Blanket Justification for NEA Funding Application Guidelines and Reporting Requirements for Nonprofit Organizations

Blanket Justification for NEA Funding Application Guidelines and Reporting Requirements

Art Works Application Instructions

Blanket Justification for NEA Funding Application Guidelines and Reporting Requirements for Nonprofit Organizations

OMB: 3135-0112

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Grants for Arts Projects, FY 2015

GRANTS.GOV BOX ON TOP PAGE OF "APPLY"

What is Grants.gov
Grants.gov is the federal government's online application system. It provides one central
portal where organizations and individuals can electronically find and apply for grants
throughout the federal government. Grants.gov is THE single access point for over
1,000 grant programs offered by the 26 federal agencies that make grants. Learn more
by visiting www.grants.gov.
Who should use Grants.gov?
All applicants to the National Endowment for the Arts are required to use Grants.gov.
The first step in applying through Grants.gov is registration. This is a multi-step process
for which you should allow at least two weeks. Registration must be completed before
you can apply. See "Get Registered" for details. Start on this now; don't wait until right
before your deadline!
Register for Grants.gov

Register or Renew/Verify Registration with Grants.gov
NOTE: Grants.gov has implemented new security requirements for the use of the
Grants.gov system. Among the changes, applicants are required to change their
passwords every 90 days. See www.grants.gov for more details.
It is your organization's responsibility to create and maintain a regularly updated
registration with Grants.gov. This includes registration with the System for Award
Management (SAM), where your organization's information must be renewed annually.
Finalize a new or renew an existing registration at least two weeks before the
application deadline. This should allow you time to resolve any issues that may arise
with Grants.gov or SAM. Failure to comply with these requirements may result in your
inability to submit your application.
If your organization is not yet registered, go to Grants.gov's Get Registered. Allow a
minimum of two weeks for this multi-step, one-time process. If your organization
already has registered, renew your registration with SAM and verify that your
registration with Grants.gov is current.
If you have problems with registration:

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SAM Federal Service Desk: Call 1-866-606-8220 or see the information posted
on the SAM website at SAM User Help.
Grants.gov Contact Center: Call 1-800-518-4726, e-mail [email protected],
or consult the information posted on the Grants.gov website at Help. The
Grants.gov Contact Center is available 24 hours a day, 7 days a week.

Maintain documentation (with dates) of your efforts to register or renew at least two
weeks before the deadline.
You do not need to complete the registration process to download the application
package and begin to prepare your material. However, you will need your Grants.gov
Username and Password that you obtain during the registration process to submit your
application.
Sign up to be notified of funding opportunities
You can ask Grants.gov to provide you with notification of upcoming funding
opportunities that might be of interest. Sign up so you will be notified whenever we post
new guidelines. You do not have to provide a Funding Opportunity or CFDA Number.

Have questions? Should I contact Grants.gov or the NEA?
You should contact Grants.gov for:
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ALL questions related to registration (e.g., help in completing all of the steps
in registration; checking on your registration status; verifying or updating your
registration information).
Help in applying through Grants.gov, i.e., the mechanics of getting your
application through the system.

Grants.gov Contact Information
The Grants.gov Contact Center is available 24 hours a day, 7 days a week
Telephone: 1-800-518-4726
E-mail: [email protected]
Website: www.grants.gov
You should contact the Arts Endowment for:
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Questions about your specific project or the content of your application (e.g.,
eligibility, the appropriate discipline/field for your project, project breadth).

Please contact the Arts Endowment ONLY after you have reviewed the guidelines and
the Frequently Asked Questions. You should contact the staff for the category and/or
discipline that is most appropriate for your project (see Agency Contacts).

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Grants.gov Tips
In addition to these tips, you should periodically check the Grants.gov blog and
Grants.gov homepage for tips, updates, and alerts.
Registration
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Register early. Registration is by far the hardest part of the whole process. Don't
put it off to the last minute. Grants.gov advises that registration usually takes up
to 5 business days but it can take longer; we recommend that you allow at least
two weeks. For help, call the Grants.gov Contact Center at 1-800-518-4726, email [email protected], or consult the information posted on the Grants.gov
website at Help. The Grants.gov Contact Center is available 24 hours a day, 7
days a week.
Be extremely careful when entering your registration information and make
sure your information on file with the entities involved is correct and
consistent. In the second step of the registration process, your information will
be validated with the IRS and Dun & Bradstreet (D&B). If your information doesn't
match exactly -- like having a comma in your organization's name on file with the
IRS, but not with D&B -- it can snag your registration.
Make sure your registration information is up to date. Your organization's
System for Award Management (SAM) registration -- part of the Grants.gov
registration process -- must be renewed every year. SAM will alert your
organization's SAM Point of Contact when it is time for renewal. You can check
your current SAM registration status by entering your DUNS number at "Search
SAM" at www.sam.gov. Also verify your registration with Grants.gov and make
sure it is current before you apply, especially if your e-mail address has changed.
Even if you aren't registered, you can work on an electronic application.
While you need to be registered in order to submit an application, you don't need
to be registered (or an AOR) in order to work on one.

Creating your application
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Be sure you're using the correct application package. Generally, each NEA
application deadline has a specific Grants.gov package. You can't, for example,
use the package we posted for our March Art Works application deadline to apply
to the August Art Works deadline even though it may look the same.
Review the Grants.gov software requirements. You must have a version of
Adobe Reader that is supported by Grants.gov installed on your computer in
order to access, complete, and submit applications. Non-compatible versions of
Adobe Reader or other Adobe products will lead to errors and prevent you from
submitting your application. If more than one computer will be involved in the
preparation of the application package, ensure that the same version of Adobe
Reader is used.
Focus on your attachments (narrative, budget, biographical information,
etc.). As always, these are the key parts of a NEA application. You can work on

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•

your attachments long before downloading the application package. (And when
you do download the package, remember to save it to your computer so you
don't need to be online to work on the forms.)
When working with the forms, complete the SF-424 (Application for Federal
Domestic Assistance) form first. Certain fields -- e.g., your organization's
name -- will then pre-populate the other forms, saving you some work.
Yes, the DUNS is important. The DUNS you enter on the SF-424 form must
match exactly the DUNS you used when you registered with SAM. If it doesn't
match -- even if you just transpose two digits -- we won't get your application
because the Grants.gov system will kick it back to you. If your organization has
more than one DUNS (many do), make sure you're using the right one for
applying via Grants.gov.
Converting your documents to PDFs helps you (and us). Using PDFs allows
you to preserve the formatting of your documents so they can be presented to
panelists exactly as you intend. It also ensures we can open the documents and
simplifies processing on our end. If you don't already have software to convert
files to PDF before you attach them, there are many low-cost and free software
packages that can do this. To learn more, go to PDF Conversion Programs.
You're the only one who can ensure that your application is complete. Yes,
the Check Package for Errors function on the forms will tell you if you missed a
required field. But it can't tell you if you forgot to attach a required document. So
be sure you've included everything required by the instructions on the
Attachments form. This is especially true if you created multiple versions of the
application package as you worked on it. We've had several applicants submit
early drafts of their application by mistake; we couldn't accept them because they
were missing required attachments and were therefore incomplete. Incomplete
applications will not be reviewed. That's why we recommend that you save only
one version of your application by overwriting it each time you save your work.

Submitting your application
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Submit your application no later than 10 days prior to the deadline to give
yourself ample time to resolve any problems that you might encounter. You take
a significant risk by waiting until the day of the deadline to submit.
Just because Grants.gov received your application doesn't mean it's been
accepted. Ensure that your application was validated and accepted by the
Grants.gov system. Go to Track My Application to track the validation and
progress of your application submission through Grants.gov. There are several
reasons applications may not be validated. Maybe there was a problem with the
DUNS (see above). Or maybe the Grants.gov system detected a virus in an
attachment. Bottom line: Don't wait until just before the deadline to submit. If you
turn off your computer right after submitting, you may not learn the application
was kicked back until too late. Give yourself some extra time to make
adjustments and resubmit, if necessary.

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Sometimes the problem isn't Grants.gov or you, it's your computer. You'll
need to work with your own IT administrator to fix the problem. It may be due to
the presets on your computer or your Internet Service Provider. If your IT
administrator isn't available, just try submitting from another computer and see if
that works. Another reason to submit early!

Help
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There's help if you need it. If you have questions about the mechanics of
applying via Grants.gov, check out the resources on their website or call or email their Contact Center. If you have questions about the content of your
application, contact the NEA staff for your discipline.

Contact Grants.gov
Telephone: 1-800-518-4726
E-mail: [email protected]
Website: www.grants.gov

Contact Grants.gov
Help Desk: 1-800-518-4726
E-mail: [email protected]
Web site: www.grants.gov

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SIDEBAR: LIFECYCLE OF AN APPLICATION (APPEARS IN ALL DISCIPLINE/FIELD
AREAS)
GUIDELINES AVAILABLE
Application guidelines are made available on the Arts Endowment's website and
through Grants.gov.
APPLICATION SUBMITTED
Applications that met the deadline are assigned an application number. Applicant
receives acknowledgment of application receipt. Applications are forwarded to Program
staff.
STAFF REVIEW
Staff reviews applications for completeness and eligibility and may contact an applicant
for clarification and additional information. Application materials are made available to
panelists several weeks before the panel meeting.
PANEL REVIEW
Each panel is made up of experts with knowledge and experience in the area under
review. Each application is reviewed and rated in accordance with the published review
criteria.
NATIONAL COUNCIL/CHAIRMAN REVIEW
The staff reconciles the panel recommendations with available funds and forwards them
to the National Council on the Arts, where they are reviewed in open session. The
Council makes recommendations on which applications to fund and which applications
to reject. Fast-Track grants receive an expedited review. Following panel and staff
review, recommendations are forwarded to the Chairman who makes the final decision
on all grant awards.
NOTIFICATION
Applicants not recommended for funding are notified. Applicants recommended may be
contacted first for revisions to the project. Fast-Track grant applicants will receive a
preliminary letter of notification. Grantees later receive an official grant award
notification with information about legal and reporting requirements.

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Art Works
Introduction | Deadlines (March or August) | Project Reporting and Evaluation |
Application Review | Contacts | If you wish to apply | Grant Amounts & Matching Funds
Introduction
The guiding principle of "Art Works" is at the center of everything we do at the NEA. "Art
Works" refers to three things: the works of art themselves, the ways art works on
audiences, and the fact that art is work for the artists and arts professionals who make
up the field.
To make "art work," the NEA has included the advancement of innovation as a core
component of its mission as a way to ensure the vitality of the arts. We recognize that
arts and design organizations are often in the forefront of innovation in their work and
strongly encourage innovative projects which are characterized as those that:
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Are likely to prove transformative with the potential for meaningful change,
whether in the development or enhancement of new or existing art forms, new
approaches to the creation or presentation of art, or new ways of engaging the
public with art;
Are distinctive, offering fresh insights and new value for their fields and/or the
public through unconventional solutions; and
Have the potential to be shared and/or emulated, or are likely to lead to other
advances in the field.

Through the projects that we support in the Art Works category, we want to achieve the
following four outcomes:
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Creation: The creation of art that meets the highest standards of excellence,
Engagement: Public engagement with diverse and excellent art,
Learning: Lifelong learning in the arts, and
Livability: The strengthening of communities through the arts.

Please note:
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Partnerships can be valuable to the success of projects. While not required,
applicants are encouraged to consider partnerships among organizations, both in
and outside of the arts, as appropriate to their project.
American arts and design organizations must be inclusive of the full range of
demographics of their communities, as well as individuals of all physical and
cognitive abilities. Toward that end, we encourage projects for which NEA
support is sought to strive for the highest level of inclusiveness in their

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audiences, programming, artists, governance, and staffing. We also welcome
projects that will explicitly address the issue of inclusion.
We are interested in projects that extend the arts to underserved populations -those whose opportunities to experience the arts are limited by geography,
ethnicity, economics, or disability. This is achieved in part through the use of
Challenge America funds.
The Art Works category does not fund direct grants to individuals. Direct grants
to individuals are offered only in the category of Literature Fellowships.

Grants generally will range from $10,000 to $100,000. No grants will be made below
$10,000. Grants of $100,000 or more will be made only in rare instances, and only for
projects that the Arts Endowment determines demonstrate exceptional national or
regional significance and impact. In the past few years, well over half of the agency's
grants have been for amounts less than $25,000.
Outcomes
You will be asked to select the outcome that is most relevant to your project (note that
all Arts Education applicants must choose the Learning outcome as their outcome).
When making selections, you should identify the outcome(s) that reflect the results
expected to be achieved by your project. If you receive a grant, you also will be asked to
provide evidence of those results.
1. Creation: The portfolio of American art is expanded.
Support is available for projects to create art that meets the highest standards of
excellence across a diverse spectrum of artistic disciplines and geographic
locations. Through the creation of art, these projects are intended to replenish
and rejuvenate America's enduring cultural legacy. Creation activities may
include:
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Commissioning, development, and production of new work.
Design competitions and design or planning projects for new arts or
cultural spaces or landscapes.
Workshops and residencies for artists where the primary purpose is
to create new art.
Opportunities for writers and translators to create or refine their
work.
Projects that employ innovative forms of art-making and design.

You will be asked to address the anticipated results in your application. If
you receive a grant, you will be asked to provide evidence of those results
at the end of your project. You will need to provide evidence of the new art
works created. If the project activities do not lead to the creation of
completed works of art within the period of a grant, you may demonstrate
progress toward the creation of art by describing the artists' participation

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and work accomplished by the end of the grant. Before applying, please
review the reporting requirements for Creation.
2. Engagement: Americans throughout the nation experience art.
Support is available for projects that provide public engagement with artistic
excellence across a diverse spectrum of artistic disciplines and geographic
locations. These projects should engage the public directly with the arts,
providing Americans with new opportunities to have profound and meaningful
arts experiences. Engagement activities may include:
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Exhibitions, performances, concerts, and readings.
Film screenings.
Touring and outreach activities.
Restaging of repertory and master works of historical significance.
Art fairs and festivals.
Documentation, preservation, and conservation of art work.
Public programs that raise awareness of cultural heritage.
Broadcasts on television or radio; video games; mobile apps; live
streaming, audio- and video-on-demand, podcasts, MP3 files, or
other digital applications.
Design charrettes.
Publication, production, and promotion of digital, audio, mobile, or
online publications; books; magazines; catalogues; and searchable
information databases.
Services to artists and arts organizations
Projects that extend the arts to underserved populations -- those
whose opportunities to experience the arts are limited by
geography, ethnicity, economics, or disability.
Projects that employ innovative forms of art and design delivery.

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knowledge or skills in the arts, thereby building public capacity for lifelong
participation in the arts. Learning activities may include:
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Lifelong learning activities for youth, adults, and intergenerational
groups.
Standards-based arts education activities for pre-K-12 students.
Informal education programs, workshops, and demonstrations.
Mentorships and apprenticeship programs.
Professional development for artists, teaching artists, teachers, and
other education providers.
Assessments and evaluations of arts learning.
Online courses or training.
Lectures and symposia.
Production, publication, and distribution of teachers'/facilitators'
guides.
Innovative practices in arts learning for Americans of all ages.

You will be asked to address the anticipated results in your application. If
you receive a grant, you will be asked to provide evidence of those results
at the end of your project. You will need to describe the participants'
learning, the composition of the participant group, and the numbers of
participants and activities, as well as the activities used to facilitate the
acquisition of knowledge or skills in the arts. If you receive support through
the Arts Education discipline for a standards-based project, you will be
required to report on additional measurable results, including identifying
specific learning outcomes, describing the assessment method, and
reporting on the number of participants who demonstrated learning.
Before applying, please review the reporting requirements for
Learning. In addition to a Final Descriptive Report and Federal Financial
Report, Arts Education grantees who apply for a Direct Learning Grant will
be required to describe the methods used to assess learning, and they will
be required to submit any tools used to assess learning with their Final
Report.
4. Livability: American communities are strengthened through the arts.
Support is available for projects that incorporate the arts and design into
strategies to improve the livability of communities. Livability consists of a variety
of factors that contribute to the quality of life in a community such as ample
opportunities for social, civic, and cultural participation; education, employment,
and safety; sustainability; affordable housing, ease of transportation, and access
to public buildings and facilities; and an aesthetically pleasing environment. The
arts can enhance livability by providing new avenues for expression and
creativity. Arts- and design-related Livability activities may include:
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The development of plans for cultural and/or creative sector growth.

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The enhancement of public spaces through design or new art
works.
Arts or design activities that are intended to foster community
interaction in public spaces.
Cultural sustainability activities that contribute to community identity
and sense of place.
The inclusion of artists, designers, and/or arts organizations in civic
engagement activities and plans and processes to improve
community livability and enhance the unique characteristics of a
community.
Innovative community-based partnerships that integrate the arts
with livability efforts.

Please note that certain types of Livability activities will require applicants
to provide information in accordance with the National Environmental
Policy Act and/or the National Historic Preservation Act. See here for more
information.
The anticipated long-term results for Livability projects are measurable
community benefits, such as growth in overall levels of social and civic
engagement; arts- or design-focused changes in policies, laws, and/or
regulations; job and/or revenue growth for the community; or changes in
in-and-out migration patterns. You will be asked to address the anticipated
results in your application. If you receive a grant, you will be asked to
provide evidence of those results at the end of your project. Given the
nature of Livability projects, benefits are likely to emerge over time and
may not be fully measureable during the period of a grant. You will need to
provide evidence of progress toward achieving improved livability as
appropriate to the project. Reporting requirements for Livability are
different from -- and more extensive than -- the reporting requirements for
the other outcomes. Before applying, please review the reporting
requirements for Livability.

(DEADLINE, APPLICATION REVIEW, AND CONTACT SECTIONS WILL BE
INSERTED FOR EACH DISCIPLINE) [Back to Top]
If you wish to apply: [Back to Top]
Step 1 - Please Read First

Step 2 - To Apply

Grants.gov registration

> How to Prepare and Submit
an

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Application Calendar/Deadlines
Grant Program Description
We Fund/Do Not Fund
Guiding Principles
Award Information
Grant Amounts & Matching
Funds
Period of Support

Application
> Prepare and submit work
samples
electronically

Application Tools
Frequently Asked Questions

Eligibility
Applicant Eligibility
Application Limits

Grants.gov Tips

Application Review
Review Criteria
What Happens to Your
Application

State and National Standards
for Arts Education

Award Administration
Award Notices
Changes in Projects
General Terms & Conditions
Legal Requirements
Assurance of Compliance
Other Information
Access for Individuals with
Disabilities
Civil Rights
Standards for Service
Reporting Burden

CFDA No. 45.024
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January 2014

Guidelines Webinars

Recent Grants
Accessibility Checklist

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(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
ARTIST COMMUNITIES
The National Endowment for the Arts is committed to providing assistance to artist
communities for projects that encourage and nurture the development of individual
artists and foster and inspire their creative processes. For the Arts Endowment's
purposes, an artist community is defined as an organization, whether focused on a
single discipline or multidisciplinary, whose primary mission is to provide artist
residencies.
Support is available for artist communities that:
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Provide space, time, and resources to artists for incubation, thought, or creativity
in a retreat setting in an urban or rural location.
Foster and support the creative process of art making by providing studio
facilities and assistance with living accommodations to enable artists to live and
work concurrently.
Utilize a competitive application process to recruit and select participants, and
rotate a wide range of artists in order to encourage the highest standards of
creativity.

Funding Opportunities in Artist Communities
Grants for Arts Projects
CFDA No. 45.024
The National Endowment for the Arts' primary funding opportunities for organizations
can be found here. An organization may submit only one application through the
following FY 2015 Grants for Arts Projects category (see "Application Limits" for
the few exceptions to this rule). For most organizations, this category represents the
full range of funding options for the entire year.
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Art Works: To support the creation of art that meets the highest standards of
excellence, public engagement with diverse and excellent art, lifelong learning in
the arts, and the strengthening of communities through the arts. Within these
areas, innovative projects are strongly encouraged. Grants generally range from
$10,000 to $100,000. The application is due on March 6, 2014. There is no
August deadline for artist community projects.

(CLICK THROUGH TO AW)

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ARTIST COMMUNITIES: Art Works
(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

Deadlines [Back to Top]
The application deadline for all artist community projects is March 6, 2014. (There
is no August deadline.) The earliest beginning date for the Arts Endowment's period of
support is January 1, 2015.
The Art Works category provides support for projects that address the following
outcomes (in bold below). You will be asked to indicate the outcome that is most
relevant to your project in your application and on the application form.
Creation
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Stipends and living accommodations for professional artists where the primary
purpose is to create new art.
The expansion of the pool of artists that encourages the participation of artists
from a wide variety of aesthetic viewpoints, ethnic backgrounds, or geographic
areas where the primary purpose is to create new art.
Access to facilities or technology to meet the needs of interdisciplinary or new
genre artists where the primary purpose is to create new art.
Innovative approaches to serving as an incubator for the creation of art.
Innovative collaborations between artists and those from sectors outside of the
arts (e.g., science) to create new art.

Engagement
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Innovative uses of technology, media, or new models and activities with the
surrounding community that provide the public with direct experiences with
practicing artists and increase the visibility of the work of artists and the
organization.
Innovative approaches to collaboration with outside organizations and disciplines
where the primary purpose is public engagement with art.

Learning
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Activities with the surrounding community that provide educational and related
activities for youth, adults, intergenerational groups, and schools. (If your project
is for youth, see "Choosing the Right Discipline for Youth Projects" to help you in
your discipline selection.)
Residency exchange programs with artists and artist communities in other
countries where the primary purpose is the acquisition of knowledge or skills in
the arts.

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Livability
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The development of artist live/work spaces.
The enhancement of public spaces through commissioning and/or installation of
works created by members of artist communities.
The engagement of artist communities in plans and processes to improve
community livability.
Community-based partnerships that integrate artist communities with livability
efforts.
(Applicants are strongly encouraged to contact staff if they are considering
Livability as a primary outcome.)

Project Reporting and Evaluation [Back to Top]
We ask all applicants to define what they would like to achieve, how they will assess the
degree to which it is achieved, and, upon completion of the project, what they have
learned from their experiences. Such feedback need not entail large-scale or expensive
evaluation efforts. You should do what is feasible and appropriate for your organization
and project. When a grant is completed, you must submit a final report and answer
questions on your achievements and how these were determined. Arts Education
grantees who apply for a Direct Learning Grant will be required to describe the
assessment methods used to assess learning, and they will be required to submit any
tools used to assess learning with their Final Report. (Please note that assessment
tools may be shared publicly. If your tools are proprietary and have copyrights or
trademarks attached, you will be asked to note that in your application and Final
Report.) Before applying, please review the reporting requirements for the outcome that
will be selected for the proposed project: Creation, Engagement, Learning, or
Livability.
Beyond the reporting requirements for all grantees, selected Art Works grantees will be
asked to assist in the collection of additional information that can help the NEA
determine the degree to which agency objectives were achieved. You may be contacted
to provide evidence of project accomplishments including, but not limited to, work
samples, community action plans, cultural asset studies, programs, reviews, relevant
news clippings, and playbills. Please remember that you are required to maintain project
documentation for three years following submission of your final reports.
Application Review [Back to Top]
This category uses the agency's traditional method of application review. Applications
are submitted to the Artist Communities staff and are reviewed by a diverse group of
experts in the artist community field.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see

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the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions." See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.
Contacts [Back to Top]
Artist Communities Specialist: Pepper Smith, [email protected] or 202/682-5790

(ARTIST COMMUNITIES APPLICATION REQUIREMENTS)
The application instructions, including what items to attach to buttons 1-7 of the
Attachments form, are basically the same for each discipline and can be found under
"Art Works/How to Prepare and Submit an Application."
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF

ATTACHMENT 8:PROGRAMMATIC ACTIVITIES LIST (Three-page limit)
To this button, attach a representative list of your Programmatic Activities for the past
three seasons. The file name should indicate the name of your organization or a
recognizable acronym followed by "ProgActivities.pdf."
Submit a selective representative list, in chronological order, of your organization's
programming or activities for the following years: 2011-12, 2012-13, and 2013-14. For
organizations that schedule activities according to a single calendar year, use
programming for 2011, 2012, and 2013. You may submit up to three pages.
This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and the artistic excellence and merit of your organization. For the
purpose of defining eligibility, "three-year history" refers to when an organization began
its programming and not when it incorporated or received nonprofit, tax-exempt status.
Where available, include arts or cultural programming that has a relationship to the
project for which you are requesting support (e.g., show examples of previous festival
programming if your project is for a festival). For most applicants, this list should show
selected artists/projects/exhibitions/works that your organization has or will have
presented/produced/exhibited/performed. Use the bullets below as a guide to possible
column headings for your list; adjust them as appropriate for your organization.
• Year: 2011-12, 2012-13, or 2013-14. For organizations that schedule activities

according to a single calendar year, use 2011, 2012, or 2013.
• Activity. The type of activity (residency, exhibition, performance, workshop, etc.).
• Artist(s). List resident artists. This may include a creator or project head such as
a choreographer, composer, playwright, performing artist, arts specialist,
teacher, etc.

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• Participant's Home Residence. List the city and state for participating artists (for

non-U.S. artists, list the country of residence).
• Inclusive Dates of the activity.
• Stipend, fees, in-kind services paid to artists/companies. (Use average or

aggregate fees where appropriate.)
Example:
A residency program might fill out its representative list as follows:

Year Activity

Artist(s) Participant's
Home
Residence
(City, State,
Country)

2011- Residency Taylor
Hall
12

Baltimore, MD

2012- Residency Ana Lita France
13
2013- Residency Grant
Lee
14

Arts
Inclusive Stipend/Fee/
Discipline/ Dates
In-Kind
Medium
Services

writer

2/153/12/12

$500

sculptor

4/85/10/13

$500

7/29/1/14

$1,000

Fredericksburg, composer
VA

ATTACHMENT 9: SPECIAL ITEMS
To this button, attach a single file that includes any items specified below that are
relevant to your particular project. The file name should indicate the name of your
organization or a recognizable acronym followed by "SpecReqs.pdf."
• For all projects, a one-page Artistic Statement that discusses the reasons for

the project's selection and its relationship to the artistic vision of the
organization. Label this "Artistic Statement."
• For projects that involve professional development activities, a
representative list of the names, current professional affiliations, and short bios
of participants from the past two years. Label this "Representative List of
Artists-Affiliations-Short Bios."
• For projects that may be impacted by the National Environmental Policy
Act and/or the National Historic Preservation Act (e.g., an arts festival in a
park, the commissioning and installation of an outdoor sculpture or mural, or
certain types of Livability projects), provide documentation that the project is in
compliance. The Arts Endowment may conduct a review of your organization
to ensure that it is in compliance.

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Electronic Submission of Work Samples
You will upload your work samples electronically.
To upload work samples, you will use the NEA GrantsOnline™ System (NEA-GO),
which is being administered for the NEA by the Western States Arts Federation
(WESTAF). This will proceed as follows:
1. You will complete the Grants.gov application process as detailed through Step 5
of the instructions above.
2. On March 24, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on April 4, 2014, to upload,
preview/check, and submit your work samples electronically.
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE
4. You will access NEA-GO for detailed instructions and to upload your work
samples.
The NEA-GO system is optimized for use with the following web browsers:
Mozilla Firefox, Safari, and Google Chrome. Internet Explorer will also work, but
you must have at least version IE 8.
NEA staff will be available to answer any questions that you have.
You should prepare your work samples well in advance of the deadline and have
them fully ready to upload once NEA-GO becomes available to you.
Work Sample Preparation
Work samples are a critical part of your application and are considered carefully during
application review. Your work samples should be recent, concise, of high quality, and as
relevant to the project as possible. For example, if you are proposing:
•

An artist community or production residency project, submit: 1) a sample of
selected artists' recent work; 2) documentation of the facilities they will use
including visuals of the setting, lodging, and rehearsal spaces; and 3) if the artists

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Grants for Arts Projects, FY 2015

•

are not yet selected, submit samples of work by artists who recently have been in
residence.
To create, complete, perform, or present a work, submit a sample that best
illustrates the artistry, quality of artists' work, and type of activity that will be
involved in your proposed project (e.g., music, video, digital images, literary
samples).

Acceptable Formats
You will be able to upload samples in the formats described below. There is a limit of
250 MB for all of your work samples combined.
Audio Samples
Submit no more than two selections; each selection should not exceed five
minutes. You will upload each selection in a separate file. Each file has a size limit of 5
MB. Acceptable file types are mp3, wma, wav, aac, mid, midi, mpa, and ra.
Digital images
Submit no more than 20 images. You may either combine all of your images into a
single PDF file or upload each image in a separate file. Image size should be
consistent; 800 x 600 pixels is suggested. Each image/file has a size limit of 5 MB.
Acceptable file types are jpeg, gif, bmp, png, and tif.
Video Samples
Submit no more than three selections; each selection should not exceed three
minutes.
You may submit a link to a video sample, or upload a video sample directly to NEA-GO.
If you submit a link:
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than three and list them all on a single PDF. For each site, list the
URLs for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
If you upload directly to NEA-GO:
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample
must be in one of these acceptable file types. File types such as VIDEO_TS.BUP,
VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.

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In order to be uploaded, videos must meet the following minimum requirements:
•
•

Resolution: At least 480 x 360
Frames per second (fps): At least 12

You can often check the resolution of a video as follows. In Windows environments, find
the file on your computer, right click it, and select "Properties." On a Mac, hold the
Control key, and click on the file name. Select "Get Info" and the information should
display. Most videos are a standard 29 frames per second.
While the above requirements are the minimum, submitting your video in the mp4
(H.264) format at 640 x 480 with mp3 audio will allow for efficient uploading while
showing your clips to best advantage. There is a file size limit of 250 MB. (Note,
however, that there is a limit of 250 MB for all of your work samples combined so
choose your video samples carefully.)
If your video doesn't meet the minimum resolution requirements above, there are a
number of software programs you can use to convert your video, such as the free
MPEG Streamclip; DV Kitchen for Mac, which has a free trial; and
www.mediaconverter.org, which allows for five free conversions.
If you are submitting more than one video sample, you will upload each individually, in a
separate file.
Websites
Only submit a website that is an essential part of the project.
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than three and list them all on a single PDF. For each site, list the
URLs for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
NOTE: If you provide links to works samples -- audio samples, digital images, video
samples, or documents – the same limits on work samples uploaded directly to NEAGO apply to those provided via links:
•
•
•
•

Audio samples: No more than two selections; each selection should not exceed
five minutes.
Digital images: No more than 20 images.
Video samples: No more than three selections; each selection should not exceed
three minutes.
Documents: Up to 15 pages each.

Documents (Literary samples, publications, periodicals, catalogues)

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Submit a very limited sample that is directly related to the proposed project. Do not
submit letters of support. Upload each document individually, in a separate file. Each file
has a size limit of 5 MB and 15 pages. All documents should be submitted as PDF files.
If you have to scan material, please follow the guidance below:
•
•

•

Scan images at a resolution of 300 dpi. Resolutions over 300 dpi will result in
unnecessarily large files.
Experiment with the JPEG quality settings. Saving the document as a "medium
quality" or "low quality" JPEG will reduce the file size, and is not likely to reduce
readability.
When you have scanned the images, combine them into a single PDF file.
Submit a single file for each document; do not submit a separate file for
each scanned page.

Work Sample Information
For each work sample that you upload electronically, you will find a descriptive field into
which you will enter the following information, as appropriate:
Title box:
•

The title of the work or organization represented by the work sample. Title each
work sample with a unique name. This title must not contain an apostrophe.

Description box:
•
•
•
•
•
•

[Applicants submitting multiple websites or multiple images on a PDF should include the
relevant information from above with each website or image in the PDF. The descriptive
field for the file should provide a brief overview of the group of images or websites as a
whole.]

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Grants for Arts Projects, FY 2015

(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
ARTS EDUCATION
Every student should have the opportunity to participate in the arts, both in and out of
school. We know that students who participate in the arts are more engaged in life and
are empowered to be fulfilled, responsible citizens who make a profound positive impact
on this world. In addition, NEA-supported research has shown that students from low
socioeconomic backgrounds who have arts-rich experiences are more likely to achieve
key positive outcomes—academically, socially, and civically—compared with their peers
who lack access to arts experiences.
Our arts education funding is focused on students. Projects are for pre-K-12 students,
the educators and community leaders who support them, and the schools and
communities that serve them. All students are served when each level of the system is
supported. Applicants should consider what role their proposed project plays within this
system, and how their project impacts students. Funded projects will utilize and test
innovative strategies, or scale up proven methodologies, for increasing access to arts
education for more students.
Three project types are available:
•

•

Direct Learning Grants to increase knowledge and skills in the arts. Projects must
provide extended participatory learning that engages students with accomplished
artists and arts educators, align with either national or state arts education
standards, and rigorously assess student learning.
Professional Development Grants to deepen knowledge and strengthen the
practice of educators and/or community leaders who engage students in arts
learning. Projects must provide meaningful opportunities for participants to
experience the arts, provide in-depth learning over a sustained period of time, and
measure the impact of the professional development experience.
Collective Impact Grants to ensure that all students across entire neighborhoods,
schools, school districts, and/or states – in communities of all sizes – participate in
the arts over time. Projects must be either for emerging new work or for sustaining
and growing established networks that are proven to increase arts education for all
students. Projects will also have significant potential to be shared and customized in
communities across the country. Longer project periods are encouraged, and larger
grant amounts may be awarded for these projects.

Funding Opportunities in Arts Education
Grants for Arts Projects
CFDA No. 45.024

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The National Endowment for the Arts' primary funding opportunities for organizations
can be found here. An organization may submit only one application through the
following FY 2015 Grants for Arts Projects category (see "Application Limits" for
the few exceptions to this rule). For most organizations, this category represents the
full range of funding options for the entire year.
Art Works
March 6 and August 7, 2014, Application Deadlines
To support the creation of art that meets the highest standards of excellence, public
engagement with diverse and excellent art, lifelong learning in the arts, and the
strengthening of communities through the arts. Within this category, all Arts Education
projects will have Learning as their primary outcome. Innovative projects are strongly
encouraged. Grants generally range from $10,000 to $100,000.
NOTE: Arts Education projects may be in any artistic discipline. Projects for short-term
arts exposure, arts appreciation, or intergenerational activity should not be submitted
under Arts Education; rather, they should be submitted under the appropriate artistic
discipline. If you have questions about whether you should apply under Arts Education
or some other discipline, read "Choosing the Right Discipline for Youth Projects."

Choosing the Right Discipline for Youth Projects
Projects funded under Arts Education actively involve youth in standards-based learning
activities that: require a substantial and sustained investment of time; have significant
curricular impact; and involve sequential and comprehensive arts learning. If the target
audience is intergenerational, then the organization should consider submitting its
application directly to one of the artistic disciplines rather than to Arts Education.
Applications for projects for youth where the focus is exposure to or appreciation of the
arts -- whether activities take place in school, after school, during the summer, or in
community settings -- should be submitted directly to the appropriate artistic discipline in
the Art Works category. Such projects may include performances by or exhibitions of
professional artists. Arts events may be accompanied by ancillary learning activities
(e.g., study guides for teachers and students, artists’ visits prior to or following the
event, workshops, lecture-demonstrations, or master classes).
Please contact Arts Endowment staff if you have questions.

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ARTS EDUCATION: Art Works
(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

Outcomes [Back to Top]
All Arts Education applicants must choose the Learning Outcome (Americans of All
Ages Acquire Knowledge or Skills in the Arts).
Each applicant must be as specific as possible in describing how their project will
achieve and demonstrate the outcome selected. Project goals, activities, and outcomes
must be clearly defined.
Deadlines [Back to Top]
Art Works applications will be accepted under two deadlines: March 6, 2014, and
August 7, 2014. Applications for Direct Learning, Professional Development, and
Community Impact Grants -- in all artistic disciplines -- are accepted at both deadlines.
Apply under the deadline with the project example that most closely corresponds to the
primary focus of your proposed project.
Community-based Direct Learning and Professional Development Grants projects
include activities and training in the arts that occur outside of the school system.
Activities must occur outside of the regular school day, and may take place in a variety
of settings. These activities may be offered by arts organizations or by other communitybased, non-arts organizations or agencies in partnership with artists and/or arts groups.
Projects could take place in locations such as arts organizations, community centers,
faith-based organizations, public housing, tribal community centers, juvenile facilities, or
school buildings.
School-based Direct Learning and Professional Development Grants projects must be
directly connected to the school curriculum and instructional program. Activities may
take place in or outside of the school building at any time of the day, including afterschool and summer enrichment programs formally connected to school curricula.
Community Impact Grants transcend community- and school-based definitions.
March 6, 2014, Application Deadline
January 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Community-Based Direct Learning Grants
Projects support arts instruction for students, pre-K through 12th grade, that result in
increased knowledge and skills in the arts. Projects should engage students in direct

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learning over an extended period to increase their proficiency in and understanding of
an artistic discipline, genre, or form. These projects must include all of the following
elements:
•
•
•

Experience: Participants experience exemplary works of art -- in live form
where possible -- to gain increased knowledge and skills in the art form.
Create: Informed by their experience in an art form, participants will create or
perform art.
Assess: Student learning is measured and assessed according to either
national or state arts education standards. At the conclusion of the project,
grantees will be required to describe the assessment methods used to assess
learning, and to submit any tools used to assess learning with their Final
Report. Before applying, please review the reporting requirements for
Learning.

Community-Based Professional Development Grants
Projects support opportunities for classroom teachers, arts specialists, teaching artists,
school/district administrators, other educators, and community leaders to learn how to
engage students in high quality arts learning and improve instruction. These projects
must include all of the following elements:
•
•
•

Experience: Participants have an experience in or through the arts.
Study: Participants are engaged in a sustained, in-depth course of study.
Evaluate: Participant learning is evaluated and the impact of the professional
development on teacher practice is measured. Before applying, please review
the reporting requirements for Learning.

Collective Impact Grants
Projects increase student access to arts education through collective, systematic
approaches. John Kania and Mark Kramer have shown how collective efforts have a
greater impact on social change than individual efforts in their "Collective Impact" article
in the Stanford Social Innovation Review NEW LINK.
We anticipate making a limited number of grants at higher award levels for longer term,
large-scale projects that use a collective, systematic approach to provide arts education
to students throughout a neighborhood, school, school district, and/or state.
These projects should embrace the following principles, which may be ongoing and
occur at any point during the project:
PLACEHOLDER FOR GRAPHIC THAT SHOW THE FOLLOWING AS A CYCLE
•

Partnership: Cross-sector partners work to determine a common vision,
define goals, develop strategies, and identify measurable outcomes for arts

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•

education. Partners may include arts organizations, units of government,
school systems, funders, community organizations, or institutions of higher
education. Priority will be given to projects that include at least three crosssector organizations, including an arts/cultural organization.
Data: Data informs decision making. This may include asset mapping of
community resources, collecting student data, or creating new data collection
tools.
Planning: A plan outlines system-wide arts education implementation. This
should include a description of each partner's role in achieving the common
vision, as well as plans for communication among the partners and
sustainability.
Programming: Activities support the plan. Programming may include services
to youth, professional development, curriculum design, or convening
stakeholders.
Evaluation: A shared measurement system assesses the impact of planning
and programming and is disseminated.

You must identify your project as either Emerging or Sustaining.
Emerging projects are in the initial phase of work to establish an arts education plan.
These projects may cultivate partners, convene, collect data, or create an arts
education plan.
Sustaining projects have an arts education plan in place. These projects may continue
work from the emerging phase, be in the programming and evaluation stage, or scaling
up proven efforts to increase arts education access. These projects must demonstrate
how they are disseminating information to the fields of arts education, public education,
and beyond.
(NOTE: If any partner in the project has been a past participant in the Education
Leaders Institute (ELI) NEW LINK TO ELI MAP, indicate that in your application.
Describe if and how the proposed project supports or is aligned to efforts made as a
result of participation in ELI.)
August 7, 2014, Application Deadline
June 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
School-Based Direct Learning Grants
Projects support arts instruction for students, pre-K through 12th grade, that result in
increased knowledge and skills in the arts. Projects should engage students in direct
learning over an extended period to increase their proficiency in and understanding of
an artistic discipline, genre, or form. These projects must include all of the following
elements:

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Grants for Arts Projects, FY 2015

•
•
•

School-Based Professional Development Grants
Projects support opportunities for classroom teachers, arts specialists, teaching artists,
school/district administrators, other educators, and community leaders to learn how to
engage students in high quality arts learning and improve instruction. These projects
must include all of the following elements:
•
•
•

Partnership: Cross-sector partners work to determine a common vision,
define goals, develop strategies, and identify measurable outcomes for arts
education. Partners may include arts organizations, units of government,
school systems, funders, community organizations, or institutions of higher
education. Priority will be given to projects that include at least three crosssector organizations, including an arts/cultural organization.

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•

Data: Data informs decision making. This may include asset mapping of
community resources, collecting student data, or creating new data collection
tools.
Planning: A plan outlines system-wide arts education implementation. This
should include a description of each partner's role in achieving the common
vision, as well as plans for communication among the partners and
sustainability.
Programming: Activities support the plan. Programming may include services
to youth, professional development, curriculum design, or convening
stakeholders.
Evaluation: A shared measurement system assesses the impact of planning
and programming and is disseminated.

