A: Creation: The Portfolio of American Art is Expanded
B: Engagement: Americans Throughout the Nation Experience Art
C: Learning: Americans of All Ages Acquire Knowledge or Skills in the Arts
D: Livability: American Communities are Strengthened Through the Arts
E. Understanding: Public knowledge and understanding about the contributions of the arts are enhanced.
F: Not applicable
13. Discipline of Project (National Standard GMS field #38)

Grants Numbers 13-6100-2xxx

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Of the 15 items listed under #10, Applicant Discipline, choose the one item that best describes the
discipline with which funded activities are involved. If funded activities are of a technical assistance or
service nature, use the arts discipline that will benefit from the award.
14. Type of Activity (National Standard GMS field #39)
Choose the one item which best describes the funded activities.
01 acquisition - expenses for additions to a collection
02 audience services - e.g., ticket subsidies, busing senior citizens to an arts event
03 fellowship - i.e., to individuals
04 creation of a work of art - include commissions
05 concert/performance/reading - include production development
06 exhibition - include visual arts, film, and video; exhibition development
07 facility construction, maintenance, renovation
08 fair/festival
09 identification/documentation - e.g., for archival & educational purposes
10 institution/organization establishment - for creation or development of a new institution/organization
11 institution/organization support - general operational support
12 arts instruction - include lessons, classes and other means used to teach knowledge of and/or skills in
the arts
13 marketing - all costs for marketing/publicity/promotion specifically identified with the project
14 professional support, administrative - payments for administrative salaries, wages, and benefits
specifically identified with the project
15 professional support, artistic - payments for artistic salaries, wages, and benefits specifically identified
with the project
16 recording/filming/taping - do not include creating art works or identification/documentation for archival or
educational purposes
17 publication - e.g., manuals, books, newsletters
18 repair/restoration/conservation
19 research/planning - include program evaluation, strategic planning, and establishing
partnerships/collaborations between agencies
20 school residency - artist activities in educational setting wherein one or more core student groups
receive repeated artist contact over time
21 other residency - artist activity in a non-school setting wherein one or more core student groups receive
repeated artist contact over time

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22 seminar/conference
23 equipment acquisition
24 distribution of art - e.g., films, books, prints
25 apprenticeship
26 regranting
27 translation
28 writing about art (criticism)
29 professional development/training - activities enhancing career advancement
30 student assessment - measurement of student progress toward learning objectives. Not to be used for
program evaluation.
31 curriculum development/implementation - include design, implementation, distribution of instructional
materials, methods, evaluation criteria, goals, objectives
32 stabilization/endowment/challenge - grant funds used to reduce debt, contribute to endowments, build
cash reserves, enhance funding leverage or stabilization
33 building public awareness - activities designed to increase public understanding of the arts or to build
public support for the arts
34 technical assistance - with technical/administrative functions
35 website/internet development - included the creation or expansion of existing web sites (or sections of
web sites) as well as the development of digital art collections, databases, discussion areas or other
interactive technology services delivered via the Internet
36 broadcasting - include broadcasts via television, cable, radio, the Web or other digital networks
99 none of the above
15. Project Descriptors (National Standard GMS field #39E)
Mark which, if any, of the descriptors below comprise a significant portion (50 percent or more) of the
grant’s resources/activities. Mark all that apply. If none apply, or if the below descriptors apply to a small or
indeterminate portion of your funding/activities, leave this field blank.
A Accessibility: Grants or services related to ADA/504 compliance or other activities designed to increase
access to the arts for persons with disabilities.
I International: Programs or activities supporting any of the following: grantees visiting other countries,
foreign artists visiting the USA, any cultural exchange program, linkages with artists or institutions in other
countries, or establishing/administering international programs in your own agency.
P Presenting/Touring: Grants or services resulting in the movement of artists and artworks for
performances, readings, screenings, exhibits, etc., in different geographic areas. Use this code to indicate
funds awarded for either the hosting/presentation of works originating outside of the grantee community or
for the fees paid to artists or arts organizations that will, themselves, be touring in different areas.

