Blanket Justification for NEA Funding Application Guidelines and Reporting Requirements

Forms and Documents

Document	Type	Status	Availability
Form 3135-0112 Blanket Justification for NEA Funding Application Guidelines and Reporting Requirements for Nonprofit Organizations	Form and Instruction	Modified	Repair queued
OMB Clearance Supporting Statement 2013.doc	Supporting Statement A	Uploaded 2013-09-03	Repair queued

IC Document Collections

IC ID	Collection	Type	Status	Form
181654	Blanket Justification forNEA Funding Application Guidelines and Reporting Requirements for Individuals	Instruction	Modified
181650	Blanket Justification for NEA Funding Application Guidelines and Reporting Requirements for Government Agencies	Instruction	Modified
181641	Blanket Justification for NEA Funding Application Guidelines and Reporting Requirements for Nonprofit Organizations	Form and Instruction	Modified

ICR Details

OMB Control No: 3135-0112	ICR Reference No: 201309-3135-001
Status: Historical Active	Previous ICR Reference No: 201203-3135-001
Agency/Subagency: NEA	Agency Tracking No: 3135 NEA
Title: Blanket Justification for NEA Funding Application Guidelines and Reporting Requirements
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 11/08/2013
	Date Received in OIRA: 09/03/2013
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2016	36 Months From Approved	07/31/2015
Responses	5,464	0	5,714
Time Burden (Hours)	138,168	0	165,637
Cost Burden (Dollars)	0	0	0

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Abstract: Application guidelines and forms elicit relevant information from individuals, non-profit organizations, and governmental agencies that apply for funding in NEA grant categories. This information is necessary for the accurate, fair, and thorough consideration of competing proposals in the review process. Reporting requirements are necessary to ascertain that grant projects have been completed and all terms and conditions are met.

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Authorizing Statute(s): US Code: 20 USC 954 Name of Law: National Foundation on the Arts and the Humanities Act of 1965
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	13 FR 16259	07/01/2013
30-day Notice:	Federal Register Citation:	Citation Date:
	13 FR 21682	09/03/2013
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
Blanket Justification for NEA Funding Application Guidelines and Reporting Requirements for Nonprofit Organizations	3135-0112, 3135-0112, 3135-0112, 3135-0112, 3135-0112, 3135-0112, 3135-0112, 3135-0112, 3135-0112, 3135-0112, 3135-0112	Application Update Form (Tentive Funding Recommendation) ,   NEA Organization and Project Profile Form ,   Our Town Partner Information Form ,   Project Budget Form ,   Revised Project Budget Form ,   Payment Request Form ,   Geographic Location of Project Activity Instructions and Forms ,   Organizations Final Descriptive Report (for FY 14) ,   Community Livability Final Report (for FY 14) ,   Organizations Final Descriptive Report (for FY 15 and later) ,   NEA Grant Application Form
Blanket Justification for NEA Funding Application Guidelines and Reporting Requirements for Government Agencies	3135-0112, 3135-0112, 3135-0112, 3135-0112, 3135-0112, 3135-0112, 3135-0112	Project Budget Form ,   Poetry Out Loud Final Descriptive Report & Instructions ,   Revenue Sources Information for Regional Art Organizations ,   Payment Request Form ,   State Arts Agencies Final Descriptive Report Forms & Instructions (for FY 14) ,   Regional Art Organizations Final Descriptive Report Forms & Instructions (for FY 14) ,   State Arts Agencies and Regional Arts Organizations Final Descriptive Report Forms and Instructions (for FY 15 and later)
Blanket Justification forNEA Funding Application Guidelines and Reporting Requirements for Individuals	3135-0112, 3135-0112, 3135-0112	Individual Payment Request Form ,   Individual Final Descriptive Report ,   Literature Supplemental Information Form

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	5,464	5,714	0	-250	0	0
Annual Time Burden (Hours)	138,168	165,637	0	-27,469	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Cutting Redundancy

Short Statement: The Arts Endowment has refined its electronic application and reporting systems in response to government-wide initiatives (such as the President's Open Data Policy) and to the agency's desire to improve efficiency and the reliability and usefulness of the information we collect. In calendar year 2014, most applicants will begin submitting their applications via consolidated webforms whenever possible. This will create efficiencies for staff by electronically validating what is submitted, as well as provide us with easy access to information in data fields for decision-making and research purposes. Applicants also will notice a decrease in the burden of time and expense spent preparing applications. Instead of submitting multiple forms as PDF attachments, they will enter information into one webform whenever possible in addition to other required forms. We will continue to explore ways to refine our information technology systems for the benefit of applicants, grantees, and staff.

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Annual Cost to Federal Government: $1,899,655

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/03/2013

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