We Do Not Fund
In addition to the "We Do Not Fund" section for all Grants for Arts Projects applicants,
funding under the Arts Education discipline is not available for:
•

•

Projects that replace arts instruction provided by a classroom teacher or an arts
specialist in schools. The Arts Endowment strongly endorses the arts as a core
academic subject area.
Awards directly to individual elementary or secondary schools -- charter, private,
or public. Schools may participate as partners in projects for which another
eligible organization applies. Local education agencies, school districts, and state
and regional education agencies are eligible. If a single school also is the local
education agency, as is the case with some charter schools, the school may
apply with documentation that supports its status as the local education agency.

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•

Research on the value of arts education. Applicants may consider the Arts
Endowment's research grant opportunity for support of research projects.

Organizations with projects that are not eligible under this category may want to review
the opportunities that are offered by their state arts agency.
Project Reporting and Evaluation [Back to Top]
We ask all applicants to define what they would like to achieve, how they will assess the
degree to which it is achieved, and, upon completion of the project, what they have
learned from their experiences. Such feedback need not entail large-scale or expensive
evaluation efforts. You should do what is feasible and appropriate for your organization
and project. When a grant is completed, you must submit a final report and answer
questions on your achievements and how these were determined. Arts Education
grantees who apply for a Direct Learning Grant will be required to describe the
assessment methods used to assess learning, and they will be required to submit any
tools used to assess learning with their Final Report. (Please note that assessment
tools may be shared publicly. If your tools are proprietary and have copyrights or
trademarks attached, you will be asked to note that in your application and Final
Report.) Before applying, please review the reporting requirements for the outcome that
will be selected for the proposed project. LINK TO LEARNING ONLY
Beyond the reporting requirements for all grantees, selected Art Works grantees will be
asked to assist in the collection of additional information that can help the NEA
determine the degree to which agency objectives were achieved. You may be contacted
to provide evidence of project accomplishments including, but not limited to, work
samples, community action plans, cultural asset studies, programs, reviews, relevant
news clippings, and playbills. Please remember that you are required to maintain project
documentation for three years following submission of your final reports.
Application Review [Back to Top]
This category uses the agency's traditional method of application review. Applications
are submitted to the Arts Education staff and are reviewed by a diverse group of experts
in the field.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see
the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions." See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.
Arts Education Contacts [Back to Top]
Dance, Music, Opera: Denise Brandenburg, [email protected] or 202/682-5044

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Literature, Theater & Musical Theater: Nancy Daugherty, [email protected] or
202/682-5521
Folk & Traditional Arts, Local Arts Agencies, Presenting & Multidisciplinary Works: Terry
Liu, [email protected] or 202/682-5690
Design, Media Arts, Museums, Visual Arts: Lakita Edwards, [email protected] or
202/682-5704

SPECIAL SECTIONS FOR ARTS ED

A complete application consists of:
•
•
•
•

•

Application for Federal Domestic Assistance (SF‐424)
Project/Performance Site Location(s) Form
NEA Organization & Project Profile Form
Attachments Form to which you have attached:
o Organizational Background Statement
o Details of the Project Narrative
o Biographies of Key Project Personnel
o List of Current Board Members
o Project Budget Form, Pages 1 and 2
o Optional Project Budget
o Financial Information Form
o Organizational Activities List
o
o Documentation of authority to operate as the local education
agency (single schools applying as the local education agency
only)
Work samples to be submitted electronically

FOR THE ATTACHMENTS INSTRUCTIONS:
Several important points:
1. Attachments 5 and 7 are fillable forms; you will find links to them. These forms
can be filled in, saved to your computer, and attached without the need for
special software or conversion to PDF.

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Please be sure you are using Adobe Reader (version 9 or higher) when filling out
our PDF forms.
Note to Mac users: Your computer may be set to open PDF files using Preview
(you can tell which program is being used to view a PDF file by looking at the leftmost item in the menu bar). Please verify that you are using Adobe Reader and
not Preview. If you don’t have Adobe Reader installed, you can download it
here: http://get.adobe.com/reader/.
2. All other attachments are documents (e.g., narratives, lists) that you will develop
in accordance with the instructions provided. These items must be submitted
as PDF (portable document format) files.
These non-form documents can be created using any word processing software.
When you have completed the document, save it to your computer and convert it
to PDF before attaching. If you don't already have software to convert files to
PDF, there are many low-cost and free software packages that can do this. To
learn more, go to PDF Conversion Programs.
Please make sure to convert your documents into PDF format in line with the
guidance above. Do not create PDFs of your electronic documents by
scanning. In the past, some applicants have printed their electronic documents
and then scanned them, saving the scan in PDF format. PDFs created this way
are much larger, and of lower quality, than PDFs created by the methods we
recommend. Do not embed non-printable media files (video and/or sound) in
your PDF documents. Static images (e.g., pictures) are acceptable. Please do
not enable any document security settings or password-protect any PDF file you
submit to us.
No attachment should be more than 2 MB.
3. For non-form documents, label pages clearly with the name of the item (e.g.,
Organizational Background) and your organization's legal name. Leave a margin
of at least one inch at the top, bottom, and sides of all pages. Do not
reduce type below 12 point font size. Do not type in all capital letters. Within
each attachment, number pages sequentially; place numbers on the bottom right
hand corner of each page. Excess pages will be removed and not be
reviewed.
4. Name your files as indicated below and attach them in the proper order.
Limit file names to 50 or fewer characters and use only the following characters
when naming your attachments: A-Z, a-z, 0-9, underscore (_), hyphen (-), space,
and period. If you do not follow this rule, your application may be rejected. Please
note that you cannot change the name of a file on the Attachments Form.
Therefore make certain that each file is named correctly before you attach it.

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When you open the Grants.gov Attachments Form, you will find 15 attachment buttons.
By clicking on a button, you will be able to choose the PDF file from your computer that
you wish to attach. Please attach the proper file to the proper button as listed below.

PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF
The Attachments

ATTACHMENT 1: ORGANIZATIONAL BACKGROUND STATEMENT
To this button, attach a one-page Organizational Background statement. Excess
pages will be removed and not be reviewed. The file name should indicate the name
of your organization or a recognizable acronym followed by "OrgBackground.pdf" (e.g.,
"ABCDanceCoOrgBackground.pdf" or "StateUnivPerfArtsCenterOrgBackground.pdf").
This statement should cover the points below; use the following headings and letters to
organize your response. If you are a parent organization that is applying on behalf of a
component, this information should refer to the component.
• Date organization was incorporated. If not applicable, omit.
• Mission/purpose of your organization: Briefly summarize the mission and

purpose of your organization. For organizations whose work extends beyond
the cultural sphere (e.g., universities, human service agencies), summarize
your mission as it pertains to your public cultural programs or services.
• Organization overview: Address the following:
a. An overview of your organization's activities.
b. Some specific examples of previous activities that demonstrate your
organization's ability to carry out the project for which you are
requesting support.
c. The size and general demographics (e.g., ethnicity, income, age) of the
community/region/audience that you serve. If you are a membership
organization, indicate the number of individuals or organizations that
you serve.
d. A description of any special efforts that your organization is making to
reach a broad segment of the community.

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Your narrative can be a maximum of three pages, but keep in mind that the Arts
Endowment and its panelists prefer succinct descriptions. Excess pages will be
removed and not be reviewed. Organize your response a), b), c), etc., and use the
boldfaced language below as headings for each item. For example, "a) Major project
activities: The ABC Arts Center plans to ..."
The information that you provide will be reviewed in accordance with the "Review
Criteria" for the Art Works category. Your narrative should address each of these
"Review Criteria" and include information on the following, as relevant to your project.
Ensure that your descriptions are consistent with the information that you provide on the
NEA Organization & Project Profile form.
a. Major project activities. Be as specific as possible about the activities that
will take place during the project period. Include information on the location(s)
of the proposed activity and any special resources that will be used.
Discuss how the project incorporates: 1) the opportunity for participants to
experience exemplary works of art -- in live form wherever possible -- and how
participants will gain knowledge and skills in the arts through focused study; 2)
the opportunity for participants to create art within the discipline(s) studied;
and 3) assessment of participant learning aligned with either national or state
arts education standards. For more information on arts education standards,
please see State and National Standards for Arts Education.
In order to demonstrate in-depth learning, please provide:
• The number, frequency, and length of classes, workshops, or learning

sessions, as well as the ratio of artists/teachers to participants.
• The specific knowledge and/or skills to be acquired by participants.
• The manner in which participants experience the arts and artists, whether

attending live performances, working with artists, or studying exemplary
art forms of the past.
b. Outcome(s) and Measurements. All Arts Education projects will have the
following as their outcome:
• Learning: Americans of all ages acquire knowledge or skills in the arts.
Discuss how your project directly addresses this outcome in relation to preKindergarten through grade 12 youth, and/or professional development of arts
education providers. You may also address a secondary NEA outcome
(Creation, Engagement, or Livability). Ensure that the outcome(s) you address
here is the one you select on the NEA Organization & Project Profile form.
Identify any additional goals of your own that you have established for the
project. Keep in mind that Arts Education grantees who apply for a Direct
Learning Grant will be required to describe the methods used to assess
learning, and they will be required to submit any tools used to assess learning
with their Final Report. (Please note that assessment tools may be shared

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publicly. If your tools are proprietary and have copyrights or trademarks
attached, make note of that now in your application as well as when you
submit a Final Report if you become a grantee.)
Detail the performance measurements that you will use to provide evidence
that the NEA Learning outcome was achieved. You must address:
Plans for assessment of participant learning. Describe how you plan to
implement the following, as relevant to your project.
• Measure students' knowledge and/or skills development according to

either national or state standards for arts education; or
• Measure knowledge and/or skills development by teachers, teaching
artists, and other education providers.
• Indicate what methods and/or tools you will use for assessment and why
they are appropriate to the project (i.e., formative and/or summative).
Plans for overall program evaluation.
• As assessment of participant learning is a component of program

evaluation, indicate how student assessments contribute to overall
program evaluation.
• Include your plans for documentation and program evaluation.
• If this is an ongoing project, describe the results to date and the rationale
for continuing the project.
• Where appropriate, describe the use of internal and/or external evaluators.
Be sure to include the costs committed to assessment and evaluation on the
Project Budget form. Separately identify these costs if they are part of staff
salary and/or time.
c. Schedule of key project dates. If you include activities that occur before the
earliest allowable project start date, make sure you note that those activities
and costs are not included in the project request on the Project Budget form.
d. Key partnering organizations and individuals that will be involved in the
project. (Bios of key project personnel are requested as a separate item.)
Indicate whether the organizations, artists, and other individuals that are cited
are committed to or merely proposed for the project. Where relevant, describe
their involvement in the development of the project to date. Describe the
process and criteria for the selection of organizations and artists. Where key
organizations or individuals remain to be selected, describe the procedures
that you plan to follow and the qualifications that you seek. Focus on the
organizations and individual(s) who will be responsible for the arts learning
aspects of the project.
e. The target population (i.e., the intended audience and/or other beneficiaries
to whom the project is directed). If actual figures or reasonable estimates can

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be secured, indicate the number of people the project will reach and any
available participant demographics. Have you worked with this target
population before? Has the target population been involved in the planning for
and implementation of the project? In the case of youth, describe the age
range and any special needs that exist. Describe any underserved groups or
areas that will benefit.
f. Plans for promoting, publicizing, and/or disseminating the proposed
project, as relevant.
g. Accessibility. All federal grants must be in compliance with federal
accessibility regulations. Will the project be accessible to individuals with
disabilities in compliance with federal law and regulations? Explain how you
will make your project accessible through access accommodations for both
facilities and programs, such as audio description, sign-language
interpretation, closed or open captioning, large-print brochures/labeling, etc.
Give examples of how your organization has accommodated participants with
disabilities. See the Nondiscrimination Statutes in "Assurance of
Compliance" for more information. (For technical assistance on how to make
your project fully accessible, contact the Arts Endowment's Accessibility Office
at [email protected], 202/682-5532, or 202/682-5496 Voice/T.T.Y. or
the Civil Rights Office at 202/682-5454 or 202/682-5695 Voice/T.T.Y. Also see
Design for Accessibility.)
h. Budget. If this project is being undertaken over and above your normal
operations, what resources will be applied to cover these costs? If you were to
receive less than your requested amount, what would be your project activity
priorities?

ATTACHMENT 3: BIOGRAPHIES OF KEY PROJECT PERSONNEL (Two-page
limit)
To this button, attach a single file that includes all of the items below that are relevant to
your application. The file name should indicate the name of your organization or a
recognizable acronym followed by "Bios.pdf." Label clearly each item.
• For all applicants: Brief, current biographies of the key project personnel

[e.g., the proposed primary artist(s), project director, teachers, administrators,
parents, as appropriate]. Describe their experience as it relates to the project.
Send no more than two pages of bios; group several on each page. Do not
substitute resumes for the required biographies. Excess pages will be
removed and not be reviewed.
• For projects that involve highly technical professionals (e.g., individuals who work
with new technology, art conservators): Resumes (not bios) for those
individuals.
• For parent organizations applying on behalf of an eligible component: A list of
key staff of the component unit. Describe any overlaps in staffing with the

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parent organization. This documentation is required to demonstrate your
eligibility.
ATTACHMENT 4: LIST OF CURRENT BOARD MEMBERS (Two-page limit)
To this button, attach a single file that includes all of the items below that are relevant to
your application. The file name should indicate the name of your organization or a
recognizable acronym followed by "BoardList.pdf." Label clearly each item.
• For all applicants: A list of current board members including professional

affiliations.
• For parent organizations applying on behalf of an eligible component: A list of

board/advisory group members for the component as well as the parent
organization. Note how long each board/advisory group has been in existence.
This documentation is required to demonstrate your eligibility.
Do not include private information such as home addresses, phone numbers, etc.

ATTACHMENT 5: PROJECT BUDGET FORM, PAGES 1 and 2
CLICK TO DOWNLOAD: [FORM] [INSTRUCTIONS]
To this button, attach the Project Budget form, Pages 1 and 2. The file name should
indicate the name of your organization or a recognizable acronym followed by
"ProjectBudget.pdf."

ATTACHMENT 6: OPTIONAL PROJECT BUDGET (Three-page limit)
If you wish to submit a copy of a differently formatted budget (e.g., one created for your
own planning purposes), attach it to this button. This project budget may not be
submitted in lieu of the required Project Budget form in Attachment 5. The file name
should indicate the name of your organization or a recognizable acronym followed by
"SepBudget.pdf." Limit this to a maximum of three pages.

ATTACHMENT 7: FINANCIAL INFORMATION FORM
CLICK TO DOWNLOAD: [FORM] [INSTRUCTIONS]
To this button, attach the Financial Information form. The file name should indicate the
name of your organization or a recognizable acronym followed by "FinancialInfo.pdf."
You may not submit other documentation in lieu of the required form.

ATTACHMENT 8: ORGANIZATIONAL ACTIVITIES LIST (Three-page limit)

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To this button, attach a representative list of your Organizational Activities for the past
three seasons. The file name should indicate the name of your organization or a
recognizable acronym followed by "OrgActivities.pdf."
Submit up to three pages of a selective representative list, in chronological order, of
your organization's programming or activities for the following years: 2011-12, 2012-13,
and 2013-14. For organizations that schedule activities according to a single calendar
year, use programming for 2011, 2012, and 2013. Excess pages will be removed and
not be reviewed.
This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and the artistic excellence and merit of your organization. For the
purpose of defining eligibility, "three-year history" refers to when an organization began
its programming and not when it incorporated or received nonprofit, tax-exempt status.
Where available, include arts or cultural programming that has a relationship to the
project for which you are requesting support (e.g., examples of your previous work with
youth). Use the bullets below as a guide to possible column headings for your list;
adjust them as appropriate for your organization.
• Year: 2011-12, 2012-13, or 2013-14. For organizations that schedule activities

according to a single calendar year, use 2011, 2012, or 2013.
• The titles of the program or project.
• Project director.
• Key Artist(s)/Personnel. This may include arts specialists, teachers, participating
artists, curriculum developers, assessment/evaluation specialists,
youth/community development specialists, etc.
• The location of the activity.
• Dates of the activity and the number of classes/performances/events/exhibitions.
• Number of participants/attendance.

Example:
An after-school visual arts learning program might fill out its selective representative list
as follows:

Year Program/
Location

Project Participating Dates/#
Head Artist(s)
of classes

Jan
2011- After
School Arts/ Smith
12
Sweeney
Elementary

Lois Jones
Vince Kraft

Sept. 11May 12;
1 1/2hours
weekly/
28 weeks

Attendance
125 3rd & 4th
grade
students

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2012- The Arts at Bill
ABC Jr. High Miller
13

Susan
Johnson

Oct. 12- April
13; two days
every week

60 students

2013- Teen Studio/ Bob
Austin Fine Doe
14
Arts

Ray Ward
Jill Hale
Kate Hall

2 hours
weekly/yearround

80 students

ATTACHMENT 10: AUTHORITY TO OPERATE AS THE LOCAL EDUCATION
AGENCY
If you are a single school that is applying as the local education agency (school district),
to this button attach documentation that assigns your organization the authority to
operate as the local education agency. The file name should indicate the name of your
organization or a recognizable acronym followed by "SchoolDistrict.pdf."
NOTE: The Arts Endowment does not make awards directly to individual elementary or
secondary schools -- charter, private, or public. Local education agencies and school
districts are eligible. If a single school also is the local education agency, as is the case
with some charter schools, the school may apply with documentation that supports its
status as the local education agency.
Leave all remaining Attachment buttons blank. Do not submit letters of support.
Step 5: Submit Items in Steps 1-4 above electronically through Grants.gov
to Top]

[Back

Follow the detailed instructions under "Submit your electronic application" above.
Step 6: Prepare and submit work samples electronically

[Back to Top]

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To upload work samples, you will use the NEA GrantsOnline™ System (NEA-GO),
which is being administered for the NEA by the Western States Arts Federation
(WESTAF). This will proceed as follows:
1. You will complete the Grants.gov application process as detailed through Step 5
of the instructions above.
2. If you apply to the March 6, 2014, application deadline:
On March 24, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on April 4, 2014, to upload,
preview/check, and submit your work samples electronically.
If you apply to the August 7, 2014, application deadline:
On August 25, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on September 8, 2014, to upload,
preview/check, and submit your work samples electronically
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE
4. You will access NEA-GO for detailed instructions and to upload your work
samples.
The NEA-GO system is optimized for use with the following web browsers:
Mozilla Firefox, Safari, and Google Chrome. Internet Explorer will also work, but
you must have at least version IE 8.
NEA staff will be available to answer any questions that you have.
You should prepare your work samples well in advance of the deadline and have
them fully ready to upload once NEA-GO becomes available to you.

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Work Sample Preparation
Work samples are required for all Arts Education applications and are an
essential part of the application that can either support or undermine the artistic
quality presented in the project narrative. If you have questions about what
makes an effective work sample, please contact the appropriate Arts Education
specialist.
Your work samples should demonstrate artistic excellence and merit, and enhance the
panel's understanding of your application and your organization's ability to carry out the
project. Applicants should submit no more than five work samples.
•
•
•

Samples should not be more than three years old.
They should provide evidence of arts learning, and be as relevant to the project
as possible.
They should concisely communicate the exemplary quality of your project.

Video samples should demonstrate student learning as well as the quality of instruction
by education providers (as appropriate to the project), and are an especially effective
way to convey a project’s artistic excellence and merit.
Work samples may include:
•

Student work. Wherever possible, work samples should show student work and
convey the actions or reactions of the youth to the arts learning engagement, as
well as demonstrate teachers’ interactions with students. It is important to
demonstrate the process of learning as well as the finished product.
In your work sample description, identify the age or grade of the youth; whether
they are beginning, intermediate, or advanced students, or a combination
thereof; and the context for the work including the chronological point in the
project that is represented (e.g., start-of-year class, mid-session workshop, yearend program).

•

•
•

Artist/teacher work. Wherever possible, work samples should demonstrate the
experience and skills of the proposed artists/teachers who will be working with
the participants in the proposed project. Submit work samples that demonstrate
the quality of the instruction.
Curriculum units or lesson plans. Include an explanation of their relevance to
the project and to the other work samples submitted.
Assessment/evaluation documentation. Include any assessment tools you
may use in the project, e.g., rubrics, surveys, evaluation forms, student journal
samples, final evaluation reports, or other relevant documentation. Arts
Education grantees who apply for a Direct Learning Grant will be required to
describe the methods used to assess learning, and they will be required to
submit any tools used to assess learning with their Final Report.

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•

Other work that is relevant to the project.

For an existing project, submit work samples that show the same project in the past. If
the project is new, work samples should demonstrate past experience with related
activities.
Acceptable Formats
You will be able to upload samples in the formats described below. There is a limit of
250 MB for all of your work samples combined.
Use the format(s) below that are best suited to your project.
Video Samples
Submit no more than three selections; with a combined viewing time of no longer
than ten minutes.
You may submit a link to a video sample, or upload a video sample directly to NEA-GO.
If you are submitting more than one video sample, you will upload each individually, in a
separate file
If you submit a link:
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than three and list them all on a single PDF. For each site, list the
URLs for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
If you upload directly to NEA-GO:
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample
must be in one of these acceptable file types. File types such as VIDEO_TS.BUP,
VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.
In order to be uploaded, videos must meet the following minimum requirements:
•
•

Resolution: At least 480 x 360
Frames per second (fps): At least 12

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While the above requirements are the minimum, submitting your video in the mp4
(H.264) format at 640 x 480 with mp3 audio will allow for efficient uploading while
showing your clips to best advantage. There is a file size limit of 250 MB. (Note,
however, that there is a limit of 250 MB for all of your work samples combined so
choose your video samples carefully.)
If your video doesn't meet the minimum resolution requirements above, there are a
number of software programs you can use to convert your video, such as the free
MPEG Streamclip; DV Kitchen for Mac, which has a free trial; and
www.mediaconverter.org, which allows for five free conversions.
Documents
Submit documents that directly relate to the proposed project. Upload each document
individually, in a separate file. Each file has a size limit of 5 MB and 12 pages. All
documents should be submitted as PDF files.
Examples of documents or excerpts of documents may include sample lesson plans,
teachers' guides, sample curricula, syllabi, program evaluation or student assessment
methods, or documentation of past evaluation or assessment efforts, and publications.
Do not submit letters of support.
If you have to scan material, please follow the guidance below:
•
•

•

Digital images
Submit up to 12 images. A set of up to 12 images is considered one work sample. We
recommend that you combine all of your images into a single PDF file. Image size
should be consistent; 800 x 600 pixels is suggested. Each image/file has a size limit of 5
MB. Acceptable file types are jpeg, gif, bmp, png, and tif.
Audio Samples
Submit no more than three selections; with a combined listening time of no more
than ten minutes. You will upload each selection in a separate file. Each file has a size
limit of 5 MB. Acceptable file types are mp3, wma, wav, aac, mid, midi, mpa, and ra.

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Websites
•
•

•
•
•

Do not submit your organization's general website. Only submit a website that is
an essential part of the proposed project.
Submit a PDF with a link to the website. If you are including more than one
website, submit no more than five and list them all on a single PDF. For each
site, list the URLs for pages to be shown; include any necessary information on
required plug-ins or passwords.
Provide navigation instructions to locate relevant information on the site.
Do not submit links to sites that require work samples to be downloaded (e.g.,
Dropbox).
NOTE: If you provide links to works samples -- video samples, documents, digital
images, or audio samples – the same limits on work samples uploaded directly to
NEA-GO apply to those provided via links.

Work Sample Information
For each work sample that you upload electronically, you will find a descriptive field into
which you will enter the following information, as appropriate:
Title box:
•

The title of the work or organization represented by the work sample. Title each
work sample with a unique name. This title must not contain an apostrophe.

Description box:
•
•
•

•

Description of the work or activity, including artists and titles of work where
relevant.
Date of the work or activity.
Relevance of the work sample to the project for which you are requesting
support. Identify the age or grade of the youth; whether they are beginning,
intermediate, or advanced students, or a combination thereof; and the context for
the work including the chronological point in the project that is represented (e.g.,
start-of-year class, mid-session workshop, year-end program).
For audio and video samples, length of the sample. (Five minutes is the
maximum.)

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If new information that significantly affects your application (including changes in artists
or confirmed funding commitments) becomes available after your application is
submitted, please send that information immediately to the specialist for the
field/discipline of your project. Include your organization's name and application number
on any such submission. No changes in or revisions to your application can be made
through Grants.gov.

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(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
DANCE
American dance is encyclopedic in scope and international in its aesthetic traditions.
The National Endowment for the Arts is committed to advancing the nation's full range
of dance artistry.
The Arts Endowment assists all forms of professional concert dance by funding dance
companies and presenters, and projects of all sizes. Dance projects funded by the Arts
Endowment represent a multiplicity of forms, styles, techniques, and histories that come
from every continent in the world and the many different styles -- ballet, modern dance,
jazz, folkloric, tap, hip-hop, and other contemporary forms -- that are found in the United
States.

Funding Opportunities in Dance
Grants for Arts Projects
CFDA No. 45.024
The National Endowment for the Arts' primary funding opportunities for organizations
can be found here. An organization may submit only one application through one
of the following FY 2015 Grants for Arts Projects categories (see "Application
Limits" for the few exceptions to this rule). For most organizations, these categories
represent the full range of funding options for the entire year. Applicants should
examine the goal and purposes of their project as well as the review criteria of these
categories, and apply to the one category that is most relevant. The Arts Endowment
will not transfer applications between categories.
•

•

Art Works: To support the creation of art that meets the highest standards of
excellence, public engagement with diverse and excellent art, lifelong learning in
the arts, and the strengthening of communities through the arts. Within these
areas, innovative projects are strongly encouraged. Grants generally range from
$10,000 to $100,000. (Deadlines: March 6 and August 7, 2014)
Challenge America Fast-Track: To support projects that extend the reach of the
arts to underserved populations. Grants are for $10,000. (Deadline: May 22,
2014)

(CLICK THROUGH TO AW)

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DANCE: Art Works

(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

Commissioning and development of dance works.
Innovative dance projects that create new work through the use of new models,
technology, or new media.

Engagement
•
•
•
•
•

•
•

The restaging of repertory.
Regional and national tours.
Home-based performances.
The presentation of dance companies.
Innovative dance presentations that use new models, technology, or new media
in the presentation of work or that juxtapose disparate works or genres and
engender new connections.
Dance festivals.
Services to dancers, choreographers, and companies. This may include activities
such as convening, data collection, information sharing, and technical
assistance.

August 7, 2014, Application Deadline
June 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Creation
•

Residencies and choreography workshops for artists where the primary purpose
is to further artistic exploration and/or create new art.

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Engagement
•

•

•
•
•

Touring and performance activity that emphasizes outreach to underserved
communities. (If your project is for youth, see "Choosing the Right Discipline for
Youth Projects" to help you in your discipline selection.)
Innovative methods of engaging audiences, including collaborations with other
organizations, through new models that have the potential to maximize resources
and/or the impact on the audience, artists, or the field.
The restaging of master works of historical significance.
Innovative uses of new models, technology, or new media to document and/or
perpetuate choreography, technique, or dance process.
Documentation, preservation, and conservation of America's dance heritage.

Learning
•

•

Education and related activities for youth, adults, intergenerational groups, and
schools. (If your project is for youth, see "Choosing the Right Discipline for Youth
Projects" to help you in your discipline selection.)
Professional training including classes, guest artist residencies, workshops, and
mentorship of dance artists.

Livability
•
•
•
•

The development of plans for growth of the dance sector in the local community.
The development of artist live/work spaces.
The engagement of the dance community in plans and processes to improve
community livability.
Community-based partnerships that integrate dance with livability efforts.
(Applicants are strongly encouraged to contact staff if they are considering
Livability as an outcome.)

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will be selected for the proposed project: Creation, Engagement, Learning, or
Livability.
Beyond the reporting requirements for all grantees, selected Art Works grantees will be
asked to assist in the collection of additional information that can help the NEA
determine the degree to which agency objectives were achieved. You may be contacted
to provide evidence of project accomplishments including, but not limited to, work
samples, community action plans, cultural asset studies, programs, reviews, relevant
news clippings, and playbills. Please remember that you are required to maintain project
documentation for three years following submission of your final reports.
Application Review [Back to Top]
This category uses the agency's traditional method of application review. Applications
are submitted to the Dance staff and are reviewed by a diverse group of experts in the
dance field.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see
the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions." See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.
Contacts [Back to Top]
Janelle Ott Long, [email protected] or 202/682-5739
Juliana Mascelli, [email protected] or 202/682-5656
(DANCE APPLICATION REQUIREMENTS)
The application instructions, including what items to attach to buttons 1-7 of the
Attachments form, are basically the same for each discipline and can be found under
"Art Works/How to Prepare and Submit an Application."
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF
ATTACHMENT 2: DETAILS OF THE PROJECT NARRATIVE (Three-page limit)
To this button, attach your Details of the Project narrative. The file name should
indicate the name of your organization or a recognizable acronym followed by
"DetailsofProject.pdf."
Your narrative can be a maximum of three pages, but keep in mind that the Arts
Endowment and its panelists prefer succinct descriptions. Organize your response a),
b), c), etc., and use the boldfaced language below as headings for each item. For
example, "a) Major project activities. The ABC Performing Arts Center plans to..."

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community and how it will benefit the field.
• If your project is to commission a choreographer or work, explain why that
particular choreographer or work was chosen.

ATTACHMENT 5: BIOGRAPHIES OF KEY PROJECT PERSONNEL (Two-page
limit)
Dance applicants should submit bios only, not resumes.

ATTACHMENT 8: PROGRAMMATIC ACTIVITIES LIST (Three-page limit)
To this button, attach a representative list of your Programmatic Activities for the past
three seasons. The file name should indicate the name of your organization or a
recognizable acronym followed by "ProgActivities.pdf."
Submit a selective representative list, in chronological order, of your organization's
programming or activities for the following years: 2011-12, 2012-13, and 2013-14. For
organizations that schedule activities according to a single calendar year, use
programming for 2011, 2012, and 2013. You may submit up to three pages.
This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and the artistic excellence and merit of your organization. For the
purpose of defining eligibility, "three-year history" refers to when an organization began
its programming and not when it incorporated or received nonprofit, tax-exempt status.
Where available, include arts or cultural programming that has a relationship to the
project for which you are requesting support (e.g., show examples of previous festival
programming if your project is for a festival). For most applicants, this list should show
selected artists/projects/exhibitions/works that your organization has or will have
presented/produced/exhibited/performed. Use the bullets below as a guide to possible
column headings for your list; adjust them as appropriate for your organization.

08/28/13

Grants for Arts Projects, FY 2015

• Year: 2011-12, 2012-13, or 2013-14. For organizations that schedule activities

Example:
A performing arts group might fill out its representative list as follows:

Year

Title/
Creator

Key
Artist(s)

Location

Dates/#
of perfs.

201112

Lecture

James Miller

ABC
Museum

February 15,
2012

201213

Work A/
Creator
A

John Smith, Jane Civic
Doe
Theater

Jan 27-31,
2013
6 perfs.

201314

Work B/
Creator
B

Richard Jones,
Robert Hall

April 17-21,
2014/
7 perfs.

Civic
Theater

ATTACHMENT 9: SPECIAL ITEMS
To this button, attach a single file that includes any items specified below that are
relevant to your particular project. The file name should indicate the name of your
organization or a recognizable acronym followed by "SpecReqs.pdf."
• Copyright Information: If your project is based on copyrighted material, a

statement that documents the clearance of rights for this particular project or
publication. You must have the rights secured by the application deadline.
• For projects that involve touring, following the instructions provided for
Attachment 8 ("Programmatic Activities"), provide a representative list of your
touring activities from the past season.
• For projects that may be impacted by the National Environmental Policy
Act and/or the National Historic Preservation Act (e.g., an arts festival in a

08/28/13

Grants for Arts Projects, FY 2015

park, the commissioning and installation of an outdoor sculpture or mural, or
certain types of Livability projects), provide documentation that the project is in
compliance. The Arts Endowment may conduct a review of your organization
to ensure that it is in compliance.
•
• Do not submit brochures or reviews as Special Items to Grants.gov

Electronic Submission of Work Samples
You will upload your work samples electronically.
To upload work samples, you will use the NEA GrantsOnline™ System (NEA-GO),
which is being administered for the NEA by the Western States Arts Federation
(WESTAF). This will proceed as follows:
1. You will complete the Grants.gov application process as detailed through Step 5
of the instructions above.
2. If you apply to the March 6, 2014, application deadline:
On March 24, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on April 4, 2014, to upload,
preview/check, and submit your work samples electronically.
If you apply to the August 7, 2014, application deadline:
On August 25, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on September 8, 2013, to upload,
preview/check, and submit your work samples electronically
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE

08/28/13

Grants for Arts Projects, FY 2015

New requirement! Include up to two video samples from artists to be presented,
particularly those who may be less familiar to panelists (e.g. international artists
and emerging choreographers).

For companies:
•
•
•

Include up to two video samples of works performed by your company within the
past two years.
As appropriate, one video sample of work by each proposed choreographer(s) or
work(s) to be staged.
If you are requesting support to complete a work, one video sample of that work
in progress if available.

For education or outreach projects:
•

One video sample that demonstrates artists/teachers working with students or
others.

•

One copy of curriculum and/or a study guide if relevant.

For service organizations:
•

Work samples are not required.

Please contact the Dance staff if you have questions.

08/28/13

Grants for Arts Projects, FY 2015

Acceptable Formats
You will be able to upload samples in the formats described below. There is a limit of
250 MB for all of your work samples combined. Each selection should not exceed five
minutes.
We will accept the following types of work samples:
Video Samples
Video samples must be uploaded directly to NEA-GO.
Submit an ensemble selection unless your project involves a solo.
Do not send promotional work samples (e.g., highly-edited booking tapes).
Do not send dark work samples or samples with poor visibility.
Uploading video samples to NEA-GO:
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample
must be in one of these acceptable file types. File types such as VIDEO_TS.BUP,
VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.
In order to be uploaded, videos must meet the following minimum requirements:
•
•

Resolution: At least 480 x 360
Frames per second (fps): At least 12

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Grants for Arts Projects, FY 2015

If you are submitting more than one video sample, you will upload each individually, in a
separate file.
The work samples below may be submitted in addition to video samples, if
relevant to your project.
Audio Samples
Submit no more than two selections; each selection should not exceed five
minutes. You will upload each selection in a separate file. Each file has a size limit of 5
MB. Acceptable file types are mp3, wma, wav, aac, mid, midi, mpa, and ra.
Websites
Do not submit your organization's general website. Only submit a website that is an
essential part of the project.
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than three and list them all on a single PDF. For each site, list the
URLs for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
Documents (Curricula/study guides)
If your project involves dance instruction, submit a sample curriculum. Do not submit
letters of support. The file has a size limit of 5 MB and 12 pages, and must be submitted
as a PDF file.
If you have to scan material, please follow the guidance below:
•
•

•

Work Sample Information
For each work sample that you upload electronically, you will find a descriptive field into
which you will enter the following information, as appropriate:
Title box:

08/28/13

Grants for Arts Projects, FY 2015

•

The title of the work and organization (if different from your own) represented by
the work sample. Title each work sample with a unique name. This title must
not contain an apostrophe.

Description box:
•

•
•
•
•
•
•
•
•

Name of the company that produced or presented the work. In some cases this
will not be your company's name (e.g., for a sample of a choreographer's work at
a company other than your own, list the other company's name).
Title of the work (if different from title box above).
Choreographer.
Title of the musical selection.
Composer.
Date the work was completed.
Date the work was performed.
Relationship of the work to the project for which you are requesting support.
For audio and video samples, length of the sample. (Five minutes is the
maximum.)

[Applicants submitting multiple websites should include the relevant information from
above with each website in the PDF. The descriptive field for the file should provide a
brief overview of the group of websites as a whole.]

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Grants for Arts Projects, FY 2015

(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
DESIGN
From the typeface on this page to the neighborhood in which you live, every object and
place is the result of design. Design surrounds us and has a direct impact on the quality
of our lives. Furthermore, designers fuel innovation by employing creative thinking to
solve problems, drive economic development, and address social issues. The design
field encompasses many disciplines including, but not limited to, architecture,
communications and graphic design, fashion design, historic preservation, industrial and
product design, interior design, landscape architecture, planning, universal design, rural
design, and urban design. The National Endowment for the Arts recognizes design's
ever-present impact on society by funding activities that encourage, preserve, and
disseminate the best in American and global design.
The Arts Endowment often receives questions from potential applicants about the
appropriate discipline for their project. Applications that address multiple design
disciplines (e.g., urban design and graphics) should be submitted under Design.
Similarly, historic preservation organizations that focus on architecture, landscape
architecture, or designed objects also should apply under Design. Museums and visual
arts venues presenting a design exhibition or installation should contact Arts
Endowment staff to determine whether to apply under Design or under Museums or
Visual Arts. Finally, applicants should be aware that the Arts Endowment does not fund
capital campaigns, construction costs, or the purchase or leasing of sites or structures.
Please contact us if you have further questions.

Funding Opportunities in Design
Grants for Arts Projects
CFDA No. 45.024
The National Endowment for the Arts' primary funding opportunities for organizations
can be found here. An organization may submit only one application through one
of the following FY 2015 Grants for Arts Projects categories (see "Application
Limits" for the few exceptions to this rule). For most organizations, these categories
represent the full range of funding options for the entire year. Applicants should
examine the goal and purposes of their project as well as the review criteria of these
categories, and apply to the one category that is most relevant. The Arts Endowment
will not transfer applications between categories.
•

08/28/13

Grants for Arts Projects, FY 2015

•

areas, innovative projects are strongly encouraged. Grants generally range from
$10,000 to $100,000. The application is due on August 7, 2014. There is no
March deadline for Art Works design projects. Design organizations are
encouraged to explore funding opportunities through Our Town and Research:
Art Works.
Challenge America Fast-Track: To support projects that extend the reach of the
arts to underserved populations. Grants are for $10,000. (Deadline: May 22,
2014)

(CLICK THROUGH TO AW)
DESIGN: Art Works
(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

Deadlines [Back to Top]
Art Works applications will be accepted under two deadlines: March 6, 2014, and
August 7, 2014. Apply under the deadline with the NEA outcome (in bold below) and
project example that most closely corresponds to the primary focus of your proposed
project. You will be asked to indicate the outcome that is most relevant to your project in
your application and on the application form.
The application deadline for all design projects is August 7, 2014. (There is no
March deadline.) The earliest beginning date for the Arts Endowment's period of support
is June 1, 2015.
The design field encompasses many disciplines including, but not limited to, architecture,
communications and graphic design, fashion design, historic preservation, industrial and
product design, interior design, landscape architecture, planning, universal design, rural design,
and urban design.

The Art Works category provides support for projects that address the following
outcomes (in bold below). You will be asked to indicate the outcome that is most
relevant to your project in your application and on the application form.
Creation
•
•
•

Competitions.
Commissions and production of new work.
Design or planning for designer live/work spaces, new arts/cultural spaces,
districts, neighborhoods, public spaces, or landscapes.

08/28/13

Grants for Arts Projects, FY 2015

•
•
•
•

Design research or collaboration projects that examine current practice and
propose design solutions for pressing problems.
Innovative design products or approaches that foster positive social impact/public
interest design or employ universal design concepts.
Innovative technology projects or new media projects meant to advance the
design field or design theory.
Workshops or residencies for designers where the primary purpose is to create
new work.

Engagement
•
•
•
•
•
•
•
•

Charrettes, outreach, or community workshops for new design projects.
Conferences, symposia, and other gatherings that promote innovation in design
practice, universal design, or the heritage and conservation of design.
Exhibitions.
Historic and community preservation projects that promote awareness of cultural
and historic assets.
Innovative festivals or programming that raise awareness of design.
Projects that utilize new media, technology, or new models to connect citizens or
engage them in design projects.
Publications.
Documentation and preservation of design work.

Livability
•
•

•
•
•
•

•
•
•

Community-wide or neighborhood planning and design activities that promote
economic and cultural vitality.
Design exhibitions, residencies, and other activities in public spaces that are
intended to foster community interaction and/or enhance the unique
characteristics of a community.
Design projects that promote livability, including those which involve communitybased partnerships and assist underserved communities or neighborhoods.
Design projects that promote the unique assets and characteristics of a
community.
Design projects that promote the use of universal design to improve community
livability.
Projects that support emerging fields of design, including social impact/public
interest design; universal design; and the application of design thinking to health,
education, and economic development.
Social impact/public interest design projects that benefit underserved
communities or address social issues.
The adaptive reuse of historic properties for cultural and arts uses.
The development of plans for growth of the design sector in the local community.

Learning

08/28/13

Grants for Arts Projects, FY 2015

(If your project is for youth, see "Choosing the Right Discipline for Youth Projects" to
help you in your discipline selection.)
•
•
•

Education, mentorship, apprenticeship, and outreach activities that teach design
practices to American communities.
Education initiatives that prepare designers for careers in the emerging fields of
design.
Innovative practices in design learning for Americans of all ages.