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T Technology: Grants or services using technology for the creation or dissemination of artworks or the use
of technology for organizational management purposes.
Y Youth at Risk: Grants or services designed primarily to serve at-risk youth. Include arts-related
intervention programs (for violence, drug/alcohol abuse and crime) as well as other creative programming
specifically involving at-risk youth as primary project participants or beneficiaries.
16. Arts Education (National Standard GMS Field #39C)
An organized and systematic educational effort with the primary goal of increasing an identified learner’s
knowledge of and/or skills in the arts with measurable outcomes. Choose the one item which best
describes the funded activities.
01 50% or more of the funded activities are arts education directed to:
A K through 12 students
B higher education students
C pre-kindergarten children
D adult learners (including teachers and artists)
02 Less than 50% of the funded activities are arts education directed to:
A K through 12 students
B higher education students
C pre-kindergarten children
D adult learners (including teachers and artists)
99 None of this project involves arts education
17. Project Race (National Standard GMS field #10B)
If the majority of the grant activities are intended to involve or act as a clear expression or representation of
the cultural traditions of one particular group, or deliver services to a designated population listed below,
choose that group’s code from the list. If the grant or activity is not designated to represent or reach any
one particular group, choose code “99.”
Code
A:
B:
H:
N:
P:
W:
99:

Characteristics for Project
Asian individuals
Black/African American individuals
Hispanic/Latino individuals
American Indian/Alaska Native individuals
Native Hawaiian/Pacific Islander individuals
White individuals
No single group

18. Actual Individuals Benefiting (National Standard GMS field #126)
The total number of individuals who were directly involved in the funded activity throughout the grant
period. Include project participants such as artists as well as non-artist project participants and audience
members. Figures should encompass only those individuals directly affected by or involved in the funded
activity, and should include the totals from the Artists Participating and Youth Benefiting fields. Include
actual audience numbers based on paid/free admissions or seats filled. Avoid inflated numbers, and do not
double-count repeat attendees. If actual figures or reliable estimates cannot be secured, leave this field
blank or enter a “-1” to indicate that data are not available.
19. Actual Artists Participating (National Standard GMS field #128)
Actual number of artists directly involved in providing artistic services specifically identified with the award.
Include living artists whose work is represented in an exhibition regardless of whether the work was
provided by the artist or by an institution. If no artists participated enter 0.
20. Youth Benefiting (National Standard GMS field #83A)
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The total number of children and youth (including people under 18 years old, students, participants, and
audience members) benefiting directly from the award. This figure should reflect a portion of the total
number reported in the Individuals Benefiting field, #20.
21. Grantee Race (National Standard GMS field #10A)
Coding should reflect the racial/ethnic characteristics of the grantee. For individuals, grantees may select
any combination of the following that apply:
Characteristics for Individuals
Asian
Black/African American
Hispanic/Latino
American Indian/Alaska Native
Native Hawaiian/Pacific Islander
White

Code
A
B
H
N
P
W

This is most easily determined by allowing the grantee to identify his or her race.
For organizations, grantees should code themselves based on the predominant group of which their staff
or board or membership (not audience) is composed. Use the list below. Organizations should choose the
one code that best represents 50 percent or more of their staff or board or membership:
Code
A:
B:
H:
N:
P:
W:
99:

Characteristics for Organizations
50 percent or more Asian
50 percent or more Black/African American
50 percent or more Hispanic/Latino
50 percent or more American Indian/Alaska Native
50 percent or more Native Hawaiian/Pacific Islander
50 percent or more White
No single group listed above represents 50 percent or more of staff or board or membership.

22. SAA / RAO Organizational Partners
NOTE: SAAs and RAOs should report on Organizational Partners with whom they worked to carry out only
their own programs and initiatives. SAAs and RAOs should not collect or report on the organizational
partners of their grantees.
Indicate below how many organizations of each type participated in the funded activities during the period
of support. An organizational partner is an outside entity that provides resources (more than money) that
support a project or special initiative. Because all NEA and SAA/RAO grants require matching resources,
organizations that only provided money are not considered partners. Funders are not excluded from being
partners, but they must have supplied human resources or information capital, or actively participated in
another way such as project planning, development, or implementation.
22a
22b
22c
22d
22e
22f
22g
22h
22i
22j
22k

Non-profit arts organization
Non-profit community organization
School/School district
Local government agency (count each department engaged)
State government agency (count each department engaged)
Tribal government agency
Federal government agency (count each department engaged)
College/University
Foundation
Religious organization
For-profit commercial organization

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22l
22m
22n.