Project Reporting and Evaluation [Back to Top]
We ask all applicants to define what they would like to achieve, how they will assess the
degree to which it is achieved, and, upon completion of the project, what they have
learned from their experiences. Such feedback need not entail large-scale or expensive
evaluation efforts. You should do what is feasible and appropriate for your organization
and project. When a grant is completed, you must submit a final report and answer
questions on your achievements and how these were determined. Arts Education
grantees who apply for a Direct Learning Grant will be required to describe the
assessment methods used to assess learning, and they will be required to submit any
tools used to assess learning with their Final Report. (Please note that assessment
tools may be shared publicly. If your tools are proprietary and have copyrights or
trademarks attached, you will be asked to note that in your application and Final
Report.) Before applying, please review the reporting requirements for the outcome that
will be selected for the proposed project: Creation, Engagement, Learning, or
Livability.
Beyond the reporting requirements for all grantees, selected Art Works grantees will be
asked to assist in the collection of additional information that can help the NEA
determine the degree to which agency objectives were achieved. You may be contacted
to provide evidence of project accomplishments including, but not limited to, work
samples, community action plans, cultural asset studies, programs, reviews, relevant
news clippings, and playbills. Please remember that you are required to maintain project
documentation for three years following submission of your final reports.
Application Review [Back to Top]
This category uses the agency's traditional method of application review. Applications
are submitted to the Design staff and are reviewed by a diverse group of experts in the
design field.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see
the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions."See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.

08/28/13

Grants for Arts Projects, FY 2015

Contacts [Back to Top]
Design Specialist: Jen Hughes, [email protected], or 202/682-5547

(DESIGN APPLICATION REQUIREMENTS)
The application instructions, including what items to attach to buttons 1-7 of the
Attachments form, are basically the same for each discipline and can be found under
"Art Works /How to Prepare and Submit an Application."
When following these general instructions, Design applicants should keep the following
in mind:
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF

ATTACHMENT 5: BIOGRAPHIES OF KEY PROJECT PERSONNEL (Two-page
limit)
Design applicants should submit only biographies, with a minimum of two to a page. Do
not submit resumes or CVs.

ATTACHMENT 8: PROGRAMMATIC ACTIVITIES LIST (Three-page limit)
To this button, attach a representative list of your Programmatic Activities for the past
three seasons. The file name should indicate the name of your organization or a
recognizable acronym followed by "ProgActivities.pdf."
Submit a selective representative list, in chronological order, of your organization's
programming or activities for the following years: 2011-12, 2012-13, and 2013-14. For
organizations that schedule activities according to a single calendar year, use
programming for 2011, 2012, and 2013. You may submit up to three pages.
This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and the artistic excellence and merit of your organization. For the
purpose of defining eligibility, "three-year history" refers to when an organization began
its programming and not when it incorporated or received nonprofit, tax-exempt status.
Where available, include arts or cultural programming that has a relationship to the
project for which you are requesting support (e.g., show examples of previous festival
programming if your project is for a festival). For most applicants, this list should show

08/28/13

Grants for Arts Projects, FY 2015

selected artists/projects/exhibitions/works that your organization has or will have
presented/produced/exhibited/performed. Use the bullets below as a guide to possible
column headings for your list; adjust them as appropriate for your organization.
• Year: 2011-12, 2012-13, or 2013-14. For organizations that schedule activities

choreographer, composer, playwright, performing artist, arts specialist,
teacher, etc. Also list any key personnel such as director, conductor, etc.
• The location of the activity.
• Dates of the activity and the number of performances/classes/events/exhibitions.
• Attendance and, where available, percent of capacity figures.
• Fees paid to artists/companies. (Use average or aggregate fees where
appropriate.)

Example:
A performing arts group might fill out its representative list as follows:

Year

Title/
Key
Creator Artist(s)

Location

Dates/#
of perfs.

Attendance/ Fees
% Capacity

ABC
Museum

February 15,
2012

30/75%

2012- Work A/ John Smith,
Creator Jane Doe
13
A

Civic
Theater

Jan 27-31,
2013
6 perfs.

850/71%

2013- Work B/ Richard
Creator Jones,
14
B
Robert Hall

Civic
Theater

April 17-21,
2014/7 perfs.

1,050/88%

2011- Lecture
12

James Miller

ATTACHMENT 9: SPECIAL ITEMS
To this button, attach a single file that includes any items specified below that are
relevant to your particular project. The file name should indicate the name of your
organization or a recognizable acronym followed by "SpecReqs.pdf."
• For projects that include catalogues/monographs/commissioned essays, a

list of proposed articles and committed writers.

08/28/13

Grants for Arts Projects, FY 2015

• For exhibitions, a working checklist with an indication of lenders' commitment if

possible.
• For residencies, a description of the designer's selection process.
• For commissions and competitions, a description of the selection process, a

list of jury members, and a statement of commitment regarding permission to
use the site.
• For conservation, a condition report and treatment proposal for each object.
• For projects that may be impacted by the National Environmental Policy
Act and/or the National Historic Preservation Act (e.g., an arts festival in a
park, the commissioning and installation of an outdoor sculpture or mural, or
certain types of Livability projects), provide documentation that the project is in
compliance. The Arts Endowment may conduct a review of your organization
to ensure that it is in compliance.

Electronic Submission of Work Samples
You will upload your work samples electronically.
To upload work samples, you will use the NEA GrantsOnline™ System (NEA-GO),
which is being administered for the NEA by the Western States Arts Federation
(WESTAF). This will proceed as follows:
1. You will complete the Grants.gov application process as detailed through Step 5
of the instructions above.
2. On August 25, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on September 8, 2014, to upload,
preview/check, and submit your work samples electronically.
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE
4. You will access NEA-GO for detailed instructions and to upload your work
samples.
The NEA-GO system is optimized for use with the following web browsers:
Mozilla Firefox, Safari, and Google Chrome. Internet Explorer will also work, but
you must have at least version IE 8.

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Grants for Arts Projects, FY 2015

NEA staff will be available to answer any questions that you have.
You should prepare your work samples well in advance of the deadline and have
them fully ready to upload once NEA-GO becomes available to you.
Work Sample Preparation
Visual documentation is a critical component of your application and will be
considered carefully during the review process. You must submit up to 20 digital
images. Samples should be recent, of high quality, and as relevant to the project as
possible. Please submit samples that show the designers' previous work, proposed
sites, existing conditions, past exhibitions by the organization, a sampling of items to be
included in the exhibition, or that otherwise demonstrate the artistic excellence of the
project.
Acceptable Formats
You will be able to upload samples in the formats described below. There is a limit of
250 MB for all of your work samples combined.
Digital images
Submit up to 20 images. Image size should be consistent; 800 x 600 pixels is
suggested. Each image/file has a size limit of 5 MB
For images, you have two options:
1. Combine all of your images into a single PDF and upload. The PDF should not
exceed 20 pages/images. Do not submit an individual PDF for each image.
Please include any captions that correspond to the images on each page of the
PDF.
OR
2. Upload no more than 20 individual images in JPEG format. Upload images as
individual JPEG files and add captions so that the images may be reviewed in
the NEA-GO viewer.
If you believe you cannot represent your project with digital images, please contact the
Design staff to discuss an alternative work sample, including websites, video, or other
digital media.
In addition to the visual material described above, submit the following as relevant to
your project:
Documents (Publications, periodicals, catalogues/monographs/commissioned essays)

08/28/13

Grants for Arts Projects, FY 2015

Submit no more than 3 documents that are directly related to the proposed project. Do
not submit letters of support. Upload each document individually, in a separate file.
Each file has a size limit of 5 MB and 12 pages. Please adhere to the document and
page limit guidelines. Excess samples and pages will not be reviewed. All documents
should be submitted as PDF files.
If you have to scan material, please follow the guidance below:
•
•

•

Work Sample Information
For each work sample that you upload electronically, you will find a descriptive field into
which you will enter the following information, as appropriate:
Title box:
•

The title of the work or organization represented by the work sample. Title each
work sample with a unique name. This title must not contain an apostrophe.

Description box:
•
•
•

Designer(s) name.
Date of work/activity.
A two-sentence description of the work including how this image relates to the
project for which you are requesting support.

08/28/13

Grants for Arts Projects, FY 2015

(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
FOLK & TRADITIONAL ARTS
The folk and traditional arts are rooted in and reflective of the cultural life of a
community. Community members may share a common ethnic heritage, cultural mores,
language, religion, occupation, or geographic region. These vital and constantly
reinvigorated artistic traditions are shaped by values and standards of excellence that
are passed from generation to generation, most often within family and community,
through demonstration, conversation, and practice. Genres of artistic activity include,
but are not limited to, music, dance, crafts, and oral expression.
Funding Opportunities in Folk & Traditional Arts

(SAME GAP SUMMARY USED FOR DANCE)
(CLICK THROUGH TO AW)
FOLK & TRADITIONAL ARTS: Art Works
(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

The creation of new work based on tradition.

Engagement
•
•

Public performances.
Exhibitions.

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Grants for Arts Projects, FY 2015

•
•
•
•
•

Festivals.
Workshops and demonstrations.
Touring.
Media projects (such as film, video, radio, and the Internet).
Innovative uses of new models, technology, or new media to present and/or
foster appreciation of folk and traditional arts.

Livability
•

Folk and traditional arts festivals, performances, and other activities in public
spaces that are intended to foster community interaction and/or enhance the
unique characteristics of a community.
(Applicants are strongly encouraged to contact staff if they are considering
Livability as an outcome.)

August 7, 2014, Application Deadline
June 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Learning
•

•

Engagement
•
•
•
•
•
•

Public programs that raise awareness of cultural heritage.
Identification and documentation of artists and artistic resources.
Conservation of and public access to archival material.
Conferences and gatherings of artists.
Technical assistance and provision of cultural expertise to arts organizations.
Innovative uses of new models, technology, or new media to document and/or
perpetuate folk and traditional arts.

08/28/13

Grants for Arts Projects, FY 2015

tools used to assess learning with their Final Report. (Please note that assessment
tools may be shared publicly. If your tools are proprietary and have copyrights or
trademarks attached, you will be asked to note that in your application and Final
Report.) Before applying, please review the reporting requirements for the outcome that
will be selected for the proposed project: Creation, Engagement, Learning, or
Livability.
Beyond the reporting requirements for all grantees, selected Art Works grantees will be
asked to assist in the collection of additional information that can help the NEA
determine the degree to which agency objectives were achieved. You may be contacted
to provide evidence of project accomplishments including, but not limited to, work
samples, community action plans, cultural asset studies, programs, reviews, relevant
news clippings, and playbills. Please remember that you are required to maintain project
documentation for three years following submission of your final reports.
Application Review [Back to Top]
This category uses the agency's traditional method of application review. Applications
are submitted to the Folk & Traditional Arts staff and are reviewed by a diverse group of
experts in the folk & traditional arts field.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see
the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions." See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.
Contacts [Back to Top]
Folk & Traditional Arts Specialists: William Mansfield, [email protected] or
202/682-5678; Barry Bergey [email protected] or 202/682-5726

(FOLK APPLICATION REQUIREMENTS)
The application instructions, including what items to attach to buttons 1-7 of the
Attachments form, are basically the same for each discipline and can be found under
"Art Works /How to Prepare and Submit an Application."
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF

ATTACHMENT 8: PROGRAMMATIC ACTIVITIES LIST (Three-page limit)

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Grants for Arts Projects, FY 2015

To this button, attach a representative list of your Programmatic Activities for the past
three seasons. The file name should indicate the name of your organization or a
recognizable acronym followed by "ProgActivities.pdf."
Submit a selective representative list, in chronological order, of your organization's
programming or activities for the following years: 2011-12, 2012-13, and 2013-14. For
organizations that schedule activities according to a single calendar year, use
programming for 2011, 2012, and 2013. You may submit up to three pages.
This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and the artistic excellence and merit of your organization. For the
purpose of defining eligibility, "three-year history" refers to when an organization began
its programming and not when it incorporated or received nonprofit, tax-exempt status.
Where available, include arts or cultural programming that has a relationship to the
project for which you are requesting support (e.g., show examples of previous festival
programming if your project is for a festival). For most applicants, this list should show
selected artists/projects/exhibitions/works that your organization has or will have
presented/produced/exhibited/performed. Use the bullets below as a guide to possible
column headings for your list; adjust them as appropriate for your organization.
• Year: 2011-12, 2012-13, or 2013-14. For organizations that schedule activities

Example:
A performing arts group might fill out its representative list as follows:

Year

Title/
Key
Creator Artist(s)

2011- Lecture
12

James Miller

2012- Work A/ John Smith,
Creator Jane Doe
13
A

Location

Dates/#
of perfs.

Attendance/ Fees
% Capacity

ABC
Museum

February 15,
2012

30/75%

Civic
Theater

Jan 27-31,
2013
6 perfs.

850/71%

08/28/13

Grants for Arts Projects, FY 2015

2013- Work B/ Richard
Creator Jones,
14
B
Robert Hall

Civic
Theater

April 17-21,
2014/7 perfs.

1,050/88%

ATTACHMENT 9: SPECIAL ITEMS
To this button, attach a single file that includes any items specified below that are
relevant to your particular project. The file name should indicate the name of your
organization or a recognizable acronym followed by "SpecReqs.pdf."
• For media projects, a proposed treatment of the subject.
• For projects that may be impacted by the National Environmental Policy

Act and/or the National Historic Preservation Act (e.g., an arts festival in a
park, the commissioning and installation of an outdoor sculpture or mural, or
certain types of Livability projects), provide documentation that the project is in
compliance. The Arts Endowment may conduct a review of your organization
to ensure that it is in compliance.

08/28/13

Grants for Arts Projects, FY 2015

On August 25, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on September 8, 2014, to upload,
preview/check, and submit your work samples electronically
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE
4. You will access NEA-GO for detailed instructions and to upload your work
samples.
The NEA-GO system is optimized for use with the following web browsers:
Mozilla Firefox, Safari, and Google Chrome. Internet Explorer will also work, but
you must have at least version IE 8.
NEA staff will be available to answer any questions that you have.
You should prepare your work samples well in advance of the deadline and have
them fully ready to upload once NEA-GO becomes available to you.
Work Sample Preparation
Work samples are a critical part of your application and are considered carefully during
application review. Samples should demonstrate quality of artistic content and/or
technical ability, as appropriate to your project. They should be recent, concise, of high
quality, and as relevant to the project as possible. For example, if you are proposing:
•
•
•
•

•

A festival, performance, or tour, submit representative samples of the proposed
artists. Do not submit promotional material.
An exhibition, submit an exhibition plan and visual documentation that provides a
representative sampling of the works to be shown.
An educational or apprenticeship program, submit a sample that demonstrates
the experience and skills of the proposed artists/teachers who will be involved.
A media project, submit a sample of previous work by the individual(s) with
primary artistic control and a sample of the subject to be portrayed. If the request
is to complete a work, submit a sample of the work in progress.
Services for artists and/or arts organizations, submit brief selections from
publications, training material, or other documentation that demonstrates your
organization's expertise and ability to carry out the project.

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Grants for Arts Projects, FY 2015

Acceptable Formats
You will be able to upload samples in the formats described below. There is a limit of
250 MB for all of your work samples combined.
Since review time is limited, please be selective in what you chose to submit. We highly
recommend limiting your selections to three to four substantive work samples relevant
to the project. If you have questions about which work samples to submit, contact
William Mansfield at [email protected] or 202/682-5678.
Audio Samples
Submit no more than five selections; each selection should not exceed five
minutes. You will upload each selection in a separate file. Each file has a size limit of 5
MB. Acceptable file types are mp3, wma, wav, aac, mid, midi, mpa, and ra.
Digital images
Submit up to 20 images. You may either combine all of your images into a single PDF
file or upload each image in a separate file. Image size should be consistent; 800 x 600
pixels is suggested. Each image/file has a size limit of 5 MB. Acceptable file types are
jpeg, gif, bmp, png, and tif.
Video Samples
Submit no more than three selections; each selection should not exceed three
minutes.
You may submit a link to a video sample, or upload a video sample directly to NEA-GO.
If you submit a link:
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than three and list them all on a single PDF. For each site, list the
URLs for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
If you upload directly to NEA-GO:
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample
must be in one of these acceptable file types. File types such as VIDEO_TS.BUP,
VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.
In order to be uploaded, videos must meet the following minimum requirements:

08/28/13

Grants for Arts Projects, FY 2015

•
•

Resolution: At least 480 x 360
Frames per second (fps): At least 12

You can often check the resolution of a video as follows. In Windows environments, find
the file on your computer, right click it, and select "Properties." On a Mac, hold the
Control key, and click on the file name. Select "Get Info" and the information should
display. Most videos are a standard 29 frames per second.
While the above requirements are the minimum, submitting your video in the mp4
(H.264) format at 640 x 480 with mp3 audio will allow for efficient uploading while
showing your clips to best advantage. There is a file size limit of 250 MB. (Note,
however, that there is a limit of 250 MB for all of your work samples combined so
choose your video samples carefully.)
If your video doesn't meet the minimum resolution requirements above, there are a
number of software programs you can use to convert your video, such as the free
MPEG Streamclip; DV Kitchen for Mac, which has a free trial; and
www.mediaconverter.org, which allows for five free conversions.
If you are submitting more than one video sample, you will upload each individually, in a
separate file.
Websites
Do not submit your organization's general website. Only submit a website that is an
essential part of the project.
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than five and list them all on a single PDF. For each site, list the URLs
for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
NOTE: If you provide links to works samples -- audio samples, digital images, video
samples, or documents – the same limits on work samples uploaded directly to NEAGO apply to those provided via links:
•
•
•
•

Audio samples: No more than five selections; each selection should not exceed
five minutes.
Digital images: Up to 20 images.
Video samples: No more than three selections; each selection should not exceed
three minutes.
Documents: Up to 12 pages each.

Documents (Literary samples, publications, periodicals, catalogues)

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Grants for Arts Projects, FY 2015

Submit a very limited sample that is directly related to the proposed project. Do not
submit letters of support. Upload each document individually, in a separate file. Each file
has a size limit of 5 MB and 12 pages. All documents should be submitted as PDF files.
If you have to scan material, please follow the guidance below:
•
•

•

Work Sample Information
For each work sample that you upload electronically, you will find a descriptive field into
which you will enter the following information, as appropriate:
Title box:
•

The title of the work or organization represented by the work sample. Title each
work sample with a unique name. This title must not contain an apostrophe.

Description box:
•
•
•
•
•

Name of the artist(s) featured.
Title or description of the work or activity.
Date work created/performed.
Brief description including how the work sample relates to proposed project.
For audio and video samples, length of the sample.

08/28/13

Grants for Arts Projects, FY 2015

(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
LITERATURE
Through its literature, a nation expresses its hopes and fears, and tells its stories to its
citizens and to the world. The National Endowment for the Arts is committed to
providing opportunities for Americans to make literature a more important part of their
daily lives.
The Arts Endowment seeks to sustain and nurture a multiplicity of American literary
traditions, including, but not limited to:
•

•
•
•

Ensuring that literary presses and magazines, community-based centers, and
national literary organizations complement the trade publishing sector in the
shaping of contemporary American letters.
Supporting organizations that nurture emerging and mid-career writers and
providing assistance to nascent literary organizations.
Supporting endeavors to provide America's readers with direct access to
contemporary writers.
Supporting the use of new technology and innovative projects

NOTE: Literary publishing projects must focus primarily on contemporary literature
and/or writers.
In addition, the Arts Endowment offers fellowships to published creative writers and
translators in the areas of prose and poetry.
Funding Opportunities in Literature

(SAME GAP SUMMARY USED FOR DANCE)
(CLICK THROUGH TO AW)
LITERATURE: Art Works
(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

08/28/13

Grants for Arts Projects, FY 2015

project. You will be asked to indicate the outcome that is most relevant to your project in
your application and on the application form.
March 6, 2014, Application Deadline
January 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Engagement
•

Literary publishing projects that support print and online literary magazines and
independent and university presses to publish, distribute, and promote poetry,
fiction, drama, translation, and creative nonfiction by contemporary writers.
Projects may include but are not limited to:
o Publication, production, promotion, and distribution of books and
magazine issues.
o Payments to writers (e.g., royalties, honoraria).
o Efforts to increase book sales or magazine circulation and expand
readership.
o Efforts to maintain the availability of contemporary works of literary merit.
o Digitization of publishers’ backlists and other endeavors to make work
available in new and emerging markets.
o Online and electronic endeavors that provide readers with greater access
to literature.

August 7, 2014, Application Deadline
June 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Creation
•

Opportunities for writers and translators to create and refine their work.

Engagement
•

•

Audience development projects that encourage national and regional activities
that promote and develop audiences for literature. Projects may include but are
not limited to:
o Residencies, readings, author tours, and literary festivals.
o Distribution of works of literary value.
o Innovative uses of technology, media, or new models to provide readers
with access to writers and literature though creative platforms such as
ebooks, mobile device apps, and web-born journals; Livestream readings;
and social networking sites.
o Efforts to provide increased community access and exposure to the craft
of writing.
Projects that maintain America's literary infrastructure and provide assistance to
writers, translators, and literary organizations. Projects may include but are not
limited to:

08/28/13

Grants for Arts Projects, FY 2015

o
o
o

Services for writers.
Technical support for literary organizations.
Workshops, conferences, and publications that provide professional and
artistic development, networks, and other services to writers and literary
organizations.

Learning
•
•

Mentorship opportunities for emerging writers and literary professionals.
Education and related activities for youth, adults, intergenerational groups, and
schools. (If your project is for youth, see "Choosing the Right Discipline for Youth
Projects" to help you in your discipline selection.)

Livability
•

Projects that provide a gathering place/venue for the arts to enrich community
cultural life and foster community interaction. Projects may include but are not
limited to:
o Literary arts festivals, performances, and other activities in public spaces
that are intended to foster community interaction and/or enhance the
unique characteristics of a community.
o The development of writer live/work spaces.
o The enhancement of public spaces through commissioning and/or
installation of literary works.
o Community-based partnerships that integrate the literary arts with livability
efforts.
(Applicants are strongly encouraged to contact staff if they are considering
Livability as an outcome.)

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Grants for Arts Projects, FY 2015

Beyond the reporting requirements for all grantees, selected Art Works grantees will be
asked to assist in the collection of additional information that can help the NEA
determine the degree to which agency objectives were achieved. You may be contacted
to provide evidence of project accomplishments including, but not limited to, work
samples, community action plans, cultural asset studies, programs, reviews, relevant
news clippings, and playbills. Please remember that you are required to maintain project
documentation for three years following submission of your final reports.
Application Review [Back to Top]
This category uses the agency's traditional method of application review. Applications
are submitted to the Literature staff and are reviewed by a diverse group of experts in
the literature field.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see
the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions." See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.
Contacts [Back to Top]
Literature Specialist: Amy Stolls, [email protected] or 202/682-5771
(LITERATURE APPLICATION REQUIREMENTS)
The application instructions, including what items to attach to buttons 1-7 of the
Attachments form, are basically the same for each discipline and can be found under
"Art Works /How to Prepare and Submit an Application."
When following these general instructions, Literature applicants should keep the
following in mind:
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF
ATTACHMENT 2: DETAILS OF THE PROJECT NARRATIVE (Three-page limit)
When following these general instructions, Literature applicants should keep the
following in mind:
• For audience development projects, include information on ticket prices and a

breakdown of payments to authors, as appropriate. For example, the ticket
price will be $0 and each author will be paid $0

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Grants for Arts Projects, FY 2015

ATTACHMENT 8: PROGRAMMATIC ACTIVITIES LIST (Three-page limit)
To this button, attach a representative list of your Programmatic Activities for the past
three seasons. The file name should indicate the name of your organization or a
recognizable acronym followed by "ProgActivities.pdf."
Submit a selective representative list, in chronological order, of your organization's
programming or activities for the following years: 2011-12, 2012-13, and 2013-14. For
organizations that schedule activities according to a single calendar year, use
programming for 2011, 2012, and 2013. You may submit up to three pages.
This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and the artistic excellence and merit of your organization. For the
purpose of defining eligibility, "three-year history" refers to when an organization began
its programming and not when it incorporated or received nonprofit, tax-exempt status.
Where available, include arts or cultural programming that has a relationship to the
project for which you are requesting support (e.g., show examples of previous festival
programming if your project is for a festival). For most applicants, this list should show
selected artists/projects/exhibitions/works that your organization has or will have
presented/produced/exhibited/performed. Use the bullets below as a guide to possible
column headings for your list; adjust them as appropriate for your organization.
• Year: 2011-12, 2012-13, or 2013-14. For organizations that schedule activities

according to a single calendar year, use 2011, 2012, or 2013.
• The titles of the works/productions/exhibitions or of the program or project. For

presses, list the books published in the last three years including sales figures.
• Key Artist(s)/Personnel. This may include a creator or project head such as a

Example:
A performing arts group might fill out its representative list as follows:

Year

Title/
Key
Creator Artist(s)

2011- Lecture
12

James Miller

Location

Dates/#
of perfs.

Attendance/ Fees
% Capacity

ABC
Museum

February 15,
2012

30/75%

08/28/13

Grants for Arts Projects, FY 2015

2012- Work A/ John Smith,
Creator Jane Doe
13
A

Civic
Theater

Jan 27-31,
2013
6 perfs.

850/71%

2013- Work B/ Richard
Creator Jones,
14
B
Robert Hall

Civic
Theater

April 17-21,
2014/7 perfs.

1,050/88%

ATTACHMENT 9: SPECIAL ITEMS
To this button, attach a single file that includes any items specified below that are
relevant to your particular project. The file name should indicate the name of your
organization or a recognizable acronym followed by "SpecReqs.pdf."
• For magazines, a one-page statement that outlines your payment to writers

policy; print runs; and circulation figures, detailing paid and unpaid
subscriptions, single-copy sales, and sell-through figures.
• For presses, a one-page list that outlines author payments, print runs, and
expected sales (units sold) for each proposed work. For anthologies, include
in the same file a one-page sample table of contents.
• For projects that may be impacted by the National Environmental Policy
Act and/or the National Historic Preservation Act (e.g., an arts festival in a
park, the commissioning and installation of an outdoor sculpture or mural, or
certain types of Livability projects), provide documentation that the project is in
compliance. The Arts Endowment may conduct a review of your organization
to ensure that it is in compliance.

Electronic Submission of Work Samples
You will upload your work samples electronically. Hard copies of books or journals are
not longer accepted.
To upload work samples, you will use the NEA GrantsOnline™ System (NEA-GO),
which is being administered for the NEA by the Western States Arts Federation
(WESTAF). This will proceed as follows:
1. You will complete the Grants.gov application process as detailed through Step 5
of the instructions above.
2. If you apply to the March 6, 2014, application deadline:
On March 24, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information

08/28/13

Grants for Arts Projects, FY 2015

(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on April 4, 2014, to upload,
preview/check, and submit your work samples electronically.
If you apply to the August 7, 2014, application deadline:
On August 25, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on September 8, 2014, to upload,
preview/check, and submit your work samples electronically
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE
4. You will access NEA-GO for detailed instructions and to upload your work
samples.
The NEA-GO system is optimized for use with the following web browsers:
Mozilla Firefox, Safari, and Google Chrome. Internet Explorer will also work, but
you must have at least version IE 8.
NEA staff will be available to answer any questions that you have.
You should prepare your work samples well in advance of the deadline and have
them fully ready to upload once NEA-GO becomes available to you.
Work Sample Preparation
Work samples are required for all publishing projects and are strongly recommended for
all other projects, provided they demonstrate artistic excellence and merit and enhance
the panel’s understanding of your application and your organization's ability to carry out
the project. If you have questions about work samples, please contact the Literature
staff.
Your work samples should be:

08/28/13

Grants for Arts Projects, FY 2015

•
•
•

No more than three years old.
Relevant to the project.
Of high quality.

Publishing Projects
Required material:
•

For presses, five pages of manuscript in English from each proposed book. (Do
not submit an entire book.)
• For presses, your most recent catalogue and/or a link to a backlist of recently
published titles.
o Five-page excerpts and images of (or links to) covers from up to four books or
journals published within the last three years. (Do not submit an entire book or
journal.)
You also may submit one or more of the following:
o
o
o
o
o

Specific web pages.
Promotional material (postcards, fliers, etc.).
Reviews/newsclips.
Newsletters.
Audio and video samples (provided these appear in the project budget).

Audience Development Projects
You may submit one or more of the following:
•
•

•
•

Specific web pages.
Audio and video samples that show audience engagement and/or venue. Identify
attendance and participation figures of development or marketing events. We do
not recommend submitting videos or images of speakers at a podium.
Marketing and outreach material (fliers, posters, reviews/newsclips, print and
online advertisements, etc.)
Series of images.

Acceptable Formats
You will be able to upload samples in the formats described below. There is a limit of
250 MB for all of your work samples combined.
Documents (Literary samples, publications, periodicals, catalogues)
Do not submit letters of support. Each file has a size limit of 5 MB and 12 pages. All
documents should be submitted as PDF files. Up to 15 PDF files may be submitted.

08/28/13

Grants for Arts Projects, FY 2015

You may combine more than one document in a PDF as long as you do not exceed
page limits on any individual items.
If you have to scan material, please follow the guidance below:
•
•

•

Audio Samples
Submit no more than three selections; each selection should not exceed three
minutes. You will upload each selection in a separate file. Each file has a size limit of 5
MB. Acceptable file types are mp3, wma, wav, aac, mid, midi, mpa, and ra.
Video Samples
Submit no more than three selections; each selection should not exceed five
minutes.
You may submit a link to a video sample, or upload a video sample directly to NEA-GO.
If you submit a link:
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than three and list them all on a single PDF. For each site, list the
URLs for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
Uploading video samples to NEA-GO:
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample
must be in one of these acceptable file types. File types such as VIDEO_TS.BUP,
VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.
In order to be uploaded, videos must meet the following minimum requirements:
•
•

Resolution: At least 480 x 360
Frames per second (fps): At least 12

08/28/13

Grants for Arts Projects, FY 2015

You can often check the resolution of a video as follows. In Windows environments, find
the file on your computer, right click it, and select "Properties." On a Mac, hold the
Control key, and click on the file name. Select "Get Info" and the information should
display. Most videos are a standard 29 frames per second.
While the above requirements are the minimum, submitting your video in the mp4
(H.264) format at 640 x 480 with mp3 audio will allow for efficient uploading while
showing your clips to best advantage. There is a file size limit of 250 MB. (Note,
however, that there is a limit of 250 MB for all of your work samples combined so
choose your video samples carefully.)
If your video doesn't meet the minimum resolution requirements above, there are a
number of software programs you can use to convert your video, such as the free
MPEG Streamclip; DV Kitchen for Mac, which has a free trial; and
www.mediaconverter.org, which allows for five free conversions.
If you are submitting more than one video sample, you will upload each individually, in a
separate file.
Websites
Do not submit your organization's general website. Only submit a website that is an
essential part of the project.
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than five and list them all on a single PDF. For each site, list the URLs
for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
NOTE: If you provide links to works samples -- documents, audio samples, video
samples, or digital images -- the same limits on work samples uploaded directly to NEAGO apply to those provided via links:
•
•
•
•

Documents: Up to 12 pages each.
Audio samples: No more than three selections; each selection should not exceed
three minutes.
Video samples: No more than three selections; each selection should not exceed
five minutes.
Digital images: Up to 20 images.

Digital images
You may submit up to 20 images. You may either combine all of your images into a
single PDF file or upload each image in a separate file. Image size should be

08/28/13

Grants for Arts Projects, FY 2015

consistent; 800 x 600 pixels is suggested. Each image/file has a size limit of 5 MB.
Acceptable file types are jpeg, gif, bmp, png, and tif.
Work Sample Information
For each work sample that you upload electronically, you will find a descriptive field into
which you will enter the following information, as appropriate:
Title box:
•

The title of the work or organization represented by the work sample. Title each
work sample with a unique name. This title must not contain an apostrophe.

Description box:
•
•
•
•

For books and manuscripts: Title and author.
For journals: Volume and issue number.
For audio or video samples: A brief description of the sample and its
relationship to the project for which you are requesting support.
For audio and video samples, length of the sample.

08/28/13

Grants for Arts Projects, FY 2015

(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
LOCAL ARTS AGENCIES
Organizations referred to as arts councils, departments of cultural affairs, or arts
commissions make up the field of local arts agencies (LAAs). LAAs can be private,
nonprofit entities; others are public municipal, county, or regional agencies that operate
in cooperation with mayors and city managers. In addition, the LAA field includes
statewide assemblies and cultural service organizations that work specifically with
local arts agencies in the coordination of cultural leadership (but only for projects that
will predominantly serve LAAs).
Often LAAs make grant awards directly to both artists and nonprofit organizations
working in a variety of artistic disciplines. Nearly all LAAs present programming to the
public, manage cultural facilities, provide services to artists and arts organizations, and
facilitate community cultural planning. In accomplishing this work, LAAs collaborate with
other governmental departments (economic development, parks and recreation,
libraries, and local education agencies/school districts), as well as with convention and
visitor bureaus.
Funding Opportunities for Local Arts Agencies

(SAME GAP SUMMARY USED FOR DANCE)
(CLICK THROUGH TO AW)
LOCAL ARTS AGENCIES: Art Works
(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

Deadlines [Back to Top]
Art Works applications will be accepted under two deadlines: March 6, 2014, and
August 7, 2014. All project types are accepted under both deadlines. Apply with the
NEA outcome (in bold below) and project example that most closely corresponds to the
primary focus of your proposed project. You will be asked to indicate the outcome that is
most relevant to your project in your application and on the application form.
March 6, 2014, Application Deadline
January 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support

08/28/13

Grants for Arts Projects, FY 2015

August 7, 2014, Application Deadline
June 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Creation
•
•
•

Artist commissions, including those for public art.
Artist residencies where the primary purpose is to create new art.
Innovative projects using technology, media, new models, or other strategies in
the creation of new work.

Engagement
•
•
•
•

•

•
•
•
•

Coordinated services including marketing campaigns, electronic box office
services, and audience development activities.
Innovative strategies to engage new audiences.
Innovative collaborations that strengthen the field of community arts journalism
and arts criticism.
Services to artists and arts organizations. This may include conferences,
convenings, workshops, technical assistance, leadership training, and other
professional development opportunities for artists and arts administrators.
Subgranting for service activities on behalf of a local arts agency's constituents.
To be eligible, a local arts agency must be a unit of city or county government or
designated to operate on behalf of its local government. In addition to the
"Applicant Eligibility" section for all Grants for Arts Projects applicants, applicants
for subgranting projects must have a three-year history of subgranting in the arts
prior to the application deadline. Designated local arts agencies that will subgrant
must:
o Require their grantees to provide DUNS numbers before a grant can be
made.
o In certain instances, report grants of $25,000 or more in federal funds to
the Federal Funding Accountability and Transparency Act Subward
Reporting System (FSRS).
Performing arts events, readings, screenings, broadcasts, and visual arts
exhibitions.
Innovative projects to increase access to the arts or works of art.
Innovative collaborations that strengthen the field of community arts journalism
and arts criticism.
Subgranting for programming activities on behalf of a local arts agency's
constituents. To be eligible, a local arts agency must be a unit of city or county
government or designated to operate on behalf of its local government. In
addition to the "Applicant Eligibility" section for all Grants for Arts Projects
applicants, applicants for subgranting projects must have a three-year history of
subgranting in the arts prior to the application deadline. Designated local arts
agencies that will subgrant must:

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Require their grantees to provide DUNS numbers before a grant can be
made.
o In certain instances, report grants of $25,000 or more in federal funds to
the Federal Funding Accountability and Transparency Act Subward
Reporting System (FSRS).
o

•

Documentation and conservation of public and monumental art.

Learning
•
•

Artist residencies where the primary purpose is the acquisition of knowledge or
skills in the arts.
Education and related activities for youth, adults, intergenerational groups, and
schools. (If your project is for youth, see "Choosing the Right Discipline for Youth
Projects" to help you in your discipline selection.)

Livability
•

•

The development of plans for cultural and/or creative sector growth including
cultural assessments, community-wide cultural planning, and specific-issue
cultural plans.
The development of artist live/work spaces.

The enhancement of public spaces through commissioning and/or installation of art
works.
(Applicants are strongly encouraged to contact staff if they are considering
Livability as an outcome.)
Livability
Project Reporting and Evaluation [Back to Top]
We ask all applicants to define what they would like to achieve, how they will assess the
degree to which it is achieved, and, upon completion of the project, what they have
learned from their experiences. Such feedback need not entail large-scale or expensive
evaluation efforts. You should do what is feasible and appropriate for your organization
and project. When a grant is completed, you must submit a final report and answer
questions on your achievements and how these were determined. Arts Education
grantees who apply for a Direct Learning Grant will be required to describe the
assessment methods used to assess learning, and they will be required to submit any
tools used to assess learning with their Final Report. (Please note that assessment
tools may be shared publicly. If your tools are proprietary and have copyrights or
trademarks attached, you will be asked to note that in your application and Final

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Report.) Before applying, please review the reporting requirements for the outcome that
will be selected for the proposed project: Creation, Engagement, Learning, or
Livability.
Beyond the reporting requirements for all grantees, selected Art Works grantees will be
asked to assist in the collection of additional information that can help the NEA
determine the degree to which agency objectives were achieved. You may be contacted
to provide evidence of project accomplishments including, but not limited to, work
samples, community action plans, cultural asset studies, programs, reviews, relevant
news clippings, and playbills. Please remember that you are required to maintain project
documentation for three years following submission of your final reports.
Application Review [Back to Top]
This category uses the agency's traditional method of application review. Applications
are submitted to the Local Arts Agencies staff and are reviewed by a diverse group of
experts in the local arts agencies field.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see
the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions." See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.
Contacts [Back to Top]
Local Arts Agencies Specialist: Dinah Walls, [email protected] or 202/682-5586
(LAA APPLICATION REQUIREMENTS)
The application instructions, including what items to attach to buttons 1-7 of the
Attachments form, are basically the same for each discipline and can be found under
"Art Works /How to Prepare and Submit an Application."
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF
ATTACHMENT 8: PROGRAMMATIC ACTIVITIES LIST (Three-page limit)
To this button, attach a representative list of your Programmatic Activities for the past
three seasons. The file name should indicate the name of your organization or a
recognizable acronym followed by "ProgActivities.pdf."
Submit a selective representative list, in chronological order, of your organization's
programming or activities for the following years: 2011-12, 2012-13, and 2013-14. For
organizations that schedule activities according to a single calendar year, use
programming for 2011, 2012, and 2013. You may submit up to three pages.

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This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and the artistic excellence and merit of your organization. For the
purpose of defining eligibility, "three-year history" refers to when an organization began
its programming and not when it incorporated or received nonprofit, tax-exempt status.
Where available, include arts or cultural programming that has a relationship to the
project for which you are requesting support (e.g., show examples of previous festival
programming if your project is for a festival). For most applicants, this list should show
selected artists/projects/exhibitions/works that your organization has or will have
presented/produced/exhibited/performed. Use the bullets below as a guide to possible
column headings for your list; adjust them as appropriate for your organization.
• Year: 2011-12, 2012-13, or 2013-14. For organizations that schedule activities

according to a single calendar year, use 2011, 2013, or 2013.
• The titles of the works/productions/exhibitions or of the program or project.
• Key Artist(s)/Personnel. This may include a creator or project head such as a

Example:
A performing arts group might fill out its representative list as follows:

Year

Title/
Key
Creator Artist(s)

Location

Dates/#
of perfs.

Attendance/
% Capacity

Fees

2011- Lecture James Miller ABC
Museum
12

February 15,
2012

30/75%

2012- Work A/ John Smith,
Creator Jane Doe
13
A

Civic
Theater

Jan 27-31,
2013
6 perfs.

850/71%

2013- Work B/ Richard
Creator Jones,
14
B
Robert Hall

Civic
Theater

April 17-21,
2014/7 perfs.

1,050/88%

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ATTACHMENT 9: SPECIAL ITEMS
To this button, attach a single file that includes any items specified below that are
relevant to your particular project. The file name should indicate the name of your
organization or a recognizable acronym followed by "SpecReqs.pdf."
• For projects to preserve or conserve an object, site, or structure, a condition

report and a treatment proposal.
• For subgranting projects:
o A copy of the city/county ordinance, resolution, charter, or contract

that assigns your organization the authority to operate on your local
government's behalf.
o The application guidelines for the category for which support is being
requested.
o A profile of the applicant pool (no more than one page). Detail the
number of applicants, the artistic disciplines represented, and whether it
includes individual artists or organizations. For organizations, provide
the range of budget sizes.
o A list of most recent grantees including grant amount and onesentence project description.
o A description of the review process and criteria used. Include a list
of panelists (most recent or proposed).
• For projects that may be impacted by the National Environmental Policy
Act and/or the National Historic Preservation Act(e.g., an arts festival in a
park, the commissioning and installation of an outdoor sculpture or mural, or
certain types of Livability projects), provide documentation that the project is in
compliance. The Arts Endowment may conduct a review of your organization
to ensure that it is in compliance.

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has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on April 4, 2014, to upload,
preview/check, and submit your work samples electronically.
If you apply to the August 7, 2014, application deadline:
On August 25, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on September 8, 2014, to upload,
preview/check, and submit your work samples electronically
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE
4. You will access NEA-GO for detailed instructions and to upload your work
samples.
The NEA-GO system is optimized for use with the following web browsers:
Mozilla Firefox, Safari, and Google Chrome. Internet Explorer will also work, but
you must have at least version IE 8.
NEA staff will be available to answer any questions that you have.
You should prepare your work samples well in advance of the deadline and have
them fully ready to upload once NEA-GO becomes available to you.
Work Sample Preparation
Your application package must include work samples that can demonstrate artistic
excellence and merit, and enhance the panel's understanding of your application and
your organization's ability to carry out the project. Work samples should be recent,
concise, of high quality, and relate as directly as possible to your proposed project. For
example, if you are proposing:
•

A technology project, submit a sample that best represents the artistic
excellence and technology of the project.

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•

•
•
•

•

•
•
•

Services for artists and/or arts organizations, submit brief selections from
publications, training material, or other documentation that demonstrates your
organization's expertise and ability to carry out the project.
To create a work, submit an example of work by the proposed artist(s).
To complete a work, submit a sample of the work in progress.
To perform or present a work, submit a sampling of unedited performances
that are typical of your organization's recent work and relevant to the project. Do
not submit promotional material.
To tour a work, submit a sample of touring activities.
A group project or collaboration, submit samples that demonstrate the ability
of the proposed artists or organizations to work together.
A residency project, submit a sample of selected artists' recent work and
documentation of the facilities they will use. If the artists are not yet selected,
submit samples of work by artists who recently have been in residence.
An educational or outreach activity, submit a sample that demonstrates the
experience and skills of the proposed artists/teachers who will be working with
the participants. If you have worked with your target population before, provide a
sample of your work with that same community, if possible.
An exhibition, submit visual documentation that provides a representative
sampling of the works to be shown.
To preserve or conserve an object, site, or structure, submit appropriate visual
documentation.
A catalogue or other publication, submit sample text as well as brief selections
from examples of similar publications recently issued by your organization. For
catalogues, include visual documentation of a sampling of the objects to be
included. (Do not submit entire publications.)

Applicants may find it helpful to refer to the work sample instructions for the discipline(s)
most relevant to their project for guidance in selecting their sample.
Acceptable Formats
You will be able to upload samples in the formats described below. There is a limit of
250 MB for all of your work samples combined.
Submit work in more than one format only if that is required for your project. The Arts
Endowment welcomes concise presentations.
Audio Samples
Submit no more than five selections; each selection should not exceed three
minutes. You will upload each selection in a separate file. Each file has a size limit of 5
MB. Acceptable file types are mp3, wma, wav, aac, mid, midi, mpa, and ra.
Digital images

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Submit up to 15 images. You may either combine all of your images into a single PDF
file or upload each image in a separate file. Image size should be consistent; 800 x 600
pixels is suggested. Each image/file has a size limit of 5 MB. Acceptable file types are
jpeg, gif, bmp, png, and tif.
Video Samples
Submit no more than five selections; each selection should not exceed three
minutes.
You may submit a link to a video sample, or upload a video sample directly to NEA-GO.
If you submit a link:
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than five and list them all on a single PDF. For each site, list the URLs
for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
If you upload directly to NEA-GO:
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample
must be in one of these acceptable file types. File types such as VIDEO_TS.BUP,
VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.
In order to be uploaded, videos must meet the following minimum requirements:
•
•

Resolution: At least 480 x 360
Frames per second (fps): At least 12

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If you are submitting more than one video sample, you will upload each individually, in a
separate file.
Websites
Do not submit your organization's general website. Only submit a website that is an
essential part of the project.
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than five and list them all on a single PDF. For each site, list the URLs
for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
NOTE: If you provide links to works samples -- audio samples, digital images, video
samples, or documents – the same limits on work samples uploaded directly to NEAGO apply to those provided via links:
•
•
•
•

Audio samples: No more than five selections; each selection should not exceed
three minutes.
Digital images: Up to 15 images.
Video samples: No more than five selections; each selection should not exceed
three minutes.
Documents: Up to 15 pages.

Documents (Literary samples, publications, periodicals, catalogues)
Submit a very limited sample that is directly related to the proposed project. Do not
submit letters of support. Upload each document individually, in a separate file. Each file
has a size limit of 5 MB and 15 pages. All documents should be submitted as PDF files.
Digital files are preferred, but if you have to scan material, please follow the guidance
below:
•
•

•

Work Sample Information

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For each work sample that you upload electronically, you will find a descriptive field into
which you will enter the following information, as appropriate:
Title box:
•

The title of the work or organization represented by the work sample. Title each
work sample with a unique name. This title must not contain an apostrophe.

Description box:
•
•
•
•
•

Company/Artist.
Title of work/image/activity (if different from first bullet).
Date of the work, performance, or activity.
Brief description including how the work sample relates to proposed project.
For audio and video samples, length of the sample.

[Applicants submitting multiple websites or multiple images on a PDF should include
the relevant information from above with each website or image in the PDF. The
descriptive field for the file should provide a brief overview of the group of images or
websites as a whole.]

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(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
MEDIA ARTS
The National Endowment for the Arts offers grants to support the development,
production, and distribution of innovative projects that demonstrate media as art and
media about the arts (e.g., visual arts, music, dance, literature, design, theater, musical
theater, opera, folk & traditional arts, and media arts including animation and digital art).
Media arts, as defined by the National Endowment for the Arts, includes screen-based
and print projects presented via film, television, radio, audio, video, the Internet,
interactive and mobile technologies, video game consoles, transmedia storytelling, and
satellite as well as media-related printed books, catalogues, and journals.
Does your project fit our guidelines? Please watch an informational video about Media
Arts/Art Works hosted by NEA Media Arts Director Alyce Myatt. Do you have comments
or questions? Contact us at [email protected]
Funding Opportunities in Media Arts

(SAME GAP SUMMARY USED FOR DANCE)
(CLICK THROUGH TO AW)
MEDIA ARTS: Art Works
(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

Deadlines [Back to Top]
Art Works applications will be accepted under two deadlines: March 6, 2014, and
August 7, 2014. Apply under the deadline with the NEA outcome (in bold below) and
project example that most closely corresponds to the primary focus of your proposed
project. You will be asked to indicate the outcome that is most relevant to your project in
your application and on the application form.
An organization may submit more than one application under the Art Works category
through the Media Arts discipline under the August 7, 2014, deadline. Organizations
that are considering more than one Media Arts Art Works project under the August
deadline must consult the Media Arts staff ([email protected]) before applying. (All

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organizations must apply directly on their own behalf. Applications through a fiscal
agent are not allowed.)
For your application to be considered complete, every item that is required MUST be
included in your application package, which must be submitted no later than the
application deadline date under which you are applying. An organization cannot
add missing items and/or resubmit the application (in whole or in part) after the
application deadline.
March 6, 2014, Application Deadline
January 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Engagement
•

•
•

Media festivals, showcases, panels, and seminars that include film/video artists,
video game and transmedia designers, critics, and/or scholars, and are open to
the general public.
Exhibition and/or touring programs of media art including the production of
program notes and commentary by visiting artists, scholars, and critics.
Services to the field including activities that provide media artists and
organizations with resources that are essential for artistic growth and
development.
Facilities access that makes production and post-production equipment available
to media artists.
Publications on issues pertinent to the media arts field, both practical and
aesthetic, and both digital and in print.

Learning
•

•

Programs for the media field including workshops/residencies/conferences that
are designed for media artists, critics, scholars, and are open to the general
public.
Education and related activities for youth, adults, intergenerational groups, and
schools. (If your project is for youth, see "Choosing the Right Discipline for Youth
Projects" to help you in your discipline selection.)

Livability
•

Media arts exhibitions, festivals, and other activities in public spaces that are
intended to foster community interaction and/or enhance the unique
characteristics of a community.

If you are considering Livability as an outcome, please review the Livability reporting
requirements in order to help ensure that your project is aligned with the intent of this
outcome. If you have any additional questions, please contact the Media Arts staff at
[email protected].

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August 7, 2014, Application Deadline
June 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Creation
•

Media art productions: Projects may include high-profile multi-part or single
television and radio programs (documentaries and dramatic narratives);
experimental, animated, transmedia, or interactive work; performance programs;
arts-related segments for use within an existing series; apps for mobile or tablets
(projects must be developed and made available for both iOS and Android
devices); multi-part webisodes; installations; and video games. Productions must
demonstrate the creative use of media, fulfilling, and when possible, extending
their artistic possibilities. All phases of a project are eligible for support including
research and development, production, completion and distribution costs with the
exception of narrative scripts. Productions where the primary purpose is
instructional, journalistic (except arts journalism), or promotional will not be
considered.

Engagement
•

•

Regional, national, or international distribution of media as art or about the arts,
including the development of web portals, hubs, mobile and tablet apps
(developed and made available for both iOS and Android devices), or other
innovative uses of technology or new models to provide audiences with access to
media artists and art works; or distribution projects developed to aggregate
artistic content, resources, and knowledge that enable the efficient dissemination
of arts-related information.
Preservation, restoration, or archiving of media art works, and services that
support preservation, restoration, or archiving efforts.

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(MEDIA APPLICATION REQUIREMENTS)
The application instructions, including what items to attach to buttons 1-7 of the
Attachments form, are basically the same for each discipline and can be found under
"Art Works /How to Prepare and Submit an Application."
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF

ATTACHMENT 7: OPTIONAL PROJECT BUDGET (Three-page limit)
Media Arts applicants should not submit the Optional Project Budget.

ATTACHMENT 8: PROGRAMMATIC ACTIVITIES LIST (Three-page limit)
To this button, attach a representative list of your Programmatic Activities for the past
three years. The file name should indicate the name of your organization or a
recognizable acronym followed by "ProgActivities.pdf."

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100

This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and your ability to carry out the proposed project based on the artistic
excellence and merit of your previous activities. For the purpose of defining eligibility,
"three-year history" refers to when an organization began its programming and not
when it incorporated or received nonprofit, tax-exempt status. Please include the
appropriate measurement data (i.e. ratings, % capacity filled, # of unique visitors, # of
times streamed, etc.) for each listing.
• For media art production and distribution projects, including existing

series (projects under the August deadline), please submit a complete
resume for the person(s) with primary artistic responsibility for the project
including previous production credits. If the project requires a technologist or
digital developer in addition to the primary artist, please include them as part of
your key personnel. Projects sponsored by a fiscal agent are not eligible for
NEA support.
• For existing projects or series (projects under the August deadline), submit
a representative list of elements/programs for the following years: 2011, 2012,
and 2013. You may submit up to three pages per year.
Please submit a list, in chronological order, of your organization's art
productions for the following years: 2011, 2012, and 2013. You may submit up
to three pages. Please use the following format:
Date/Name of project/Project creative lead/Brief Summary (one to two
sentences on the work)/Ratings (broadcast), # of attendees/venue capacity
and % filled of venue (theatrical or exhibition), # of views (web), # of players
(games)/# of downloads/# of purchases/additional web analytics
• For production facilities (projects under the March deadline), submit a list of

participating artists, including titles, for the following years: 2011, 2012, and
2013. You may submit up to three pages.
• For media festivals (projects under the March deadline), please submit a list,

in chronological order, of your organization’s programming for the following
years: 2011, 2012, and 2013. You may submit up to two pages for each year.
Please use the following format:
Date/Title/Artist Name(s)/Country of Origin(s) /#of attendees/venue capacity
and % filled of venue
• For media exhibition projects, including tours (projects under the March

deadline), submit a list, in chronological order, of your organization's
programming for the following years: 2011, 2012, and 2013. You may submit
up to three pages for each year. Please use the following format:

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101

Date/Title/Director's Name/Country of Origin/tour locations (if appropriate)/# of
attendees/venue capacity and % filled of venue
• For preservation, restoration, and archive projects (projects under the

August deadline), submit a list of works preserved, restored, or archived in
chronological order, for the following years: 2011, 2012, and 2013. You may
submit up to three pages. Please use the following format:
Title/Director/Production Entity/Year Produced/Brief Summary (one to two
sentences on the work)
• For showcases, panels, workshops, conferences, and seminars (projects

under the March deadline), submit a list of programs, in chronological order,
for the following years: 2011, 2012, and 2013. You may submit up to three
pages for each year. Please use the following format:
Date/Title of event/Instructor, Speaker or Panelist and brief identifiers/# of
attendees/venue capacity and % filled of venue
• For residencies (projects under the March deadline), submit a list of

participating artists and titles of works produced for the following years: 2011,
2012, and 2013. You may submit up to three pages.
• For publications (projects under the March deadline), submit a list of your
organization's previous publications including author, title, and a one to two
sentence description of the work for the following years: 2011, 2012, and 2013.
You may submit up to three pages.
• For periodicals (projects under the March deadline), submit a list, in
chronological order, of the periodical's articles for the following years: 2011,
2012, and 2013. Please include the title and author. You may submit up to
three pages for each year.

ATTACHMENT 9: SPECIAL ITEMS
To this button, attach a single file that includes any items specified below that are
relevant to your particular project. The file name should indicate the name of your
organization or a recognizable acronym followed by "SpecReqs.pdf."
• For media art production projects (projects under the August deadline):
o For media art production and distribution projects (including

existing series), provide a one-page explanation of the relationship
between the key personnel for the proposed project and the applicant
organization, if relevant. Submit no more than one page.

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102

For documentary, drama, and digital media projects, provide a onepage synopsis or treatment of the proposed project. If the project is
based on copyrighted material (e.g., literary, musical, biographical), also
provide a statement documenting the clearance of rights. Submit no
more than one page.
o For game projects, provide a treatment and storyboard. Submit no
more than one page.
o For all applicants:
o

Provide a plan for distribution including content via broadcast, satellite,
the Internet, mobile phones and tablets (projects must be developed
and made available for both iOS and Android devices), live streaming,
screenings, audio- and video-on-demand, podcasts, MP3 files, game
consoles or social networks used for games, or other media including all
platforms for transmedia projects. Submit no more than one page.
On an additional page, describe any outreach, engagement, and
promotion activities that are contemplated, including the preparation of
educational material, screenings, or outreach/engagement partnerships.
Please include any strategies for reaching specifically targeted
populations beyond the general public. Please detail what strategies are
to be used for promotion, including social media, and provide a timeline
for the plan. For content that will be broadcast and/or available online,
via mobile, tablets, game consoles, etc., estimate the size of the
audience that will be reached and the rationale for that estimate. To the
extent possible, estimate the total number of people that will be served
through the combined distribution, marketing, and
outreach/engagement components for the project.
• For production facilities (projects under the March deadline), a description of

the facility and available equipment, strategy for making artists aware of the
facility, and highlights of recently produced projects. Submit no more than one
page.
• For film, video, digital arts, and other media festivals, workshops,
residencies, conferences, seminars, panels, and showcases (projects
under the March deadline), a list of the proposed activities and the names of
potential participants as well as a one-page description of your selection
process. Submit no more than two pages.
• For exhibition projects (projects under the March deadline), a detailed list of
your proposed exhibition program. Submit no more than two pages.
• For touring programs (projects under the March deadline), a list of
committed and/or potential venues. Submit no more than one page. Please
use the following format:
Name of venue/City/State/Country (If not the United States)

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103

• For publications/periodicals/catalogues (projects under the March

deadline), as appropriate: a one-page list of proposed articles and committed
writers; a one-page list of the projected sales/subscription figures and print
runs/downloads; and your current payment to writers policy.
• For distribution (projects under the August deadline), a description of the
distribution plan including marketing strategies, criteria for media selection (if
applicable), and an explanation of rights and revenues agreements with artists.
Submit no more than two pages.
• For media art preservation, restoration, and archive projects (projects
under the August deadline), a description of the work(s) to be preserved,
restored, or archived; the artistic significance, the physical condition, the
methods of preservation; plans for scholarly and public access to the material
and plans for promoting the work. Submit no more than two pages.
• For projects that may be impacted by the National Environmental Policy
Act and/or the National Historic Preservation Act (e.g., an arts festival in a
park, the commissioning and installation of an outdoor sculpture or mural, or
certain types of Livability projects), provide documentation that the project is in
compliance. The Arts Endowment may conduct a review of your organization
to ensure that it is in compliance.

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104

On August 25, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on September 8, 2014, to upload,
preview/check, and submit your work samples electronically
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE
4. You will access NEA-GO for detailed instructions and to upload your work
samples.
The NEA-GO system is optimized for use with the following web browsers:
Mozilla Firefox, Safari, and Google Chrome. Internet Explorer will also work, but
you must have at least version IE 8.
NEA staff will be available to answer any questions that you have.
You should prepare your work samples well in advance of the deadline and have
them fully ready to upload once NEA-GO becomes available to you.
Work Sample Preparation
Work samples are crucial for evaluating the quality of production projects.
You may submit up to three work samples including a work in progress, a trailer of the
proposed project, a completed script for a dramatic narrative project, or a trailer or other
promotional material from a previous year's event.
The panel generally will not review more than 10 minutes of any one sample. Submit
pre-cued samples or indicate the exact counter number of the cue to give a fair
indication of the quality of the work.
Samples should be recent, of high quality, and as relevant to the project as possible.
Audio, Video, Game, Mobile, and Tablet Application Samples
While a secure upload location will be made available to you through NEA-GO, we
strongly encourage you to independently upload your media files to a secure online
location of your choosing in advance of submitting your application. You will then submit
links to website(s) where the audio or video samples reside, such as Blip.tv, Brightcove,

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Dailymotion, Google, GUBA, iFilm, IMEEM, JumpCut, Last.fm, Live Video, MetaCafe,
MySpace, Revver, Sevenload, Spike TV, Tudou, Veoh, Vimeo, YouTube, or a Custom
URL that links directly to a sample hosted on another site.
If a game sample or mobile/tablet application is submitted, send a link that shows where
to obtain a review copy.
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than three and list them all on a single PDF. For each site, list the
URLs for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Include cue information to indicate the start of each
selection. Do not submit links to sites that require work samples to be downloaded (e.g.,
Dropbox).
Please note: All work samples must be uploaded by the specified deadline. Once a
work sample is submitted, the content may not be revised (including work that resides
on an external website link). Applicants are responsible for maintaining the consistency
of and access to work samples throughout the application review process.
If you are proposing
•

•
•
•

•
•

A media art production/distribution project, submit a sample of work by the
person(s) with primary artistic control. If you are applying for production, postproduction and/or distribution costs, also submit a trailer and if possible, a
sample of a work in progress, rough or fine cut. If you are applying for a dramatic
narrative project, also submit the completed script.
For existing series, submit a video with excerpts or highlights of the series and
a completed work from your most recent season.
A festival, submit a copy of your most recent catalog, the festival trailer, and
compilation reel of excerpts from your most recent event.
A conference, showcase, panel, seminar or symposium project, submit a
video of excerpts of up to three events that give an accurate sense of the
proposed event and a program or agenda from up to three past events.
A project for workshops, production facilities or residencies, submit
samples of three works recently completed at your organization.
A publication/periodical/catalogue, submit brief selections from the two most
recent publications.

Acceptable Formats
If you prefer to upload samples to NEA-GO, any of the formats described above are
acceptable. However, there is a limit of 250 MB for all of your work samples combined.
Contact the Media Arts staff, [email protected], if you are unable to provide links to
websites for your samples.

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Websites
Do not submit your organization's general website. Only submit a website that is an
essential part of the project. Although websites are dynamic, the project site you submit
at the time of application cannot substantially change after the deadline. Please
contact the Media Arts staff, [email protected], prior to making website
changes during the review period.
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than three and list them all on a single PDF. For each site, list the
URLs for pages to be shown; each URL must be written-out individually and NOT
embedded as a hyperlink in descriptive text. Include any necessary information on
required plug-ins, passwords, or navigation paths. Include cue information to indicate
the start of each selection. The applicant is responsible for maintaining the consistency
of and access to work samples throughout the application review process. Do not
submit links to sites that require work samples to be downloaded (e.g., Dropbox).
Documents (Screenplays, publications, periodicals, catalogues)
Submit a very limited sample that is directly related to the proposed project. Do not
submit letters of support. Upload each document individually, in a separate file. With the
exception of screenplays, each file has a size limit of 5 MB and 12 pages. All
documents should be submitted as PDF files.
If you have to scan material, please follow the guidance below:
•
•

•

Work Sample Information
For each work sample that you upload electronically, you will find a descriptive field into
which you will enter the following information, as appropriate:
Title box:
•

The title of the work or organization represented by the work sample. Title each
work sample with a unique name. This title must not contain an apostrophe.

Description box:

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•
•
•
•
•
•

Title of work (if different from first bullet).
Platform (online, mobile, console, handhelds, social networks, radio, television,
film).
Date work completed.
Running time of complete work.
Principal production credit(s) for the work sample.
Relationship of the work sample to the project for which you are requesting
support

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(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
MUSEUMS
The National Endowment for the Arts supports museums and other exhibiting
institutions and organizations that serve the field and the American public through
grants for projects of the highest artistic quality. The Arts Endowment is committed to
supporting a broad range of activity that reflects serious and exceptional aesthetic
investigation.
Grants support projects undertaken by organizations that exhibit, preserve, and interpret
visual material through exhibitions, residencies, publications, commissions, public art
works, conservation, documentation, services to the field, and public programs.
Funding Opportunities in Museums

(SAME GAP SUMMARY USED FOR DANCE)
(CLICK THROUGH TO AW)
MUSEUMS: Art Works
(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

Commissions or public art.
Residencies where the primary purpose is to create new art.
Innovative uses of technology or new models in the creation of new work.

Engagement

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•
•

Exhibitions including planning, implementation, public programs, education, and
production of catalogues.
Services to the field.

August 7, 2014, Application Deadline
June 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Engagement
•
•
•
•
•
•
•
•
•
•

Exhibitions including planning, implementation, public programs, education, and
production of catalogues.
Conservation.
Documentation.
Provenance research.
Collections management.
Reinstallation of collections.
Community outreach activities.
Permanent collection catalogues.
Technology projects that provide online or in-museum access to collections,
exhibitions, organizational history, and other programming information.
Innovative uses of technology to exhibit new work or improve audience outreach.

Learning
•
•

•

Public programs such as lectures and symposia.
Education and related activities for youth, adults, intergenerational groups, and
schools. (If your project is for youth, see "Choosing the Right Discipline for Youth
Projects" to help you in your discipline selection.)
Teaching residencies.

Livability
•
•

The enhancement of public spaces through commissioning and/or installation of
art works.
The creation of public spaces such as sculpture parks or gardens to house works
of art. Arts exhibitions, festivals, artist residencies, and other activities in public
spaces that are intended to foster community interaction and/or enhance the
unique characteristics of a community.
(Applicants are strongly encouraged to contact staff if they are considering
Livability as an outcome.)

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learned from their experiences. Such feedback need not entail large-scale or expensive
evaluation efforts. You should do what is feasible and appropriate for your organization
and project. When a grant is completed, you must submit a final report and answer
questions on your achievements and how these were determined. Arts Education
grantees who apply for a Direct Learning Grant will be required to describe the
assessment methods used to assess learning, and they will be required to submit any
tools used to assess learning with their Final Report. (Please note that assessment
tools may be shared publicly. If your tools are proprietary and have copyrights or
trademarks attached, you will be asked to note that in your application and Final
Report.) Before applying, please review the reporting requirements for the outcome that
will be selected for the proposed project: Creation, Engagement, Learning, or
Livability.
Beyond the reporting requirements for all grantees, selected Art Works grantees will be
asked to assist in the collection of additional information that can help the NEA
determine the degree to which agency objectives were achieved. You may be contacted
to provide evidence of project accomplishments including, but not limited to, work
samples, community action plans, cultural asset studies, programs, reviews, relevant
news clippings, and playbills. Please remember that you are required to maintain project
documentation for three years following submission of your final reports.
Application Review [Back to Top]
This category uses the agency's traditional method of application review. Applications
are submitted to the Museums staff and are reviewed by a diverse group of experts in
the museum field.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see
the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions." See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.
Contacts [Back to Top]
Museums Specialist: Wendy Clark, [email protected] or 202/682-5555

(MUSEUMS APPLICATION REQUIREMENTS)
The application instructions, including what items to attach to buttons 1-7 of the
Attachments form, are basically the same for each discipline and can be found under
"Art Works /How to Prepare and Submit an Application."
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF

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ATTACHMENT 8: PROGRAMMATIC ACTIVITIES LIST (Three-page limit)
To this button, attach a representative list of your Programmatic Activities for the past
three seasons. The file name should indicate the name of your organization or a
recognizable acronym followed by "ProgActivities.pdf."
Submit a selective representative list, in chronological order, of your organization's
programming or activities for the following years: 2011-12, 2012-13, and 2013-14. For
organizations that schedule activities according to a single calendar year, use
programming for 2011, 2012, and 2013. You may submit up to three pages.
This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and the artistic excellence and merit of your organization. For the
purpose of defining eligibility, "three-year history" refers to when an organization began
its programming and not when it incorporated or received nonprofit, tax-exempt status.
Where available, include arts or cultural programming that has a relationship to the
project for which you are requesting support (e.g., show examples of previous festival
programming if your project is for a festival). For most applicants, this list should show
selected artists/projects/exhibitions/works that your organization has or will have
presented/produced/exhibited/performed. Use the bullets below as a guide to possible
column headings for your list; adjust them as appropriate for your organization.
• Dates of the activity. Use year: 2011-12, 2012-13, or 2013-14. For organizations

that schedule activities according to a single calendar year, use 2011, 2012, or
2013.
• The titles of the exhibitions/works/activities or of the program or project.
• The type of program.
• Key Artist(s)/Personnel. This may include a creator or project head such as a an
artist, curator, educator, or other arts experts. It also may include collections or
multiple artists.
• Attendance.

Example:
A museum might fill out its representative list as follows:

Year

Title

Type of Program

Key
Artists

Attendance

201112

Work
A

Exhibition

John Doe

20,000

201213

Work
B

Gallery talk

John
Smith,
Jane Doe

850

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201314

Work
C

Reinstallation of the
Rococo collection

Multiple

100,000

ATTACHMENT 9: SPECIAL ITEMS
To this button, attach a single file that includes any items specified below that are
relevant to your particular project. The file name should indicate the name of your
organization or a recognizable acronym followed by "SpecReqs.pdf."
• For exhibitions, a working checklist with an indication of lenders' commitment if

possible.
• For residencies, a description of the artist selection process.
• For catalogues, as appropriate, information regarding sales figures, print run
and distribution; a description of proposed content; and a list of committed
writers.
• For commissions and public art, a description of the selection process and a
statement of commitment regarding permission to use the site.
• For conservation, a condition report and treatment proposal for each object.
For projects that may be impacted by the National Environmental Policy Act and/or the
National Historic Preservation Act (e.g., an arts festival in a park, the commissioning
and installation of an outdoor sculpture or mural, or certain types of Livability
projects), provide documentation that the project is in compliance. The Arts
Endowment may conduct a review of your organization to ensure that it is in
compliance.
Electronic Submission of Work Samples
You will upload your work samples electronically.
To upload work samples, you will use the NEA GrantsOnline™ System (NEA-GO),
which is being administered for the NEA by the Western States Arts Federation
(WESTAF). This will proceed as follows:
1. You will complete the Grants.gov application process as detailed through Step 5
of the instructions above.
2. If you apply to the March 6, 2014, application deadline:
On March 24, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.

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You will have until 11:59 p.m., Eastern Time, on April 4, 2014, to upload,
preview/check, and submit your work samples electronically.
If you apply to the August 7, 2014, application deadline:
On August 25, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on September 8, 2014, to upload,
preview/check, and submit your work samples electronically
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE
4. You will access NEA-GO for detailed instructions and to upload your work
samples.
The NEA-GO system is optimized for use with the following web browsers:
Mozilla Firefox, Safari, and Google Chrome. Internet Explorer will also work, but
you must have at least version IE 8.
NEA staff will be available to answer any questions that you have.
You should prepare your work samples well in advance of the deadline and have
them fully ready to upload once NEA-GO becomes available to you.
Work Sample Preparation
Visual documentation is a critical component of your application and will be considered
carefully during the review process. You must electronically submit up to 20 digital
images as detailed below. The images you provide should be recent, of high quality,
and as relevant to your project as possible. Some types of projects require other
material as well. Submit:
•
•
•

For exhibitions, images that provide a representative sampling of the works to
be shown.
For residencies, images of work by the proposed artist(s). If the artist(s) is not
yet selected, submit samples of work by artists who have participated recently.
For catalogues, brief excerpts from a recent publication, and, as appropriate,
short writing samples by contributors. Also submit images of a sampling of the
works to be included.

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114

•
•
•
•

For commissions and public art, images of the work of the artist(s) under
consideration and of the proposed site.
For conservation, images of the work to be conserved.
For documentation, images that support the project.
For public programs, images of project participants' work

Acceptable Formats
You will be able to upload samples in the formats described below. There is a limit of
250 MB for all of your work samples combined.
Digital images
Submit up to 20 images in a single PDF file or upload each jpeg image in a separate
file. Image size should be consistent; 800 x 600 pixels is suggested. Each image/file
has a size limit of 5 MB
Contact the Museums staff if your project requires some other type of visual
documentation.
Documents (Publications, periodicals, catalogues)
Submit a very limited sample that is directly related to the proposed project. Do not
submit letters of support. Upload each document individually, in a separate file. Each file
has a size limit of 5 MB and 12 pages. All documents should be submitted as PDF files.
If you have to scan material, please follow the guidance below:
•
•

•

Video Samples
If your proposed project would be best represented by a video work sample (as
opposed to or in addition to still images) you may submit no more than three video
samples total through a PDF with website links or by uploading them directly to NEAGO.

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If you submit a link:
Submit a PDF with a link to the website. If you are including more than one website, list
them all on a single PDF. For each site, list the URLs for pages to be shown; include
any necessary information on required plug-ins, passwords, or navigation paths. Do not
submit links to sites that require work samples to be downloaded (e.g., Dropbox).
If you upload directly to NEA-GO:
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample
must be in one of these acceptable file types. File types such as VIDEO_TS.BUP,
VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.
In order to be uploaded, videos must meet the following minimum requirements:
•
•

Resolution: At least 480 x 360
Frames per second (fps): At least 12

The title of the work or catalogue/exhibition. Title each work sample with a unique
name. This title must not contain an apostrophe.

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Description box:
•
•
•
•
•

Artist's name.
Medium.
Date of work/activity.
Dimensions of artwork.
A brief description of the work including how this image relates to the project for
which you are requesting support.

[Applicants submitting multiple images on a PDF should include the relevant information
from above with each image in the PDF. The descriptive field for the file should provide
a brief overview of the group of images as a whole. Applicants submitting catalogues
should provide descriptive information that provides an overview of the exhibition
covered by the catalogue excerpt.]

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(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
MUSIC
The National Endowment for the Arts recognizes and supports a wide range of music,
from classical to contemporary to America's indigenous jazz. It supports both performing
ensembles and music presenting institutions including chamber music ensembles,
choruses, early music programs, jazz ensembles, music festivals, and symphony
orchestras.
Organizations of all types and sizes may apply for a variety of music production,
presentation, and service projects. The Arts Endowment is particularly interested in
innovative presentation methods and the development of skills that can help
organizations attract new audiences for music. In addition to projects that focus on the
standard repertoire, the Arts Endowment encourages the commissioning and
performance of new American works.
Funding Opportunities in Music

(SAME GAP SUMMARY USED FOR DANCE)
(CLICK THROUGH TO AW)
MUSIC: Art Works
(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

Commissions, residencies, and workshops with artists; development and
performances of new works.

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•

Innovative creation of music that draws upon a wide range of contemporary
resources, emerging practices, and/or technology.

Engagement
•
•
•

•
•
•

Premieres and performances of new musical works.
Public presentations and performances of artistically excellent works.
Performance and educational engagements by NEA Jazz Masters that honor
their bodies of work, history, or style; provide understanding of their significance
to jazz; and broaden audience awareness of the original American art form.
Innovative musical presentations that juxtapose disparate works or genres and
engender new connections.
Residency activities where the primary purpose is public engagement with art.
Services that reach a broad constituency of music organizations, musicians,
music educators, and administrators. This may include workshops, conferences,
publications, professional development, technical assistance, networks, or online
resources.

Learning
•

Professional artistic development and training programs for musicians such as
conducting, mentorship, and career development.

August 7, 2014, Application Deadline
June 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Engagement
•
•
•

•
•
•

Domestic touring.
Outreach projects that involve diverse communities or that reach new audiences.
Innovative methods of engaging audiences, including collaborations with other
organizations, through new models that have the potential to maximize resources
and/or the impact on the audience, artists, or the field.
Recordings of works by American composers.
Technology projects such as online resources and libraries which provide public
access to musical works.
Documentation, preservation, and archival projects.

Learning
•

Livability

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•

Music festivals, performances, and other activities in public spaces that are
intended to foster community interaction and/or enhance the unique
characteristics of a community.
(Applicants are strongly encouraged to contact staff if they are considering
Livability as an outcome.)

Project Reporting and Evaluation [Back to Top]
We ask all applicants to define what they would like to achieve, how they will assess the
degree to which it is achieved, and, upon completion of the project, what they have
learned from their experiences. Such feedback need not entail large-scale or expensive
evaluation efforts. You should do what is feasible and appropriate for your organization
and project. When a grant is completed, you must submit a final report and answer
questions on your achievements and how these were determined. Arts Education
grantees who apply for a Direct Learning Grant will be required to describe the
assessment methods used to assess learning, and they will be required to submit any
tools used to assess learning with their Final Report. (Please note that assessment
tools may be shared publicly. If your tools are proprietary and have copyrights or
trademarks attached, you will be asked to note that in your application and Final
Report.) Before applying, please review the reporting requirements for the outcome that
will be selected for the proposed project: Creation, Engagement, Learning, or
Livability.
Beyond the reporting requirements for all grantees, selected Art Works grantees will be
asked to assist in the collection of additional information that can help the NEA
determine the degree to which agency objectives were achieved. You may be contacted
to provide evidence of project accomplishments including, but not limited to, work
samples, community action plans, cultural asset studies, programs, reviews, relevant
news clippings, and playbills. Please remember that you are required to maintain project
documentation for three years following submission of your final reports.
Application Review [Back to Top]
This category uses the agency's traditional method of application review. Applications
are submitted to the Music staff and are reviewed by a diverse group of experts in the
music field.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see
the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions." See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.
Contacts [Back to Top]

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Organizations with names that begin A through L: Court Burns, [email protected] or
202/682-5590
Organizations with names that begin M through Z: Anya Nykyforiak, [email protected]
or 202/682-5487
Jazz Projects: Katja von Schuttenbach, [email protected] or 202/682-5711

(MUSIC APPLICATION REQUIREMENTS)
The application instructions, including what items to attach to buttons 1-7 of the
Attachments form, are basically the same for each discipline and can be found under
"Art Works /How to Prepare and Submit an Application."
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF
ATTACHMENT 8: PROGRAMMATIC ACTIVITIES LIST (Three page-limit)
To this button, attach a representative list of your Programmatic Activities for the past
three seasons. The file name should indicate the name of your organization or a
recognizable acronym followed by "ProgActivities.pdf."
Submit a selective representative list, in chronological order, of your organization's
programming or activities for the following years: 2011-12, 2012-13, and 2013-14. For
organizations that schedule activities according to a single calendar year, use
programming for 2011, 2012, and 2013. You may submit up to three pages.
This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and the artistic excellence and merit of your organization. For the
purpose of defining eligibility, "three-year history" refers to when an organization began
its programming and not when it incorporated or received nonprofit, tax-exempt status.
Where available, include arts or cultural programming that has a relationship to the
project for which you are requesting support (e.g., show examples of previous festival
programming if your project is for a festival). For most applicants, this list should show
selected artists/projects/exhibitions/works that your organization has or will have
presented/produced/exhibited/performed. Use the bullets below as a guide to possible
column headings for your list; adjust them as appropriate for your organization.
• Year: 2011-12, 2012-13, or 2013-14. For organizations that schedule activities

according to a single calendar year, use 2011, 2012, or 2013.
• The titles of the works/productions/exhibitions or of the program or project.

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• Key Artist(s)/Personnel. This may include a creator or project head such as a

Example:
A performing arts group might fill out its representative list as follows:

Year

Title/
Key
Creator Artist(s)

Location

Dates/#
of perfs.

Attendance/ Fees
% Capacity

ABC
Museum

February 15,
2012

30/75%

2012- Work A/ John Smith,
Creator Jane Doe
13
A

Civic
Theater

Jan 27-31,
2013
6 perfs.

850/71%

2013- Work B/ Richard
Creator Jones,
14
B
Robert Hall

Civic
Theater

April 17-21,
2014/7 perfs.

1,050/88%

2011- Lecture
12

James Miller

ATTACHMENT 9: SPECIAL ITEMS
To this button, attach a single file that includes any items specified below that are
relevant to your particular project. The file name should indicate the name of your
organization or a recognizable acronym followed by "SpecReqs.pdf."
• For commissioning projects:
o If the work will utilize copyrighted material, a statement that documents

the clearance of rights for this particular project. For example, if you are
commissioning a new work that will be using a copyrighted text, submit
documentation to prove that you have permission for its use. Rights to
copyrighted material must be secured by the application deadline.
• For recording projects:
o Distribution plans.
• For professional artistic development projects, a representative list of the
names and current professional affiliations of participants from the past two
years. Submit up to two pages.

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• For projects that may be impacted by the National Environmental Policy

Electronic Submission of Work Samples
You will upload your work samples electronically.
To upload work samples, you will use the NEA GrantsOnline™ System (NEA-GO),
which is being administered for the NEA by the Western States Arts Federation
(WESTAF). This will proceed as follows:
1. You will complete the Grants.gov application process as detailed through Step 5
of the instructions above.
2. If you apply to the March 6, 2014, application deadline:
On March 24, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on April 4, 2014, to upload,
preview/check, and submit your work samples electronically.
If you apply to the August 7, 2014, application deadline:
On August 25, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on September 8, 2014, to upload,
preview/check, and submit your work samples electronically
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE

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4. You will access NEA-GO for detailed instructions and to upload your work
samples.
The NEA-GO system is optimized for use with the following web browsers:
Mozilla Firefox, Safari, and Google Chrome. Internet Explorer will also work, but
you must have at least version IE 8.
NEA staff will be available to answer any questions that you have.
You should prepare your work samples well in advance of the deadline and have
them fully ready to upload once NEA-GO becomes available to you.
Work Sample Preparation
Work samples are a required part of all Music applications and are considered carefully
during application review.
Your total work sample submission should demonstrate the artistic quality of your
organization as a whole as well as relate as directly as possible to your proposed
project. For example, if you are proposing to create a work, submit an example of work
by the proposed artist. If your project is to complete a work, submit a sample of the work
in progress. For collaborations, submit samples that feature the various artists and/or
organizations involved. For educational and outreach activities, your sample(s) should
demonstrate both the skills of the artists who will be working with the participants as well
as the artists/teachers working with students or others.
The recorded performance and the recording itself should both be of the highest quality.
Do not submit promotional material. Audio samples are preferred for Music applications,
but video samples with sufficient audio quality are acceptable.
You may submit any combination of up to five audio or video work samples total through
NEA-GO. If you wish to submit additional work samples for commissions or recordings
projects, you may submit a PDF with a link to a website. For projects that do not involve
commissions or recordings, submit no more than five samples overall through NEA-GO
that total no more than 30 minutes. There is a limit of 250 MB for all of your work
samples combined.
•

•

All performing ensembles, including music festivals with resident
ensembles, must submit three to five samples of live performances (no
commercial studio recordings) of at least three contrasting works that are
typical of the repertoire performed by your organization within the past two
years. Include, as appropriate, recordings of works by proposed artist(s) or
work(s) to be performed as part of your project.
All presenting organizations must submit three to five samples of
performances (commercial recordings are acceptable) that are typical of
the artists and works presented by your organization within the past two

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•

years. Recordings should be within the past five years. Include, as
appropriate, recordings of works by proposed artist(s) or work(s) to be
presented as part of your project.
Both performing and presenting organizations should also include the
following as relevant to the proposed project:
1. For commissioning projects, one sample of recent work (within the last five
years) by each proposed composer is required. If your project involves
both music and text, also provide an example of recent work by the
librettist or other creator of the text as a PDF.
2. For recording projects, samples of the work(s) to be recorded or, if not
available, representative work(s) by the proposed composer(s).
Service organizations should contact the Music staff for guidance on their
work samples.

Acceptable Formats
There is a limit of 250 MB for all of your work samples combined.
Audio Samples
You may upload an audio sample directly to NEA-GO, or you may submit a link to an
audio sample.
If you upload directly to NEA-GO:
You will upload each selection in a separate file. Each file has a size limit of 20 MB.
Acceptable file types are mp3, wma, wav, aac, mid, midi, mpa, and ra. Note: Do not
upload audio files that have a variable bit rate.
If you submit a link:
Submit a PDF with a link to the website(s). If you are including more than one website,
list them all on a single PDF. For each site, list the URLs for pages to be shown; include
any necessary information on required plug-ins, passwords, or navigation paths. Do not
submit links to sites that require work samples to be downloaded (e.g., Dropbox).
Video Samples
You may submit a link to a video sample, or upload a video sample directly to NEA-GO.
If you submit a link:
Submit a PDF with a link to the website. If you are including more than one website, list
them all on a single PDF. For each site, list the URLs for pages to be shown; include
any necessary information on required plug-ins, passwords, or navigation paths. Do not
submit links to sites that require work samples to be downloaded (e.g., Dropbox).