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Media organization
Other type: _________________

Are any of these organizational partners located outside the U.S.?
01 Yes
02 No
99 Not applicable (no partnerships)

Financial Information
23. Grant Amount Requested* (National Standard GMS field #81)
Amount requested by "Applicant Name" in support of this grant. If formal grant award process did not take
place, include the amount allocated by "Arts Agency".
24. Grant Award (National Standard GMS field #24)
Dollar amount of grant awarded. If formal grant award process did not take place, enter amount allocated
by "Arts Agency". If the application or activity was not funded, enter 0.
25. Grant Amount Spent* (National Standard GMS field #124)
Actual grant amount spent by "Applicant Name".
26. Actual Total Cash Expenses (National Standard GMS field #100)
Actual total of all cash payments made by "Applicant Name" specifically identified with the grant. This
should equal the total of National Standard GMS fields #89-99.
27. Actual Total Cash Income (National Standard GMS field #125)
Actual total of all cash income specifically identified with the grant including "Grant Amount Spent." This
should equal the total of National Standard GMS fields #113-122 and #124.
28. Actual Total In-Kind Contributions (National Standard GMS field #112)
The actual total value of expenses specifically identified with the grant that is provided to "Applicant" by
volunteers or outside parties at no cash cost to "Applicants." This should equal the total of National
Standard GMS fields #101-111. If there were no in-kind contributions enter 0.
29. NEA Share (formerly BSP or BSG Share)
Amount of Partnership Agreement grant funds included in "Grant Amount Spent." If no Partnership
Agreement grant funds were included enter 0. NOTE: This field name was changed to be consistent with
the streamlining of the Partnership Agreement awards. State and regional agencies may take the time
necessary to update this field name in their own computer systems and on reports to the NEA.
30. SAA Share
State funds included in "Grant Amount Spent."
31. Other Share
Other funds, such as private contributions, included in “Grant Amount Spent.” Applicant match should not
be entered under “Other Share.” If no “Other” funds were included enter 0.
32. SAA Unique Identifier
Agency’s in-house application/grant identifier for each record.

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ATTACHMENT 1 – FDR Data Fields List

Field Name

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Corresponds to
National Standard
GMS Field

Field Name

Corresponds to
National
Standard GMS
Field

1

Applicant Name

GMS #1

22c

Org Partners - School/School district

n/a

2

Applicant Address 1

GMS #1

22d

Org Partners - Local gvmt agency (count each dept)

n/a

3

Applicant City

GMS #1

22e

Org Partners - State gvmt agency (count each dept)

n/a

4

Applicant State

GMS #1

22f

Org Partners - Tribal gvmt agency

n/a

5

Applicant ZIP Code

GMS #1

22g

Org Partners - Federal gvmt agency (count each dept)

n/a

6

Zip + 4 Code

GMS #1

22h

Org Partners - College/University

n/a

7

Applicant Status

GMS #1A

22i

Org Partners - Foundation

n/a

8

Applicant DUNS

n/a

22j

Org Partners - Religious organization

n/a

9

Applicant Institution

GMS #1B

22k

Org Partners - For-profit commercial org

n/a

10

Applicant Discipline*

GMS #1C

22l

Org Partners - Media org

n/a

11

NEA Primary Strategic Outcome

n/a

22m Org Partners - Other type

n/a

12

NEA Secondary Strategic Outcome

n/a

22n

Organizational Partners Outside the U.S.

n/a

13

Project Discipline*

GMS #38

23

Grant Amount Requested*

GMS #81

14

Type of Activity

GMS #39

24

Grant Award

GMS #24

15

Project Descriptors

GMS #39E

25

Grant Amount Spent*

GMS #124

16

Arts Education

GMS #39C

26

Actual Total Cash Expenses for Project

GMS #100

17

Project Race

GMS #10B

27

Actual Total Cash Income for Project

GMS #125

18

Actual Individuals Benefiting

GMS #126

28

Actual Total In-Kind Contributions for Project

GMS #112

19

Actual Artists Participating

GMS #128

29

NEA Share of Grant Award

n/a

20

Total Children/Youth Benefiting

GMS #83A

30

SAA Share of Grant Award

n/a

21

Grantee Race

GMS #10A

31

Other Share of Grant Award

n/a

22a Org Partners - Non-profit arts org

n/a

32

SAA Unique Identifier*

n/a

22b Org Partners - Non-profit community org

n/a

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* Fields marked with an asterisk are not part of NEA reporting requirements
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TOTALS PAGE INSTRUCTIONS
SAA Header Information:
1. Fill in the field at the top of the form with your state's 2 letter abbreviation (e.g., AL for Alabama,
OH for Ohio, or WY for Wyoming, etc.) or your SAA's name.
2. Enter the 10-digit grant number. It is on the grant award letter and also the approved project
budget.
3. Enter the start date and end date of the award. If the period of support was amended in any way,
enter the revised dates approved by the NEA.
Program & Administrative Totals Table:
1. Complete the table to show how your agency used the NEA funds, SAA funds, and other funds to
support awards and other programmatic and administrative activities in your Partnership
Agreement.
2. Fill in the appropriate boxes in the table with your actual allowable expenditures.
Note:
• expenses paid with NEA funds are reported in the NEA Share column,
• expenses paid with SAA funds are reported in the SAA Share column, and
• expenses paid with other funds are reported in the Other Share column.
3. Enter sub-totals and totals in each column and row.
Certification Blocks:
1. Enter the data for the authorizing official submitting the form as well as the contact person.