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If you upload directly to NEA-GO:
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample
must be in one of these acceptable file types. File types such as VIDEO_TS.BUP,
VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.
In order to be uploaded, videos must meet the following minimum requirements:
•
•

Resolution: At least 480 x 360
Frames per second (fps): At least 12

You can often check the resolution of a video as follows. In Windows environments, find
the file on your computer, right click it, and select "Properties." On a Mac, hold the
Control key, and click on the file name. Select "Get Info" and the information should
display. Most videos are a standard 29 frames per second.
While the above requirements are the minimum, submitting your video in the mp4
(H.264) format at 640 x 480 with mp3 audio will allow for efficient uploading while
showing your clips to best advantage. There is a file size limit of 250 MB. (Note,
however, that there is a limit of 250 MB for all of your work samples combined so
choose your video samples carefully.)
If your video doesn't meet the minimum resolution requirements above, there are a
number of software programs you can use to convert your video, such as the free
MPEG Streamclip; DV Kitchen for Mac, which has a free trial; and
www.mediaconverter.org, which allows for five free conversions.
If you are submitting more than one video sample, you will upload each individually, in a
separate file.
Websites
In general, do not submit your organization's general website. Only submit a website
that is an essential part of the project.
Submit a PDF with a link to the website. If you are including more than one website, list
them all on a single PDF. For each site, list the URLs for pages to be shown; include
any necessary information on required plug-ins, passwords, or navigation paths. Do not
submit links to sites that require work samples to be downloaded (e.g., Dropbox).
NOTE: If you provide links to works samples -- audio samples, video samples, or
documents -- the same limits on work samples uploaded directly to NEA-GO apply to
those provided via links:
•

For projects that do not involve commissions or recordings, submit no more than
five samples overall that total no more than 30 minutes.

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•

Documents: Generally, up to 12 pages.

Documents (Publications, periodicals, catalogues)
Submit a very limited sample that is directly related to the proposed project. Do not
submit letters of support. Please note that items such as season brochures and
programs are generally not helpful during the application review process. Upload each
document individually, in a separate file. Each file has a size limit of 5 MB and
approximately 12 pages. All documents should be submitted as PDF files.
If you have to scan material, please follow the guidance below:
•
•

•

Work Sample Information
For each work sample that you upload electronically, you will find a descriptive field into
which you will enter the following information, as appropriate:
Title box:
•

The composer and title of the work or performing artist/ensemble represented by
the work sample. Title each work sample with a unique name. This title must
not contain an apostrophe.

Description box:
•
•
•
•
•
•

Name of the ensemble (if different from the applicant)/artists/conductor.
Title of the work (if different from title box).
Date the work was performed.
Relationship of the work to the project for which you are requesting support.
Cue information, if necessary.
For audio and video samples, length of the sample.

[Applicants submitting multiple websites on a PDF should include the relevant
information from above with each website in the PDF. The descriptive field for the file
should provide a brief overview of the group websites as a whole.]

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(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
OPERA
Opera is a multifaceted art form that comprises music and text to move a story or
dramatic concept forward. The opera genre encompasses music of many periods from
the works of Monteverdi, Pergolesi, Gluck, Rossini, Mozart, Verdi, and Puccini to the
works of Benjamin Britten, Carlisle Floyd, Philip Glass, and beyond.
The National Endowment for the Arts supports opera companies and other
organizations that professionally produce fully-staged and concert operatic works.
Projects of all sizes that involve works from the entire operatic canon are eligible. The
Arts Endowment is committed to advancing the highest levels of operatic artistry across
the nation's cultural landscape. Support for American opera and the creation of
opportunities for American artists also are of interest.
Funding Opportunities in Opera

(SAME GAP SUMMARY USED FOR DANCE)
(CLICK THROUGH TO AW)
OPERA: Art Works
(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

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•

Commissions, residencies, and workshops with artists; development and
performances of new operatic works. This may include composer, librettist,
and/or artist fees.
Development of innovative new works that cross genres.

Engagement
•
•
•
•

World, national, regional, and local premieres.
New productions of traditional and contemporary works.
Remounting of existing productions.
Concert opera: performances of the operatic repertoire that are not fully staged.
(Music organizations (non-opera organizations) that are proposing concert opera
projects should apply under the Music discipline.) If you are considering a
concert opera project, contact Opera or Music staff before preparing an application.

August 7, 2014, Application Deadline
June 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Creation
•

Opera festivals: commissions, residencies, and workshops with artists;
development and performances of new operatic works; and development of
innovative new works that cross genres. This may include composer, librettist,
and/or artist fees.

Engagement
•
•
•
•
•
•
•
•

Opera festivals: world, national, regional, and local premieres; new productions
of traditional and contemporary works; and remounting of existing productions.
Simulcast performances in public venues.
Touring and outreach activities that provide access to and experience with the art
form for diverse communities and new audiences.
Artist residency activities where the primary purpose is public engagement with
art.
Recordings of opera works by both American and international composers.
Technology projects such as online resources and libraries which provide public
access to operatic works.
Documentation, preservation, and conservation of America's opera heritage.
Services to the opera field, including services to opera companies, singers,
composers, and librettists. These may include activities such as convening,
workshops, data collection, information sharing, networks, online resources,
technical assistance, publications, and professional development.

Learning

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•

Education and related activities for youth, adults, intergenerational groups, and
schools. (If your project is for youth, see "Choosing the Right Discipline for Youth
Projects" to help you in your discipline selection.)
Professional development programs that include theatrical training for artists who
have finished their conservatory training and are emerging on the professional
stage. This may include coaching, conducting, acting, stage movement, diction,
language, mentorship, and career development.

Livability
•

Operatic performances and other activities in public spaces that are intended to
foster community interaction and/or enhance the unique characteristics of a
community.
(Applicants are strongly encouraged to contact staff if they are considering
Livability as an outcome.)

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This category uses the agency's traditional method of application review. Applications
are submitted to the Opera staff and are reviewed by a diverse group of experts in the
opera field.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see
the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions." See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.
Contacts [Back to Top]
Opera Specialist: Georgianna Paul, [email protected] or 202/682-5600

(OPERA APPLICATION REQUIREMENTS)
The application instructions, including what items to attach to buttons 1-7 of the
Attachments form, are basically the same for each discipline and can be found under
"Art Works /How to Prepare and Submit an Application."
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF

ATTACHMENT 8: PROGRAMMATIC ACTIVITIES LIST (Three-page limit)
To this button, attach a representative list of your Programmatic Activities for the past
three seasons. The file name should indicate the name of your organization or a
recognizable acronym followed by "ProgActivities.pdf."
Submit a selective representative list, in chronological order, of your organization's
programming or activities for the following years: 2011-12, 2012-13, and 2013-14. For
organizations that schedule activities according to a single calendar year, use
programming for 2011, 2012, and 2013. You may submit up to three pages.
This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and the artistic excellence and merit of your organization. For the
purpose of defining eligibility, "three-year history" refers to when an organization began
its programming and not when it incorporated or received nonprofit, tax-exempt status.
Where available, include arts or cultural programming that has a relationship to the
project for which you are requesting support (e.g., show examples of previous festival
programming if your project is for a festival). For most applicants, this list should show
selected artists/projects/exhibitions/works that your organization has or will have

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presented/produced/exhibited/performed. Use the bullets below as a guide to possible
column headings for your list; adjust them as appropriate for your organization.
• Year: 2011-12, 2012-13, or 2013-14. For organizations that schedule activities

according to a single calendar year, use 2011, 2012, or 2013.
• The titles of the works/productions/exhibitions or of the program or project.
• Key Artist(s)/Personnel. This may include a creator or project head such as a
choreographer, composer, playwright, performing artist, arts specialist,
teacher, etc. Also list any key personnel such as director, conductor, etc.
• The location of the activity.
• Dates of the activity and the number of performances/classes/events/exhibitions.
• Attendance and, where available, percent of capacity figures.
• Fees paid to artists/companies. (Use average or aggregate fees where
appropriate.)

Example:
A performing arts group might fill out its representative list as follows:

Year

Title/
Key
Creator Artist(s)

Location

Dates/#
of perfs.

Attendance/ Fees
% Capacity

ABC
Museum

February 15,
2012

30/75%

2012- Work A/ John Smith,
Creator Jane Doe
13
A

Civic
Theater

Jan 27-31,
2013
6 perfs.

850/71%

2013- Work B/ Richard
Creator Jones,
14
B
Robert Hall

Civic
Theater

April 17-21,
2014/7 perfs.

1,050/88%

2011- Lecture
12

James Miller

written by the Artistic Director or other person who has responsibility for the
project. It should discuss the reasons for the project's selection and its
relationship to the artistic vision of the organization.

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• For projects that involve the creation of work, a one-page statement written

by the primary creative artists (e.g., the composer and librettist) with
responsibility for the project, as well as the required sample score and libretto.
• For recording projects:
o A one-page distribution plan
• For professional development activities:
o A three-page curriculum plan that outlines both the training activities
and the performance opportunities offered. Label this "Professional
Development Curriculum Plan." This information should outline the
training such as vocal coaching, diction, language, acting, movement,
and theatrical training.
o A three-page representative list of the names and current professional
affiliations of participants from the past two years. Label this
"Representative List of Artists/Affiliations."
• For educational and outreach programs:
o A three-page curriculum plan that outlines both the training activities
and the performance opportunities offered. Label this "Education and
Outreach Curriculum Plan."
o Curriculum material such as teachers' guides also may be submitted.
Label this "Teacher Guide" (up to 10 pages). This item should be
submitted to NEA-GO as a work sample, and not to Grants.gov as a
"Special Requirements" attachment
• For projects that involve touring, following the instructions provided for
Attachment 8 ("Programmatic Activities"), provide a three-page representative
list of your touring activities for the past three seasons. Label this "Touring
Activities."
• For projects that may be impacted by the National Environmental Policy
Act and/or the National Historic Preservation Act (e.g., an arts festival in a
park, the commissioning and installation of an outdoor sculpture or mural, or
certain types of Livability projects), provide documentation that the project is in
compliance. The Arts Endowment may conduct a review of your organization
to ensure that it is in compliance.
Documents such as scores, librettos, teacher guides, news clips, articles, reviews,
publications, and periodicals should be submitted through NEA-GO as work samples,
and should not be submitted to Grants.gov as "Special Items."

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1. You will complete the Grants.gov application process as detailed through Step 5
of the instructions above.
2. If you apply to the March 6, 2014, application deadline:
On March 24, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on April 4, 2014, to upload,
preview/check, and submit your work samples electronically.
If you apply to the August 7, 2014, application deadline:
On August 25, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on September 8, 2014, to upload,
preview/check, and submit your work samples electronically
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE
4. You will access NEA-GO for detailed instructions and to upload your work
samples.
The NEA-GO system is optimized for use with the following web browsers:
Mozilla Firefox, Safari, and Google Chrome. Internet Explorer will also work, but
you must have at least version IE 8.
NEA staff will be available to answer any questions that you have.
You should prepare your work samples well in advance of the deadline and have
them fully ready to upload once NEA-GO becomes available to you.
Work Sample Preparation
Work samples are a required part of all Opera applications and are considered
carefully during application review. Video recordings are required for performing and

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presenting organizations and are a critical component of your application. Submit only
recent performances (not more than two years old).
Consistency and clarity of work samples is essential. The performance recorded and
the recording itself should both be of the highest quality. Do not send dark work
samples or samples with poor visibility. Do not submit promotional material. Please be
selective in what you submit, as panel review time is limited.
For projects that do not involve commissions or recordings, submit no more than three
samples.
All performing and presenting organizations must submit three samples of at
least three contrasting operatic works (performed live within the past two years)
that demonstrate a range of styles, and are relevant to the project for which you are
requesting support. Select and identify specific arias, duets, ensembles, etc. Each
segment must be between 5 to 15 minutes in duration.
Of these three samples, you must include at least one ensemble selection, e.g., chorus,
quartet, quintet.
Of these three samples, you must include a sampling of your organization's mainstage
work, even if you are not requesting support for a mainstage production.
In addition, your work samples should demonstrate the artistic quality of your
organization and should relate as directly as possible to your proposed project.
Therefore:
•

•
•
•
•

If you are applying to create a new work, submit examples of recent work by
both the composer and the librettist (e.g., scores, librettos, and recordings).
Samples of creative artists' work are critical components of your application and
will be considered carefully during the review process. This may include
recordings from another organization that has already recorded the work (e.g.,
from a workshop production).
If you are applying to complete a work, submit a sample of the work in
progress.
If you are applying to mount a new production, submit examples of recent
work by the artistic team (e.g., images or artists' renderings of sets, costumes).
If you are applying for a collaborative project, submit samples that feature the
various artists and/or organizations involved.
For educational and outreach activities, submit samples that demonstrate the
skills of the artists and teachers working with students and other participants.
Curriculum material such as teacher's guides may be submitted. Label this
"Teacher Guide" and limit it to 10 pages and submit this as a work sample
through NEA-GO. (This should NOT be included with your Grants.gov
application, but rather should be included with your NEA-GO work samples.)

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•

If you are applying for a recording project, include samples of the work(s) to
be recorded or, if not available, representative work(s) by the proposed
composer(s) or artist(s).
Service organizations should submit brief selections from publications or other
documents that demonstrate their ability to carry out the proposed project

Acceptable Formats
You will be able to upload samples in the formats described below. There is a limit of
250 MB for all of your work samples combined.
Video Samples
Video samples are required for performing and presenting organizations. Submit three
video samples. For projects that involve commissions or recordings, you may submit
additional samples.
You may upload a video sample directly to NEA-GO, or you may submit a web link to a
video sample. Uploading to NEA-GO is strongly recommended.
If you upload directly to NEA-GO:
When submitting multiple video samples, you will upload each individually, in a
separate file.
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample
must be in one of these acceptable file types. File types such as VIDEO_TS.BUP,
VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.
In order to be uploaded, videos must meet the following minimum requirements:
•
•

Resolution: At least 480 x 360
Frames per second (fps): At least 12

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If your video doesn't meet the minimum resolution requirements above, there are a
number of software programs you can use to convert your video, such as the free
MPEG Streamclip; DV Kitchen for Mac, which has a free trial; and
www.mediaconverter.org, which allows for five free conversions.
If you submit a link:
Submit a PDF with a link to the website. If you are including more than one website, list
them all on a single PDF. For each site, list the URLs for pages to be shown; include
any necessary navigation paths and any information on required plug-ins. Do not submit
websites that require passwords. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
The work samples below may be submitted in addition to video samples, if
relevant to your project.
Audio Samples
Submit up to three samples. For projects that involve commissions or recordings, you
may submit additional samples. You will upload each selection in a separate file.
Each file has a size limit of 5 MB. Acceptable file types are mp3, wma, wav, aac, mid,
midi, mpa, and ra.
Digital images
Include still images only as needed. Submit up to 12 images. Combine all of your
images into a single PDF file. Image size should be consistent; 800 x 600 pixels is
suggested. Each file has a size limit of 5 MB. Acceptable file types are jpeg, gif, bmp,
png, and tif.
Websites
Do not submit your organization's general website. Only submit a website that is an
essential part of the project.
Submit a PDF with a link to the website. If you are including more than one website, list
them all on a single PDF. For each site, list the URLs for pages to be shown; include
any navigation paths and any necessary information on required plug-ins. Do not
submit websites that require passwords. Do not submit links to sites that require work
samples to be downloaded (e.g., Dropbox).
NOTE: If you provide links to works samples -- audio samples, digital images, video
samples, or documents – the same limits on work samples uploaded directly to NEAGO apply to those provided via links:
•

Video samples: No more than three selections.

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•
•
•

Audio samples: No more than three selections.
Digital images: Up to 12 images, submitted in one PDF.
Documents: Up to 3 pages each. Exceptions: scores and librettos for new work
which should be submitted in full; and teacher's guides which may be up to 10
pages.

Documents
Documents such as scores, librettos, teacher guides, news clips, articles, reviews,
publications, and periodicals should be submitted to NEA-GO as work samples, and
should not be submitted to Grants.gov as "Special Items."
If you have to upload documents, please follow the guidance below:
•
•
•
•

Submit a very limited sample that is directly related to the proposed project. Do
not submit letters of support.
Upload each document individually, in a separate file.
All documents should be submitted as PDF files.
Each file has a size limit of 5 MB and 3 pages (except for scores and librettos for
new work which should be submitted in full and teacher's guides which may be
up to 10 pages).

If you have to scan material, please follow the guidance below:
•
•

•

Work Sample Information
For each work sample that you upload electronically, you will find a descriptive
field into which you will enter the following information, as appropriate:
Title box:
•

The composer name and title of the operatic work represented by the work
sample (and if different than the applicant organization, the name of the
performing artist/ensemble represented by the work sample). Title each work
sample with a unique name. This title must not contain an apostrophe.

Description box:

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•
•
•
•
•
•
•
•
•

Name of organization (if different from applicant).
Title of work/image/activity (if different from first bullet).
Title of selection.
Composer/librettist.
Singer(s), conductor, director, set designer, costume designer, lighting designer
(artistic team) represented in the work sample.
Date the work was performed.
Brief description of the relationship of the work to the project for which you are
requesting support.
For audio and video samples, length of the sample.
For audio and video samples, viewing/listening cue for each sample.

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(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
PRESENTING & MULTIDISCIPLINARY WORKS
In addition to traditional presenting programs, this area supports artistic works and
events that present multiple disciplines, combine and/or integrate art forms, explore
boundaries between art disciplines, fuse or transcend disciplines, and look to new forms
of expression. We seek innovative performances and exhibitions that introduce new
voices and perspectives to the community and programs that engage people to become
lifelong arts and cultural participants or practitioners.
Multidisciplinary and cross-disciplinary art forms may include performance art,
interactive and participatory works, multimedia performance, and arts/science
collaborations that go beyond the boundaries of a traditional art form.
Projects should be multi- or cross-disciplinary in nature and may include work from the
performing, visual, media, design, and literary arts. These projects may be for any
aspect of the artistic process including creation, commissioning, presentations, touring,
training, residencies, and access to the arts. In addition, we also fund projects that
provide services to artists and arts organizations. Projects that present or otherwise
feature a single discipline (including, but not limited to dance, music, literature,
visual arts, media arts) should apply through that discipline.
Funding Opportunities in Presenting & Multidisciplinary Works

(SAME GAP SUMMARY USED FOR DANCE)
(CLICK THROUGH TO AW)
PRESENTING & MULTIDISCIPLINARY WORKS: Art Works
(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

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Please note: Applications must be for projects only. A project may consist of one or
more specific events or activities, and should not cover an entire season of
programming. We do not fund seasonal or general operating support.

March 6, 2014, Application Deadline
January 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Creation
•
•

The creation and commissioning of new works.
Innovative multidisciplinary or presenting projects including those that utilize
technology or new models such as multimedia performance works.

Engagement
•

•
•
•

The touring and/or presentation of new or existing works. This may include
performances, exhibitions, festivals, guest artist residencies, lecturedemonstrations, and workshops.
Outdoor festivals and events.
Programs that include site-specific work, spectacles, circus arts, and participatory
art works.
Arts/science collaborations that involve more than one artistic discipline.

Livability
•

Festivals and other activities in public spaces that are intended to foster
community interaction and/or enhance the unique characteristics of a community.

August 7, 2014, Application Deadline
June 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Engagement
•
•
•

•

Touring, presenting, festivals, and other program activities for underserved
communities.
Community-based work, and projects with a distinct focus on community
engagement.
Services to artists and arts organizations, including arts and arts-related
conferences. Service projects that focus on a single discipline should apply
through that discipline. Applicants such as arts and business councils or
lawyers for the arts organizations are included here.
Technical assistance programs for artists and arts organizations.

Learning

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•

•
•

Education and related activities, including arts/science projects that involve more
than one artistic discipline, for youth, adults, intergenerational groups, and
schools. (If your project is for youth, see "Choosing the Right Discipline for Youth
Projects" to help you in your discipline selection.)
Training and residency programs for professional artists.
Professional development for artists and arts organizations

Project Reporting and Evaluation [Back to Top]
We ask all applicants to define what they would like to achieve, how they will assess the
degree to which it is achieved, and, upon completion of the project, what they have
learned from their experiences. Such feedback need not entail large-scale or expensive
evaluation efforts. You should do what is feasible and appropriate for your organization
and project. When a grant is completed, you must submit a final report and answer
questions on your achievements and how these were determined. Arts Education
grantees who apply for a Direct Learning Grant will be required to describe the
assessment methods used to assess learning, and they will be required to submit any
tools used to assess learning with their Final Report. (Please note that assessment
tools may be shared publicly. If your tools are proprietary and have copyrights or
trademarks attached, you will be asked to note that in your application and Final
Report.) Before applying, please review the reporting requirements for the outcome that
will be selected for the proposed project: Creation, Engagement, Learning, or
Livability.
Beyond the reporting requirements for all grantees, selected Art Works grantees will be
asked to assist in the collection of additional information that can help the NEA
determine the degree to which agency objectives were achieved. You may be contacted
to provide evidence of project accomplishments including, but not limited to, work
samples, community action plans, cultural asset studies, programs, reviews, relevant
news clippings, and playbills. Please remember that you are required to maintain project
documentation for three years following submission of your final reports.
Application Review [Back to Top]
This category uses the agency's traditional method of application review. Applications
are submitted to the Presenting & Multidisciplinary Works staff and are reviewed by a
diverse group of arts experts.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see
the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions." See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.
Contacts [Back to Top]

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Organizations with names that begin A through E: Pepper Smith, [email protected] or
202/682-5790
Organizations with names that begin F through Z: Lara Allee, [email protected] or
202/682-5698

(PRESENTING APPLICATION REQUIREMENTS)
The application instructions, including what items to attach to buttons 1-7 of the
Attachments form, are basically the same for each discipline and can be found under
"Art Works /How to Prepare and Submit an Application."
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF
ATTACHMENT 8: PROGRAMMATIC ACTIVITIES LIST (Three-page limit)
To this button, attach a representative list of your Programmatic Activities for the past
three seasons. The file name should indicate the name of your organization or a
recognizable acronym followed by "ProgActivities.pdf."
Submit a selective representative list, in chronological order, of your organization's
programming or activities for the following years: 2011-12, 2012-13, and 2013-14. For
organizations that schedule activities according to a single calendar year, use
programming for 2011, 2012, and 2013. You may submit up to three pages.
This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and the artistic excellence and merit of your organization. For the
purpose of defining eligibility, "three-year history" refers to when an organization began
its programming and not when it incorporated or received nonprofit, tax-exempt status.
Where available, include arts or cultural programming that has a relationship to the
project for which you are requesting support (e.g., show examples of previous festival
programming if your project is for a festival). For most applicants, this list should show
selected artists/projects/exhibitions/works that your organization has or will have
presented/produced/exhibited/performed. Use the bullets below as a guide to possible
column headings for your list; adjust them as appropriate for your organization.
• Year: 2011-12, 2012-13, or 2013-14. For organizations that schedule activities

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• Dates of the activity and the number of performances/classes/events/exhibitions.
• Attendance and, where available, percent of capacity figures.
• Fees paid to artists/companies. (Use average or aggregate fees where

appropriate.)

Example:
A performing arts group might fill out its representative list as follows:

Year

Title/
Key
Creator Artist(s)

Location

Dates/#
of perfs.

Attendance/ Fees
% Capacity

ABC
Museum

February 15,
2012

30/75%

2012- Work A/ John Smith,
Creator Jane Doe
13
A

Civic
Theater

Jan 27-31,
2013
6 perfs.

850/71%

2013- Work B/ Richard
Creator Jones,
14
B
Robert Hall

Civic
Theater

April 17-21,
2014/7 perfs.

1,050/88%

2011- Lecture
12

James Miller

ATTACHMENT 9: SPECIAL ITEMS
To this button, attach a single file that includes any items specified below that are
relevant to your particular project. The file name should indicate the name of your
organization or a recognizable acronym followed by "SpecReqs.pdf.
• Required for all applications, a one-page statement from the executive or

artistic leadership that discusses the reasons for the project's selection, it's
relationship to the artistic vision of the organization, and why the project is
artistically important to the community.
• Required for projects that involve professional development activities, a
representative list of the names and current professional affiliations of
participants from the past two years.
• Recommended for projects that involve the creation of new work, a onepage statement written by the primary creative artist(s) with responsibility for
the project.
• For projects that may be impacted by the National Environmental Policy
Act and/or the National Historic Preservation Act (e.g., an arts festival in a
park, the commissioning and installation of an outdoor sculpture or mural, or

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certain types of Livability projects),provide documentation that the project is in
compliance. The Arts Endowment may conduct a review of your organization
to ensure that it is in compliance.

FOLLOWING THE FIRST TWO PARAGRAPHS OF STEP 6:
Work samples are a critical part of your application and are considered carefully
during application review. You should submit work samples in at least two
different art forms or from work that is multidisciplinary in nature. We recommend
that you submit work samples that reflect the artistic excellence of your
organization, as well as the artists proposed in your application. Since review is
limited, please be selective in what you chose to submit. Too many work samples
can be counterproductive. We highly recommend limiting your selections to a few
substantive, relevant work samples.
Electronic Submission of Work Samples
You will upload your work samples electronically.
To upload work samples, you will use the NEA GrantsOnline™ System (NEA-GO),
which is being administered for the NEA by the Western States Arts Federation
(WESTAF). This will proceed as follows:
1. You will complete the Grants.gov application process as detailed through Step 5
of the instructions above.
2. If you apply to the March 6, 2014, application deadline:
On March 24, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on April 4, 2014, to upload,
preview/check, and submit your work samples electronically.
If you apply to the August 7, 2014, application deadline:
On August 25, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as

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the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on September 8, 2014, to upload,
preview/check, and submit your work samples electronically
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE
4. You will access NEA-GO for detailed instructions and to upload your work
samples.
The NEA-GO system is optimized for use with the following web browsers:
Mozilla Firefox, Safari, and Google Chrome. Internet Explorer will also work, but
you must have at least version IE 8.
NEA staff will be available to answer any questions that you have.
You should prepare your work samples well in advance of the deadline and have
them fully ready to upload once NEA-GO becomes available to you.
Work Sample Preparation
Work sample videos that give an overview of the organization or event are accepted
and encouraged. Your work samples should be recent, concise, of high quality and as
relevant to the project as possible. For example, if you are proposing:
•

•
•
•
•
•

•

To create, perform, present, or tour a work, submit a sample that best
represents the artistry and type of activity that will be involved in your proposed
project.
To complete a work, submit a sample of the work in progress.
A group project or collaboration, submit samples that represent the artistic
excellence of the artists and/or organizations that are involved.
An outdoor festival, include within the allotted 10 images, three to five images
of the facilities that will be used during the event.
An educational activity, submit a sample that demonstrates the experience and
skills of the proposed artists/teachers who will be working with the participants.
An outreach project, submit a sample of previous outreach activities. If you
have worked with your target population before, provide a sample of your work
with that same community, if possible.
A publication, periodical, or catalogue, submit sample text as well as brief
selections from examples of similar publications recently issued by your
organization. For catalogues, include visual documentation of a concise sampling
of the objects to be included. (Do not submit entire publications.)

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•
•

A technology project, submit a sample that best represents the artistic
excellence and technology of the project.
Services for artists and/or arts organizations, submit brief selections from
publications, training material, or other documents that demonstrate your
organization's expertise and ability to carry out the project

Acceptable Formats
You will be able to upload samples in the formats described below. There is a limit of
250 MB for all of your work samples combined.
Audio Samples
Submit no more than two selections; each selection should not exceed five
minutes. You will upload each selection in a separate file. Each file has a size limit of 5
MB. Acceptable file types are mp3, wma, wav, aac, mid, midi, mpa, and ra.
Digital images
Submit no more than 10 images. You may either combine all of your images into a
single PDF file or upload each image in a separate file. Image size should be
consistent; 800 x 600 pixels is suggested. Each image/file has a size limit of 5 MB.
Acceptable file types are jpeg, gif, bmp, png, and tif.
Video Samples
Submit no more than five selections; each selection should not exceed three
minutes.
You may submit a link to a video sample, or upload a video sample directly to NEA-GO.
We recommend uploading your work samples directly.
If you submit a link:
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than five and list them all on a single PDF. For each site, list the
URLs for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
If you upload directly to NEA-GO:
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample
must be in one of these acceptable file types. File types such as VIDEO_TS.BUP,
VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.

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In order to be uploaded, videos must meet the following minimum requirements:
•
•

Resolution: At least 480 x 360
Frames per second (fps): At least 12

You can often check the resolution of a video as follows. In Windows environments, find
the file on your computer, right click it, and select "Properties." On a Mac, hold the
Control key, and click on the file name. Select "Get Info" and the information should
display. Most videos are a standard 29 frames per second.
While the above requirements are the minimum, submitting your video in the mp4
(H.264) format at 640 x 480 with mp3 audio will allow for efficient uploading while
showing your clips to best advantage. There is a file size limit of 250 MB. (Note,
however, that there is a limit of 250 MB for all of your work samples combined so
choose your video samples carefully.)
If your video doesn't meet the minimum resolution requirements above, there are a
number of software programs you can use to convert your video, such as the free
MPEG Streamclip; DV Kitchen for Mac, which has a free trial; and
www.mediaconverter.org, which allows for five free conversions.
If you are submitting more than one video sample, you will upload each individually, in a
separate file.
Websites
Do not submit your organization's general website. Only submit a website that is an
essential part of the project. Links to audio or visual samples should be considered in
place of, not in addition to, any audio or visual samples upload directly to the NEA-GO
system.
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than five and list them all on a single PDF. For each site, list the
URLs for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
Documents (Literary samples, publications, periodicals, catalogues)
Submit a very limited sample that is directly related to the proposed project. Do not
submit letters of support. Upload each document individually, in a separate file. Each file
has a size limit of 5 MB and 12 pages. All documents should be submitted as PDF files.
If you have to scan material, please follow the guidance below:

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•
•

•

NOTE: If you provide links to work samples -- audio samples, digital images, video
samples, or documents – the same limits on work samples uploaded directly to NEAGO apply to those provided via links:
•
•
•
•

Audio samples: No more than two selections; each selection should not exceed
five minutes.
Digital images: No more than 10 images.
Video samples: No more than five selections; each selection should not exceed
three minutes.
Documents: Up to 12 pages each

Work Sample Information
For each work sample that you upload electronically, you will find a descriptive field into
which you will enter the following information, as appropriate:
Title box:
•

The title of the work or organization represented by the work sample. Title each
work sample with a unique name. This title must not contain an apostrophe.

Description box:
•
•
•
•
•
•
•

Company/Artist.
Title of work/image/activity (if different from first bullet).
Date work created/performed.
Brief description including how the work sample relates to proposed project.
For images of visual artworks, the medium and dimensions of the work.
For audio and video, length of the sample. (Five minutes is the maximum for
audio; three minutes is the maximum for video.)
If you have complied work samples from several artists into a single audio or
video sample, please provide time stamps for the beginning and end of each
artist's work.

[Applicants submitting multiple websites or multiple images on a PDF should include the
relevant information from above with each website or image in the PDF. The descriptive

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field for the file should provide a brief overview of the group of images or websites as a
whole.]

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(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
THEATER & MUSICAL THEATER
The National Endowment for the Arts seeks to fund groundbreaking, innovative theater
and musical theater in the American spirit that is bold, passionate, profound, creative,
and engaging and that demonstrates serious, exceptional, and rigorous aesthetic
values. Projects funded by the Arts Endowment should help to fully realize an
organization's mission and may provide support for organizations and artists in the
creation and refinement of work, the public presentation of plays and musicals from all
cultures and periods, and opportunities for professional development. This
encompasses the entire spectrum of the nonprofit theater and musical theater field,
including the production or presentation of traditional or classical repertoire, new plays
and musicals, development laboratories, showcases, artist residencies, work for young
audiences, experimental work, community-based work, outdoor historical dramas, and
puppetry.
Funding Opportunities in Theater & Musical Theater

(SAME GAP SUMMARY USED FOR DANCE)
(CLICK THROUGH TO AW)
THEATER & MUSICAL THEATER: Art Works
(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

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•
•

•

Commissioning, development, and production of new work, translations, and
adaptations.
Development programs and labs for new work, which may include the hosting of
artist residencies, showcase productions of new work, development workshops,
and festivals of new works or works in progress.
Development of innovative new works that involve media, technology, or new
models.

Engagement
•

Production or presentation of existing contemporary or classical work that is
planned for the 2014-15 season (with project activities beginning on or after
January 1, 2015).

August 7, 2014, Application Deadline
June 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Engagement
•

•
•
•
•
•

Production or presentation of existing contemporary or classical work that is
planned for the 2015-16 season (with project activities beginning on or after June
1, 2015).
Local, regional, and national touring.
Community-based projects.
Documentation, preservation, conservation, and dissemination of America's
theater and musical theater heritage.
Services to the field that assist organizations or artists in administrative,
developmental, technical, and related areas.
Innovative methods of engaging audiences, including collaborations with other
organizations, through new subscriber or membership models that have the
potential to maximize resources and/or the impact on the audience, artists, or the
field.

Learning
•
•

•

Professional training including classes, guest artist residencies, workshops, and
mentorship of theater artists.
Exposure and enrichment projects for youth, adults, and intergenerational
groups. (If your project is for Youth, see "Choosing the Right Discipline for Youth
Projects" to help you in your discipline selection.)
High-quality, professional productions of Shakespeare's plays performed for
middle- and high-school students in underserved schools.

Livability

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•
•
•

•
•

The development of plans for growth of the theater and musical theater sector in
the local community.
The development of artist live/work spaces.
Festivals, performances, and other activities in public spaces that are intended to
foster community interaction and/or enhance the unique characteristics of a
community.
The engagement of artists and theater and musical theater organizations in plans
and processes to improve community livability.
Community-based partnerships that integrate theater and musical theater with
livability efforts.
(Applicants are strongly encouraged to contact staff if they are considering
Livability as an outcome.)

Applicants with questions about the appropriate deadline for their project are
encouraged to contact the Theater & Musical Theater staff.
Project Reporting and Evaluation [Back to Top]
We ask all applicants to define what they would like to achieve, how they will assess the
degree to which it is achieved, and, upon completion of the project, what they have
learned from their experiences. Such feedback need not entail large-scale or expensive
evaluation efforts. You should do what is feasible and appropriate for your organization
and project. When a grant is completed, you must submit a final report and answer
questions on your achievements and how these were determined. Arts Education
grantees who apply for a Direct Learning Grant will be required to describe the
assessment methods used to assess learning, and they will be required to submit any
tools used to assess learning with their Final Report. (Please note that assessment
tools may be shared publicly. If your tools are proprietary and have copyrights or
trademarks attached, you will be asked to note that in your application and Final
Report.) Before applying, please review the reporting requirements for the outcome that
will be selected for the proposed project: Creation, Engagement, Learning, or
Livability..
Beyond the reporting requirements for all grantees, selected Art Works grantees will be
asked to assist in the collection of additional information that can help the NEA
determine the degree to which agency objectives were achieved. You may be contacted
to provide evidence of project accomplishments including, but not limited to, work
samples, community action plans, cultural asset studies, programs, reviews, relevant
news clippings, and playbills. Please remember that you are required to maintain project
documentation for three years following submission of your final reports.
Application Review [Back to Top]

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This category uses the agency's traditional method of application review. Applications
are submitted to the Theater & Musical Theater staff and are reviewed by a diverse
group of experts in the theater and musical theater field.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see
the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions." See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.
Contacts [Back to Top]
Organizations with names that begin A through M: Eleanor Denegre,
[email protected] or 202/682-5509
Organizations with names that begin N through Z: Carol Lanoux Lee, [email protected] or
202/682-5020

(THEATER & MUSICAL THEATER APPLICATION REQUIREMENTS)
The application instructions, including what items to attach to buttons 1-7 of the
Attachments form, are basically the same for each discipline and can be found under
"Art Works /How to Prepare and Submit an Application."
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF
ATTACHMENT 2: DETAILS OF THE PROJECT NARRATIVE (Three-page limit)
When following these general instructions, Theater & Musical Theater applicants should
keep the following in mind:
• Precede your narrative with the names of those individuals who are responsible

for the artistic and the managerial leadership of your organization.
• If your project involves a fully-staged, ticketed production for the public, include in

your narrative the name of the work, primary creative artists, and the available
artistic details.
• If your project involves the creation of work, include in your narrative detailed
information on your process for developing new work. Describe, as
appropriate, the phases of the process, the timeline, and the artistic staff
responsible for the development of the work and their qualifications.

ATTACHMENT 8: PROGRAMMATIC ACTIVITIES LIST (Three-page limit)

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Example:
A performing arts group might fill out its representative list as follows:

Year

Title/
Key
Creator Artist(s)

2011- Lecture
12

James Miller

Location

Dates/#
of perfs.

Attendance/ Fees
% Capacity

ABC
Museum

February 15,
2012

30/75%

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2012- Work A/ John Smith,
Creator Jane Doe
13
A

Civic
Theater

Jan 27-31,
2013
6 perfs.

850/71%

2013- Work B/ Richard
Creator Jones,
14
B
Robert Hall

Civic
Theater

April 17-21,
2014/7 perfs.

1,050/88%

ATTACHMENT 9: SPECIAL ITEMS
To this button, attach a single file that includes any items specified below that are
relevant to your particular project. The file name should indicate the name of your
organization or a recognizable acronym followed by "SpecReqs.pdf."
• For all applications, a one-page statement from the Artistic Director that

discusses the reasons for the project's selection and its relationship to the
artistic vision of the organization. For productions that have a commercial
producing or development entity attached, please specifically address how this
project relates to the applicant's stated mission and identify the staff who will
be making the artistic decisions for the production. Where possible, discuss
how the artists involved will help to ensure the project's level of artistic
excellence. For presenting and service organizations, the statement should be
submitted by the executive leader.
• For projects based on copyrighted material, a statement documenting the
clearance of rights. Rights to copyrighted material must be secured by the
application deadline.
• For projects that involve the creation of work, a one-page statement written
by the primary creative artist(s) with responsibility for the project.
• For projects that involve touring, up to three pages of a tentative touring
itinerary and a roster of companies, works, or activities for which support is
requested.
• For projects that involve publications or periodicals, a list of proposed
articles and committed writers.
• For projects that may be impacted by the National Environmental Policy
Act and/or the National Historic Preservation Act (e.g., an arts festival in a
park, the commissioning and installation of an outdoor sculpture or mural, or
certain types of Livability projects), provide documentation that the project is in
compliance. The Arts Endowment may conduct a review of your organization
to ensure that it is in compliance.

Electronic Submission of Work Samples
You will upload your work samples electronically.

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To upload work samples, you will use the NEA GrantsOnline™ System (NEA-GO),
which is being administered for the NEA by the Western States Arts Federation
(WESTAF). This will proceed as follows:
1. You will complete the Grants.gov application process as detailed through Step 5
of the instructions above.
2. If you apply to the March 6, 2014, application deadline:
On March 24, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on April 4, 2014, to upload,
preview/check, and submit your work samples electronically.
If you apply to the August 4, 2014, application deadline:
On August 25, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on September 8, 2014, to upload,
preview/check, and submit your work samples electronically
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE
4. You will access NEA-GO for detailed instructions and to upload your work
samples.
The NEA-GO system is optimized for use with the following web browsers:
Mozilla Firefox, Safari, and Google Chrome. Internet Explorer will also work, but
you must have at least version IE 8.
NEA staff will be available to answer any questions that you have.
You should prepare your work samples well in advance of the deadline and have
them fully ready to upload once NEA-GO becomes available to you.

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Work Sample Preparation
Work samples are a required part of all Theater & Musical Theater applications and are
considered carefully during application review. Video recordings are required for
performing and presenting organizations, and are a critical component of your
application. Please be selective in what you submit; panel time is limited, and an
overabundance of work samples can be counterproductive. We highly recommend
limiting your selections to three to four substantive, relevant work samples.
Performing and presenting organizations must submit a video sample(s) of recent
work that demonstrates the quality of the organization and/or proposed artists, and
when possible, is relevant to the project for which you are requesting support. Select
specific excerpts that convey your organization’s highest artistic quality. Applications for
musical theater work are best supported by video samples from a production that
contain music and singing, and/or an audio sample from the proposed work, if available.
Service organizations should submit brief selections from publications or other
documents that demonstrate their ability to carry out the proposed project.
For projects that involve publications or periodicals, submit brief selections from up
to two sample works published by your organization that are similar to the publication
for which support is requested.
NOTE: Several union (e.g., Actors Equity Association) contracts allow for producers and
presenters to submit work samples for the purpose of fund raising. Some contracts
require that permission be obtained prior to producing and submitting samples of work
(video, audio, digital images, etc.). Please note that this information does not substitute
for legal advice. Organizations should contact their union representatives with questions
and to request permission for the production of work samples.
Acceptable Formats
You will be able to upload samples in the formats described below. There is a limit of
250 MB for all of your work samples combined.
Video Samples
Video samples are required for performing and presenting organizations.
Submit no more than two selections; each selection should not exceed two
minutes. You may include a clip from the proposed work or work-in-progress if
available. When possible, please submit continuous production footage rather than
trailers or montages set to music
Do not send full productions, interviews, photo montages set to music, or
promotional/marketing material.

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You may submit a web link to a video sample, or upload a video sample directly to NEAGO. Submitting web-hosted video links through sites such as Vimeo or YouTube is
strongly recommended.
If you submit a link:
Submit no more than two links on a single PDF. For each site, list the URLs for pages
to be shown; include any necessary information on required plug-ins, passwords, or
navigation paths. Do not submit links to sites that require work samples to be
downloaded (e.g., Dropbox).
If you upload directly to NEA-GO:
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample
must be in one of these acceptable file types. File types such as VIDEO_TS.BUP,
VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.
In order to be uploaded, videos must meet the following minimum requirements:
•
•

Resolution: At least 480 x 360
Frames per second (fps): At least 12

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Audio tracks from the proposed work may be submitted. Submit no more than two
selections; each selection should not exceed two minutes. Unless relevant to your
proposed project, do not send podcasts, interviews, or promotional tracks. You will
upload each selection in a separate file. Each file has a size limit of 5 MB. Acceptable
file types are mp3, wma, wav, aac, mid, midi, mpa, and ra.
Digital images
Submit up to 12 images. Please combine all of your images into a single PDF file.
Image size should be consistent; 800 x 600 pixels is suggested. Each file has a size
limit of 5 MB.
Websites
Do not submit your organization's general website. Only submit a website that is an
essential part of the project.
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than three and list them all on a single PDF. For each site, list the
URLs for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
NOTE: If you provide links to works samples -- audio samples, digital images, video
samples, or documents – the same limits on work samples uploaded directly to NEAGO apply to those provided via links:
•
•
•
•

Audio samples: No more than two selections; each selection should not exceed
two minutes.
Digital images: Up to 12 images.
Video samples: No more than two selections; each selection should not exceed
two minutes.
Documents: Up to 15 pages.

Documents (Text samples, scripts, curricula/study guides, publications, periodicals,
catalogues)
Submit a very limited sample that is directly related to the proposed project. Do not
submit letters of support. Upload each document individually, in a separate file. Each file
has a size limit of 5 MB and 15 pages. All documents should be submitted as PDF files.
If you have to scan material, please follow the guidance below:
•

Scan images at a resolution of 300 dpi. Resolutions over 300 dpi will result in
unnecessarily large files.

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•

Experiment with the JPEG quality settings. Saving the document as a "medium
quality" or "low quality" JPEG will reduce the file size, and is not likely to reduce
readability.
When you have scanned the images, combine them into a single PDF file.
Submit a single file for each document; do not submit a separate file for
each scanned page.

Work Sample Information
For each work sample that you upload electronically, you will find a descriptive field into
which you will enter the following information, as appropriate:
Title box:
•

The title of the work or organization represented by the work sample. Title each
work sample with a unique name. This title must not contain an apostrophe.

Description box:
•
•
•
•
•
•

Name of the work (if different from first bullet).
Playwright, book writer, composer, lyricist, etc.
Director, designers, and key performers.
Date of performance.
Brief description of the relationship of the work to the project for which you are
requesting support.
For audio and video samples, length of the sample.

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(INTRODUCTORY PARAGRAPHS FOR THE "APPLY" SECTION OF THE WEBSITE)
VISUAL ARTS
The National Endowment for the Arts supports the visual arts -- painting, sculpture,
photography, digital art, printmaking, drawing, craft, etc. -- through grants to
organizations that serve the needs of and enhance opportunities for artists and their
audiences. The Arts Endowment is committed to advancing and preserving the work of
contemporary visual artists that reflects serious and exceptional aesthetic investigation.
Grants in the visual arts support projects undertaken by organizations that encourage
individual artistic development, experimentation, and dialogue between artists and the
public through exhibitions, residencies, publications, commissions, public art works,
conservation, documentation, services to the field, and public programs.
Funding Opportunities in Visual Arts

(SAME GAP SUMMARY USED FOR DANCE)
(CLICK THROUGH TO AW)
VISUAL ARTS: Art Works
(SAME CATEGORY DESCRIPTION AND "IF YOU WISH TO APPLY" BOX USED FOR
ALL DISCIPLINES)

Commissions or public art.
Residencies where the primary purpose is to create new art.
Innovative uses of technology or new models in the creation of new work.

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Engagement
•
•

Exhibitions.
Periodicals, publications, or catalogues.

August 7, 2014, Application Deadline
June 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
Engagement
•
•
•
•
•
•
•
•

Exhibitions.
Community outreach activities.
Technology projects that provide online access to collections, exhibitions,
organizational history, and other programming information.
Innovative uses of technology to exhibit new work or improve outreach to
audiences.
Development of digital platforms to disseminate artistic works, information, or
resources.
Conservation, preservation, restoration.
Documentation.
Services to the field.

Learning
•
•
•

Public programs such as lectures and symposia.
Presentation of workshops, residencies, and conferences that are designed for
artists, curators, critics, scholars, and are open to the general public.
Education and related activities for youth, adults, intergenerational groups, and
schools. (If your project is for youth, see "Choosing the Right Discipline for Youth
Projects" to help you in your discipline selection.)

Livability
•
•
•
•

The development of artist live/work spaces.
The enhancement of public spaces through commissioning and/or installation of
art works.
The creation of public spaces such as sculpture parks or gardens to house works
of art.
Arts exhibitions, festivals, artist residencies, and other activities in public spaces
that are intended to foster community interaction and/or enhance the unique
characteristics of a community.
(Applicants are strongly encouraged to contact staff if they are considering
Livability as an outcome.)

Project Reporting and Evaluation [Back to Top]

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We ask all applicants to define what they would like to achieve, how they will assess the
degree to which it is achieved, and, upon completion of the project, what they have
learned from their experiences. Such feedback need not entail large-scale or expensive
evaluation efforts. You should do what is feasible and appropriate for your organization
and project. When a grant is completed, you must submit a final report and answer
questions on your achievements and how these were determined. Arts Education
grantees who apply for a Direct Learning Grant will be required to describe the
assessment methods used to assess learning, and they will be required to submit any
tools used to assess learning with their Final Report. (Please note that assessment
tools may be shared publicly. If your tools are proprietary and have copyrights or
trademarks attached, you will be asked to note that in your application and Final
Report.) Before applying, please review the reporting requirements for the outcome that
will be selected for the proposed project: Creation, Engagement, Learning, or
Livability.
Beyond the reporting requirements for all grantees, selected Art Works grantees will be
asked to assist in the collection of additional information that can help the NEA
determine the degree to which agency objectives were achieved. You may be contacted
to provide evidence of project accomplishments including, but not limited to, work
samples, community action plans, cultural asset studies, programs, reviews, relevant
news clippings, and playbills. Please remember that you are required to maintain project
documentation for three years following submission of your final reports.
Application Review [Back to Top]
This category uses the agency's traditional method of application review. Applications
are submitted to the Visual Arts staff and are reviewed by a diverse group of experts in
the visual arts field.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see
the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions." See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.
Contacts [Back to Top]
Visual Arts Specialist: Meg Brennan, [email protected] or 202/682-5703

(VISUAL ARTS APPLICATION REQUIREMENTS)
The application instructions, including what items to attach to buttons 1-7 of the
Attachments form, are basically the same for each discipline and can be found under
"Art Works /How to Prepare and Submit an Application."

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PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF
ATTACHMENT 8: PROGRAMMATIC ACTIVITIES LIST (Three-page limit)
To this button, attach a representative list of lead applicant's Programmatic Activities
for the past three seasons. The file name should indicate the name of your organization
or a recognizable acronym followed by "ProgActivities.pdf."
Submit a selective representative list, in chronological order, of your organization's
programming or activities for the following years: 2011-12, 2012-13, and 2013-14. For
organizations that schedule activities according to a single calendar year, use
programming for 2011, 2012, and 2013. You may submit up to three pages.
This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and the artistic excellence and merit of your organization. For the
purpose of defining eligibility, "three-year history" refers to when an organization began
its programming and not when it incorporated or received nonprofit, tax-exempt status.
Where available, include arts or cultural programming that has a relationship to the
project for which you are requesting support (e.g., show examples of previous festival
programming if your project is for a festival). For most applicants, this list should show
selected artists/projects/exhibitions/works that your organization has or will have
presented/produced/exhibited/performed. Use the bullets below as a guide to possible
column headings for your list; adjust them as appropriate for your organization.
• Dates of the activity. Use year: 2011-12, 2012-13, or 2013-14. For organizations

that schedule activities according to a single calendar year, use 2011, 2012, or
2013.
• The titles of the exhibitions/works/activities or of the program or project.
• The type of program.
• Key Artist(s)/Personnel. This may include a creator or project head such as an
artist, curator, educator, or other art experts. It also may include collections or
multiple artists.
• Attendance.

Example:
A visual arts group might fill out its representative list as follows:

Year

Title

Type of
Program

Key Artist(s)

Attendance

201112

Work
A

Lecture

James Miller

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201213

Work
B

Workshops

John Smith, Jane
Doe

850

201314

Work
C

Exhibition

Richard Jones,
Robert Hall

1,050

ATTACHMENT 9: SPECIAL ITEMS
To this button, attach a single file that includes any items specified below that are
relevant to your particular project. The file name should indicate the name of your
organization or a recognizable acronym followed by "SpecReqs.pdf."
• For residencies, a description of the artist selection process.
• For publications, as appropriate, information regarding sales figures, print runs

and circulation; a list of proposed articles and committed writers; and a
description of your current payment to writers policy.
• For commissions and public art, a description of the selection process and a
statement of commitment regarding permission to use the site.
• For conservation, a condition report and treatment proposal for each object.
• For projects that may be impacted by the National Environmental Policy
Act and/or the National Historic Preservation Act (e.g., an arts festival in a
park, the commissioning and installation of an outdoor sculpture or mural, or
certain types of Livability projects),provide documentation that the project is in
compliance. The Arts Endowment may conduct a review of your organization
to ensure that it is in compliance.
Electronic Submission of Work Samples
You will upload your work samples electronically.
To upload work samples, you will use the NEA GrantsOnline™ System (NEA-GO),
which is being administered for the NEA by the Western States Arts Federation
(WESTAF). This will proceed as follows:
1. You will complete the Grants.gov application process as detailed through Step 5
of the instructions above.
2. If you apply to the March 6, 2014, application deadline:
On March 24, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.

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You will have until 11:59 p.m., Eastern Time, on April 4, 2014, to upload,
preview/check, and submit your work samples electronically.
If you apply to the August 7, 2014, application deadline:
On August 25, 2014, WESTAF will e-mail the Primary Contact/Grant
Administrator identified on your Grants.gov application with the login information
(URL, User name, and Password) for accessing NEA-GO. If your organization
has submitted more than one application (e.g., one on its own behalf and one as
the parent of a component), you will receive a separate e-mail, with separate
login information, for each application.
You will have until 11:59 p.m., Eastern Time, on September 8, 2014, to upload,
preview/check, and submit your work samples electronically
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE
4. You will access NEA-GO for detailed instructions and to upload your work
samples.
The NEA-GO system is optimized for use with the following web browsers:
Mozilla Firefox, Safari, and Google Chrome. Internet Explorer will also work, but
you must have at least version IE 8.
NEA staff will be available to answer any questions that you have.
You should prepare your work samples well in advance of the deadline and have
them fully ready to upload once NEA-GO becomes available to you.
Work Sample Preparation
Works samples are a required part of all Visual Arts applications and will be considered
carefully during the review process. You must electronically submit up to 20 digital
images to NEA-GO as detailed below. Please do not submit visual samples as
attachments to your Grants.gov application.
The images you provide should be recent, of high quality, and as relevant to your
project as possible. Some types of projects require other material as well. Submit:
•
•

For exhibitions, images that provide a representative sampling of the works to
be shown or representative images of completed work from the artists.
For residencies, images of work by the proposed artist(s). If the artist(s) is not
yet selected, submit samples of work by artists who have participated recently.

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•

•
•
•
•

Indicate if sample work was created during the residency. Images of residency
facilities and campus amenities also are acceptable.
For catalogues, brief excerpts from a recent publication, and, as appropriate,
short writing samples by contributors. Also submit images of a sampling of the
works to be included.
For commissions and public art, images of the work of the artist(s) under
consideration and of the proposed site.
For conservation, images of the work to be conserved or images of previously
conserved work by project personnel.
For documentation, images that support the project.
For public programs, images of project participants' work.

Artist's name.
Medium.
Date of work/activity.
Dimensions of artwork.
A brief description of the work including how this image relates to the project for
which you are requesting support.

Applicants submitting multiple images on a PDF should include the relevant information
from above with each image in the PDF. The descriptive field for the file should provide
a brief overview of the group of images as a whole.
Contact the Visual Arts staff if your project requires some other type of visual
documentation.
Video Samples
Video samples are not required for visual art organizations unless the work to be
created or conserved is a multi-media work.
Submit no more than two selections; each selection should not exceed two
minutes. You may include a clip from the proposed work or work-in-progress if

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available. When possible, please submit continuous production footage rather than
promotional/marketing materials.
You may submit a web link to a video sample, or upload a video sample directly to NEAGO. Submitting web-hosted video links through sites such as Vimeo or YouTube is
strongly recommended.
If you submit a link:
Submit no more than two links on a single PDF. For each site, list the URLs for pages
to be shown; include any necessary information on required plug-ins, passwords, or
navigation paths. Do not submit links to sites that require work samples to be
downloaded (e.g., Dropbox).
If you upload directly to NEA-GO:
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample
must be in one of these acceptable file types. File types such as VIDEO_TS.BUP,
VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.
In order to be uploaded, videos must meet the following minimum requirements:
•
•

Resolution: At least 480 x 360
Frames per second (fps): At least 12

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Do not submit your organization's general website. Only submit a website that is an
essential part of the project.
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than two and list them all on a single PDF. For each site, list the URLs
for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
NOTE: If you provide links to works samples -- audio samples, digital images, video
samples, or documents – the same limits on work samples uploaded directly to NEAGO apply to those provided via links:
•
•
•
•

Audio samples: No more than two selections; each selection should not exceed
two minutes.
Digital images: Up to 20 images.
Video samples: No more than two selections; each selection should not exceed
two minutes.
Documents: Up to 15 pages

Documents (Publications, periodicals, catalogues)
Submit a very limited sample that is directly related to the proposed project. Do not
submit letters of support. Upload each document individually, in a separate file. Each file
has a size limit of 5 MB and 12 pages. All documents should be submitted as PDF files.
If you have to scan material, please follow the guidance below:
•
•

•

Work Sample Information
For each work sample that you upload electronically, you will find a descriptive field into
which you will enter the following information, as appropriate:
Title box:
•

The title of the work. Title each work sample with a unique name. This title must
not contain an apostrophe.

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•

Assign a naming convention in the title box that includes the organization's name.
For example: 1. PDF Image Samples_OrganizationABCD
2. Catalogue Sample Spread_OrganizationABCD

Description box:
•
•
•
•
•
•

Artist's name.
Medium.
Date of work/activity.
Dimensions of artwork.
A brief description of the work including how this image relates to the project for
which you are requesting support.
For audio and visual samples, include the length of the sample.

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Challenge America Fast-Track
Introduction | Deadline | Contact | Projects | Application Review
We Do Not Fund | If you wish to apply | Grant Amounts & Matching Funds
Introduction
The Challenge America Fast-Track category offers support primarily to small and midsized organizations for projects that extend the reach of the arts to underserved
populations -- those whose opportunities to experience the arts are limited by
geography, ethnicity, economics, or disability. Age alone (e.g., youth, seniors) does not
qualify a group as underserved; at least one of the underserved characteristics noted
above also must be present. Grants are available for professional arts programming and
for projects that emphasize the potential of the arts in community development.
This category encourages and supports the following two outcomes:
•
•

Engagement: Engaging the public with diverse and excellent art.
Livability: The strengthening of communities through the arts.

You will be asked to select the outcome that is most relevant to your project. When
making selections, you should identify the outcome(s) that reflect the results expected
to be achieved by your project. If you receive a grant, you also will be asked to provide
evidence of those results.
Challenge America Fast-Track grants:
•
•
•
•

Extend the reach of the arts to underserved populations.
Are limited to the specific types of projects outlined below.
Are for a fixed amount of $10,000 and require a minimum $10,000 match.
Receive an expedited application review. Organizations are notified whether they
have been recommended for a grant approximately six months after they apply;
projects may start shortly thereafter.

Partnerships can be valuable to the success of these projects. While not required,
applicants are encouraged to consider partnerships among organizations, both in and
outside of the arts, as appropriate to their project.
To ensure that Challenge America Fast-Track funding reaches new organizations and
communities, the NEA has implemented a policy to limit consecutive-year funding.
Starting with grants that were awarded in FY 2011 (as indicated by a grant letter dated
on or after October 1, 2010, and a grant number beginning with "11 - 78"), an
organization that receives Challenge America Fast-Track grants for three years in a row
is not eligible to apply to the Fast-Track category for the following one-year period.
Therefore, an organization that has received grants in FY 2012, 2013, and 2014 may

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not apply under these FY 2015 guidelines. That organization may apply for FY 2015
support under other Arts Endowment funding opportunities including Art Works. The
organization would be able to apply to the Challenge America Fast-Track category
again in FY 2016.
Deadline
May 24, 2014, Application Deadline
January 1, 2015, Earliest Beginning Date for Arts Endowment Period of Support
If your organization applies to the Challenge America Fast-Track category, it may not
submit another application to the Art Works category. See "Applicant
Eligibility/Application Limits" for further information.
Contact
Challenge America Fast-Track Specialists: [email protected] or 202/682-5700
Projects
This category supports focused, distinct projects that take place over limited periods of
time and involve limited geographic areas. Such projects generally are smaller in scale
and shorter in duration than those in the Art Works category.
All projects must extend the reach of the arts to underserved populations that
have limited access to the arts due to geography, ethnicity, economics, or disability. The
involvement of professionally trained, experienced artists and arts professionals is
essential.
Each applicant must present a simple, straightforward project that reflects only one of
the project types below. Fast-Track grants are available only for:
Engagement: Engaging the public with diverse and excellent art.
•

An arts event or events that will feature one or more guest artists. The project
(such as a festival, exhibit, recital, reading, performance, screening, broadcast,
lecture) must include the participation of guest artist(s). Artistic staff and resident
artists of an applicant organization do not qualify as guest artists. In addition to
artists' fees, the project may include public relations, professional documentation,
and program enhancements that are integral to the event. Examples of program
enhancements include interpretive material, transportation, program
accommodations (e.g., sign language interpretation, audio description, Braille,
tactile exhibit tours), catalogues, brochures, or publications. Other enhancements
such as specific lecture-demonstrations, pre- or post-event talks, or workshops
relevant to the proposed arts event also are eligible. NOTE: Projects that involve

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•

curriculum-based arts instruction are not eligible (see Arts Education in the Arts
Works category).
The unified promotion of community-wide arts activities and resources to
enhance cultural tourism or activities in cultural districts (including promoting the
arts to underserved populations). NOTE: Promotional projects for a single
organization are not eligible. Unified promotion is defined as the professional
assessment, design, and/or distribution of public relations tools (calendars,
websites, brochures, rack cards, signage, etc.) designed to benefit several local
organizations.
The development of professionally directed public art projects. This project
type is for visual arts projects only (such as murals, sculptures, or
environmental art) that are developed through community engagement.
Evidence of community involvement in the planning, design, or fabrication of the
work must be apparent. Please note that these activities may require applicants
to provide information in accordance with the National Environmental Policy Act
and/or the National Historic Preservation Act. See here for more information.

You will be asked to address the anticipated results in your application. If you receive a
grant, you will be asked to provide evidence of those results at the end of your project.
You will need to describe the participants' experiences as well as provide evidence of
the participant group as underserved. If the nature of the project does not allow for the
documentation of participants' experiences explicitly, you may document the
composition of the participant group and the number of participants and activities, and
describe the activities used to engage the public with art. Before applying, please review
the reporting requirements for Engagement.
Livability: The strengthening of communities through the arts.
•

Design activities for new or existing cultural facilities or civic spaces.
Projects may include the preliminary planning or design process for new cultural
facilities or spaces, as well as the engagement of professional design services
such as streetscapes, wayfinding signage, or landscape architecture. Work may
consist of, but is not limited to, architectural studies, charrettes (design
workshops), design competitions, or facility feasibility or predevelopment studies
(including universal design projects and accessibility assessments). Activities
also may include all design stages for the renovation, restoration, or adaptive
reuse of existing structures to be used as cultural facilities. Funding is not
available for fund raising, donor research, or actual renovation or construction
costs.
Please note that many Livability activities will require applicants to provide
information in accordance with the National Environmental Policy Act and/or the
National Historic Preservation Act. See here for more information.
The anticipated long-term results for Livability projects are measurable
community benefits, such as growth in overall levels of social and civic

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engagement; arts- or design-focused changes in policies, laws, and/or
regulations; job and/or revenue growth for the community; or changes in in-andout migration patterns. You will be asked to address the anticipated results in
your application. If you receive a grant, you will be asked to provide evidence of
those results at the end of your project. Given the nature of Livability projects,
benefits are likely to emerge over time and may not be fully measureable during
the period of a grant. You will need to provide evidence of progress toward
achieving improved livability as appropriate to the project and documentation of
ways in which the project addresses underserved communities. Reporting
requirements for Livability are different from -- and more extensive than -- the
reporting requirements for the other outcomes. Before applying, please review
the reporting requirements for Livability.
Applicants are encouraged to contact staff if they are considering Livability
as an outcome.
Application Review
Applications are submitted to the Challenge America Fast-Track staff and are reviewed
by a diverse group of arts experts and other individuals with broad knowledge of the
specific types of projects in this funding area.
Applications are reviewed on the basis of artistic excellence and artistic merit. For more
detailed information on how artistic excellence and artistic merit will be evaluated, see
the "Review Criteria." You can find additional information in the "Application Review"
section of the "Frequently Asked Questions." See the "Application Calendar" for
information on when we expect to announce grant awards and rejections.
We Do Not Fund
In addition to the "We Do Not Fund" section for all Grants for Arts Projects applicants,
funding under the Challenge America Fast-Track category is not available for:
•
•
•
•
•

Activities that occur over an extended period (e.g., projects that span a full
season, long-term residencies, most large-scale projects).
Competitions other than design competitions.
Projects that involve curriculum-based instruction in the arts.
Subgranting or regranting.
The same organization (parent or component) for more than three consecutive
years, even if for different projects.

The Arts Endowment encourages organizations with operating budgets of less than
$50,000 and organizations that have not applied for public funds previously to consider
applying to local or state sources to gain practical experience with managing public
funds.

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If you wish to apply:
Overview of Application
Guidelines

How to Prepare and Submit
an Application

Grants.gov registration
Application Calendar/Deadlines

> How to Prepare and Submit
an
Application

Grant Program Description
We Fund/Do Not Fund
Guiding Principles

> Prepare and submit work
samples
electronically

Award Information
Grant Amounts & Matching
Funds
Period of Support

Resources
TBD Guidelines Webinar
Frequently Asked Questions

Eligibility
Applicant Eligibility
Application Limits

Grants.gov Tips
Recent Grants

Application Review
Review Criteria
What Happens to Your
Application
Award Administration
Award Notices
Changes in Projects
General Terms & Conditions
Legal Requirements
Assurance of Compliance
Other Information
Access for Individuals with
Disabilities
Civil Rights
Standards for Service
Reporting Burden

Accessibility Checklist

176

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CFDA No. 45.024
OMB No. 3135-0112 Expires TBD
January 2014

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APPLICATION CALENDAR

Art Works

Application Deadline

Earliest
Announcement of Grant
Award or
Rejection

Earliest Beginning
Date for Arts
Endowment
Period of Support

There are two application deadlines; to determine the one that is
appropriate for your project, see "Art Works Application Deadlines."
[NOTE: All Artist Communities applicants must apply under the
March 6, 2014, deadline; all Design applicants must apply under the
August 7, 2014, deadline.]
March 6, 2014

November 2014

January 1, 2015

August 7, 2014

April 2015

June 1, 2015

Challenge America Fast-Track

Application Deadline
May 22, 2014

Earliest
Announcement of Grant
Award or
Rejection
December 2014

Earliest Beginning
Date for Arts
Endowment
Period of Support
January 1, 2015

Applicants are required to use Grants.gov. See "How to Prepare and Submit an
Application" for further information.
An organization may submit only one application under these FY 2015 Grants for Arts
Projects guidelines (see "Application Limits" for the few exceptions to this rule).
Late, ineligible, and incomplete applications will not be reviewed.
In the event of a major emergency (e.g., a hurricane or Grants.gov technological
failure), the NEA Chairman may adjust application deadlines for affected applicants. If a
deadline is extended for any reason, an announcement will be posted on our website.
Please do not seek information on the status of your application before the
announcement date that is listed above.

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If you have questions:
Call or email: see "Agency Contacts."
Write:
National Endowment for the Arts
1100 Pennsylvania Avenue, N.W.
Washington, DC 20506-0001
If you have a question about access for individuals with disabilities:
202/682-5496 Voice/T.T.Y. (Text-Telephone, a device for individuals who are deaf
or hard-of-hearing.)
Individuals who do not use conventional print should contact the Arts Endowment's
Accessibility Office at 202/682-5532 for help in acquiring an audio recording of
these guidelines.

CFDA No. 45.024
OMB No. 3135-0112 Expires TBD
January 2014

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Art Works Application Deadlines
(Refer to the field/discipline page that is appropriate to your project for greater detail.)

Field/discip
line

March 6, 2014
Notification: Nov. 2014
Support May Begin: Jan. 1, 2015

August 7, 2014
Notification: April 2015
Support May Begin: June 1, 2015

ALL artist community projects for
Artist
Communitie Creation, Engagement, Learning, N/A
s
and Livability
Arts
Education

Learning: Community-Based
Projects, Community Impact
Projects

Learning: School-Based Projects,
Community Impact Projects

Dance

Creation: Commissions;
Engagement: Restaging of
Repertory, Regional/National Tours,
Home Performances,
Presentations, Services to the Field

Creation: Residencies;
Engagement: Outreach,
Documentation/Preservation,
Restaging of Master Works;
Learning: Lifelong Learning,
Professional Training; Livability:
Planning, Artist Live/Work Spaces,
Partnerships

Design

N/A

ALL design projects for Creation,
Engagement, Learning, and
Livability

Folk &
Traditional
Arts

Creation: New Work Based on
Tradition; Engagement:
Presentation, Touring, Media;
Livability: Community Interaction
and Placemaking Activities

Engagement: Heritage,
Documentation/Preservation,
Outreach, Services to the Field;
Learning: Lifelong Learning,
Professional Development

Literature

Engagement: Literary Publishing

Creation: Opportunities for
Creation of Work; Engagement:
Audience Development, Services to
the Field; Learning: Professional
Development, Lifelong Learning;
Livability: Community Interaction
and Placemaking Activities, Writer
Live/Work Spaces, Enhancement of
Public Spaces, Partnerships

Local Arts
Agencies

Creation: Artist Residencies,

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Commissions
Engagement: Activities such as
Marketing, Audience Development,
Journalism/Arts Criticism,
Conferences, Professional
Development

Creation: Artist Residencies,
Commissions
Engagement: Activities such as
Marketing, Audience Development,
Journalism/Arts Criticism,
Conferences, Professional
Development

Subgranting for Service Activities
Subgranting for Service Activities
Performing Arts
Events/Readings/Screenings/Broad
casts/Visual Arts Exhibitions,
Documentation/Conservation of
Public and Monumental Art,
Journalism/Arts Criticism
Subgranting for Programming
Activities
Learning: Residencies, Lifelong
Learning
Livability: Cultural/Creative Sector
Planning, Artist Live/Work Spaces;
Enhancement of Public Spaces

Performing Arts
Events/Readings/Screenings/Broad
casts/Visual Arts Exhibitions,
Documentation/Conservation of
Public and Monumental Art,
Journalism/Arts Criticism
Subgranting for Programming
Activities
Learning: Residencies, Lifelong
Learning
Livability: Cultural/Creative Sector
Planning, Artist Live/Work Spaces;
Enhancement of Public Spaces

Media Arts

Engagement: Programs for the
Public, Exhibition, Services to the
Field, Facilities Access,
Publications; Learning: Programs
for the Media Field, Lifelong
Learning; Livability: Community
Interaction and Placemaking
Activities

Creation: Production;
Engagement: Distribution,
Preservation,

Museums

Creation: Commissions, Public Art, Engagement: Exhibitions,
Residencies; Engagement: Special Conservation, Documentation,
Exhibitions, Services to the Field
Collections, Technology, Outreach;
Learning: Public Programs,
Lifelong Learning, Teaching
Residencies; Livability: Creation
and Enhancement of Public
Spaces, Community Interaction and
Placemaking Activities

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Music

Creation: Commissions,
Residencies; Engagement:
Performances, Presentations,
Residencies, Services to the Field;
Learning: Professional
Development

Engagement: Domestic Touring,
Outreach, Recordings,
Preservation, Technology;
Learning: Lifelong Learning;
Livability: Community Interaction
and Placemaking Activities

Opera

Creation:
Commissioning/Development of
New Work; Engagement:
Premieres, New/Remounted
Productions, Concert Opera

Creation: Festival Opera;
Engagement: Festival Opera,
Residencies, Simulcasts,
Touring/Outreach, Recordings,
Technology,
Documentation/Preservation,
Services to the Field; Learning:
Professional Development, Lifelong
Learning; Livability: Community
Interaction and Placemaking
Activities

Presenting
&
Multidisciplin
ary Works

Creation: Creation,
Commissioning; Engagement:
Touring, Presentation, Residencies,
Outdoor Festivals and Programs,
Arts/Science Collaborations;
Livability: Community Interaction
and Placemaking Activities

Engagement: Activities for
Underserved Communities,
Services to Artists and Arts
Organizations; Learning: Lifelong
Learning, Training for Artists,
Professional Development

Theater &
Musical
Theater

Creation: Creation of New Work;
Engagement: 2014-15 Production

Engagement: 2015-16 Production,
Touring/Outreach, CommunityBased Projects,
Documentation/Preservation,
Services to the Field; Learning:
Professional Training, Lifelong
Learning; Livability: Planning,
Artist Live/Work Spaces,
Community Interaction and
Placemaking Activities,
Partnerships

Visual Arts

Creation: Commissions, Public Art, Engagement: Exhibitions,
Residencies; Engagement:
Outreach, Technology,
Exhibitions, Publications
Conservation, Documentation,
Services to the Field; Learning:
Public Programs, Lifelong Learning:
Livability: Artist Live/Work Spaces,
Creation and Enhancement of
Public Spaces, Community
Interaction and Placemaking

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Activities

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Agency Contacts
If you have questions about your application, please use the list below to determine
your appropriate staff contact. We also encourage you to check the "Frequently Asked
Questions" for information.

For Art Works, contact the staff for the field/discipline that is most appropriate for your
project:
Artist Communities: Pepper Smith, [email protected] or 202/682-5790
Arts Education (pre-K through 12 curriculum-based projects that align with either
national or state arts education standards):
Dance, Music, Opera: Denise Brandenburg, [email protected] or 202/682-5044
Literature, Theater & Musical Theater: Nancy Daugherty, [email protected] or
202/682-5521
Folk & Traditional Arts, Local Arts Agencies, Presenting & Multidisciplinary Works: Terry
Liu, [email protected] or 202/682-5690
Design, Media Arts, Museums, Visual Arts: Lakita Edwards, [email protected] or
202/682-5704
Dance (including dance presentation): Janelle Ott Long, [email protected] or 202/6825739; Juliana Mascelli, [email protected] or 202/682-5656
Design (including architecture, communications and graphic design, fashion design,
historic preservation, industrial and product design, interior design, landscape
architecture, planning, universal design, rural design, and urban design): Jen Hughes,
[email protected] or 202/682-5547
Folk & Traditional Arts (including folk & traditional arts projects in any art form):
William Mansfield, [email protected] or 202/682-5678; Barry Bergey,
[email protected] or 202/682-5726
Literature: Amy Stolls, [email protected] or 202/682-5771
Local Arts Agencies (including projects in any discipline that are submitted by a local
arts agency or LAA. Local arts agencies generally are referred to as arts councils,
departments of cultural affairs, or arts commissions. LAAs can be private entities or
public municipal, county, or regional agencies that operate in cooperation with mayors
and city managers. Local arts agencies generally make grant awards directly to both

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artists and arts organizations, present programming to the public, manage cultural
facilities, provide services to artists and arts organizations, and facilitate community
cultural planning. Statewide assemblies and cultural service organizations that work
specifically with local arts agencies also are eligible, but only for projects that will
predominantly serve local arts agencies.): Dinah Walls, [email protected] or 202/6825586
Media Arts: Mary Smith at [email protected]
Museums (including projects in any discipline that are submitted by a museum): Wendy
Clark, [email protected] or 202/682-5555
Music (including music presentation):
Organizations with names that begin A through L: Court Burns, [email protected] or
202/682-5590
Organizations with names that begin M through Z: Anya Nykyforiak,
[email protected] or 202/682-5487
Jazz Projects: Katja von Schuttenbach, [email protected] or 202/682-5711
Opera (including opera presentation): Georgianna Paul, [email protected] or 202/6825600
Presenting & Multidisciplinary Works (projects that involve multiple arts disciplines
including multidisciplinary arts presenting and other types of multidisciplinary activities):
Organizations with names that begin A through E: Pepper Smith, [email protected] or
202/682-5790
Organizations with names that begin F through Z: Lara Allee, [email protected] or
202/682-5698
Theater & Musical Theater (including theater and musical theater presentation):
Organizations with names that begin A through M: Eleanor Denegre,
[email protected] or 202/682-5509
Organizations with names that begin N through Z: Carol Lanoux Lee, [email protected] or
202/682-5020
Visual Arts: Meg Brennan, [email protected] or 202/682-5703

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For Challenge America Fast Track: contact the staff at [email protected] or
202/682-5700.

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GRANT PROGRAM DESCRIPTION
We Fund
Under these guidelines, funding is available for projects only.
•

•
•
•
•

A project may consist of one or more specific events or activities; it may be a part
of an applicant's regular season or activities. Organizations that undertake a
single short-term project in a year -- a ten-day jazz festival, for example -- could
apply for that event, or they could identify certain components (such as the
presentation of a key artist and the associated activities) as their project.
Describe the activities for which Arts Endowment support is requested, and
provide specific information on the artists, productions, venues, distribution plans,
etc., that will be involved.
Organizations may apply for any or all phases of a project, from its planning
through its implementation.
A project does not have to be new. Excellent existing projects can be just as
competitive as new activities.
Projects do not need to be large. The Arts Endowment welcomes small projects
that can make a difference in a community or field.
For Challenge America Fast-Track, projects are limited to the examples that are
provided under the expanded category description.

We Do Not Fund
Under these guidelines, funding is not available for:
•
•
•
•
•

•

•
•
•

General operating support.
Seasonal support.
Costs for the creation of new organizations.
Direct grants to individuals. (The Arts Endowment encourages applicant
organizations to involve individual artists in all possible ways.)
Individual elementary or secondary schools -- charter, private, or public -directly. Schools may participate as partners in projects for which another eligible
organization applies. Local education agencies, school districts, and state and
regional education agencies are eligible. If a single school also is the local
education agency, as is the case with some charter schools, the school may
apply with documentation that supports its status as the local education agency.
Construction, purchase, or renovation of facilities. (Predevelopment, design fees,
and community planning are eligible. However, no Arts Endowment or matching
funds may be directed to the costs of physical construction or renovation or
toward the purchase costs of facilities or land.)
Commercial (for-profit) enterprises or activities.
Cash reserves and endowments.
Subgranting or regranting, except for state arts agencies, regional arts
organizations, or local arts agencies that are designated to operate on behalf of

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•
•
•
•
•
•
•
•
•

•

their local governments or are operating units of city or county government. (See
more information on subgranting.)
Costs (and their match) to bring a project into compliance with federal grant
requirements.
Awards to individuals or organizations to honor or recognize achievement.
Generally, professional training in degree-granting institutions.
Work toward academic degrees and the pursuit of academic careers.
Projects that replace arts instruction provided by a classroom teacher or an arts
specialist.
Literary publishing that does not focus on contemporary literature and/or writers.
Generally, publication of books or exhibition of works by the applicant
organization's staff, board members, faculty, or trustees.
Exhibitions of, and other projects that primarily involve, single, individuallyowned, private collections.
Projects for which the selection of artists or art works is based upon criteria other
than artistic excellence and merit. Examples include festivals, exhibitions, or
publications for which no jury/editorial judgment has been applied.
Expenditures that are related to compensation to foreign nationals and artists
traveling to or from foreign countries when those expenditures are not in
compliance with regulations issued by the U.S. Treasury Department Office of
Foreign Asset Control. For further information, see
http://www.treas.gov/offices/enforcement/ofac/ or contact the Arts Endowment's
Grants & Contracts Office at [email protected].
Project costs that are supported by any other federal funds or their match.

Additional information on unallowable costs is included in the instructions for the Project
Budget form.
Guiding Principles
The guiding principle of “Art Works” is at the center of everything we do at the NEA. “Art
Works” refers to three things: the works of art themselves, the ways art works on
audiences, and the fact that art is work for the artists and arts professionals who make
up the field.
In addition, the Arts Endowment:
•

•
•

Urges organizations that apply under these guidelines to involve artists in their
projects and to provide specific information on the participating artists in their
applications.
Is committed to supporting equitable opportunities for all applicants and to
investing in diversity in the arts including works of all cultures and periods.
Is interested in projects, regardless of the size or type of applicant organization,
that are of national, regional, or field-wide significance; that tour in several states;
or that provide an unusual or especially valuable contribution because of

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•

geographic location. This includes local projects that can have significant effects
within communities or that are likely to serve as models for a field.
Recognizes that the significance of a project can be measured by excellence and
invention, not solely by budget size, institutional stature, or the numbers of
people or areas that are reached.
Urges applicants to make accommodations for individuals with disabilities an
integral part of their projects

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AWARD INFORMATION
Grant Amounts & Matching Funds
Applicants should be aware that federal grants management entails certain
administrative responsibilities that some small-budget organizations may find too taxing
on their limited resources. The Arts Endowment encourages organizations with
operating budgets of less than $50,000 and organizations that have not applied for
public funds previously to consider applying to local or state sources rather than this
agency.
All grants require a nonfederal match of at least 1 to 1. For example, if an organization
receives a $10,000 grant, the total eligible project costs must be at least $20,000 and
the organization must provide at least $10,000 toward the project from nonfederal
sources.
Art Works
Grants generally will range from $10,000 to $100,000. No grants will be made below
$10,000. Grants of $100,000 or more will be made only in rare instances, and only for
projects that the Arts Endowment determines demonstrate exceptional national or
regional significance and impact.
In developing an application, the Arts Endowment urges all applicants to consider the
level of recent awards and to request a realistic grant amount. Applicants should review
the lists of grants on the Arts Endowment's website to see recent grant award levels
and project types. In the past few years, well over half of the agency's grants have been
for amounts less than $25,000.
Applicants whose grants are recommended for less than the amount that is requested
may be asked to revise the project budget. The Arts Endowment reserves the right to
limit its support of a project to a particular portion(s) or cost(s).
Challenge America Fast-Track
All Fast-Track grants are for $10,000.
Period of Support
The Arts Endowment's support of a project can start no sooner than the "Earliest
Beginning Date for Arts Endowment Period of Support" listed on the Application
Calendar. Grants awarded under these guidelines generally may cover a period of
support of up to two years. The two-year period is intended to allow an applicant
sufficient time to plan, execute, and close out its project, not to repeat a one-year
project for a second year.

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Challenge America Fast-Track grants generally are smaller in scope and shorter in
duration than other projects supported under these guidelines. It is anticipated that most
projects -- including planning and close-out time -- will be substantially shorter.
Any planning costs that are included as part of the project must be incurred during the
established period of support. No pre-award costs are allowable in the Project Budget.
Project costs that are incurred before the "Earliest Beginning Date for Arts Endowment
Period of Support" will be removed from the Project Budget.
A grantee may not receive more than one Arts Endowment grant for the same project
during the same or an overlapping period of support.

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APPLICANT ELIGIBILITY
Nonprofit, tax-exempt 501(c)(3), U.S. organizations; units of state or local government;
or federally recognized tribal communities or tribes may apply. Applicants may be arts
organizations, local arts agencies, arts service organizations, local education agencies,
school districts, and other organizations that can help advance the goals of the Arts
Endowment.
To be eligible, the applicant organization must:
•

•
•

Meet the Arts Endowment's "Legal Requirements" including nonprofit, taxexempt status at the time of application. (All organizations must apply directly on
their own behalf. Applications through a fiscal agent are not allowed.)
Have a three-year history of programming prior to the application deadline.
Have submitted acceptable Final Report packages by the due date(s) for all Arts
Endowment grant(s) previously received.