Grants Numbers 13-6100-2xxx

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FINAL DESCRIPTIVE REPORT FORM – TOTALS PAGE.

Point and click or tab to each space and enter data.

STATE ARTS AGENCY (SAA) Partnership Agreement Grant.
SAA:

NEA Grant #:

Start
Date:

– 6100 - 2

/

/

End Date:

/

/

Program & Administrative Totals
GRANT & PROGRAM EXPENSES. Should include all
funds applied to grant and program operations as
specified in your detail report.
Grant Awards
Program Expenses: Personnel
Program Expenses: Other

ADMINISTRATIVE EXPENSES. Should include all
remaining funds not captured above.

NEA Share

$
$
$
Sub-Total

NEA Share
$
$

Administrative Expenses: Personnel
Administrative Expenses: Other

Sub-Total
TOTALS

0

TOTAL

SAA Share

$
$
$
Sub-Total

0

SAA Share
$
$

0

0

Sub-Total
TOTAL

Other Share

$
$
$
Sub-Total

0

0

Sub-Total
Sub-Total
Sub-Total
Sub-Total

Other Share
$
$

0

Totals

Sub-Total
TOTAL

Authorizing Official:

Person to contact, if different:

Name:

Name:

Title:

Title:

Phone:

Phone:

E-mail:

E-mail:

0

0

0
0
0
0

Totals
Sub-Total
Sub-Total

0
0

Sub-Total

0

TOTAL

0

*Fields marked with an asterisk are not part of NEA reporting requirements.

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FINAL DESCRIPTIVE REPORT PART 1: DATA SEQUENCING FORM
Point and click or tab to each space and enter data.
SAA:
NEA Grant #:

- 6100 - 2

Final or

Interim? Final to be sent (date)

.

Total # of grants/records in file:
Name of File:
Software used to produce the file:

Export Format of File--select one
ASCII text delimited (preferred)
ASCII tab delimited
Access
Excel
Other:

List of fields IN THE EXACT ORDER in which they appear in the data dump:

FieldName

Type* MaxLength

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22a
22b

FieldName

Type* MaxLength

22c
22d
22e
22f
22g
22h
22i
22j
22k
22l
22m
22n
23
24
25
26
27
28
29
30
31
32
*Text/character, numeric, or logical

Contact information for questions about the content or format of the data file:
Name:
Title:
Phone: (
)
E-mail:

Grants Numbers 13-6100-2xxx

Page 13 of 14

Rev. 3/22/2013

OMB # 3135-0112 Expires 11/30/13

PART 2: FOLK ARTS PARTNERSHIP NARRATIVE REQUIREMENT
If your grant award letter includes Folk Arts Partnership funds, provide the following information in two
pages or less:
•

A brief summary of activities funded. This is one summary for all funded activities, do not submit a
separate narrative for each project funded.

•

A brief explanation of the impact the activities had on the community(ies) and how the impact was
measured.

•

Anecdotes that illustrate the benefits of the support.

HOW TO SUBMIT THE FDR
1. To the NEA:
E-mail the FDR to [email protected]. Identify your grant number and organization name in the
subject line; e.g., FDR 12-6100-2xxx ABC Organization or FFR 12-6100-2xxx ABC Organization.
NEW - the NEA no longer requires a CD/USB drive of the DETAILs section if you are able to e-mail
the file to the Grants & Contract Office.
The e-mail should include,
 DETAILS Section – electronic format.
 TOTALS page,
 Data Sequencing Form,
 Folk Arts Partnership Narrative (if applicable), and
 FFR
2. To the National Assembly of State Arts Agencies (NASAA):
Submit the following to NASAA.
 DETAILS Section,
 TOTALS page, and
 Data Sequencing Form.
For instructions on how to submit the FDR to NASAA see www.nasaa-arts.org/Research/Planningand-Accountability/National-Standard-Reference-Center/.
IMPORTANT: NASAA does not need the Folk Arts Partnership narrative or the FFR.
3. Retain a copy of the entire FDR for your records. See the General Terms & Conditions for
records retention requirements.

Grants Numbers 13-6100-2xxx

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