An organization whose primary purpose is to channel resources (financial, human, or
other) to an affiliated organization is not eligible to apply if the affiliated organization
submits its own application. This prohibition applies even if each organization has its
own 501(c)(3) status. For example, the "Friends of ABC Museum" may not apply if the
ABC Museum applies.
All applicants must have a DUNS number (www.dnb.com) and be registered with the
System for Award Management (SAM, www.sam.gov) and maintain an active SAM
registration until the application process is complete, and should a grant be made,
throughout the life of the award.
See "How to Prepare and Submit an Application" for the documentation that is required
to demonstrate eligibility.
The designated state and jurisdictional arts agencies (SAAs) and their regional arts
organizations (RAOs) are not eligible to apply under the Grants for Arts Projects
guidelines. SAAs and RAOs are eligible to apply through the Partnership Agreements
guidelines.
Ineligible applications will not be reviewed.
Application Limits
An organization may submit only one application under these FY 2015 Grants for Arts
Projects guidelines, with few exceptions as listed below.
Art Works
For this category, exceptions to the one-application rule are made only for:

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• Parent (and Related) Organizations
A parent organization that comprises separately identifiable and independent
components (e.g., a university campus that has a presenting organization and a radio
station) may submit an application for each such component. In addition, a parent
organization also may submit one application on its own behalf for a distinctly different
project. The parent organization must meet the eligibility requirements for all
applicants. NOTE: A related organization that performs grant administration duties for a
parent organization (e.g., a college foundation that administers grants awarded to a
college and its components) may submit applications for components and the parent
organization in lieu of such applications being submitted by the parent. The related
organization must meet the eligibility requirements for all applicants.
An independent component must be a unit that is both programmatically and
administratively distinct from the parent organization, have its own staff and budget, and
generally have an independent board that has substantial responsibility for oversight
and management. To qualify as independent, a component should be equivalent to a
stand-alone institution with a separate mission.
The following do not qualify as independent components:
•
•

Academic departments of colleges and universities.
Programs and projects of organizations.

For example:
•

An art museum on a university campus serves the general public and does not
grant degrees. The museum board, not the university trustees, manages the
museum's budget, staff, and programming. In this example, the art museum
essentially is a stand-alone organization and qualifies as an independent
component.

•

A symphony association sponsors a youth orchestra in addition to its
professional orchestra. Some symphony musicians serve as faculty for the youth
orchestra; there is some overlap of membership between the symphony trustees
and the youth orchestra's advisory board; and the executive director for the
symphony association serves as CEO for both the professional and youth
orchestras. In this case, while the youth orchestra may be an important program
of the symphony association, it is not equivalent to a separate institution and
therefore does not qualify as an independent component.

A parent organization should consult with Arts Endowment staff to verify the eligibility
of its component before preparing an application.
• Applicants to the Media Arts discipline under the August 7, 2014,
deadline

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An organization may submit more than one application under the Art Works category
through the Media Arts discipline under the August 7, 2014, deadline.
Organizations that are considering more than one Media Arts Art Works project under
the August deadline must consult the Media Arts staff ([email protected]) before
applying.
If an organization applies to the Challenge America Fast-Track category, it may
not submit another application to the Art Works category.
You may apply to other Arts Endowment funding opportunities, including Our Town, in
addition to Art Works. In each case, the request must be for a distinctly different
project.
Challenge America Fast-Track
For this category, exceptions to the one-application rule are made only for parent
organizations that have separately identifiable and independent components; this
includes city or county governments. See the section on "Parent (and Related)
Organizations" above.
If an organization applies to the Challenge America Fast-Track category, it may not
submit another application to the Art Works category.
You may apply to other Arts Endowment funding opportunities, including Our Town, in
addition to Challenge America Fast-Track. In each case, the request must be for a
distinctly different project.
An organization that has received Challenge America Fast-Track grants in FY 2012,
2013, and 2014 may not apply for a Challenge America Fast-Track grant under these
FY 2015 guidelines. That organization may apply for FY 2015 support under other Arts
Endowment funding opportunities including Art Works. See Challenge America FastTrack for more details.

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APPLICATION REVIEW
Review Criteria
Applications will be reviewed on the basis of the following criteria:
Art Works
The artistic excellence of the project, which includes the:
•
•

Quality of the artists, arts organizations, arts education providers, works of art, or
services that the project will involve, as appropriate.
Artistic significance of the project.

The artistic merit of the project, which includes the:
•

•

•
•
•
•

•

Potential to achieve results consistent with the NEA outcome selected from the
following:
o Creating art that meets the highest standards of excellence.
o Engaging the public with diverse and excellent art.
o Enabling participants to acquire knowledge or skills in the arts. *
o Strengthening communities through the arts.
Appropriateness of the proposed performance measurements and their ability to
demonstrate that the selected NEA outcome was achieved. This includes, where
relevant, measures to assess student and/or teacher learning in arts education.
Potential impact on artists (including evidence of direct payment), the artistic
field, and the organization's community.
Appropriateness of the project to the organization's mission, audience,
community, and/or constituency.
Plans for documentation, evaluation, and dissemination of the project results, as
appropriate.
Ability to carry out the project based on such factors as the appropriateness of
the budget, the quality and clarity of the project goals and design, the resources
involved, and the qualifications of the project's personnel.
Where appropriate, potential to reach underserved populations such as those
whose opportunities to experience the arts are limited by geography, ethnicity,
economics, or disability.
Where applicable, extent to which the project is considered to be innovative,
which includes how the project may:
o Prove transformative with the potential for meaningful change;
o Be distinctive by offering fresh insights and new value for the field and/or
the public through unconventional solutions; and
o Be shared and/or emulated, or lead to other advances in the field.
Extent to which a project is inclusive of individuals from all demographic
backgrounds of the community, and physical and cognitive abilities; and where

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applicable, the extent to which a project specifically addresses the issue of
inclusion.
* For Arts Education applications, reviewers will consider how closely projects align with
either national or state arts education standards.
Challenge America Fast-Track
The artistic excellence of the project, which includes the:
•

Quality of the artists, arts organizations, works of art, or technical services that
the project will involve, as appropriate.

The artistic merit of the project, which includes the:
•

•

•
•
•
•

Potential of the project to reach underserved populations -- those whose
opportunities to experience the arts are limited by geography, ethnicity,
economics, or disability.
Potential to achieve results consistent with the NEA outcome selected from the
following:
o Engaging the public with diverse and excellent art.
o Strengthening communities through the arts.
Appropriateness of the proposed performance measurements and their ability to
demonstrate that the selected NEA outcome was achieved.
Potential to make quality arts or cultural resources more widely available.
Appropriateness of the project to the organization's mission, audience,
community, and/or constituency.
Ability to carry out the project based on such factors as the appropriateness of
the budget, the quality and clarity of the project goals and design, the resources
involved, and the qualifications of the project's personnel.

What Happens to Your Application
Applications are evaluated according to the "Review Criteria" for their category.
The Art Works category use the agency's traditional method of application review. After
processing by Arts Endowment staff, applications are reviewed, in closed session, by
advisory panelists. Each panel comprises a diverse group of arts experts and other
individuals, including at least one knowledgeable layperson, with broad knowledge in
the areas under review. Panel membership changes regularly. The panel recommends
the projects to be supported, and the Arts Endowment staff reconciles panel
recommendations with the funds that are available. These recommendations are
forwarded to the National Council on the Arts, where they are reviewed in open session.
The Council makes recommendations to the Chairman of the National Endowment for
the Arts.

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Challenge America Fast-Track applications receive an expedited review. After initial
staff processing, applications are reviewed by a diverse group of arts experts and other
individuals with broad knowledge of the specific types of projects in this funding area.
Following further staff review, these recommendations are forwarded to the Arts
Endowment Chairman.
The Chairman reviews the recommendations for grants in all funding categories and
makes the final decision on all grant awards. Applicants are then notified of funding
decisions.
After notification, applicants with questions may contact the Arts Endowment staff. Any
applicant whose request has not been recommended may ask for an explanation
of the basis for denial. In such instances, the Arts Endowment must be contacted
no later than 30 calendar days after the official notification.
See the "Application Calendar" for information on when we expect to announce grant
awards and rejections, and the earliest dates by which projects may begin.

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AWARD ADMINISTRATION
Award Notices
The "Earliest Announcement of Grant Award or Rejection" date for your category on the
Application Calendar tells you when the Arts Endowment expects to announce grant
decisions.
Note that "announcement" is likely to take the form of a preliminary congratulatory
message, a request for revisions, or a rejection notification. Official grant award
notification (i.e., the grant award letter that is signed by the Arts Endowment Chairman)
is the only legal and valid confirmation of award. This can take several months to reach
you depending on a number of factors such as whether a revised budget is needed for
your project, the number of awards to be processed, whether the agency has its
appropriation from Congress, etc.
Changes in Projects
Applicants must notify the Arts Endowment immediately of any significant changes in
their project that occur after they have submitted their application. If the project or the
organization's capacity changes significantly before an award is made, any funding
recommendation may be revised or withdrawn.
Grantees are expected to carry out a project that is consistent with the proposal that
was approved for funding by the Arts Endowment. If changes in the project are believed
to be necessary, the grantee must send a written request, with justification, to the Arts
Endowment's Grants & Contracts Office prior to the expenditure of grant funds.
Approval is not guaranteed.
General Terms & Conditions
Federal and agency requirements that relate to grants awarded by the National
Endowment for the Arts are highlighted in our General Terms & Conditions. Included is
information on U.S. Office of Management and Budget (OMB) requirements, matching
funds, lobbying prohibitions, and reporting requirements. To see the reporting
requirements, choose the outcome that you will select for your project: Creation,
Engagement, Learning, or Livability.
Legal Requirements
By law, the National Endowment for the Arts may support only those organizations that:
•

Are tax-exempt. Organizations qualifying for this status must meet the following
criteria:
1. No part of net earnings may benefit a private stockholder or individual.

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2. Donations to the organization must be allowable as a charitable
contribution under Section 170(c) of the Internal Revenue Code of 1954,
as amended.
For further information, go to the Internal Revenue Service's (IRS) website.
•

•

Compensate all professional performers and related or supporting
professional personnel on Arts Endowment-supported projects at no less
than the prevailing minimum compensation. (This requirement is in
accordance with regulations that have been issued by the Secretary of Labor in
part 505 of Title 29 of the Code of Federal Regulations. Part 505 does not
provide information on specific compensation levels.)
Assure that no part of any Arts Endowment-supported project will be
performed or engaged in under working conditions which are unsanitary or
hazardous or dangerous to the health and safety of the employees involved.
Comply with the federal requirements that are outlined in the "Assurance of
Compliance" below.

Assurance of Compliance
By signing the application form, the Applicant certifies that it is in compliance
with the statutes outlined below and all related Arts Endowment regulations and
will maintain records and submit the reports that are necessary to determine
compliance. The Applicant further certifies that it will obtain assurances of compliance
from all subrecipients and will require all subrecipients of Arts Endowment funds to
comply with these requirements. The Arts Endowment may conduct a review of your
organization to ensure that it is in compliance. If the Arts Endowment determines that a
grantee has failed to comply with these statutes, it may suspend, terminate, and/or
recover funds. This assurance is subject to judicial enforcement.
1. Nondiscrimination Statutes
The Applicant certifies that it does not discriminate:
On the grounds of race, color, or national origin (including limited English
proficiency), in accordance with Title VI of the Civil Rights Act of 1964, as
amended (42 U.S.C. 2000d et seq.).
o On the grounds of disability, in accordance with Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. 794) and the Americans with
Disabilities Act of 1990 ("ADA") (42 U.S.C. 12101-12213). The ADA's
requirements apply regardless of whether you receive federal funds.
o On the basis of age, in accordance with the Age Discrimination Act of
1975 (42 U.S.C. 6101 et seq.).
o On the basis of sex, in any education program or activity, in accordance
with Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et
seq.).
o

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For further information and copies of the nondiscrimination regulations identified
above, contact the Arts Endowment's Office of Civil Rights at 202/682-5454 or
202/682-5695 Voice/T.T.Y. For inquiries about limited English proficiency, please
go to http://www.lep.gov, the FOIA Reading Room, or contact the Office of
General Counsel at [email protected] or 202/682-5418.
2. Regulations relating to Debarment and Suspension (2 C.F.R. pt. 3254) in
which the Applicant certifies that neither it nor its principals is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in covered transactions by any federal department or agency,
nor has, within the three years preceding the submission of this application, been
convicted of or had a civil judgment rendered against them for commission of
fraud or a criminal offense in connection with a public (federal, state, or local)
transaction or a contract under a public transaction; for violation of federal or
state antitrust statutes; for commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving
stolen property; had any public transactions terminated for cause or default; or is
presently indicted for or otherwise criminally or civilly charged by a governmental
entity with any of the preceding offenses.
3. Federal Debt Status (OMB Circular A-129). The applicant certifies that it is not
delinquent in the repayment of any federal debt. Examples of relevant debt
include delinquent payroll or other taxes, audit disallowances, and benefit
overpayments.
4. Labor Standards (29 C.F.R. pt 505). The applicant certifies that, if awarded a
grant, it will comply with the labor standards set out in Labor Standards on
Projects or Productions Assisted by Grants from the National Endowments
for the Arts and Humanities.
5. The Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq. and 45 C.F.R. pt.
1154) requires grantee organizations, within 30 days of receiving a grant, to
make a continuing, good faith effort to maintain a drug-free workplace through
implementation of the following:
o Publish a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the grantee's workplace, and specifying the actions that will
be taken against employees for violation of the prohibition. (For the
purposes of this Act, alcohol is not considered a controlled substance.)
The grantee shall give a copy of the statement to each employee who will
be involved in grant-supported activities and notify those employees that
they are expected to abide by the statement. For the purposes of this law,
"employees" include consultants and temporary personnel (but not
volunteers), who are directly engaged in work under the grant and who are
on the grantee's payroll. The grantee should maintain on file the address
of each site where work is performed under the grant.
o Establish a drug-free awareness program that will inform employees about
the dangers of drug abuse in the workplace, the grantee's policy of
maintaining a drug-free workplace, any available drug counseling,

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rehabilitation, and employee assistance programs, and the penalties that
might be imposed for workplace drug abuse violations. Employees should
be informed that any conviction for a violation of a criminal drug statute
that occurs in the workplace must be reported to the employer, in writing,
no later than five calendar days after such a conviction. The grantee, in
turn, must notify the Arts Endowment's Grants & Contracts Officer, in
writing, within ten calendar days of receiving such notice from its
employee. The grantee's notice to the Arts Endowment must include the
convicted individual's position title and the number(s) of each affected
grant.
o Within 30 calendar days of receiving notice of an employee's criminal drug
conviction a grantee should take appropriate personnel action against the
convicted employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or require the
employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program that has been approved for such purposes by a
federal, state, or local health, law enforcement, or other appropriate
agency.
6. The Native American Graves Protection and Repatriation Act of 1990 (25
U.S.C. 3001 et seq.) which applies to any organization which controls or
possesses Native American human remains and associated funerary objects,
and which receives federal funding, even for a purpose unrelated to the Act.
7. The Davis-Bacon and Related Acts (DBRA), as amended, which require that
each contract over $2,000 to which the United States is a party for the
construction, alteration, or repair of public buildings or public works (these
activities include, but are not limited to, painting, decorating, altering, remodeling,
installing pieces fabricated off-site, and furnishing supplies or equipment for a
work-site) contain a clause setting forth the minimum wages to be paid to
laborers and mechanics employed under the contract. Under the provisions of
DBRA, contractors or their subcontractors must pay workers who qualify under
DBRA no less than the locally prevailing wages and fringe benefits paid on
projects of a similar character.

Information about the laborers and projects that fall under DBRA can be
found in the Department of Labor’s Compliance Guide at
http://www.dol.gov/compliance/guide/dbra.htm. DBRA wage determinations
are to be used in accordance with the provisions of Regulations, 29 C.F.R.
Part 1, Part 3, and Part 5, and with DOL’s Compliance Guide. The provisions
of DBRA apply within the 50 states, territories, protectorates, and Native
American nations (if the labor is completed by non-tribal laborers).

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Other
If your project, including the planning stage, has environmental implications (e.g., an
arts festival in a park or the commissioning and installation of an outdoor sculpture or
mural), you may be requested to provide information to the Arts Endowment in
response to specific questions in accordance with the National Environmental Policy
Act.
If your project includes the planning for major renovation of any structure that is eligible
for or on the National Register of Historic Places, you may be asked to provide
additional information on your project to ensure compliance with the National Historic
Preservation Act. This law also applies to planning for new construction that would
affect historic properties. If a structure for your proposed project is more than fifty years
old, contact your state historic preservation office for more information.

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OTHER INFORMATION
Staff Visits
Applicants may be asked to provide up to four complimentary tickets for NEA staff visits.
Access for Individuals with Disabilities
The Arts Endowment's Accessibility Office assists applicants in making accessibility an
integral part of their planning so that organizations and activities are inclusive for staff,
panelists, artists, and audiences. For more information, resources, and technical
assistance, contact the Accessibility Office at 202/682-5532 or 202/682-5496
Voice/T.T.Y., or see our website at www.arts.gov/resources/Accessibility. The Arts
Endowment's Office of Civil Rights at 202/682-5454 or 202/682-5695 Voice/T.T.Y. also
provides technical assistance on how to make projects fully accessible.
Civil Rights
The Arts Endowment's Office of Civil Rights at 202/682-5454 or 202/682-5695
Voice/T.T.Y. is available to investigate complaints about compliance with accessibility
standards as well as other federal civil rights statutes. For inquiries about limited English
proficiency, go to http://www.lep.gov, the FOIA Reading Room, or contact the Office of
General Counsel at [email protected] or 202/682-5418.
Standards for Service
The Arts Endowment has set the following standards for serving applicants. We pledge
to:
•
•
•
•
•
•

Treat you with courtesy and efficiency.
Respond to inquiries and correspondence promptly.
Provide clear and accurate information about our policies and procedures.
Provide timely information about funding opportunities and make guidelines
available promptly.
Promptly acknowledge the receipt of your application.
Ensure that all eligible applications are reviewed thoughtfully and fairly.

We welcome your comments on how we are meeting these standards. Please address
them to: Office of Guidelines & Panel Operations; Room 620; National Endowment for
the Arts; 1100 Pennsylvania Avenue, NW; Washington, DC 20506-0001; email:
[email protected], attention: Standards for Service. For questions about these
guidelines or your application, see "Agency Contacts." In addition, applicants will
receive an invitation to participate in a voluntary survey to provide feedback on the grant
application guidelines on our website and any experiences consulting with our staff.
Reporting Burden

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The public reporting burden for this collection of information is estimated at an average
of 29.5 hours per response for Art Works and 8.5 hours per response for Challenge
America Fast-Track. This includes the time for reviewing instructions, searching existing
data sources, gathering and maintaining the data needed, and completing and
reviewing the collection of information. The Arts Endowment welcomes any suggestions
that you might have on improving the guidelines and making them as easy to use as
possible. Send comments regarding this burden estimate or any other aspect of this
collection of information, including suggestions for reducing this burden, to: Office of
Guidelines & Panel Operations, Room 620, National Endowment for the Arts, 1100
Pennsylvania Avenue, NW, Washington, DC 20506-0001. Note: Applicants are not
required to respond to the collection of information unless it displays a currently valid
U.S. Office of Management and Budget (OMB) control number.

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NAME OF DISCIPLINE: Art Works
How to Prepare and Submit an Application
SIDE BAR NAVIGATION TOOLS:
Using Grants.gov
Register or Renew/Verify Registration with Grants.gov
Download the application package using Adobe Reader
Submit your electronic application
Grants.gov Tips

Application Instructions
What makes a complete application
Step 1
Fill out the Application for Federal Domestic Assistance (SF-424)
Step 2
Fill out the Project/Performance Site Location(s) Form
Step 3
Fill out the NEA Organization & Project Profile Form
Step 4
Complete and attach items required for the Attachments Form (narratives, budget
forms, etc.) PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF
Step 5
Submit items in Steps 1-4 electronically through Grants.gov
Step 6
Prepare and submit work samples electronically

These application guidelines provide all of the information that you need to submit an
application. Your application will consist of a combination of material that you obtain
from Grants.gov (certain forms) and our website (additional forms and other items you
must submit). We urge you to read these instructions in their entirety before you begin
the application process. You also may want to keep these instructions open in a window
in your computer as they contain helpful links to information that you will need as you
complete your application.
In addition to these instructions, you should periodically check the Grants.gov blog or
the Grants.gov homepage for tips, updates, and alerts.

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GUIDELINES WEBINARS: The Arts Endowment will be conducting Arts Works
Guidelines Webinars for each discipline in TBD and TBD 2014. Each will include an
overview presentation followed by a Q&A session. Click here to register for
upcoming webinars and for archives of those already conducted.

IMPORTANT NOTICE:
Electronic application through Grants.gov is MANDATORY
1. Verify that your organization has completed all steps of the
registration process. If you have already successfully submitted
an electronic application, renew/verify your registration.
2. Verify that you have a version of Adobe Reader that is
supported by Grants.gov installed on your computer before you
download your new application package from Grants.gov.
3. Submit your application no later than 10 days prior to the
deadline to give yourself ample time to resolve any problems
that you might encounter. You take a significant risk by waiting
until the day of the deadline to submit.
o The Grants.gov Contact Center is available 24
hours a day, 7 days a week. (Phone: 1-800-5184726.)
o Submit your application outside of Grants.gov's
hours of heaviest usage, generally 12 noon to
5:00 p.m., Eastern Time.
o The Arts Endowment will not accept late
applications.

There are two application deadlines for the Art Works category; you must apply to the
one that is appropriate for your project (see "Art Works Application Deadlines").
•
•

March 6, 2014
August 7, 2014

The Grants.gov system must receive your validated and accepted application no later
than 11:59 p.m., Eastern Time, on the deadline date.

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If you are unable to submit your application electronically, you may request a waiver. A
waiver will be granted for the following reasons only:
•
•

Internet access is not available within a 30-mile radius of your organization's
business office.
Disability prevents the submission of an electronic application.

Your waiver request must be in writing and must be received (not postmarked) at the
Arts Endowment at least three weeks before the application deadline. Click here for
more information on waivers.

WAIVER POP UP:

Requesting a waiver: Art Works
If you are unable to submit your application electronically, you may request a waiver. A
waiver will be granted for the following reasons only:
• Internet access is not available within a 30-mile radius of your organization's

You may fax your request to 202/682-5660 or send it to:
Deputy Chairman for Programs and Partnerships
Waiver Request
Room 705
National Endowment for the Arts
1100 Pennsylvania Avenue, NW
Washington, DC 20506-0001
The National Endowment for the Arts continues to experience delays in the delivery of
First-Class mail through the United States Postal Service (USPS). Please consider
faxing your waiver request or using a commercial delivery service, particularly if you are
sending your request close to the receipt deadline

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In the event a waiver is granted, your complete application must be postmarked (or
show other proof of mailing) no later than the relevant application deadline date listed
above.

[Back to Top]

NOTE: Applicants are required to change their Grants.gov passwords every 60
days. See www.grants.gov for more details on requirements for Usernames and
Passwords.
It is your organization's responsibility to create and maintain a regularly updated
registration with Grants.gov. This includes registration with the System for Award
Management (SAM), where your organization's information must be renewed annually.
Finalize a new or renew an existing registration at least two weeks before the
application deadline. This should allow you time to resolve any issues that may arise
with Grants.gov or SAM. Failure to comply with these requirements may result in your
inability to submit your application.
If your organization is not yet registered, go to Grants.gov's Get Registered. Allow a
minimum of two weeks for this multi-step, one-time process. If your organization
already has registered, renew your registration with SAM and verify that your
registration with Grants.gov is current.
If you have problems with registration:
•
•

SAM Federal Service Desk: Call 1-866-606-8220 or see the information posted
on the SAM website at SAM User Help.
Grants.gov Contact Center: Call 1-800-518-4726, e-mail [email protected], or
consult the information posted on the Grants.gov website at Help. The
Grants.gov Contact Center is available 24 hours a day, 7 days a week.

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Download the Application Package

[Back to Top]

1. Verify your software
You must have a version of Adobe Reader that is supported by Grants.gov
installed on your computer before you download your application package from
Grants.gov. Non-compatible versions of Adobe Reader or other Adobe products
will lead to errors and prevent you from submitting your application. If more than
one computer will be involved in the preparation of the application package,
ensure that the same version of Adobe Reader is used.
Please go to "Download Software" to see the compatible versions of Adobe
Reader or to download and install Adobe Reader.
2. Access the application package on Grants.gov by clicking on the link for your
deadline:
For applications under the March 6, 2014, deadline:

[Funding Opportunity Number 2014NEA01AW1]
This will bring you to the "Selected Grant Applications for Download" screen.
Download the application package and follow the instructions below. It is not
necessary to download the instructions from Grants.gov as you will merely be
directed back to the instructions in this document.
The application package for the August 7, 2014, deadline will be available in
early June 2014.

3. When you download the application package, the Grants.gov "Grant Application
Package" screen will open. Click on the "Save" button and save the application
package to a location on your computer or network where you can find it
readily. Save your application each time you work on it. You will get the
message: "The File already exists. Replace existing file?" Click "Yes" to ensure
that you always save the most recent version.
4. You can access each Mandatory form by clicking on it OR you can scroll down
your screen and you will come to each form in succession.
The forms are:

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•

Application for Federal Domestic Assistance/Short Organizational
Form
(SF-424): This form asks for basic information about your organization and
project. Complete this form first. Data entered here will populate fields of
other forms where possible. See instructions for completing this form
below.
Project/Performance Site Location(s) Form: This form collects
information about the primary site location where the project will be
performed. See instructions for completing this form below.
NEA Organization & Project Profile Form: This form asks for some
additional information about your organization and project. See
instructions for completing this form below.
Attachments Form: This is not a form in the conventional sense, but
rather a place to attach additional items (e.g., your application narrative
and the Project Budget Form) that must be included for your Grants.gov
application package to be considered complete. See instructions for
completing this form below.

Submit Your Electronic Application

[Back to Top]

1. Check the size of your electronic application. The total size should not exceed 10
MB.
2. To begin the submission process, click the "Save & Submit" button. [This button
will not become active (and turn from light to dark gray) until you have saved your
application with all required fields completed. Clicking this button will prompt you
to save your application package one last time. When asked if you want to
replace the existing file, click "Yes." You will then be reconnected to Grants.gov
and the Internet.] You will be prompted to provide your Grants.gov
Username and Password that you obtained during registration.
3. Click the "Login" button. This will bring you to the "Application Submission
Verification and Signature" screen, which provides a summary of the Funding
Opportunity for which you are applying. Click the "Sign and Submit Application"
button to complete the process. Be certain that you are satisfied with your
application before you click this button. No revisions to your application
are possible through Grants.gov once it is submitted.
If you have difficulty submitting, go to Adobe Reader Error Messages or
Applicant Resources for several tools and documents to help you.
4. Ensure that your application was validated and accepted by the Grants.gov
system. Go to Track My Application to track the validation and progress of your
application submission through Grants.gov. After the Arts Endowment retrieves
your application from Grants.gov, log in to the Grants.gov system by using your
Username and Password to receive your Agency Tracking Number (this will be
the Arts Endowment-assigned application number).

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REMINDER: After submission of your application to Grants.gov, you must submit
certain items (detailed in "Step 6: Prepare and submit work samples electronically"
below) for your application to be considered complete.
Additional Help
For additional help on how to use Grants.gov, please see the Grants.gov website at
Help. You also can send e-mail to the Grants.gov Contact Center at
[email protected] or call them at 1-800-518-4726, 24 hours a day, 7 days a week.
For specific help on how to complete your application, please review the instructions in
these guidelines including the Frequently Asked Questions, or contact the discipline
staff that is appropriate to your project (see "Agency Contacts").

For a complete application, follow Steps 1-6 below
A complete application consists of:
•
•
•
•

•

Application for Federal Domestic Assistance (SF-424)
Project/Performance Site Location(s) Form
NEA Organization & Project Profile Form
Attachments Form to which you have attached:
o Organizational Background Statement
o Details of the Project Narrative
o Project Budget Form, Pages 1 and 2
o Financial Information Form
o Biographies of Key Project Personnel
o List of Current Board Members
o Your Own Project Budget (optional)
o Programmatic Activities List
o Special Items
Work samples to be submitted electronically

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Step 1: Fill out the Application for Federal Domestic Assistance/Short
Organizational Form (SF-424) [Back to Top]
NOTE: All asterisked (*) items and yellow fields on this form are required and must be
completed before you will be able to submit the form. Do not type in all capital letters
when completing the form. Enter information directly into the form. Do not copy from an
old application package or another document and paste into the form.
1. Name of Federal Agency: Pre-populated.
2. Catalog of Federal Domestic Assistance Number: Pre-populated.
3. Date Received: This will be filled automatically with the date that you submit your
application; leave blank.
4. Funding Opportunity Number: Pre-populated.
5. Applicant Information:
a. Legal Name: The name provided here must be the applicant's legal name as it
appears in the current IRS 501(c)(3) status letter or in the official document that
identifies the organization as a unit of state or local government, or as a federally
recognized tribal community or tribe. (Do not use your organization's popular name, if
different.)
If you are a parent organization that is applying on behalf of an eligible component, do
not list the name of the component here. You will be asked for that information later.
b. Address:
Use Street 1 for your street address or post office box number, whichever is used for
your U.S. Postal Service mailing address. Street 2 is not a required field and should be
used only when a Suite or Room Number or other similar information is a necessary
part of your address. Do not use Street 2 to give a second address for your
organization.
In the Zip/Postal Code box, organizations in the United States should enter the full 9digit zip code that was assigned by the U.S. Postal Service. If you do not know your
full zip code, you may look it up at www.usps.com/zip4/
d. Type of Applicant: Select the item that best characterizes your organization from the
menu in the first drop down box. Additional choices are optional.
e. Employer/Taxpayer Identification Number (EIN/TIN): Enter the 9-digit number that
was assigned by the Internal Revenue Service; do not use a Social Security Number.

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f. Organizational DUNS: All organizational applicants for federal funds must have a
DUNS number, which is recognized as the universal standard for identifying
organizations worldwide. The number that you enter here must agree with the
number (either 9 or 13 digits) that you used with the SAM (System for Award
Management) as part of the Grants.gov registration. Otherwise, your application
will not be validated by Grants.gov and will be rejected.
g. Congressional District: Enter the number of the Congressional District where the
applicant organization is located. Use the following format: 2 character State
Abbreviation-3 character District Number. For example, if your organization is located in
the 5th Congressional District of California, enter "CA-005." If your state has a single AtLarge Representative or your territory has a single Delegate, enter your 2 character
state/territory abbreviation and "-000." If you need help determining your district, go to
www.house.gov and use the "Find Your Representative" tool.
6. Project Information:
a. Project Title: Provide a brief descriptive title for your proposed project. For example:
“An Exhibition of the Works of Georgia O’Keeffe.”
b. Project Description: For all projects except those to the Arts Education discipline: In
two or three brief sentences, clearly describe your specific project, not your
organization. Begin the first sentence with "To support" and include the name of the
project. Follow this with up to two more sentences that describe the type of project, the
target population that will be served, and where the project will take place. For
examples, see Recent Grants.
For Arts Education discipline projects: In two or three brief sentences, clearly describe
your specific project, not your organization. Begin the first sentence with "To support"
and include the name of the project. Follow this with up to two more sentences that
describe the type of project, the instructors, the age and number of students/adults who
will be served, and where the project will take place.
For example:
To support Creative Arts Program, a weekly string instruction program for 200 8th grade
students in two middle schools in Monroe, LA. Professional musicians provide master
classes and one-on-one instruction, and help academic teachers learn to integrate
music into the classroom. The program culminates in a year-end student performance.
Please note:
This field on the form has a character limit of 1,000. Even if you have less than 1,000
characters, Grants.gov may translate special characters (e.g., apostrophes) in a way
that will cause your application to be rejected. This can happen if you copy from an old
application package or another document and paste into the form. We strongly

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encourage you to write a succinct project description and double check the number of
characters.
c. Proposed Project Start Date/End Date: Enter the beginning and ending dates for your
requested period of support, i.e., the span of time necessary to plan, execute, and close
out your proposed project. The start date should be the first day of the month, and the
end date should be the last day of the month. The Arts Endowment's support of a
project may start on or after: 1) For applicants under the March 6 deadline, January 1,
2015; or 2) For applicants under the August 7 deadline, June 1, 2015. Generally, a
period of support of up to two years is allowed. The two-year period is intended to
allow an applicant sufficient time to plan, execute, and close out its project, not to
repeat a one-year project for a second year.
7. Project Director:
Provide the requested information for the Project Director. Select a Prefix (e.g., Ms.,
Mr.) even though this is not a required field.
Provide contact information, including an e-mail address, that will be valid through the
announcement date for your category.
8. Primary Contact/Grant Administrator:
Provide the requested information for the individual who should be contacted on all
matters involving this application and the administration of any grant that may be
awarded. The Primary Contact/Grant Administrator identified here will be the person
who will receive information for accessing NEA-GO to upload your electronic work
samples. For colleges and universities, this person is often a Sponsored Research,
Sponsored Programs, or Contracts and Grants Officer. Select a Prefix even though this
is not a required field. For the Telephone number field, use the following format: 000000-0000.
In some organizations, particularly smaller ones, this individual may be the same as the
Project Director. If this is the case, you may check the "Same as Project Director" box
and not repeat information that you have already provided in Item 7. (If the Primary
Contact/Grant Administrator is the same as the Authorizing Official, please complete all
items under both 8 and 9 even though there will be some repetition.)
9. Authorized Representative:
Enter the requested information for the AOR (Authorized Organization Representative)
who will be submitting this application to Grants.gov. Select a Prefix even though this is
not a required field. The AOR must have the legal authority to obligate your
organization. By clicking the "I Agree" box at the top of Item 9, this individual will be
certifying compliance with relevant federal requirements on your organization's behalf.
(These requirements can be found in the "Assurance of Compliance" section of these

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guidelines.) The "Signature of Authorized Representative" and "Date Signed" boxes will
be populated by Grants.gov upon submission of the application.
Step 2: Fill out the Project/Performance Site Location(s) Form

[Back to Top]

NOTE: All asterisked (*) items and yellow fields on this form are required and must be
completed before you will be able to submit the form. Do not type in all capital letters
when completing the form. Enter information directly into the form. Do not copy from an
old application package or another document and paste into the form.
This form collects information about the primary site, as well as additional sites, where
project activity will take place. In most -- but not all -- cases, the primary site will be the
address of the applicant organization. If a portion of the project will be performed at any
other site(s), identify the site location(s) in the additional block(s) provided. Use up to 29
additional blocks as required (one for each site). Your responses will not be a factor in
the review of your application.
For the Organization Name:
Enter the name of the organization where the activity will take place. This may be the
applicant organization or another organization. The remaining fields in a block (e.g.,
DUNS number) are associated with the organization where the activity will take place.
For the Project/Performance Site Congressional District:
Use the following format: 2 character State Abbreviation-3 character District Number.
For example, if the organization is located in the 5th Congressional District of California,
enter "CA-005." If the project directly impacts all districts in a state, enter "all" for the
district number. For example: "MD-all" for all Congressional districts in Maryland. If
nationwide (all districts in all states), enter "US-all." If the state has a single At-Large
Representative or the territory has a single Delegate, enter your 2 character
state/territory abbreviation and "-000." If the project is outside the U.S., enter "00-000." If
you need help determining a district, go to www.house.gov and use the "Find Your
Representative" tool.

Step 3: Fill out the NEA Organization & Project Profile Form

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Part 1. Applicant
For this application, the applicant is serving as: If you are a parent organization that
is applying on behalf of an eligible separate component, choose the "Parent of a
Component" box from the drop-down menu and enter the name of the component in the
space provided. Otherwise, choose "Not Applicable."
Part 2. Project
Project Field/Discipline: Choose the one discipline that is most relevant to your
project. This selection will aid the Arts Endowment's application review. If you have
questions, refer to "Agency Contacts."
If you are proposing a pre-K through 12 curriculum-based project that aligns with either
national or state arts education standards, choose Arts Education. If you choose Arts
Education, a second Project Field/Discipline menu will appear to the right. From that
menu, select the discipline that is most relevant to your project.
For other education projects, or if you are not proposing a pre-K through 12 curriculumbased project that aligns with either national or state arts education standards, select
the relevant field/discipline below:
•
•
•

•
•
•

•
•
•
•

Artist Communities
Dance (including dance presentation)
Design (including architecture, communications and graphic design, fashion
design, historic preservation, industrial and product design, interior design,
landscape architecture, planning, universal design, rural design, and urban
design)
Folk & Traditional Arts (including folk & traditional arts projects in any art form)
Literature
Local Arts Agencies (including projects in any discipline that are submitted by a
local arts agency or LAA. Local arts agencies generally are referred to as arts
councils, departments of cultural affairs, or arts commissions. LAAs can be
private entities or public municipal, county, or regional agencies that operate in
cooperation with mayors and city managers. Local arts agencies generally make
grant awards directly to both artists and arts organizations, present programming
to the public, manage cultural facilities, provide services to artists and arts
organizations, and facilitate community cultural planning. Statewide assemblies
and cultural service organizations that work specifically with local arts
agencies also are eligible, but only for projects that will predominantly serve
local arts agencies.)
Media Arts
Museums (including projects in any discipline that are submitted by a museum)
Music (including music presentation)
Opera (including opera presentation)

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•

•
•

Presenting & Multidisciplinary Works (projects that involve multiple arts
disciplines including multidisciplinary arts presenting and other types of
multidisciplinary activities)
Theater & Musical Theater (including theater and musical theater presentation)
Visual Arts

Choose your field/discipline carefully. In limited cases, Arts Endowment staff may
transfer an application to a field/discipline other than the one that was selected by the
applicant to ensure appropriate panel review.
Intended Outcome:
Select the outcome that best describes the primary intent of your project. Please ensure
that your selection(s) match your narrative (Attachment 2) for the question about
Outcome(s) and Measurements.
Choose from the following outcomes:
E: Creation: The Portfolio of American Art is Expanded
F: Engagement: Americans Throughout the Nation Experience Art
G: Learning: Americans of All Ages Acquire Knowledge or Skills in the Arts
H: Livability: American Communities are Strengthened Through the Arts
Project Budget Summary: The dollar amounts entered in these fields must agree with
the corresponding dollar amounts on your Project Budget Form (Attachment 3).

Step 4: Complete and Attach Required Items to the Attachments Form
Top]

[Back to

The "Attachments Form" is not a form in the conventional sense. Rather, it is a place to
attach documents that you have completed and saved elsewhere on your computer.
Several important points:
1. Attachments 3 and 4 are fillable forms; you will find links to them. These forms
can be filled in, saved to your computer, and attached without the need for
special software or conversion to PDF.
Please be sure you are using Adobe Reader (version 9 or higher) when filling out
our PDF forms.
Note to Mac users: Your computer may be set to open PDF files using Preview
(you can tell which program is being used to view a PDF file by looking at the leftmost item in the menu bar). Please verify that you are using Adobe Reader and

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not Preview. If you don’t have Adobe Reader installed, you can download it
here: http://get.adobe.com/reader/.
2. All other attachments are documents (e.g., narratives, lists) that you will develop
in accordance with the instructions provided. These items must be submitted
as PDF (portable document format) files.
These non-form documents can be created using any word processing software.
When you have completed the document, save it to your computer and convert it
to PDF before attaching. If you don't already have software to convert files to
PDF, there are many low-cost and free software packages that can do this. To
learn more, go to PDF Conversion Programs.
Please make sure to convert your documents into PDF format in line with the
guidance above. Do not create PDFs of your electronic documents by
scanning. In the past, some applicants have printed their electronic documents
and then scanned them, saving the scan in PDF format. PDFs created this way
are much larger, and of lower quality, than PDFs created by the methods we
recommend. Do not embed non-printable media files (video and/or sound) in
your PDF documents. Static images (e.g., pictures) are acceptable. Please do
not enable any document security settings or password-protect any PDF file you
submit to us.
No attachment should be more than 2 MB.
3. For non-form documents, label pages clearly with the name of the item (e.g.,
Organizational Background) and your organization's legal name. Leave a margin
of at least one inch at the top, bottom, and sides of all pages. Do not
reduce type below 12 point font size. Do not type in all capital letters. Within
each attachment, number pages sequentially; place numbers on the bottom right
hand corner of each page. Excess pages will be removed and not be
reviewed.
4. Name your files as indicated below and attach them in the proper order.
Limit file names to 50 or fewer characters and use only the following characters
when naming your attachments: A-Z, a-z, 0-9, underscore (_), hyphen (-), space,
and period. If you do not follow this rule, your application may be rejected. Please
note that you cannot change the name of a file on the Attachments Form.
Therefore make certain that each file is named correctly before you attach it.
When you open the Grants.gov Attachments Form, you will find 15 attachment buttons.
By clicking on a button, you will be able to choose the PDF file from your computer that
you wish to attach. Please attach the proper file to the proper button as listed below.
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF

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The Attachments

ATTACHMENT 1: ORGANIZATIONAL BACKGROUND STATEMENT (One-page
limit)
To this button, attach a one-page Organizational Background statement. The file
name should indicate the name of your organization or a recognizable acronym followed
by "OrgBackground.pdf" (e.g., "ABCDanceCoOrgBackground.pdf" or
"StateUnivPerfArtsCenterOrgBackground.pdf").
This statement should cover the points below; use the following headings and letters to
organize your response. If you are a parent organization that is applying on behalf of a
component, this information should refer to the component.
• Date organization was incorporated. If not applicable, omit.
• Mission/purpose of your organization: Briefly summarize the mission and

ATTACHMENT 2: DETAILS OF THE PROJECT NARRATIVE (Three-page limit)
To this button, attach your Details of the Project narrative. The file name should
indicate the name of your organization or a recognizable acronym followed by
"DetailsofProject.pdf."
Your narrative can be a maximum of three pages, but keep in mind that the Arts
Endowment and its panelists prefer succinct descriptions. Organize your response a),
b), c), etc., and use the boldfaced language below as headings for each item. For
example, "a) Major project activities. The ABC Performing Arts Center plans to..."

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The information that you provide will be reviewed in accordance with the "Review
Criteria" for the Art Works category. Your narrative should address each of these
"Review Criteria" and include information on the following, as relevant to your project.
Ensure that your descriptions are consistent with the information that you provide on the
NEA Organization & Project Profile form.
a. Major project activities. Be as specific as possible about the activities that
will take place during the project period. Include information on the location(s)
of the proposed activity and any special resources that will be used. For
projects that will tour, provide a list of venues with dates and indicate the
degree of commitment. For projects that involve publication, provide details on
items such as projected sales figures, print runs, distribution plans,
contributors' fees, payment policies, etc. Where relevant, include information
on any educational component or activities of the project. Do not describe
organizational programming unrelated to the proposed project.
b. Outcome(s) and Measurements. Discuss how your project directly addresses
at least one of the NEA outcomes below. You must identify one outcome as
most relevant to your project; you may address a secondary outcome as well.
• Creation: Creating art that meets the highest standards of
excellence.
• Engagement: Engaging the public with diverse and excellent art.
• Learning: Enabling participants to acquire knowledge or skills in
the arts.
• Livability: Strengthening communities through the arts. If you
identify the Livability outcome, include, as relevant, information
on project strategies; the target community; community sector
involvement; anticipated long-term impact; and/or expected artsor design-focused changes in policies, laws, and/or regulations.
Ensure that the outcome you address here is the one you select on the NEA
Organization & Project Profile form
You also may discuss any additional outcomes of your own that you have
established for the project.
Detail the performance measurements that you will use to provide evidence
that the NEA outcome was achieved. Refer to the Art Works category
description for information on the evidence that is required for each outcome. If
this is an ongoing project, state the results to date and the rationale for
continuing the project.
c. Schedule of key project dates. If you include activities that occur before the
earliest allowable project start date, make sure you note that those activities
and costs are not included in the project request on the Project Budget form.

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d. Key individuals, organizations, and works of art that will be involved in the
project. (Bios of key project personnel are requested as a separate item.)
Indicate whether the artists, other individuals, and organizations that are cited
are committed to or merely proposed for the project. Where relevant, describe
their involvement in the development of the project to date. Describe the
process and criteria for the selection of artists, organizations, and, where
relevant, art works. Where key individuals or organizations remain to be
selected, describe the procedures that you plan to follow and the qualifications
that you seek. For projects that include multiple partners, discuss each
partner's participation.
e. The target population(i.e., the intended audience and/or other beneficiaries to
whom the project is directed). If actual figures or reasonable estimates can be
secured, indicate the number of people the project will reach. Have you
worked with this target population before? Has the target population been
involved in the planning for and implementation of the project? Describe any
underserved groups or areas that will benefit.
f. Plans for promoting, publicizing, and/or disseminating the project, as
relevant.
g. Plans for documenting, evaluating, and disseminating the project results,
as appropriate.
h. Accessibility. All federal grants must be in compliance with federal
accessibility regulations. Will the project be accessible to individuals with
disabilities in compliance with federal law and regulations? Explain how you
will make your project accessible through access accommodations for both
facilities and programs, such as audio description, sign-language
interpretation, closed or open captioning, large-print brochures/labeling, etc.
See the Nondiscrimination Statutes in "Assurance of Compliance" for more
information. (For technical assistance on how to make your project fully
accessible, contact the Arts Endowment's Accessibility Office at
[email protected], 202/682-5532, or 202/682-5496 Voice/T.T.Y. or the
Civil Rights Office at 202/682-5454 or 202/682-5695 Voice/T.T.Y. Also see
Design for Accessibility.)
i. Budget. If this project is being undertaken over and above your normal
operations, what resources will be applied to cover these costs? If you were to
receive less than your requested amount, what would be your project activity
priorities?

ATTACHMENT 3: PROJECT BUDGET FORM, PAGES 1 and 2
CLICK TO DOWNLOAD: [FORM] [INSTRUCTIONS]
To this button, attach the Project Budget form, Pages 1 and 2. The file name should
indicate the name of your organization or a recognizable acronym followed by
"ProjectBudget.pdf." (If you wish to submit a copy of your own project budget, you may
do so; see Attachment 7. Your own project budget may not be submitted in lieu of the
required form.)

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ATTACHMENT 4: FINANCIAL INFORMATION FORM
CLICK TO DOWNLOAD: [FORM] [INSTRUCTIONS]
To this button, attach the Financial Information form. The file name should indicate the
name of your organization or a recognizable acronym followed by "FinancialInfo.pdf."

ATTACHMENT 5: BIOGRAPHIES OF KEY PROJECT PERSONNEL (Two-page
limit)
To this button, attach a single file that includes all of the items below that are relevant to
your application. The file name should indicate the name of your organization or a
recognizable acronym followed by "Bios.pdf." Label clearly each item.
• For all applicants: Brief, current biographies of the key project personnel

[e.g., the proposed primary artist(s), project director, artistic director, executive
director, teachers, curator, editor, folklorist, conductor]. Send no more than two
pages of bios; group several on each page.
• For parent organizations applying on behalf of an eligible component: A list of
key staff of the component unit. Describe any overlaps in staffing with the
parent organization. This documentation is required to demonstrate your
eligibility.

ATTACHMENT 6: LIST OF CURRENT BOARD MEMBERS (Two-page limit)
To this button, attach a single file that includes all of the items below that are relevant to
your application. The file name should indicate the name of your organization or a
recognizable acronym followed by "BoardList.pdf." Label clearly each item.
• For all applicants: A list of current board members including professional

affiliations.
• For parent organizations applying on behalf of an eligible component: A list of

ATTACHMENT 7: OPTIONAL PROJECT BUDGET (Three-page limit)
If you wish to submit a copy of a differently formatted budget (e.g., one created for your
own planning purposes), attach it to this button. The file name should indicate the name

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of your organization or a recognizable acronym followed by "SepBudget.pdf." Limit this
to a maximum of three pages.

SEE DISCIPLINE FOR ATTACHMENTS 8-9

Leave all remaining Attachment buttons blank. Do not submit letters of support.
Step 5: Submit Items in Steps 1-4 above electronically through Grants.gov
to Top]

[Back

Follow the detailed instructions under "Submit your electronic application" above.
Step 6: Prepare and submit work samples electronically

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CHALLENGE AMERICA FAST-TRACK
How to Prepare and Submit an Application
SIDE BAR NAVIGATION TOOLS:

Register or
Renew/Verify
Registration with
Grants.gov
Download the
application
package using
Adobe Reader
Submit your
electronic
application
Grants.gov Tips

What makes a complete application
Step 1
Fill out the Application for Federal Domestic Assistance (SF-424)
Step 2
Fill out the Project/Performance Site Location(s) Form
Step 3
Fill out the NEA Organization & Project Profile Form
Step 4
Complete and attach items required for the Attachments Form (narratives, budget
forms, etc.) PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF
Step 5
Submit items in Steps 1-4 electronically through Grants.gov
Step 6
Prepare and submit work samples electronically

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the application process. You also may want to keep these instructions open in a window
in your computer as they contain helpful links to information that you will need as you
complete your application.
In addition to these instructions, you should periodically check the Grants.gov blog or
the Grants.gov homepage for tips, updates, and alerts.

The application deadline for the Challenge America Fast-Track category is May 22,
2014.
The Grants.gov system must receive your validated and accepted application no later
than 11:59 p.m., Eastern Time, on the deadline date.

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If you are unable to submit your application electronically, you may request a waiver. A
waiver will be granted for the following reasons only:
•
•

Internet access is not available within a 30-mile radius of your organization's
business office.
Disability prevents the submission of an electronic application.

Your waiver request must be in writing and must be received (not postmarked) at the
Arts Endowment at least three weeks before the application deadline. Click here for
more information on waivers.

WAIVER POP UP:

Requesting a Waiver: Challenge America Fast-Track
If you are unable to submit your application electronically, you may request a waiver. A
waiver will be granted for the following reasons only:
• Internet access is not available within a 30-mile radius of your organization's

business office.
• Disability prevents the submission of an electronic application.
Your waiver request must be in writing and must be received (not postmarked) at the
Arts Endowment at least three weeks before the application deadline, or no later than
5:30 p.m., Eastern Time, on May 1, 2014. You may fax your request to 202/682-5660 or
send it to:
Deputy Chairman for Programs and Partnerships
Waiver Request
Room 705
National Endowment for the Arts
1100 Pennsylvania Avenue, NW
Washington, DC 20506-0001
The National Endowment for the Arts continues to experience delays in the delivery of
First-Class mail. Please consider faxing your waiver request or using a commercial
delivery service, particularly if you are sending your request close to the receipt
deadline.
In the event a waiver is granted, your complete application must be postmarked (or
show other proof of mailing) no later than May 22, 2014.

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[Back to Top]

SAM Federal Service Desk: Call 1-866-606-8220 or see the information posted
on the SAM website at SAM User Help.
Grants.gov Contact Center: Call 1-800-518-4726, e-mail [email protected], or
consult the information posted on the Grants.gov website at Help. The
Grants.gov Contact Center is available 24 hours a day, 7 days a week.

[Back to Top]

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You must have a version of Adobe Reader that is supported by Grants.gov
installed on your computer before you download your application package from
Grants.gov. Non-compatible versions of Adobe Reader or other Adobe products
will lead to errors and prevent you from submitting your application. If more than
one computer will be involved in the preparation of the application package,
ensure that the same version of Adobe Reader is used.
Please go to "Download Software" to see the compatible versions of Adobe
Reader or to download and install Adobe Reader.
2. Access the application package on Grants.gov by clicking on the link below:

[Funding Opportunity Number 2014NEA01CAFT]
This will bring you to the "Selected Grant Applications for Download" screen.
Download the application package and follow the instructions below. It is not
necessary to download the instructions from Grants.gov as you will merely be
directed back to the instructions in this document.
3. When you download the application package, the Grants.gov "Grant Application
Package" screen will open. Click on the "Save" button and save the application
package to a location on your computer or network where you can find it
readily. Save your application each time you work on it. You will get the
message: "The File already exists. Replace existing file?" Click "Yes" to ensure
that you always save the most recent version.
4. You can access each Mandatory form by clicking on it OR you can scroll down
your screen and you will come to each form in succession.
The forms are:
•

•

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•

Attachments Form: This is not a form in the conventional sense, but
rather a place to attach additional items (e.g., your application narrative
and the Project Budget Form) that must be included for your Grants.gov
application package to be considered complete. See instructions for
completing this form below.

Submit Your Electronic Application

[Back to Top]

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For specific help on how to complete your application, please review the instructions in
these guidelines including the Frequently Asked Questions, or contact the
Challenge America staff (see "Agency Contacts").

For a complete application, follow Steps 1-6 below
A complete application consists of:
•
•
•
•

•

Application for Federal Domestic Assistance (SF-424)
Project/Performance Site Location(s) Form
NEA Organization & Project Profile Form
Attachments Form to which you have attached:
o Organizational Background Statement
o Details of the Project Narrative
o Biographies of Key Project Personnel
o Project Budget Form, Pages 1 and 2
o Programmatic Activities List
o National Environmental Policy Act and/or the National
Historic Preservation Act compliance
Work Samples to be submitted electronically

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4. Funding Opportunity Number: Pre-populated.
5. Applicant Information:
a. Legal Name: The name provided here must be the applicant's legal name as it
appears in the current IRS 501(c)(3) status letter or in the official document that
identifies the organization as a unit of state or local government, or as a federally
recognized tribal community or tribe. (Do not use your organization's popular name, if
different.)
If you are a parent organization that is applying on behalf of an eligible component, do
not list the name of the component here. You will be asked for that information later.
b. Address:
Use Street 1 for your street address or post office box number, whichever is used for
your U.S. Postal Service mailing address. Street 2 is not a required field and should be
used only when a Suite or Room Number or other similar information is a necessary
part of your address. Do not use Street 2 to give a second address for your
organization.
In the Zip/Postal Code box, organizations in the United States should enter the full 9digit zip code that was assigned by the U.S. Postal Service. If you do not know your
full zip code, you may look it up at www.usps.com/zip4/
d. Type of Applicant: Select the item that best characterizes your organization from the
menu in the first drop down box. Additional choices are optional.
e. Employer/Taxpayer Identification Number (EIN/TIN): Enter the 9-digit number that
was assigned by the Internal Revenue Service; do not use a Social Security Number.
f. Organizational DUNS: All organizational applicants for federal funds must have a
DUNS number, which is recognized as the universal standard for identifying
organizations worldwide. The number that you enter here must agree with the
number (either 9 or 13 digits) that you used with the SAM (System for Award
Management) as part of the Grants.gov registration. Otherwise, your application
will not be validated by Grants.gov and will be rejected.
g. Congressional District: Enter the number of the Congressional District where the
applicant organization is located. Use the following format: 2 character State
Abbreviation-3 character District Number. For example, if your organization is located in
the 5th Congressional District of California, enter "CA-005." If your state has a single AtLarge Representative or your territory has a single Delegate, enter your 2 character
state/territory abbreviation and "-000." If you need help determining your district, go to
www.house.gov and use the "Find Your Representative" tool.

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6. Project Information:
a. Project Title: Provide a brief descriptive title for your proposed project.
b. Project Description: In two or three brief sentences, clearly describe your specific
project, not your organization. Begin the first sentence with "To support" and include the
name of the project. Follow this with up to two more sentences that describe the type of
project, the target population that will be served, and where the project will take place.
For examples, see Recent Grants.
Please note:
This field on the form has a character limit of 1,000. Even if you have less than 1,000
characters, Grants.gov may translate special characters (e.g., apostrophes) in a way
that will cause your application to be rejected. This can happen if you copy from an old
application package or another document and paste into the form. We strongly
encourage you to write a succinct project description and double check the number of
characters.
c. Proposed Project Start Date/End Date: Enter the beginning and ending dates for your
requested period of support, i.e., the span of time necessary to plan, execute, and close
out your proposed project. The start date should be the first day of the month, and the
end date should be the last day of the month. The Arts Endowment's support of a
project may start on January 1, 2015, or any time thereafter. While a period of support
of up to two years is allowed, we anticipate that most Challenge America Fast-Track
projects -- including planning and closeout time -- will be substantially shorter.
7. Project Director:
Provide the requested information for the Project Director. Select a Prefix (e.g., Ms.,
Mr.) even though this is not a required field.
Provide contact information, including an e-mail address, that will be valid through the
announcement date for your category.
8. Primary Contact/Grant Administrator:
Provide the requested information for the individual who should be contacted on all
matters involving this application and the administration of any grant that may be
awarded. The Primary Contact/Grant Administrator identified here will be the person
who will receive information for accessing NEA-GO to upload your electronic work
samples. For colleges and universities, this person is often a Sponsored Research,
Sponsored Programs, or Contracts and Grants Officer. Select a Prefix even though this
is not a required field. For the Telephone number field, use the following format: 000000-0000.

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In some organizations, particularly smaller ones, this individual may be the same as the
Project Director. If this is the case, you may check the "Same as Project Director" box
and not repeat information that you have already provided in Item 7. (If the Primary
Contact/Grant Administrator is the same as the Authorizing Official, please complete all
items under both 8 and 9 even though there will be some repetition.)
9. Authorized Representative:
Enter the requested information for the AOR (Authorized Organization Representative)
who will be submitting this application to Grants.gov. Select a Prefix even though this is
not a required field. The AOR must have the legal authority to obligate your
organization. By clicking the "I Agree" box at the top of Item 9, this individual will be
certifying compliance with relevant federal requirements on your organization's behalf.
(These requirements can be found in the "Assurance of Compliance" section of these
guidelines.) The "Signature of Authorized Representative" and "Date Signed" boxes will
be populated by Grants.gov upon submission of the application.
Step 2: Fill out the Project/Performance Site Location(s) Form

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you need help determining a district, go to www.house.gov and use the "Find Your
Representative" tool.
Step 3: Fill out the NEA Organization & Project Profile Form

[Back to Top]

•
•
•

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•
•
•
•
•

•
•

Media Arts
Museums (including projects in any discipline that are submitted by a museum)
Music (including music presentation)
Opera (including opera presentation)
Presenting & Multidisciplinary Works (projects that involve multiple arts
disciplines including multidisciplinary arts presenting and other types of
multidisciplinary activities)
Theater & Musical Theater (including theater and musical theater presentation)
Visual Arts

Choose your field/discipline carefully. In limited cases, Arts Endowment staff may
transfer an application to a field/discipline other than the one that was selected by the
applicant to ensure appropriate panel review.
Category: Choose the Challenge America Fast-Track project type that is relevant.
Intended Outcome: If you choose the guest artist, public art, or unified promotion
project types, select “F: Engagement: Americans Throughout the Nation Experience Art”
as your outcome. If you choose the design activities project type, select “H: Livability:
American Communities are Strengthened Through the Arts” as your outcome.
Please ensure that your selection(s) match your narrative (Attachment 2) for the
question about Outcome(s) and Measurements.
Project Budget Summary: The dollar amounts entered in these fields must agree with
the corresponding dollar amounts on your Project Budget Form (Attachment 4).

Step 4: Complete and Attach Required Items to the Attachments Form
Top]

[Back to

The "Attachments Form" is not a form in the conventional sense. Rather, it is a place to
attach documents that you have completed and saved elsewhere on your computer.
Several important points:
1. Attachment 4 is a fillable form; you will find a link to it. This form can be filled in,
saved to your computer, and attached without the need for special software or
conversion to PDF.
Please be sure you are using Adobe Reader (version 9 or higher) when filling out
our PDF forms.
Note to Mac users: Your computer may be set to open PDF files using Preview
(you can tell which program is being used to view a PDF file by looking at the left-

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most item in the menu bar). Please verify that you are using Adobe Reader and
not Preview. If you don’t have Adobe Reader installed, you can download it
here: http://get.adobe.com/reader/.
2. All other attachments are documents (e.g., narratives, lists) that you will develop
in accordance with the instructions provided. These items must be submitted
as PDF (portable document format) files.
These non-form documents can be created using any word processing software.
When you have completed the document, save it to your computer and convert it
to PDF before attaching. If you don't already have software to convert files to
PDF, there are many low-cost and free software packages that can do this. To
learn more, go to PDF Conversion Programs.
Please make sure to convert your documents into PDF format in line with the
guidance above. Do not create PDFs of your electronic documents by
scanning. In the past, some applicants have printed their electronic documents
and then scanned them, saving the scan in PDF format. PDFs created this way
are much larger, and of lower quality, than PDFs created by the methods we
recommend. Do not embed non-printable media files (video and/or sound) in
your PDF documents. Please do not enable any document security settings or
password-protect any PDF file you submit to us.
No attachment should be more than 2 MB.
3. For non-form documents, label pages clearly with the name of the item (e.g.,
Organizational Background) and your organization's legal name. Leave a margin
of at least one inch at the top, bottom, and sides of all pages. Do not
reduce type below 12 point font size. Do not type in all capital letters. Within
each attachment, number pages sequentially; place numbers on the bottom right
hand corner of each page. Excess pages will be removed and not be reviewed.
4. Name your files as indicated below and attach them in the proper order.
Limit file names to 50 or fewer characters and use only the following characters
when naming your attachments: A-Z, a-z, 0-9, underscore (_), hyphen (-), space,
and period. If you do not follow this rule, your application may be rejected. Please
note that you cannot change the name of a file on the Attachments Form.
Therefore make certain that each file is named correctly before you attach it.
When you open the Grants.gov Attachments Form, you will find 15 attachment buttons.
By clicking on a button, you will be able to choose the PDF file from your computer that
you wish to attach. Please attach the proper file to the proper button as listed below.
PLACEHOLDER TO REVISE BASED ON CHANGES TO OPPF
The Attachments

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ATTACHMENT 1: ORGANIZATIONAL BACKGROUND STATEMENT (One-page
limit)
To this button, attach a one-page Organizational Background statement. The file
name should indicate the name of your organization or a recognizable acronym followed
by "OrgBackground.pdf." Submit no more than one page. Excess pages will be
removed and not be reviewed.
This statement should cover the points below; use the following headings and letters to
organize your response. If you are a parent organization that is applying on behalf of a
component, this information should refer to the component.
•
•

•

Date organization was incorporated. If not applicable, omit.
Mission/purpose of your organization: Briefly summarize the mission and
purpose of your organization. For organizations whose work extends beyond the
cultural sphere (e.g., universities, human service agencies), summarize your
mission as it pertains to your public cultural programs or services.
Organization overview: Address the following:
a. An overview of your organization's activities.
b. Some specific examples of previous activities that demonstrate your
organization's ability to carry out the project for which you are requesting
support.
c. The size and general demographics (e.g., ethnicity, income, age) of the
community/region/audience that you serve. If you are a membership
organization, indicate the number of individuals or organizations that you
serve.
d. A description of any special efforts that your organization is making to
reach a broad segment of the community.

ATTACHMENT 2: DETAILS OF THE PROJECT NARRATIVE (Two-page limit)
To this button, attach your Details of the Project narrative. The file name should
indicate the name of your organization or a recognizable acronym followed by
"DetailsofProject.pdf."
Your narrative may not exceed two pages. Excess pages will be removed and not be
reviewed. Organize your response a) through e), as listed below, and use the
boldfaced language below as headings for each item. For example, "a) Major project
activities. The ABC Performing Arts Center plans to..."
The information that you provide will be reviewed in accordance with the "Review
Criteria" for the Challenge America Fast-Track category. Your narrative should address
each of these "Review Criteria" and include information on the following, as relevant to

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your project. Ensure that your descriptions are consistent with the information that you
provide on the NEA Organization & Project Profile form.
a. Major project activities:
Be as specific as possible about the activities that will take place during the
project period. Include information on the location(s) of the proposed activity and
any special resources that will be used. If relevant, discuss any partners
participating in the project.
b. Benefit to underserved populations:
Describe how the project will benefit underserved populations that have limited
access to the arts due to geography, ethnicity, economics, or disability. Include
any major challenges that the community currently faces. How will the target
population or community be included in the planning for and implementation of
the project? If relevant, have you worked with this target population or community
in the past?
c. Outcome(s) and Measurements:
Select one of the two outcomes below as most relevant to your project. Discuss
how your project directly addresses this outcome.
Engagement: Engaging the public with diverse and excellent art.
Livability: The strengthening of communities through the arts. If you identify
the Livability outcome, include, as relevant, information on project strategies;
the target community; community sector involvement; anticipated long-term
impact; and/or expected arts- or design-focused changes in policies, laws,
and/or regulations.
You may also address a secondary NEA outcome (Creation, Engagement,
Learning, or Livability) and/or any additional outcomes of your own that you have
established for the project. Ensure that the outcome(s) you address here is the
one you select on the NEA Organization & Project Profile form.
Detail the performance measurements that you will use to provide evidence that
the primary NEA outcome was achieved. Refer to the Challenge America FastTrack category description for information on the evidence that is required for
each outcome.
d. Schedule of key project planning and implementation dates:

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If you include activities that occur before the earliest allowable project start date,
make sure you note that those activities and costs are not included in the project
request on the Project Budget form.
e. Selection of artists, participating organizations, consultants, resource staff,
or other personnel:
Describe the process and criteria for the selection of artists, participating
organizations, consultants, resource staff, or other personnel. If your project is to
present a guest artist, indicate if the artist has a past working relationship with
your organization.

ATTACHMENT 3 : BIOGRAPHIES OF KEY PROJECT PERSONNEL (Two-page
limit)
To this button, attach brief, current biographies of key project personnel. The file
name should indicate the name of your organization or a recognizable acronym followed
by "Bios.pdf." Submit no more than two pages; group several bios on each page.
Excess pages will be removed and not be reviewed.
Describe the qualifications of the artists (including ensembles, designers, technicians,
consultants, or others) and other essential staff who will carry out the project. Provide
information that will help reviewers assess the artistic or technical expertise that is
available to implement the project. Briefly note any awards or recognition that
participating artists may have received. Full resumes will not be accepted.

ATTACHMENT 4: PROJECT BUDGET FORM, PAGES 1 and 2
CLICK TO DOWNLOAD [FORM] [INSTRUCTIONS]
To this button, attach the Project Budget form, Pages 1 and 2. The file name should
indicate the name of your organization or a recognizable acronym followed by
"ProjectBudget.pdf."

ATTACHMENT 5: PROGRAMMATIC ACTIVITIES (Three-page limit)
To this button, attach a representative list of your Programmatic Activities for the past
three seasons. The file name should indicate the name of your organization or a
recognizable acronym followed by "ProgActivities.pdf." Submit no more than three
pages. Excess pages will be removed and not be reviewed.
Submit a selective representative list, in chronological order, of your organization's
programming or activities for the following years: 2011-12, 2012-13, and 2013-14. For

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organizations that schedule activities according to a single calendar year, use
programming for 2011, 2012, and 2013.
This list should demonstrate eligibility (i.e., your organization's three-year history of
programming) and the artistic excellence and merit of your organization. Where
available, include arts or cultural programming that has a relationship to the project for
which you are requesting support (e.g., show examples of previous festival
programming if your project is for a festival). For most applicants, this list should show
selected artists/projects/exhibitions/works that your organization has or will have
presented/produced/exhibited/performed. Use the bullets below as a guide to possible
column headings for your list; adjust them as appropriate for your organization.
•
•
•
•
•
•
•

Year: 2011-12, 2012-13, or 2013-14. For organizations that schedule activities
according to a single calendar year, use 2011, 2012, or 2013.
The titles of the arts event, program, or project.
Key Artist(s)/Personnel. Include the project head and key artists (including guest
artists) involved.
The location of the activity.
Dates of the activity and the number of performances/events/exhibitions.
Attendance and, where available, percent of capacity figures.
Fees paid to artists/companies. (Use average or aggregate fees where
appropriate.)

Example:
A performing arts group might fill out its representative list as follows:

Year

Activity/
Project Head

Key
Artist(s)

Location Dates/#
of perfs.

Attendance/ Fees
% Capacity

2012- Festival
A/Festival
13
Director

John
Smith,
Jane Doe

Civic
Theater

850/71%

2013- Performance
B/Director
14

Richard
Civic
Jones,
Theater
Robert Hall

Jan 27-31,
2013/
6 perfs.

April 17-21, 1,050/88%
2014/7
perfs.

ATTACHMENT 6: NATIONAL ENVIRONMENTAL POLICY ACT AND/OR THE
NATIONAL HISTORIC PRESERVATION ACT COMPLIANCE
For projects that may be impacted by the National Environmental Policy Act and/or the
National Historic Preservation Act (e.g., an arts festival in a park, the commissioning

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and installation of an outdoor sculpture or mural, or certain types of Livability projects),
to this button attach documentation that the project is in compliance. The Arts
Endowment may conduct a review of your organization to ensure that it is in
compliance. Please see the "Assurance of Compliance" for more information.
Leave all remaining Attachment buttons blank. Do not submit letters of support.
Step 5: Submit Items in Steps 1-4 above electronically through Grants.gov
to Top]

[Back

Follow the detailed instructions under "Submit your electronic application" above.
Step 6: Prepare and submit work samples electronically

[Back to Top]

Please see the archive of the NEA/WESTAF joint training webinar for applicants
on using the NEA-GO system to upload work samples electronically.
In addition to the material that you submit through Grants.gov, you must submit work
samples as detailed below. Your application package will not be considered complete
without these items. Do not submit work samples through Grants.gov.
Electronic Submission of Work Samples
You will upload your work samples electronically.
To upload work samples, you will use the NEA GrantsOnline™ System (NEA-GO),
which is being administered for the NEA by the Western States Arts Federation
(WESTAF). This will proceed as follows:
1. You will complete the Grants.gov application process as detailed through Step 5
of the instructions above.
2. On June 10, 2014, WESTAF will e-mail the Primary Contact/Grant Administrator
identified on your Grants.gov application with the login information (URL, User
name, and Password) for accessing NEA-GO. If your organization has submitted
more than one application (e.g., one on its own behalf and one as the parent of a
component), you will receive a separate e-mail, with separate login information,
for each application.
You will have until 11:59 p.m., Eastern Time, on June 16, 2014, to upload,
preview/check, and submit your work samples electronically.
3. To ensure that you receive WESTAF's login information promptly, we
recommend that you add the following e-mail address to your list of safe senders:
[email protected]. UPDATE

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For performing arts projects, audio or video samples.
For media projects, audio or video samples.
For design/museum/visual arts projects, up to 15 digital images.
For literary projects, up to 15 pages.
For multidisciplinary projects, submit samples in at least two art forms.

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768 pixels is suggested. Each image/file has a size limit of 5 MB. Acceptable file types
are jpeg, gif, bmp, png, and tif.
Video Samples
Submit no more than five selections; each selection should not exceed three
minutes.
You may submit a link to a video sample, or upload a video sample directly to NEA-GO.
If you submit a link:
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than five and list them all on a single PDF. For each site, list the URLs
for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
If you upload directly to NEA-GO:
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample
must be in one of these acceptable file types. File types such as VIDEO_TS.BUP,
VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.
In order to be uploaded, videos must meet the following minimum requirements:
•
•

Resolution: At least 480 x 360
Frames per second (fps): At least 12

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If you are submitting more than one video sample, you will upload each individually, in a
separate file.
Websites
Do not submit your organization's general website. Only submit a website that is
an essential part of the project.
Submit a PDF with a link to the website. If you are including more than one website,
submit no more than five and list them all on a single PDF. For each site, list the URLs
for pages to be shown; include any necessary information on required plug-ins,
passwords, or navigation paths. Do not submit links to sites that require work samples
to be downloaded (e.g., Dropbox).
NOTE: If you provide links to works samples -- audio samples, digital images, video
samples, or documents – the same limits on work samples uploaded directly to NEAGO apply to those provided via links:
•
•
•
•

Documents (Literary samples, publications, periodicals, catalogues, architectural
schematics, marketing materials)
Submit a very limited sample that is directly related to the proposed project. Upload
each document individually, in a separate file. Each file has a size limit of 5 MB and 15
pages. All documents should be submitted as PDF files.
If you have to scan material, please follow the guidance below:
•
•

•

Work Sample Information

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For each work sample that you upload electronically, you will find a descriptive field into
which you will enter the following information, as appropriate:
Title box:
•

The title of the work or organization represented by the work sample. Title each
work sample with a unique name. This title must not contain an apostrophe.

Description box:
•
•
•
•
•
•
•

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COMPLETING THE APPLICATION FORMS
The following instructions are for the application forms:
•
•

Project Budget (Pages 1 and 2)
Financial Information

Note: You may find it helpful to print out this document in its entirety to have as an easy
reference as you complete the forms.
Project Budget Form(Pages 1 and 2)
NOTE: Organizations may not receive more than one Arts Endowment grant for the
same expenses. This budget cannot include project costs that are supported by any
other federal funds or their match.
Your Project Budget should reflect only those costs that will be incurred during the
"Period of Support" that you have indicated for your project. Any costs incurred before
or after those dates will be removed. Round all numbers to the nearest $100.
Combine like costs if necessary to make rounding more realistic. Applicants whose
grants are recommended for less than the amount that is requested may be asked to
revise the project budget. You may submit your own project budget, but this may not be
submitted in lieu of the required Project Budget form.
INCOME
1. AMOUNT REQUESTED FROM THE ARTS ENDOWMENT: For Challenge
America Fast-Track, all grants are for $10,000. For Art Works, grants will
generally range from $10,000 to $100,000. Do not request an amount below
$10,000. Be realistic in your request.
2. TOTAL MATCH FOR THIS PROJECT: The Arts Endowment requires each
applicant to obtain at least half the total cost of each project from nonfederal
sources. For example, if you receive a $10,000 grant, your total project costs
must be at least $20,000 and you must provide at least $10,000 toward the
project from nonfederal sources. Matches of more than dollar for dollar are
encouraged. These matching funds may be all cash or a combination of cash
and in-kind contributions as detailed below. Be as specific as possible. For
projects that include additional partners, indicate on the form the portion of the
match that is being contributed by each participant. Asterisk (*) those funds that
are committed or secured.
Cash match refers to the cash donations (including items or services that are
provided by the applicant organization), grants, and revenues that are expected
or received for this project. Do not include any Arts Endowment or other federal
grants that are anticipated or received. Identify sources. The Arts Endowment

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allows the use of unrecovered indirect costs as part of the cash match or cost
sharing. Your organization must have a federal negotiated indirect cost rate
agreement to include unrecovered indirect costs.
In-kind: Donated space, supplies, volunteer services are goods and services
that are donated by individuals or organizations other than the applicant (thirdparty). To qualify as matching resources, these same items also must be listed in
the project budget as direct costs. The dollar value of these non-cash donations
should be calculated at their verifiable fair-market value. Identify sources.
Reminder: Proper documentation must be maintained for all items noted as "inkind."
3. TOTAL PROJECT INCOME is the total of "1. Amount requested from the Arts
Endowment" and "2. Total match for this project."
EXPENSES
DIRECT COSTS are those that are identified specifically with the project. Be as specific
as possible (e.g., show costs that relate to festival programming if your project is for a
festival). For projects that include additional partners, indicate on the form the portion
attributed to each participant.
1. DIRECT COSTS: Salaries and wages cover compensation for personnel,
administrative and artistic, who are paid on a salary basis. (Funds for contractual
personnel and compensation for artists who are paid on a fee basis should be
included in "3. Other expenses" on Page 2 of the Project Budget form, and not
here.) Indicate the title and/or type of personnel, the number of personnel, the
annual or average salary range, and the percentage of time that will be devoted
to the project annually. List key staff positions, and combine similar functions.
Where appropriate, use ranges. If the costs for evaluation and assessment are
part of staff salary and/or time, separately identify those costs.

Example:
Title and/or
type of
personnel

Number Annual or
% of time
Amount
of
average salary devoted to
personnel range
this project

Executive
1
Director (most
of project)

$40,000 per yr. 7%

$2,800

Executive

$40,000 per yr. 3%

$1,200

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Director
(evaluation
only)
Archivists

Support Staff 2

$20-25,000 per 5-40%
yr.

$15,000

$15-20,000 per 20-30%
yr.

$9,000

Salaries and wages for performers and related or supporting personnel must be
estimated at rates no less than the prevailing minimum compensation as required by the
Department of Labor Regulations. (See "Legal Requirements" for details.) Salaries
and wages that are incurred in connection with fund raising are not allowable project
expenses; do not include them in your budget.
Fringe benefits are those costs other than wages or salary that are attributable to an
employee, as in the form of pension, insurance, vacation and sick leave, etc. They may
be included here only if they are not included as indirect costs.
2. DIRECT COSTS: Travel must be estimated according to the applicant's established
travel practice, providing that the travel cost is reasonable and does not exceed the cost
of air coach accommodations. Include subsistence costs (e.g., hotels, meals) as part of
the "Amount" listed for each trip, as appropriate. Foreign travel, if any is intended, must
be specified in this section and must conform with government regulations, including
those of the U.S. Treasury Department Office of Foreign Asset Control. If Arts
Endowment funds are used for foreign travel, such travel must be booked on a U.S. aircarrier when this service is available.
3. DIRECT COSTS: Other expenses include consultant and artist fees, contractual
services, promotion, acquisition fees, rights, evaluation and assessment fees, access
accommodations (e.g., audio description, sign-language interpretation, closed or open
captioning, large-print brochures/labeling), telephone, photocopying, postage, supplies
and materials, publication, distribution, translation, transportation of items other than
personnel, rental of space or equipment, and other project-specific costs. List artist
compensation here if artists are paid on a fee basis.
Television broadcast projects and educational/interpretive videos must be closed or
open captioned. Applicants should check with captioning organizations for an estimate.
If you intend to purchase any equipment that costs $5,000 or more per item and that
has an estimated useful life of more than one year, you must identify that item here.
Provide a justification for this expenditure either in this section of the Project Budget
form or in your Details of the Project narrative.

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Group similar items together on a single line, with only one total cost. List consultant
and artist fees or contracts for professional services on consecutive lines; do not scatter
them throughout the list. Specify the number of persons and the applicable fee, rate, or
amount of each. For other types of line items, provide details of what is included in each
item. See the “Administration” example below.

Example:
Artists (5 @ $300-500 per week/30 weeks)

$60,000

Consultants (2 @ $150 per 1/2 day/1 day per
mo./10 mos.)

$6,000

Access accommodations (sign-language
interpretation and audio description)

$1,200

Costumes, props

$6,500

Project supplies

$4,000

Administration (rent -- $4,500, telephone -$300, copying -- $200)

$5,000

Do not include fund raising, entertainment or hospitality activities, concessions
(e.g., food, T-shirts), fines and penalties, bad debt costs, deficit reduction, cash
reserves or endowments, lobbying, marketing expenses that are not directly
related to the project, audit costs that are not directly related to an A-133 audit,
contingencies, miscellaneous, or costs incurred before the beginning of the
official period of support.

4. TOTAL DIRECT COSTS is the total of all direct cost items listed in "1. Salaries
and wages" (from Page 1 of the Project Budget form), "2. Travel," and "3. Other
expenses."
5. INDIRECT COSTS are overhead or administrative expenses that are not readily
identifiable with a specific project. (The costs of operating and maintaining
facilities and equipment, depreciation or use allowances, and administrative
salaries and supplies are typical examples of indirect costs.) Indirect costs are
prorated or charged to a project through a rate negotiated with the Arts
Endowment or another federal agency. NOTE: Colleges and universities may not
apply a "research" indirect cost rate to Arts Endowment grants. If you do not
have or intend to negotiate an indirect cost rate, leave this section blank. You
may claim administrative costs or overhead as direct costs under "3. Other
expenses." If you have a negotiated rate and would like to include indirect costs,

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complete the information requested in this section. For additional information,
see "Indirect Cost Guide for NEA Grantees."
6. TOTAL PROJECT COSTS is the total of "4. Total direct costs," and, if
applicable, "5. Indirect costs." NOTE: "3. Total project income" (from Page 1 of
the Project Budget form) must equal the "Total project costs." Your project
budget should not equal your organization's entire operating budget.

Financial Information Form
If you are applying for a Challenge America Fast-Track grant, do not complete
this form.
Provide the requested information for your organization for the most recently completed
fiscal year, the current fiscal year (estimated), and the next fiscal year (projected). If you
are a parent organization, provide this information for the component on whose behalf
you are applying (e.g., for a university project, provide the information for the
component, not the entire university). For components, footnotes (e.g., "museum guards
and utilities paid for by university") may be helpful to explain the relationship that the
component has with the larger entity. If your organization is a smaller entity that exists
within a larger organization (such as an academic department of a college or university),
submit information for the smaller entity and follow the instructions for parent
organizations and components.
This page is intended to show your organization's fiscal activity as it relates to
operations. Do not include activity related to a capital campaign (such as raising money
for a new facility, an endowment fund, or a cash reserve fund). The Arts Endowment
may request additional information to clarify an organization's financial position.
In the space provided on the form, discuss the fiscal health of your organization.
You must explain 1) any changes of 15% or more in either your income or
expenses from one year to the next, and 2) plans for reducing any deficit (include
the factors that contributed to the deficit and its amount).
Use the following definitions when completing this form. Unaudited figures are
acceptable.
Earned Income: Revenues that are received through the sale of goods, services
performed, or from investments. Examples: ticket sales, subscription revenue,
contractual fees, interest income.
Contributed Income: Gifts that are received which are available to support operations.
Examples: annual fund donations, grants for general operating or project support, inkind contributions.

08/28/13

Grants for Arts Projects, FY 2015

251

Artistic salaries and fees: Costs that are directly related to the creation, production,
and presentation of art work. Examples: fees for dancers, choreographers, actors,
curators, artistic directors, contributors to literary publications. Include arts personnel
that are on your staff as well as those that are paid on a contract or fee basis.
Production/exhibition/service expenses: All program or service delivery costs,
excluding artistic salaries and fees that are listed above. Examples: presentation costs;
costs of sets, costumes, and lighting; publication costs of catalogues or literary
magazines.
Administrative expenses: All other costs that are incurred during the normal course of
business. Examples: outside professional non-artistic services, space rental, travel,
marketing, administrative salaries, utilities, insurance, postage.
Total Expenses: In the "Most recently completed fiscal year" column, this figure should
agree with the "Total organizational operating expenses for the most recently completed
fiscal year" that you provide on the NEA Organization & Project Profile Form.
NOTE: The figures listed in the "Most recently completed fiscal year" column are subject
to verification by the Arts Endowment.

File Type	application/pdf
Author	Jillian Miller
File Modified	2013-08-28
File Created	2013-08-28